Company number: 05407741 Charity number: 1112523
Gravesend and District Theatre Guild
(A company limited by guarantee)
Report and Financial Statements
For the year ended Sunday 31 March 2024
Gravesend and District Theatre Guild
Company Information
DIRECTORS AND TRUSTEES Mr David Ames Mr Michael Smith COMPANY SECRETARY Mr Michael Smith COMPANY NUMBER 05407741 REGISTERED OFFICE Guild Theatre Vale Road Northfleet Kent DA11 8BZ
Gravesend and District Theatre Guild
Contents
| Page | |
|---|---|
| Trustees' Report | 1 - 3 |
| Report of the Independent Examiner | 4 |
| Statement of Financial Activities | 5 - 6 |
| Balance Sheet | 7 |
| Notes to the Accounts | 8 - 10 |
Gravesend and District Theatre Guild
Report of the Trustees For the year ended 31 March 2024
The directors and trustees present their report and the financial statements for the year ended 31 March 2023.
The financial statements comply with current statutory requirements, generally accepted accounting practice, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities 2005 ("SORP 2005").
STATEMENTS
The directors and trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.
Company law requires the directors and trustees to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing these financial statements, the directors are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors and trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
REFERENCE AND ADMINISTRATIVE DETAILS
Company registration number: 05407741 Charity registration number: 1112523
Directors and trustees
The directors of the company, who are the charity trustees and who served during the year were:
D Ames M Smith
The trustees are appointed by the members to serve a maximum term of two years before re-appointment.
Registered and principal office
Guild Theatre Vale Road Northfleet Kent DA11 8BW
Page 1
Gravesend and District Theatre Guild
Report of the Trustees
For the year ended 31 March 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution
The Company is incorporated under the Companies Acts and registered in England and Wales under number 05407741. It is limited by guarantee and is a registered charity under number 1112523, governed by its Memorandum and Articles of Association, and does not have a share capital.
Recruitment of trustees and executive members
Potential executive members are identified by current trustees on the basis of particular skills and an existing commitment to the Charity. Executive members are elected to the committee at the Annual General Meeting of members and each post is re-elected at least every two years.
Organisation
The trustees, who are responsible for the management of the Company, operate through a series of committees to which certain executive members are co-opted. These committees include further members of the society and determine and carry out the policies of the trustees.
OBJECTIVES AND ACTIVITIES
Charitable objects of the Company
The objects of the company are to advance the education of the public in the dramatic and operatic arts and the development of public appreciation in such arts, in particular, but not exclusively by;
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providing facilities and opportunities for young persons to be educated in the dramatic and operatic arts
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the public performance of drama and musical plays
Activities of the Company
The principal activity of the Charity continues to be the production and performance of plays, musicals and choral works.
Aims
The Charity aims to:
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continue to offer the local community the opportunity to be involved or appreciate different art forms organised and arranged by their local theatre group;
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build upon the success of our existing youth groups and the development of our adult members to ensure that the Gravesend & District Theatre Guild continues to provide continued art forms for future generations.
ACHIEVEMENTS AND PERFORMANCE
The trustees are pleased to report a surplus for the year to 31 March 2024 which has been achieved through a varying programme of productions from plays to musicals. Activities and events were held to generate additional income to help towards repairs and improvements of the building and facilities. The trustees have not been able to secure Govenment support grants during the year, but were fortunate to have funds donated from the Hayes Players who have unfortunately wound up their activities.
Page 2
Gravesend and District Theatre Guild
Report of the Trustees
For the year ended 31 March 2023
FINANCIAL REVIEW
Results
The surplus for the year amounted to £8,009 (2023 deficit: £8279) .
Reserves policy
The unrestricted funds at the balance sheet date amounted to £19,782 These funds are retained in order to finance the assets and general operations of the Company. The directors consider the level of funds held to be adequate.
The restricted funds at the balance sheet date amounted to £10,020. These funds are raised specifically for use in improvements to the theatre building and facilities. The directors consider the level of funds held to be adequate.
This report was approved by the board on 28 September 2024 and signed on its behalf.
David Ames (Dec 22, 2024 18:40 GMT)
D Ames Director
Page 3
Independent examiner’s report to the trustees of “Gravesend & District Theatre Guild”
I report on the accounts of the company for the year ended 31 March 2024, which are set out on pages 5 to 10.
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act
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to state whether particular matters have come to my attention
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s qualified statement
In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met.
George Whittaker ACA 98B Wrotham Road, London, DA11 0QH
Date: 21.12.24
Page 4
Gravesend and District Theatre Guild
Statement of Financial Activities
(including income and expenditure account)
For the year ended 31 March 2024
| Unrestricted | Restricted | Total Funds | Total Funds | ||
|---|---|---|---|---|---|
| Note | Funds | Funds | 2024 | 2023 | |
| £ | £ | £ | £ | ||
| Incoming resources | |||||
| Incoming resources from generated funds: | |||||
| Voluntary income | |||||
| Membership fees | 5,936 | - | 5,936 | 6,308 | |
| Donations | 5,864 | - | 5,864 | 200 | |
| Activities for generating funds | |||||
| Rental income | 1,248 | - | 1,248 | 111 | |
| Production income: Box office | 19,893 | - | 19,893 | 22,409 | |
| Production income: Other | 6,837 | - | 6,837 | - | |
| Bar income | 15,079 | - | 15,079 | 6,068 | |
| Investment income | |||||
| Bank interest | 41 | - | 41 | 36 | |
| Incoming resources from charitable activities: | |||||
| Fundraising and events | 3,071 | - | 3,071 | - | |
| Other incoming resources: | |||||
| Other income | 25 | - | 25 | 669 | |
| Total incoming resources | 57,994 | - | 57,994 | 35,800 | |
| Resources expended | |||||
| Costs of generating funds: | |||||
| Costs of generating voluntary income | |||||
| Rent and rates | 6,751 | - | 6,751 | 8,042 | |
| Repairs and maintenance | 3,921 | - | 3,921 | 2,330 | |
| Light and heat | 5,496 | - | 5,496 | 3,671 | |
| Licence fees and subscriptions | 1,516 | - | 1,516 | 3,176 | |
| Production expenses | 5 | 19,316 | - | 19,316 | 17,102 |
| Fundraising trading: cost of goods sold and | other | costs | |||
| Bar expenses | 5,365 | - | 5,365 | - | |
| Event costs | - | - | - | - | |
| Charitable activities: | |||||
| Donations | - | - | - | - | |
| Governance costs: | |||||
| Insurances | 3,923 | - | 3,923 | 2,981 | |
| Audit fees | - | - | - | - | |
| Other resources expended: | |||||
| Youth expenses | - | - | - | - | |
| Waste collection | - | - | - | - | |
| Miscellaneous expenditure | 1,602 | - | 1,602 | 6,300 | |
| Printing, postage and stationery | 1,207 | - | 1,207 | 235 | |
| Depreciation | 888 | - | 888 | 241 | |
| Total resources expended | 49,985 | - | 49,985 | 44,079 |
Page 5
Gravesend and District Theatre Guild
Statement of Financial Activities
(including income and expenditure account) For the year ended 31 March 2024
| Net income/(expenditure) for the year Spend from Restricted Funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Restricted Total Funds Total Funds Funds Funds 2024 2023 £ £ £ £ 8,009 - 8,009 (8,279) 3,459 (3,459) - - 8,314 13,479 21,793 30,072 |
|---|---|
| 19,782 10,020 29,802 21,793 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Page 6
Gravesend and District Theatre Guild
Balance Sheet
As at 31 March 2024
| Note Fixed assets Tangible assets 4 Current assets Stock 7 Trade debtors Prepayments and accrued income Cash at bank and in hand Total current assets Liabilities Trade creditors Accruals and deferred income Net current assets Total assets less current liabilities Creditors: falling due after more than 1 year Net assets Total retained funds: Unrestricted income funds Restricted income funds Total charity funds |
2024 £ - 1,275 25,648 26,923 - 661 |
2024 £ 3,540 26,262 29,802 - 29,802 19,782 10,020 29,802 |
2023 £ - 1,275 20,213 21,488 - 665 |
2023 £ 969 20,823 |
|---|---|---|---|---|
| 21,792 - |
||||
| 21,792 | ||||
| 8,314 13,478 |
||||
| 21,792 |
These financial statements have been prepared under the special provisions of the Companies Act relating to small companies.
The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the period in question in accordance with section 476 of the Act. The directors acknowledge their responsibility for ensuring that the company keeps accounting records which comply with section 386 of the Act and preparing financial statements which give a true and fair view of the state of affairs of the company as at 31 March 2012 and of its surplus or deficit for the period then ended in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with the requirement of the Companies Act 2006 relating to the financial statements so far as applicable to the company.
The financial statements were approved and authorised for issue by the board and were signed on its behalf on
D Ames Director
The notes on pages 7 to 10 form part of these financial statements.
Page 7
Gravesend and District Theatre Guild
Notes to the accounts
For the year ended 31 March 2024
1. Accounting policies
1.1 Basis of preparation of account
The accounts have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005), applicable UK Accounting Standards and the Companies Act 2006.
1.2 Incoming resources
All incoming resources are accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Where income is received in advance of a performance or other specified service it is deferred until the charity is entitled to that income.
1.3 Interest receivable
Interest on funds held on deposit is included when receivable by the charity.
1.4 Fund accounting
Unrestricted funds are available to use to further any of the purposes of charity. Restricted funds are donated or raised for particular areas of the charity work or specific projects undertaken.
1.5 Resources expended and irrecoverable VAT
All resources expended are recognised once there is a legal or constructive obligation to make a payment to a third party. All resources expended are classified under activity headings that aggregate all costs related to the category.
Costs of generating funds comprise the costs of commercial trading.
Charitable activities include the costs of performances, fundraising activities and other educational activities undertaken to further the purposes of the charity.
Governance costs represent those costs of the strategic management of the charity and of complying with constitutional and statutory requirements.
Irrecoverable VAT is charged against the category or resources expended for which it was incurred
1.6 Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less depreciation. Assets costing over £50 are capitalised at the balance sheet. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over the expected useful lives on the following bases:
Equipment, fixtures and fittings - 20% reducing balance
1.7 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowances for obsolete and slow-moving stocks. Net realisable value is based on an estimate of selling price, less any costs of realisation. All stocks relate to bar items held-for-sale.
Page 8
Gravesend and District Theatre Guild
Notes to the accounts
For the year ended 31 March 2024
2. Net incoming / (outgoing) resources for the year
| 2024 | 2023 | |
|---|---|---|
| This is stated after charging: | £ | £ |
| Depreciation | 888 | 241 |
| Audit fees | - | - |
3. Corporation taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
4. Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Equipment, fixtures | |
| and fittings | |
| £ | |
| Cost: | |
| As at 31 March 2023 | 21,011 |
| Additions | 3,459 |
| Disposals | - |
| As at 31 March 2024 | 24,469 |
| Depreciation: | |
| As at 31 March 2023 | 20,041 |
| Charge for the year | 888 |
| Disposals | - |
| As at 31 March 2024 | 20,929 |
| Net book value: | |
| As at 31 March 2023 | 970 |
| As at 31 March 2024 | 3,540 |
Page 9
Gravesend and District Theatre Guild
Notes to the accounts
For the year ended 31 March 2024
5. Production expenses
| ction expenses | ||
|---|---|---|
| Venue hire Music Scenery and props Licences Advertising Scripts Costumes Miscellaneous production expenses |
2024 £ - 8,170 3,030 5,599 112 229 611 1,565 19,316 |
2023 £ 61 6,241 1,417 306 - 30 34 9,014 |
| 17,103 |
6. Remuneration
No remuneration or personal expenses were received by any trustee in either accounting period.
7. Additional stock
The Company holds additional stock which does not appear within the Balance sheet as the original cost is unknown. In total these assets are valued, for insurance purposes, at £37,000.
Page 10