Milford Pre-sch¢1
ke9iSter*d Chorlty Nlther 1112564
ANNUAL TRUSTEES REPORT
1ST SEPTEMBER 2022_ 31ST AUGUST 2023
Administrative Informatlon
Name: Milford Pre-school
Charity reglstratlon number., 1112584
Company registration number.. 5522607
Address.. Chevin Road, Milford, Derbyshire, DE56 OQH
Directors.. Diane Gayle and Klmberley Peters
Trustees: Chair: Emma Roberts, secretary.. A. Isherwood, Treasurer.. N. Chadwick,
D Gayle, K.Worboys, K Peters, J Bacon
Non voting members., N Rhodes, A Davies
Structure
Belng a company Ilmited by guarantee and not havlng a share capital our governing document is
the Memorandum of Association,
New trustee5 are sought from members within the pre-school communlty and also the wider local
community to ensure the approprlate mix of skills to run the setting with tonslderation for both
the business aspect le.g. financial, health and safety expertise) and the achievement of the
educational objectives of the company le.g. experlence of education, working with children).
People are asked to express thelr interest in becoming elected at least two weeks before the AGM
at which members vote on their election.
Objectlves and Actlvltles
The objects of the pre-school are to enhance the development and education of children primarilv
under statutory school age by encouraging parents to understand and provide for the needs of
their chlldren through community groups and by:_
Offering appropriate play, education and care facllltles and trainlng courses, tOBether with the
right of parents to take responsibility for, and to become involved In, the activities of such 8roups,
ensurlng that such groups offer opportunities for all children whatever their race, culture. religion,
means or abllltv;
Encouraging the study of the needs of such children and thelr famllies and promoting public
Interest in and recognltlon of such need5,.
Instlgating and adherlng to and furthering the aims and objectives of the Pre-school Learning
Alliance.
The charity provldes term time care for 2- rlslng 5 year olds throughout the day from 09.'OOhrs to
15'.OOhrs from Monday to Thursday and 09;OOhrs to 12:OOhrs on Friday. The day Is divided into
two sessions
morning and afternoon with a lunch club session bridging the gap between the
two. Chlldren may attend morningi afternoon or all day sessions. Any child attending either a
morning or afternoon session may stay for lunch elther before or after their session. Most of the
3-5 year olds attending the morning sessions are in recelpt of government funding115 hours of
free childcare per week and 30 hours funding and occasionally we have a children attending who
are In recelpt of 2 year old government assessment funding.)
Milford is the only pre-school in the village of Milford, which also has a prlmary school. We are
also the only group providlng activities and a public meeting point for pre-school age chlldren and
their parents. If the pre-school did not exlst parents would have to travel to the nearby towns of
Belper and Duffield to acces5 similar provision. We also act as a feeder to boost Milford Primary
School's numbers.
The maln alm of the charity 15 to ensure the children in our care develop in line with age related
expectations in a stimulating, caring environment where they feel safe and comfortable exploring
and investigating whllst forgSng relationships with each other. To do thi5 we follow the Early Years
Foundation Stage IEYFSI Curriculum and provide a wide range of stlmulatlng 3Ctlvltie5 and
resources which challenge each child to ensure they develop and progress. The progress and
development of each indlvidual child 15 monitored and mapped against EYFS outcomes and areas
for further development identified and next steps planned to ensure they are 'school readW by the
time they leave our settlng.
Parents and carers are actively encouraged to participate in their child's learnlng and pre-school
experience. We continue to use Tapestry to our setting -This is an onllne platform, which record5
each child's learning journey. Each child has a learning journey profile. Phot05 and observation5 of
what the child has been doing at pre-school are posted onto the platform by staff members. It can
be accessed through any computer, laptop, Apple or Android device enabling parents to log on to
their child's 'learning journey, and view what their child has been doing each daylweek. Parents
are also invited and encouraged to add photos and comments, maklng them feel more involved in
their child's learning and enabling staff to Ealn a greater insight into the children, We invlte
parentslcarers to our 'stay and play, sessions, enabling them to see the varleties of activlties we
offer and understand how their children progress and learn through play. They are also able to
observe them in alternative environment to their home and to experience how they play and
interact with their peers. We also encourage parents and carers who have a particular 5klll, for
example playing an Instrument or cooklng, to share thls wlth our children in settln8 to widen their
learning experience.
In order to build effective relationships with OLtr parentslcarers to ensure they and their children
get the most out of thelr pre-school experience we arrange events such as stay and play sessions
where families can attend and regular consultation sessions where parents/carerfs are able to
discuss their child's progress and next steps with their child's Key Person. We a150 involve parents
in fundraising events generating a sense of community within the pre-school setting.
The approach to achlevlng these objectives 15 multlfaceted and there are four malor areas of
expendlture Involved in athievlng them:
l. The recrultment and retention of well qLsalifled, highly motivated and committed staff
members.
2. Regular staff trainlng to ensure all staff members are knowledgeable in all areas of their
work and able to provide high quality care and education. Staff regularly undertake training
in deliverin8 the curriculum, safeguarding, health and safety and Special Education Needs
provision.
3. The provision of a safe environment. The need to maintain the buildlng to ensure It Is safe
and fit for purpose and to ensure the safety of both children and staff. Regular fire,
electrical checks, regular rlsk assessments and health and safety checks are undertaken.
4. The purchase of new resources to ensure the children have access to a wide range of
stimulating activities to engage them. An area for development is Identified by the trustees
annually for larger Investment in conjunrtion with spending on everyday resource5
(crayons, palnt, paper etc.} and consumable5 which are necessary for the day to day
running of the settinglsnack foods, paper towels, soap ete.).
Achievements and Performance
In line with the setting's aims and objectives the setting has made the followlng achlevements
during the academic year 2022-2023.
l. Milford Pre-school has kept a very stable staff base with excellent staff retention. One
member of staff completed her Level 3 CACHE Qualification in June 2023. The
Administration Manager resigned from her role in December 2022 due to wantlng to
return to her career as a teacher. Her positlon wa5 filled by a quallfled Early Years Educator
with a background In administration in January 2023.
As a team everyone has worked well and all committee member5 and parents have praised
the commitment, passlon and strength that the staff.
2. Staff have attended training and increased thelr knowledge in.. safeguardlng, first aid,
health and safety, characterlstlcs of teaching in the EYFS, people management, in the
moment planning. All of which is fed back to pre-school to be dlscussed.
3. A safe environment has been malntalned. In additlon to general health and safety audits
logs for risk assessment5, accidents and incidents are kept and these show no major
occurrences have taken place durlng the academic year and staff and children allke have
been kept safe and well.
4. Apart from the day to day runnlng costs of the setting we have spent money on resources
to improve fine motor development, sensory items for the indoor sen50ry area and
resources for gross motor Skills.
The trustees have decided that the main focus of funding for the next academic year
should be on raising funds as to create a buffer due to less children on roll,
Milford Pre-school was Inspected by ofsted in July 2021 and received a gradlng of 'good'.
The commlttee parents and staff where happy with the inspectlon and the report praising
staff for their ongoing commltment to the pre-school
Financial Revlew
Reserve Pollcy The charltvs business is dependent upon the number of children being born
which is beyond the control of the company. As the blrth rate fluctuates from year to year
buslness can be unpredictable. 8uslness can also be affected by government policy. Policy on
entry to school was changed a several years ago and Derbyshire adopted a one point entry pollcy
to school. This means that all children now start school In September as opposed to previously
when the younger children in the cohort would stay at pre-school until January of the following
vear. As a consequence the number of children attending the setting between September and
January has fallen. This has developed into a trend which is predicted to continue. In order to
ensure the company runs smoothly during quieter periods and does not fall Into debt the trustees
agreed to hold a reserve account containing a minlmum of £10,000 thls Is to cover statutory
redundancy payments should the settlng need to c105e due to a shortfall in children and the
setting being unable to operate finacially. At present the company accounts are in credit and none
of the reserves have been used. The level of reserve will be discussed annually by the committee
and adjusted accordlngly should the committee decide thls to be appropriate.
There are 3 strands of income available to the setting:
l. Government fundlng. Each 3-5 year old recelves fifteen hour5 of free childcare per week.
The money is paid to the setting through the Local Authority. This funding forms the
majority of the companvs income. Occasionally we have a two year old chlld who receives
fifteen hours of government funded childcare per week. This is assessment based funding.
2. Fees. Chlldren not in receipt of government funding are charged a fee for attendance at
ses51ons. Parents also make additional voluntary contributions for snack and trips. Fees can
be increased so they match the funding received by the government or Inflation rates. this
has been approved by the committee to support the increase in minimum wage each year
and the government requirement of Staff having the option to be part of a pension
scheme.
3, Fundraising. Over the academic year fundralsing events have included; sponsored activitles
such as a sponsored ramble, raffles, May Fayre activltles. We also received a donatlon from
a local buslness whSch allowed us to create a new sensory 8arden wlthin the playground.
We ended the 2022-2023 academic year with a deficit of -£8402.25. This was anticlpated due to a
shortfall In numbers and the increase of overheads Including an increase In minlmum wage.
Signed on behalf of the committee:
Name: Diane Gayle
Role: Directorlcommittee Member
Signature..
Date.. October 2023
Name.. Klmberley Peters
Role. Director/Committee Member
Signat¥Jre:
Date: October 2023
|**Accounts**|**Milford Preschool**||**Summary report**
**B/F**
**37135.85**|
|---|---|---|---|
|||||
|INCOME|Funds & Fund
Bank int
refunds
Misc
Date
Fees
raising|OUTGOIN|GS
Payroll
Payee
Food
Consum
resources Trips
Accounted
Admin
bank
training
seasonal /
building
Misc
Date
resources
Expenses
Charges
fundraising repairs|
|||||
||Sept
£2,826.55
£0.00
£1.81
£0.00
£30.00
oct
£3,562.45
£0.00
£3.27
£0.00
£15.00
Nov
£3,933.00 £272.76
£5.77
£15.00
£0.00
Dec
£4,285.70 £153.00
£6.59
£0.00
£0.00
Jan
£4,714.80
£0.00
£7.04
£4.00
£0.00
Feb
£4,731.40
£0.00
£6.93
£0.00
£977.58
March
£6,438.10
£0.00
£8.53
£58.48
£50.00
April
£4,239.44
£0.00
£0.00
£0.00
£0.00
May
£7,948.24 £165.15
£9.78
£0.00
£0.00
June
£7,680.21 £706.70
£9.52
£0.00
£0.00
july
£6,461.72 £305.00
£11.34
£49.98
£1,360.00
Aug
£475.27
£0.00
£12.02
£0.00
£0.00||Sept
£4,688.36 £387.74
£74.23
£29.85
£183.12
£0.00
£193.63
£0.00
£3.50
£0.00
£406.01
£0.00
£30.24
oct
£4,537.69 £487.26
£21.81
£0.00
£19.92
£8.80
£703.50
£24.96
£9.80
£0.00
£0.00
£0.00
£80.04
Nov
£4,448.62 £283.70
£125.54
£17.91
£35.25
£6.90
£411.98
£15.70
£13.30
£0.00
£23.19
£13.98
£8.00
Dec
£4,361.05 £477.70
£86.79
£0.00
£0.00
£0.00
£70.90
£0.00
£14.00
£16.80
£31.98
£0.00
£0.00
Jan
£4,361.25 £376.12
£112.85
£12.50
£0.00
£0.00
£167.47
£0.00
£8.40
£0.00
£65.24
£0.00
£0.00
Feb
£4,367.55 £375.92
£43.51
£0.00
£0.00
£18.00
£563.62
£0.00
£15.05
£50.00
£173.16
£0.00
£93.15
March
£4,408.55 £376.12
£70.49
£104.65
£0.00
£0.00
£369.89
£0.00
£12.25
£350.00
£42.90
£0.00
£115.00
April
£4,484.75 £376.12
£53.50
£0.00
£0.00
£0.00
£937.63
£0.00
£12.60
£0.00
£0.00
£0.00
£0.00
May
£4,765.22 £290.36
£68.70
£64.86
£0.00
£8.00
£269.98
£0.00
£9.10
£0.00
£0.00
£0.00
£0.00
June
£4,822.53 £505.60
£59.43
£316.39
£0.00
£12.00
£220.14
£0.00
£14.00
£0.00
£88.48
£0.00
£247.59
july
£4,877.24 £290.36
£53.54
£8.27
£4.50
£0.00
£494.38
£0.00
£14.00
£0.00
£302.23
£0.00 £1,670.98
Aug
£4,853.79 £525.98
£1.99
£110.58
£0.00
£0.00
£76.55
£0.00
£25.62
£0.00
£0.00
£0.00
£0.00|
||£57,296.8 £1,602.61
£82.60
£127.46
£2,432.58||£54,976.6 £4,752.98 £772.38
£665.01
£242.79
£53.70
£4,479.67
£40.66
£151.62
£416.80
£1,133.19
£13.98 £2,245.00|
|B/F
Income
outgoings
C/F|Total income
£61,542.13
£37,135.85
Prof/loss -£8,402.25
£61,542.13
£69,944.38
£28,733.60||Total Expenditiure
£69,944.3|
Section A
Independent Examlnef's Report
Repoil to Ilie Irustees/menil)ers of
MILfrDIID PRt
sc&I<)o
On accounts for Ihe yeai ended
(hcirity no (If ciny)
Sei oul on pages
(iom.irnP)Of tn Infliidp Ihn r),ifjo niirnP)OfS nl .Id,Iiiion,)l .,h
Dot.,)
Respective iesponsibilities of tiustees
and examiner
Tl)o c.Iiarily's Iriislpps are rpspnnGIl)lo fnr the preparation of thp af coijnts. rhe charity s
tiusleos (onsi(lei Ilial an aii(Iil Is not rpqijired for Ihis year ijndpr spc.lion 144 of Ihe
Cliaiilies Act 2n1 l (the Chclllties Act) (incl that an Incjependenl exfimincilion Is needed.
It is my iesponsibilily to:
examine Ilie accounts undef section 145 of the Charities Act,
to follow the piocedures Iciid down in Ihp general Dirpctions given by the Charity
Commission (unde( section 145(5)(b) of the Charities Act), and
to slate whether particular mattels have come to my attention.
Basis of independent examiner's
statement
My examination was cairied oul in aCCOfdance with genefal Directions given by the
Chaiity Commission. An examination Includes a review of the accounting records
kept by the charity and a comparison of the accounts presented iNith those records.
It also includes consideration of any unusual items or disclosures In the accounts, and
seeking explanations from the trustees concerning any such matters. The procedures
undeitaken do not provide all the evidence that would be required In an audit, and
consequently no opinion is given as to whether the accounts present a 'true and fair,
view and the report is limited to those matters set out in the statefnent below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention (other than
that disclosed below"):
(1) which gives me reasonable cause to believe that in, any material respect, the
requirements:
to keep accounting records in accordance with section 130 of the
Charities Act;
to prepare accounts which accord with the accounting records and comply
with the accounting iequirements of the Chaiities Act have not been met- or
(2) to which, in my opinion, attention should be diawn in order to enable a proper
undeistanding of the accounts to be leached.
Pleose delete the wolds in the biackets if they do not apply.
Signed
Date
Izls11
Name
GAIL
Relevant professional qualification(s)
or body (if any)
AssOcAl i-r4 0( Pccooffjir4G iÉctrlpJiCIArJ
Address
6Lk.f f LCLT
D&RAYI141 L&
J)LYb IJ
March 2012
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