Oswestry Team Tennis Annual Report to 30[th] September 2020
Charity’s Registration Number 1112609
Name of Trustees – Clive Knight, Stephen Welti, Helen Shiel Hugh Roberts
Structure
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OTT as well as being a charity is also an LTA affiliated tennis club, which is its governing body. It pays an annual fee to the LTA to be a member club.
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The club has key positions apart from Trustees including Chairman/Secretary, Treasurer and Safeguarding Officer. The club has a Parents Group which meets approximately every two months to assist the club management process.
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An AGM was held in March 2021 to consider and approve the accounts etc.
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Trustees are recruited through knowledge of the individual and their capabilities, and subsequent discussion with the individual to explain the role and responsibilities.
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The club has an open policy on its membership with juniors a priority. Membership fees are kept at an affordable level to encourage take up.
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The club continues to work closely with Oswestry Town Council to manage the site and promote its activities
Activities and Objectives during the year to 30th[t] September 2020
Our club’s mission statement has continued in line with its original aims set in 2004:-
“The promotion of community participation in healthy recreation, in particular by the provision of facilities for playing tennis for young people.”
Whilst delivery has been inevitably limited through the year due to the pandemic, the club has continued as best it can to provide as much tennis activity as possible in the circumstances. Many thanks go to Tennis2You for providing the coaching on offer.
In 2019/20 we achieved a very healthy 182 membership, the majority being juniors. Providing a healthy and enjoyable activity within the town centre for predominantly young people has helped them to learn about a new skill as well as socialising and improving their wellbeing on and off court.
The provision of a clubhouse on site for its membership has been a key aim since 2017, when the Town Council / Cae Glas Park Charity approved OTT to put together a feasibility study on converting a disused workshop adjacent to the tennis courts to a clubhouse. Progress has unfortunately been slow for various reasons, but the feasibility study is coming together for presentation to the Town Council / Cae Glas Park Charity later this spring.
Financial Review
The charity made a surplus of £2567 in its revenue account – (£1,627 in 2018/19), from its normal day to day running of the club, whilst membership fees reached £4535 compared to £3855 in 2018/19. Membership fees were frozen for 2020/21 because of the pandemic, and a refund of 25% offered to members renewing because of the enforced unavailability of the courts. There were no debts outstanding to the club at the year end.
Very importantly £20,000 was put into our Clubhouse Fund as a result of a legacy from Mike Markham’s will who was our Head Tennis Coach since its inception. This was a remarkable gesture from Mike who was well aware of how important providing a clubhouse for its members is to OTT.
This completes the Trustees Annual report for 2019/20.
Trustees
Clive Knight, Stephen Welti, Helen Shiel, Hugh Roberts.
2.03.2021
Balance Sheet 3010912019 3010912020 General fund brought forward Less transfer to Clubhouse Fund Less transfer to Resurfacin8 Fund write off site development Costs Note 4 General fund ba18nce Surplu5 lor the year as per Revenue Account General Fund carried forward Court Resurfacin8 Fund Note I Clubhouse Fund Note 2 Bonfire Fund Clothln8 Fund Creditors Prepayments Membership fees 16053 -80(KI -iO(N) -3909 3144 4771 3771 2567 1627 4771 6338 2979 20142 3307 40112 3fM) 300 631 Note 3 500 893 976 1914 Total 30,261 52902 Fiepresented by:_ Debtor5 TSB Bank account 8arclays Bank account TSB Savings account Total 387 4109 25,765 5589 7032 40281 52902 30261 Note l- Court resurfacin8 Fund Bal b/f 1.10.2018 Trf frorn Gen Reserve 2018119 les5 C05t5 incurred for ners/benches / car park Bal clf 30.09.2019 2008 iooo -29 2979 2979 I0 -672 3307 Note 2 Clubhouse Fund 8a1 blf 1.10.2018 Tfr from General reserve sporting challenge Interest DPA LTD Prof fees mike rnarkham legacy croissant / coffee morning 11647 8000 265 20142 279 281 -600 130 loo 20142 40102.2 Note 3 Clothing Fund -200 300 Grant from MBNA 500 I certify th3t these accounts reflect the underlying records ol the club Treasurer'.- Dated
Independent examinerfs report on the accounts sec0 A lthdopendfrnt Examlnfrfs Report R•port to the trusteosl rnember5 of 05Vl95try Team T8nml$ 30.09.2019 Charfty no Ilf any) 1112609 Orb acEoumtsfOrt y88r onded Setouton p•ges Ra8POCtfv0 r08ponslbSlltlB5 of The charity's Irustees are responsib fortrE preparalion oflhe acwJDts. The charity's trustea8 conshjer that an Irust•gs and oxamlner aL¥Jit is not required for this year undersection 43121 of Ihe Chaiibes Act 1993[ 1993 Acii and that an independent examinalion nethd. 1115 rny responsibi111y lo. examine the account5 under seLon 43 oflhe 1993 Ad, to foll(w tts proTrdures laKI d(ywn in the genernl tlractlons gi¥en bythe Charity Commisshin lunder stction 43inibl of the 1993 Act. and to slate partlar hav8 corM to my attenu. BasiB of imdop8t)dentexamlne9 My examination was carrw out In acCan(rth 9ewr81 Direaions given by ts Charity CmL$)n. An ¥t•t¢mont examination includes a rewew of the aGcounling reco]YJ8 k8Pt by the charity and a Comparison of the accounts presented with those records It alsg Indudes cor&id&raiion of any unusual Items or di%cfosures in Ih? 8ccoixIIs. and Seeking expl8nalions from the ItusleÉs concem1 any such matters. The procedures undertaken do not promde all the ewdenTr Ihatwoukl be wuired in an audit, 8nd consequently no opinion is 9wen 8s1o whelh Ihe acuunts present a fair eW and the report * limrted lo IIK)5e matters set out in the slalement bd(wi. Independ•nt examlnerf8 In cwneclion with my examinati. no matter has come lo my attenllon lolherlhan that di%d08ed bebw") ststement give5 ffle reasonable ¢ause lo belEve that in. any mater1 respecl, the requirements. lo keep accounting records in accordanrwith sec11( 41 of Ihe 1993 Act." and lo Wep8 accounlswhich acGord with th& attounllng records and comply witti the accounti requirem&nts of the 1993Act have rx)t r[1.. or 2. to whLch. in ffly opinK)n. atteron shouhj be drawn in orderto enab a propar unders¢aryling of thè a¢¢ounts lo be reathed. . Plegse delete the bra(6 rftheydonot8ppIy. Slgng¢.' Nn•'. Slethen M8Fk Lord Rant profwlon•l quallficatkxnltsl or body111 •oyl'. Bank ManagerACIB AsAate of Chartered Institute of Bankws Address: 6, Bryn Rw Osweslry ShrDpshire. SY11 1TU Spttion B Di5rlDSur Onty cOmpte rf IhB trxaminer needs 10 hyhlighl malenal prObms. IER Aprfl 2009