Company number: 05407741 Charity number: 1112523
## **Gravesend and District Theatre Guild**
**(A company limited by guarantee)**
## **Report and Financial Statements**
**For the year ended 31 March 2023**
Gravesend and District Theatre Guild
**Company Information** DIRECTORS AND TRUSTEES Mr David Ames Mr Michael Smith COMPANY SECRETARY Mr Michael Smith COMPANY NUMBER 05407741 REGISTERED OFFICE Guild Theatre Vale Road Northfleet Kent DA11 8BZ
Gravesend and District Theatre Guild
## **Contents**
||**Page**|
|---|---|
|Trustees' Report|1 - 3|
|Report of the Independent Examiner|4|
|Statement of Financial Activities|5 - 6|
|Balance Sheet|7|
|Notes to the Accounts|8 - 10|
Gravesend and District Theatre Guild
**Report of the Trustees For the year ended 31 March 2023**
The directors and trustees present their report and the financial statements for the year ended 31 March 2023.
The financial statements comply with current statutory requirements, generally accepted accounting practice, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities 2005 ("SORP 2005").
## **STATEMENT OF DIRECTORS' AND TRUSTEES' RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS**
The directors and trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.
Company law requires the directors and trustees to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing these financial statements, the directors are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.
The directors and trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Company registration number:** 05407741 **Charity registration number:** 1112523 **Directors and trustees**
The directors of the company, who are the charity trustees and who served during the year were:
D Ames M Smith
The trustees are appointed by the members to serve a maximum term of two years before re-appointment.
## **Registered and principal office**
Guild Theatre Vale Road Northfleet Kent DA11 8BW
Page 1
Gravesend and District Theatre Guild
## **Report of the Trustees**
**For the year ended 31 March 2023**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Constitution**
The Company is incorporated under the Companies Acts and registered in England and Wales under number 05407741. It is limited by guarantee and is a registered charity under number 1112523, governed by its Memorandum and Articles of Association, and does not have a share capital.
## **Recruitment of trustees and executive members**
Potential executive members are identified by current trustees on the basis of particular skills and an existing commitment to the Charity. Executive members are elected to the committee at the Annual General Meeting of members and each post is re-elected at least every two years.
## **Organisation**
The trustees, who are responsible for the management of the Company, operate through a series of committees to which certain executive members are co-opted. These committees include further members of the society and determine and carry out the policies of the trustees.
## **OBJECTIVES AND ACTIVITIES**
## **Charitable objects of the Company**
The objects of the company are to advance the education of the public in the dramatic and operatic arts and the development of public appreciation in such arts, in particular, but not exclusively by;
- providing facilities and opportunities for young persons to be educated in the dramatic and operatic arts
- the public performance of drama and musical plays
## **Activities of the Company**
The principal activity of the Charity continues to be the production and performance of plays, musicals and choral works.
## **Aims**
The Charity aims to:
- continue to offer the local community the opportunity to be involved or appreciate different art forms organised and arranged by their local theatre group;
- build upon the success of our existing youth groups and the development of our adult members to ensure that the Gravesend & District Theatre Guild continues to provide continued art forms for future generations.
## **ACHIEVEMENTS AND PERFORMANCE**
The trustees are pleased to report a surplus for the year to 31 March 2023 which has been achieved through a varying programme of productions from plays to musicals. Activities and events were held to generate additional income to help towards repairs and improvements of the building and facilities. The trustees have taken advantage of all available Govenment support grants made available to them during the year.
Page 2
Gravesend and District Theatre Gu71d
Report of the Trustees
For the year ended 31 Marth 2023
FINANCLAL REVIEW
Results
The defeat for the year amounted to £8,279 (2022 5urplus.' £1,666).
Reserve5 policy
The unrestrfcted fund5 at the balance shÈet datÈ arnounted to £16,595 Thes@ funds arÈ retaTnÈd Tn order to fTnance
the a55ets and general DperatFon5 of the Cornpany. The directDrs consider the level of fund5 held to be adequate.
The restricted funds at the balance sheet date amounted trj £13,478. These fund5 are ralsed specifically for use Tn
Improvements to the theatre buil(ting and facilities. The d1ctOrS consider the level of fund5 held to be adequate.
Thi5 report was appmved by the board on 7 Septetnber 2023 and Signed on its bphalf.
D Atnes
DTrector
Page 3
Independent examiner's report to tbe trustees of -GrMve5end & D&strict Theatre Guild"
l i'ewrt on the accounts of the company for the year ended 31 Match 2013. which are set oul
on pages 5 to 10.
Ropeetive responsibilities of trnstees and evtuin¢r
'I'he tmstees (who also the direcLot5 ofthe company tor the pur]x)ses of CoMnY law) are
responsible for the prepardtion of the aC)untS. The trustees consider that an audit is nol
tyquired for ihis y¢dr under seclion 144(2) ofihe Charities Act 2011 (Ihe 201 l A¢t) and that
an independent exatninatson is nttded.
Having satisfied myself that thc charity is not subject lo audit under company law and is
Cligible for indePendt examinatio it is my reSpo51b]lity to-
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid doivn in the general Directions given by the Charity
Commission under section 145(5Xb) of the 2011 Acl
to stale whether particular matters have come to Iny attention
Basks of illdepeDdent exgmiDer'5 report
My examination was caJTied oiit in accordance with the general Directions given by the
Charity Commission. An exatnination includes a review ofthe accounting records kept by the
charity and a comtmrison of ihe accounts presented with those records. It also includes
consideration of any unllsual iiems or disclosures in the accounts. and seeking ¢xplanatiuLs
from yoii as tru5teos concerning any such rnatters. The prnKedures undertaken do not provide
all the eviden that would be required in an audit and consequently no opinion is given as 10
whcthcr the accounts present a'true and fair view. the report 15 lifflited to th05¢ wnatters
set out in ihe Statement below.
Ind¢penden¢ cxaminer's qu4lified statement
In connection with my examination, no matter has come to my attention which gives me
rrasQrb1< caus¢ to b¢li¢Y¢ thal, in any mat¢rial rspwL the u]re[neIS.'
to keep accounting records in accordance with section 386 of the Companies Acl
2006; and
to prepare accounts which accord with the accounting records, comply with the
accounting requirements of section 396 of the Companies Act 2006 and with the
methods and principlcs of the Statcmcnt of Rwomrn¢ndcd Practice: Accounting and
Reporting by Charities
have nol been meL
Michael
ACMA CGMA
24 Northfield Road. Londoo Wl 3 9SY
Date.. 18, Dccember 2023
PAOP d
Gravesend and District Theatre Guild
## **Statement of Financial Activities**
**(including income and expenditure account)**
**For the year ended 31 March 2023**
|**Note**
**Incoming resources**
_Incoming resources from generated funds:_
_Voluntary income_
Membership fees
Donations
_Activities for generating funds_
Rental income
Production income: Box office
Production income: Other
Bar income
_Investment income_
Bank interest
_Incoming resources from charitable activities:_
Fundraising and events
_Other incoming resources:_
Other income
**Total incoming resources**
**Resources expended**
_Costs of generating funds:_
_Costs of generating voluntary income_
Rent and rates
Repairs and maintenance
Light and heat
Licence fees and subscriptions
Production expenses
**5**
_Fundraising trading: cost of goods sold and other c_
Bar expenses
Event costs
_Charitable activities:_
Donations
_Governance costs:_
Insurances
Audit fees
_Other resources expended:_
Youth expenses
Waste collection
Miscellaneous expenditure
Printing, postage and stationery
Depreciation
**Total resources expended**|**Unrestricted**
**Restricted**
**Total Funds**
_Total Funds_
**Funds**
**Funds**
**2023**
_2022_
**£**
**£**
**£**
_£_
**6,308**
**-**
**6,308**
_4,318_
**200**
**-**
**200**
_589_
**111**
**-**
**111**
_380_
**22,409**
**-**
**22,409**
_12,435_
**-**
**-**
**-**
_750_
**6,068**
**-**
**6,068**
_18_
**36**
**-**
**36**
_-_
**-**
**-**
**-**
_85_
**669**
**-**
**669**
_10,412_|
|---|---|
||**35,800**
**-**
**35,800**
_28,987_|
||**8,042**
**-**
**8,042**
_7,786_
**2,330**
**-**
**2,330**
_1,156_
**3,671**
**-**
**3,671**
_1,273_
**3,176**
**-**
**3,176**
_1,861_
**17,102**
**-**
**17,102**
_7,773_
_osts_
**-**
**-**
**-**
_-_
**-**
**-**
**-**
_-_
**-**
**-**
**-**
_-_
**2,981**
**-**
**2,981**
_2,872_
**-**
**-**
**-**
_-_
**-**
**-**
**-**
_-_
**-**
**-**
**-**
_-_
**6,300**
**-**
**6,300**
_3,343_
**235**
**-**
**235**
_907_
**241**
**-**
**241**
_349_|
||**44,079**
**-**
**44,079**
**_27,320_**|
Page 5
Gravesend and District Theatre Guild
## **Statement of Financial Activities**
**(including income and expenditure account) For the year ended 31 March 2023**
|**Net income/(expenditure) for the year**
Spend from Restricted Funds
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**Restricted**
**Total Funds**
_Total Funds_
**Funds**
**Funds**
**2022**
_2021_
**£**
**£**
**£**
_£_
**(8,279)**
**-**
**(8,279)**
**1,667**
**-**
**-**
_-_
**16,594**
**13,478**
**30,072**
_28,405_|
|---|---|
||**8,315**
**13,478**
**21,793**
_30,072_|
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Page 6
GTave5end and District Treat GLrild
Balance Sheet
As at 31 Mèrch 2023
2022
2022
Z022
2032
Fixed assets
Tangible assets
969
1.210
Current assets
Stcck
Trade debtors
Prepayments and arcrued income
Cash at bank and in hand
Total current assets
1,275
20,213
21,488
1.275
28.252
29.527
Liabilities
Trade crltorS
A¢cruats ènd deferred Income
Net current assets
665
665
20.823
Z8,862
Totsl assets less current liabflStte5
21,792
30,073
Credftor5- faLlin8 due after MO than l year
Net assets
21,792
30,073
Total retsined funds-
UtActed inctrme funds
Restricted income funds
8.314
13.478
16.595
13,478
Total charity funds
21.792
30.073
Thesè financial statements have been prepared undÈr the spÈcial prow5ions of the Companies Att relatlng to
small companTes.
The director5 cOnder that the company Is entitled to exemption from thÈ requlrement to have an autht under
the prwsion5 of section 477 of the Companle5 Act 20061-thè Act") and members have not rpquired the company
to obtaTn an audit for the period Tn question in accordante with section 476 of the Act. The direttors acknowledge
theTr respon5ibillty for ensuring that the cotnpany keeps accountlni records which comply th section 386 of the
Act and preparing finanaal statements which give a true and fair view of the state of affairs of the company a5 at
31 March 2012 and of Tts surplu5 or deficit for the period then ended in accordance wth the requTrements of
sections 394 and 395 of the Art and whlch otherHY5e cotnply th the reqUIrent of the Companies Act 2LK16
relating to the financTal statements so far as applicable to thè company.
The financEal staternÈnts w?rÈ approved and authorised for issue by the board and were signed on its behalf on
7 Septernber 2023
D Ames
Diiector
ThÈ notes on pages 7 to 10 form part of these finanthal statements.
Page 7
Gravesend and District Theatre Guild
## **Notes to the accounts**
**For the year ended 31 March 2023**
## **1. Accounting policies**
## **1.1 Basis of preparation of account**
The accounts have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005), applicable UK Accounting Standards and the Companies Act 2006.
## **1.2 Incoming resources**
All incoming resources are accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Where income is received in advance of a performance or other specified service it is deferred until the charity is entitled to that income.
## **1.3 Interest receivable**
Interest on funds held on deposit is included when receivable by the charity.
## **1.4 Fund accounting**
Unrestricted funds are available to use to further any of the purposes of charity. Restricted funds are donated or raised for particular areas of the charity work or specific projects undertaken.
## **1.5 Resources expended and irrecoverable VAT**
All resources expended are recognised once there is a legal or constructive obligation to make a payment to a third party. All resources expended are classified under activity headings that aggregate all costs related to the category.
Costs of generating funds comprise the costs of commercial trading.
Charitable activities include the costs of performances, fundraising activities and other educational activities undertaken to further the purposes of the charity.
Governance costs represent those costs of the strategic management of the charity and of complying with constitutional and statutory requirements.
Irrecoverable VAT is charged against the category or resources expended for which it was incurred.
## **1.6 Tangible fixed assets and depreciation**
Tangible fixed assets are stated at cost less depreciation. Assets costing over £50 are capitalised at the balance sheet. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over the expected useful lives on the following bases:
Equipment, fixtures and fittings - 20% reducing balance
## **1.7 Stocks**
Stocks are valued at the lower of cost and net realisable value after making due allowances for obsolete and slow-moving stocks. Net realisable value is based on an estimate of selling price, less any costs of realisation. All stocks relate to bar items held-for-sale.
Page 8
Gravesend and District Theatre Guild
## **Notes to the accounts**
**For the year ended 31 March 2023**
## **2. Net incoming / (outgoing) resources for the year**
||**2023**|_2022_|
|---|---|---|
|This is stated after charging:|**£**|_£_|
|Depreciation|**241**|349|
|Audit fees|**-**|-|
## **3. Corporation taxation**
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
## **4. Tangible fixed assets**
|**Tangible fixed assets**||
|---|---|
||**Equipment, fixtures**|
||**and fittings**|
||**£**|
|Cost:||
|As at 31 March 2022|21,011|
|Additions||
|Disposals|-|
|As at 31 March 2023|21,011|
|Depreciation:||
|As at 31 March 2022|19,800|
|Charge for the year|241|
|Disposals|-|
|As at 31 March 2023|20,041|
|Net book value:||
|As at 31 March 2022|1,211|
|As at 31 March 2023|**970**|
Page 9
Gravesend and District Theatre Guild
## **Notes to the accounts**
**For the year ended 31 March 2023**
## **5. Production expenses**
|**ction expenses**|||
|---|---|---|
|Venue hire
Music
Scenery and props
Licences
Advertising
Scripts
Costumes
Miscellaneous production expenses|**2023**
**£**
**61**
**6,241**
**1,417**
**306**
**-**
**30**
**34**
**9,014**
**17,102**|_2022_
_£_
_-_
_3,395_
_380_
_596_
_-_
_1,026_
_-_
_2,376_|
|||_7,773_|
## **6. Remuneration**
No remuneration or personal expenses were received by any trustee in either accounting period.
## **7. Additional stock**
The Company holds additional stock which does not appear within the Balance sheet as the original cost is unknown. In total these assets are valued, for insurance purposes, at £37,000.
Page 10