## **Trustees’ Annual Report for the period 01 September 2021 to 31 August 2022**
## Section A Reference and administration details
Charity name: **Fleetville Community Playgroup**
## **Playgroup**
Other names charity is known by **Playgroup** Registered Charity Number **1112599** Charity’s principal address Fleetville Community Centre Royal Road St Albans AL1 4LQ Name of the charity trustees who Jennifer Langstaffe, Chair manage the charity Julie McKinlay, Secretary Catherine Stemple, Treasurer Debbie Stallan, Acting Playgroup Manager and Leader Caroline Hudd
## Section B Structure, governance and management
## **Description of charity’s trusts**
Type of governing document The Playgroup’s governing document is the Charity Commission Model constitution adopted by the members of the Pre-school Learning Allowance – 1096526, on 29 February 2016. How the Charity is constituted Association consisting of all parents or guardians of children who attend the Playgroup, with a managing committee consisting of a Chair, Secretary and Treasurer, and no less than two nor more than nine other elected members. Trustee selection methods Trustees are elected or re-elected annually at the Annual General Meeting, held in November
## **Additional governance issues (Optional information)**
All trustees give their time voluntarily and receive no remuneration or other benefits for their Committee service.
Section C Objectives and activities
**Summary of the objects of the charity set out in its governing document**
To advance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
**Summary of the main Activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance Commission on public benefit)**
The Playgroup’s main activities in relation to these objectives are to organise and run a community-based preschool for children aged two to four years old, to engage in activities that support the development and education of the children, and to develop more extended relationships between parents, staff and other associates of the Playgroup, keeping in mind the Charity Commission’s guidance on public benefit at our committee meetings issued by the Charity.
## **Additional details of objectives and activities (Optional information)**
The Playgroup employs six regular members of staff, including a Leader and Deputy Leader, as well as occasional supply staff. Fundraising and social events are run by parents, staff and other volunteers who generously donate many hours of their time to make these events a success.
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Playgroup Highlights
In addition to its regular Monday through Thursday morning sessions, the Playgroup continued to offer extended morning and afternoon sessions to four days a week.
There was a slight dropoff to the uptake in afternoon sessions this year, but Playgroup still ended the year in profit.
## Fundraising Highlights
The Playgroup ran another successful raffle in the Spring terms, which raised £380. All the prizes were donated. The Sponsored Jump raised £334 this year, including Gift Aid. Due to the end of Covid restrictions, we were ablet to hold our annual Elizabeth Arden evening and Quiz Night again this year. The Elizabeth Arden evening raised £776, including a matching grant from Boots. The Quiz is always well attended, as it gives parents and staff an opportunity to socialise. It raised £1,100 this year.
Children’s crafts such as Christmas cards and tea towels also contributed to fundraising.
## Section E Financial review
Brief statement of the The Playgroup held cash at bank of £55,522 at the end of the charity’s policy on reserves 2021/2022 financial year, of which £25,000 was budgeted to cover to running costs of the Autumn term.
We aim to hold at least one full term’s operating expenses in reserves at the end of the year.
**Details of any funds materially** There are no funds materially in deficit. **In deficit**
## Section F Other Optional Information
Section G Declaration
## **The trustees declare that they have approved the trustees’ report above**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full names(s)** Jennifer Langstaffe Catherine Stemple **Position** Chair Treasurer **Date** 01/05/23 01/05/23
## Fleetville Community Playgroup
Statement of Financial Activities for the period 1st September 2021 to 31st August 2022
||£|£|£||
|---|---|---|---|---|
||Unrestricted Funds|Restricted Funds|Total||
|Income|||||
|Fees for Playgroup Services|40,593|||40,593|
|Grants|||||
|Early Years Funding|41,503|||41,503|
|Job Retention Scheme|-|||-|
|Fundraising|4,961|||4,961|
|Donations|644|||644|
|Bank Interest|26|||26|
|Total Income|87,727|||87,727|
|Expenses|||||
|Charitable Activities|||||
|Running and Management of|Playgroup|||(80,139)|
|Net Income||||7,588|
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
## Fleetville Community Playgroup
Statement of Assets and Liabilities as at 31st August 2022
£ £ Fixed Assets - Current Assets Current Account 2,203 Deposit Account 53,318 - Undeposted Funds Petty Cash 106 Total Assets 55,628 Liabilities None - Total Liabilities 0
Net Assets 55,628
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
## Fleetville Community Playgroup
Treasurer's Report
1. Period under review is the year ended 31st August 2022
2. Summary of Financial results:
|Total Income
Total Expenses
Net Gain (Loss)|87,727
(80,139)|
|---|---|
||7,588|
3. Finances are currently sound:
Playgroup finished this year in a strong financial position. Balance at bank as t 31st August 2022 was £2,203, with a reserve (deposit) account balance of £53,318.
Income was higher in the summer term than in past years, due to an increased uptake for afternoon sessions, which had previously only just covered costs due to low numbers.
4. Forthcoming year 2021-22:
Enrollment figures are expected to be better than in past years for morning sessions, and we expect to be nearly full each morning from September, 2022, with additional children set to join in January and after Easter. Uptake of afternoon sessions is lower than last term.
There will be a small increase to our fees from September to reflect increased costs.
The Committee approved an increase to staff salaries as of April 2022, to bring ratesof pay in line with other local settings.
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
(HARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Sectlon A
Independent Examiner's Report
Report to the truslees
FLEETVILLE COMMUNITY PL4YGROUP
On accounts for the year
ended
31108122
Charlty no
(If any)
1112599
Set out on pages
I report lo the trustees on my examination of the accounts of the above
charity (he Trust-) for the year ended 3110812022.
Responsibllllles and
basls of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
1.the Act-).
I report in respect of my examination of ttie Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examinalion, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)Ib} of the Act.
Independent I have completed my examination. I confimi that no material matters have
examinerfs statement come to my attention in connection with the examination (other Ihan that
disclosed below ") which gives me cause to believe that in. any material
respect:
the accounting records Wre not kept in accordance with section 130
of the Charities Acl.. or
the accounts did not accord with the accounting records.. or
the accounts did not comply with the applicable requirements
conceming the foTh and content of accounts set out in the Charities
(Accounts and Reporls) Regulations 2008 other than any requirement
that the accounts give a 'true and fair. view which is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
order lo enable a proper understanding of the accounts lo be reached.
. Please delete the words in the brackets rfthey do not apply.
Slgned:
Dale:
zfl blz3
Name:
Relevant professional
qualification(s) or body
(If any):
Address:
f.
IER
Oct 2018
Sectlon B
Disclosure
Only complete if the examiner needs lo highlight material matters of concem
{see CC32. Independent examination of charity a¢counts: directions and
guidance for examiners).
Glve here brlof detalls of
any items that Ihe
exaffliner wishes to
dlsclose.
IS
/wL£S.
IER
Oct 2018