Trustees’ Annual Report for the period 01 September 2020 to 31 August 2021
Section A Reference and administration details
Charity name: Fleetville Community Playgroup Other names charity is known by Playgroup Registered Charity Number 1112599 Charity’s principal address Fleetville Community Centre Royal Road St Albans AL1 4LQ Name of the charity trustees who Jennifer Langstaffe, Chair manage the charity Julie McKinlay, Secretary Catherine Stemple, Treasurer Debbie Stallan, Acting Playgroup Manager and Leader Caroline Hudd Rosalind Sands
Section B Structure, governance and management
Description of charity’s trusts
Type of governing document The Playgroup’s governing document is the Charity Commission Model constitution adopted by the members of the Pre-school Learning Allowance – 1096526, on 29 February 2016. How the Charity is constituted Association consisting of all parents or guardians of children who attend the Playgroup, with a managing committee consisting of a Chair, Secretary and Treasurer, and no less than two nor more than nine other elected members. Trustee selection methods Trustees are elected or re-elected annually at the Annual General Meeting, held in November
Additional governance issues (Optional information)
All trustees give their time voluntarily and receive no remuneration or other benefits for their Committee service.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To advance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
Summary of the main Activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance Commission on public benefit)
The Playgroup’s main activities in relation to these objectives are to organise and run a community-based preschool for children aged two to four years old, to engage in activities that support the development and education of the children, and to develop more extended relationships between parents, staff and other associates of the Playgroup, keeping in mind the Charity Commission’s guidance on public benefit at our committee meetings issued by the Charity.
Additional details of objectives and activities (Optional information)
The Playgroup employs six regular members of staff, including a Leader and Deputy Leader, as well as occasional supply staff. Fundraising and social events are run by parents, staff and other volunteers who generously donate many hours of their time to make these events a success.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Playgroup Highlights
In addition to its regular Monday through Thursday morning sessions, the Playgroup extended lunch club and afternoon sessions to four days a week from September, 2019.
Despite to the ongoing Covid-19 situation, the setting remained open for the whole of 2020-21, with only one member of staff furloughed due to shielding. A sharp uptake in afternoon sessions for the Summer Term saw us end the year in profit.
Fundraising Highlights
The Playgroup ran successful raffles in the Spring and Summer terms, which raised £1,500. All of the lovely prizes were donated. The Sponsored Bounce raised a record amount of £680 this year, with Gift Aid. Near the end of Summer Term we also held a series of Teddy Bears’ Picnics in a local park, giving parents and children an opportunity to socialise outdoors.
Children’s crafts such as Christmas cards, mugs and canvases also contributed to fundraising.
Section E Financial review
Brief statement of the The Playgroup held cash at bank of £47,989 at the end of the charity’s policy on reserves 2020/2021 financial year, of which £25,000 was budgeted to cover to running costs of the Autumn term.
We aim to hold at least one full term’s operating expenses in reserves at the end of the year.
Details of any funds materially There are no funds materially in deficit. In deficit
Section F Other Optional Information
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full names(s) Jennifer Langstaffe Catherine Stemple Position Chair Treasurer Date 01/04/22 01/04/22
Fleetville Community Playgroup
Statement of Financial Activities for the period 1st September 2020 to 31st August 2021
| £ | £ | £ | ||
|---|---|---|---|---|
| Unrestricted Funds | Restricted Funds | Total | ||
| Income | ||||
| Fees for Playgroup Services | 43,943 | 43,943 | ||
| Grants | ||||
| Early Years Funding | 39,450 | 39,450 | ||
| Job Retention Scheme | 3,040 | 3,040 | ||
| Fundraising | 4,218 | 4,218 | ||
| Donations | - | - | ||
| Bank Interest | 4 | 4 | ||
| Total Income | 90,656 | 90,656 | ||
| Expenses | ||||
| Charitable Activities | ||||
| Running and Management of | Playgroup | (77,935) | ||
| Net Income | 12,720 |
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
Fleetville Community Playgroup
Statement of Assets and Liabilities as at 31st August 2021
£ £ Fixed Assets - Current Assets Current Account 1,696 Deposit Account 46,293 - Undeposted Funds Petty Cash 50 Total Assets 48,039 Liabilities Unearned Revenue 165 Total Liabilities 165 Net Assets 47,874
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
Fleetville Community Playgroup
Treasurer's Report
-
Period under review is the year ended 31st August 2021
-
Summary of Financial results:
| Total Income Total Expenses Net Gain (Loss) |
90,656 (77,935) |
|---|---|
| 12,720 |
- Finances are currently sound:
We finished this year in a strong financial position. Balance at bank as t 31st August 2020 was £1,696, with a reserve (deposit) account balance of £46,293.
Income was higher in the summer term than in past years, due to an increased uptake for afternoon sessions, which had previously only just covered costs due to low numbers.
- Forthcoming year 2021-22:
Enrollment figures are good, and we expect to be full or nearly full each morning sessions from January, 2022.
Our free structure will change slightly from September to offer a longer extended morning session, and to have afternoon sessions run for three hours and include lunch.
The Committee have approved an increase to staff salaries of 3% from September 2021, and have taken on a new member of staff as a dedicated afternoon assistant.
Fleetville Community Centre, Royal Road, St Albans, Herts AL1 4LQ Ofsted registration number: EY316171 Registered charity number: 1112599
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charity no (if any) 31 I£Iz-I li Izcfjf Set out on pages I report to the trustees on my examination of the accounts of the above charity (-Ihe Trust") for the year ended 3 1 lo f l *0& i. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent tThe charity's gross income exceeded Ooandlam examiner's statement undertake t amination by a qualified me e listed body)l. D e I l if nol applic ualified to linsert name of I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conceming the form and content of accounts sel out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that Ihe accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no cOnrn$ and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name". Relevant professional qualification{sl or body IER Oct 2018
(if any): Address: hL-£A Section B Disclosure Only complete Il the examiner needs to highliglil material malleis ol conceiii (see CC32, Independent examination of charity accounts." directions and guidance for examiners). Give here brlef detalls of any items that the examiner wishes to disclose. IER Oct 2018