2022-03-31-accounts

Company number: 05407741 Charity number: 1112523

Gravesend and District Theatre Guild

(A company limited by guarantee)

Report and Financial Statements

For the year ended 31 March 2022

Gravesend and District Theatre Guild

Company Information

DIRECTORS AND TRUSTEES Mr David Ames Mr Michael Smith COMPANY SECRETARY Mr Michael Smith COMPANY NUMBER 05407741 REGISTERED OFFICE Guild Theatre Vale Road Northfleet Kent DA11 8BZ

Gravesend and District Theatre Guild

Contents

	Page
Trustees' Report	1 - 3
Report of the Independent Examiner	4
Statement of Financial Activities	5 - 6
Balance Sheet	7
Notes to the Accounts	8 - 10

Gravesend and District Theatre Guild

Report of the Trustees

For the year ended 31 March 2022

The directors and trustees present their report and the financial statements for the year ended 31 March 2022.

The financial statements comply with current statutory requirements, generally accepted accounting practice, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities 2005 ("SORP 2005").

STATEMENT OF DIRECTORS' AND TRUSTEES' RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

The directors and trustees are responsible for preparing the annual report and the financial statements in accordance with applicable law and regulations.

Company law requires the directors and trustees to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the company and of the surplus or deficit of the company for that period. In preparing these financial statements, the directors are required to:

• select suitable accounting policies and then apply them consistently;

• make judgements and estimates that are reasonable and prudent;

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business.

The directors and trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

REFERENCE AND ADMINISTRATIVE DETAILS

Company registration number:	05407741
Charity registration number:	1112523
Directors and trustees

The directors of the company, who are the charity trustees and who served during the year were:

D Ames M Smith

The trustees are appointed by the members to serve a maximum term of two years before re-appointment.

Registered and principal office

Guild Theatre Vale Road Northfleet Kent DA11 8BW

Page 1

Gravesend and District Theatre Guild

Report of the Trustees

For the year ended 31 March 2022

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The Company is incorporated under the Companies Acts and registered in England and Wales under number 05407741. It is limited by guarantee and is a registered charity under number 1112523, governed by its Memorandum and Articles of Association, and does not have a share capital.

Recruitment of trustees and executive members

Potential executive members are identified by current trustees on the basis of particular skills and an existing commitment to the Charity. Executive members are elected to the committee at the Annual General Meeting of members and each post is re-elected at least every two years.

Organisation

The trustees, who are responsible for the management of the Company, operate through a series of committees to which certain executive members are co-opted. These committees include further members of the society and determine and carry out the policies of the trustees.

OBJECTIVES AND ACTIVITIES

Charitable objects of the Company

The objects of the company are to advance the education of the public in the dramatic and operatic arts and the development of public appreciation in such arts, in particular, but not exclusively by;

• providing facilities and opportunities for young persons to be educated in the dramatic and operatic arts

• the public performance of drama and musical plays

Activities of the Company

The principal activity of the Charity continues to be the production and performance of plays, musicals and choral works.

Aims

The Charity aims to:

• continue to offer the local community the opportunity to be involved or appreciate different art forms organised and arranged by their local theatre group;

• build upon the success of our existing youth groups and the development of our adult members to ensure that the Gravesend & District Theatre Guild continues to provide continued art forms for future generations.

ACHIEVEMENTS AND PERFORMANCE

The trustees are pleased to report a surplus for the year to 31 March 2022 which has been achieved through a varying programme of productions from plays to musicals. Activities and events were held to generate additional income to help towards repairs and improvements of the building and facilities. The trustees have taken advantage of all available Govenment support grants made available to them during the year.

Page 2

Gravesend and District Theatre Guild

Report of the Trustees

For the year ended 31 March 2022

FINANCIAL REVIEW

Results

The surplus for the year amounted to £1,666 (2021 defecit: £6,170) .

Reserves policy

The unrestricted funds at the balance sheet date amounted to £16,595 These funds are retained in order to finance the assets and general operations of the Company. The directors consider the level of funds held to be adequate.

The restricted funds at the balance sheet date amounted to £13,478. These funds are raised specifically for use in improvements to the theatre building and facilities. The directors consider the level of funds held to be adequate.

This report was approved by the board on and signed on its behalf.

D Ames Director

Page 3

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Gravesend and District Theatre Guild

Statement of Financial Activities

(including income and expenditure account)

For the year ended 31 March 2022

		Unrestricted	Restricted	Total Funds	Total Funds
	Note	Funds	Funds	2022	2021
		£	£	£	£
Incoming resources
Incoming resources from generated funds:
Voluntary income
Membership fees		4,318	-	4,318	510
Donations		589	-	589	58
Activities for generating funds
Rental income		380	-	380	-
Production income: Box office		12,435	-	12,435	295
Production income: Other		750	-	750	-
Bar income		18	-	18	-
Investment income
Bank interest		-	-	-	-
Incoming resources from charitable activities:
Fundraising and events		85	-	85	-
Other incoming resources:
Other income		10,412	-	10,412	11,547
Total incoming resources		28,987	-	28,987	12,410
Resources expended
Costs of generating funds:
Costs of generating voluntary income
Rent and rates		7,786	-	7,786	7,503
Repairs and maintenance		1,156	-	1,156	528
Light and heat		1,273	-	1,273	2,412
Licence fees and subscriptions		1,861	-	1,861	1,520
Production expenses	5	7,773	-	7,773	-
Fundraising trading: cost of goods sold and other costs
Bar expenses		-	-	-	616
Event costs		-	-	-	-
Charitable activities:
Donations		-	-	-	-
Governance costs:
Insurances		2,872	-	2,872	2,818
Audit fees		-	-	-	-
Other resources expended:
Youth expenses		-	-	-	-
Waste collection		-	-	-	-
Miscellaneous expenditure		3,343	-	3,343	1,069
Printing, postage and stationery		907	-	907	-
Depreciation		349	-	349	2,113
Total resources expended		27,320	-	27,320	18,579

Page 5

Gravesend and District Theatre Guild

Statement of Financial Activities

(including income and expenditure account) For the year ended 31 March 2022

Net income/(expenditure) for the year Spend from Restricted Funds Reconciliation of funds Total funds brought forward Total funds carried forward	Unrestricted Restricted Total Funds Total Funds Funds Funds 2022 2021 £ £ £ £ 1,667 - 1,667 (6,170) - - - 14,927 13,478 28,405 34,575
	16,594 13,478 30,072 28,405

The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.

Page 6

Gravesend and District Theatre Guild

Balance Sheet

As at 31 March 2022

Note Fixed assets Tangible assets 4 Current assets Stock 7 Trade debtors Prepayments and accrued income Cash at bank and in hand Total current assets Liabilities Trade creditors Accruals and deferred income Net current assets Total assets less current liabilities Creditors: falling due after more than 1 year Net assets Total retained funds: Unrestricted income funds Restricted income funds Total charity funds	2022 £ - 1,275 28,252 29,527 - 665	2022 £ 1,210 28,862 30,073 - 30,073 16,595 13,478 30,073	2021 £ - 1,275 26,237 27,512 - 665	2021 £ 1,560 26,847
				28,406 -
				28,406
				14,928 13,478
				28,406

These financial statements have been prepared under the special provisions of the Companies Act relating to small companies.

The directors consider that the company is entitled to exemption from the requirement to have an audit under the provisions of section 477 of the Companies Act 2006 ("the Act") and members have not required the company to obtain an audit for the period in question in accordance with section 476 of the Act. The directors acknowledge their responsibility for ensuring that the company keeps accounting records which comply with section 386 of the Act and preparing financial statements which give a true and fair view of the state of affairs of the company as at 31 March 2012 and of its surplus or deficit for the period then ended in accordance with the requirements of sections 394 and 395 of the Act and which otherwise comply with the requirement of the Companies Act 2006 relating to the financial statements so far as applicable to the company.

The financial statements were approved and authorised for issue by the board and were signed on its behalf on

D Ames

Director

The notes on pages 7 to 10 form part of these financial statements.

Page 7

Gravesend and District Theatre Guild

Notes to the accounts

For the year ended 31 March 2022

1. Accounting policies

1.1 Basis of preparation of account

The accounts have been prepared under the historical cost convention and in accordance with Accounting and Reporting by Charities - Statement of Recommended Practice (SORP 2005), applicable UK Accounting Standards and the Companies Act 2006.

1.2 Incoming resources

All incoming resources are accounted for when the charity has entitlement to the funds, certainty of receipt and the amount is measurable. Where income is received in advance of a performance or other specified service it is deferred until the charity is entitled to that income.

1.3 Interest receivable

Interest on funds held on deposit is included when receivable by the charity.

1.4 Fund accounting

Unrestricted funds are available to use to further any of the purposes of charity. Restricted funds are donated or raised for particular areas of the charity work or specific projects undertaken.

1.5 Resources expended and irrecoverable VAT

All resources expended are recognised once there is a legal or constructive obligation to make a payment to a third party. All resources expended are classified under activity headings that aggregate all costs related to the category.

Costs of generating funds comprise the costs of commercial trading.

Charitable activities include the costs of performances, fundraising activities and other educational activities undertaken to further the purposes of the charity.

Governance costs represent those costs of the strategic management of the charity and of complying with constitutional and statutory requirements.

Irrecoverable VAT is charged against the category or resources expended for which it was incurred.

1.6 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Assets costing over £50 are capitalised at the balance sheet. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over the expected useful lives on the following bases:

Equipment, fixtures and fittings - 20% reducing balance

1.7 Stocks

Stocks are valued at the lower of cost and net realisable value after making due allowances for obsolete and slow-moving stocks. Net realisable value is based on an estimate of selling price, less any costs of realisation. All stocks relate to bar items held-for-sale.

Page 8

Gravesend and District Theatre Guild

Notes to the accounts

For the year ended 31 March 2022

2. Net incoming / (outgoing) resources for the year

	2022	2021
This is stated after charging:	£	£
Depreciation	349	349
Audit fees	-	-

3. Corporation taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.

4. Tangible fixed assets

Tangible fixed assets
	Equipment, fixtures
	and fittings
	£
Cost:
As at 31 March 2021	21,011
Additions
Disposals	-
As at 31 March 2022	21,011
Depreciation:
As at 31 March 2021	19,451
Charge for the year	349
Disposals	-
As at 31 March 2022	19,800
Net book value:
As at 31 March 2021	1,560
As at 31 March 2022	1,211

Page 9

Gravesend and District Theatre Guild

Notes to the accounts

For the year ended 31 March 2022

5. Production expenses

ction expenses
Venue hire Music Scenery and props Licences Advertising Scripts Costumes Miscellaneous production expenses	2022 £ - 3,395 380 596 - 1,026 - 2,376 7,773	2021 £ - - - - - - - -
		-

6. Remuneration

No remuneration or personal expenses were received by any trustee in either accounting period.

7. Additional stock

The Company holds additional stock which does not appear within the Balance sheet as the original cost is unknown. In total these assets are valued, for insurance purposes, at £37,000.

Page 10