Salisbury Women's Refuge Annual Report 2020 Registered Charity Number 01112497 Registered Company Number 5632436
Salisbury Women’s Refuge Annual Report and Accounts 2020
Table of Contents
Page 1 Foreword Page 2 Our Service Page 3-4 Some Statistics Page 5 Our Staff Page 6 Our Building Page 7 Our Finances Page 8-11 Trustees’ Report Page 12 Independent Examiner’s Report Page 13 Statement of Financial Activities Page 14 Balance Sheet Page 15-20 Notes to the Accounts
Foreword
It would be very easy in a year dominated by a pandemic to focus on all the things we have not been able to do. It is of course a great sadness that we were not able to meet up with our friends and supporters at the AGM in the Spring or at the Crib Service at Christmas. We were not able to give talks to local groups about our work or arrange any fundraising events. Nor could staff and trustees meet together to consider best practice at our annual planning day.
It is ironic that 2020 was the year that the Domestic Abuse Bill was introduced. The Refuge had plans not only to provide better facilities for staff and residents but also to think strategically about how to improve our service. I am pleased to report that the Refuge was able to carry out some of its refurbishment programme despite the pandemic. The main kitchen has been renovated and the office IT upgraded. We have also introduced new systems of collecting data for monitoring purposes and to inform long term planning.
The pandemic in fact arrived swiftly at the Refuge. Within days of the first lockdown we had our first suspected case. Given that there are in effect 12 households at the Refuge and that our residents live as a single community, sharing kitchens and bathrooms, we have been and continue to be at high risk of transmitting infection. Fortunately, even before the first lockdown was announced, the trustees and staff had met to assess what needed to be done.
Foremost in our minds was that we needed to maintain services at a time of unprecedented reported levels of Domestic Abuse. We also needed to protect our staff. It is to the credit of staff that the Refuge remained open to referrals throughout 2020 except on the three occasions when we had a suspected case. Our occupancy levels in 2020 were in fact slightly higher than in 2019.
Our manager has outlined in her report the measures which were put in place to keep our small community safe. Residents and staff have on the whole adapted well to new ways of working. Hygiene has been a high priority. We cannot however deny that a lot has been lost over the past year. The teamwork and banter of a busy office, so important in dealing with the everyday and the crisis, is not easy with social distancing. More importantly the ability of staff to observe and assess situations, to learn from each other, to support residents not only directly but also intuitively, can be compromised by remote working or the wearing of masks.
That having been said, it is due to the extraordinary efforts of staff that these effects of the pandemic have been minimised. The staff have shown exceptional levels of patience and kindness to residents. They have been significantly hampered in their normal enabling work by the closure or reduced operation of almost all support services. I would like to thank them for ‘keeping the show on the road’ and my fellow trustees for their commitment to the Refuge at this most difficult of times.
Ros Hepplewhite - Chair of Trustees .
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Our service
As you can imagine working during a pandemic has been extremely challenging. When it became apparent that we were dealing with such a serious and worrying situation, we took steps in February/March to write a Coronavirus Management Plan and risk assessments in preparation. These plans were quickly put into practice when one of our residents showed potential symptoms of the virus. We commenced remote working with staff entering the house only in order to deliver shopping and cleaning items. Residents were confined to their rooms and a rota implemented for use of the kitchens and bathrooms. Residents could contact staff via the office phone number, which was redirected to my mobile phone and the support workers conducted their key working and support via the telephone. Our residents, although frustrated and concerned, responded sensibly.
We have had to self-isolate the house on two additional occasions since March. None of the residents proved to have coronavirus. Our plan and risk assessment measures have been developed and altered over the course of the pandemic, led by Government guidance as the virus became better understood. I receive daily updates from the Government website, which informs me of the latest guidelines and developments, and we change our working practices and advice to our residents accordingly. The office has been reconfigured to enable social distancing as much as possible. It is a small space and we try to limit the number of staff to 2 at any one time. I have been able to work from home with regular visits to the refuge; staff have been working their shifts partly in the refuge and partly from home.
For the residents the impact was felt keenly. In a communal house, managing social distancing and keeping everyone as safe as possible is complex. Much stricter cleaning regimes are necessary; hand sanitiser stations and face masks have been introduced and staff ensure windows are open to allow air circulation. It did feel foreign to all of us in the beginning. As a staff team we had to become much more rigid with routine and with implementing these safety measures. For the most part these additional measures have been met with understanding and respect.
The Council had to suspend its ‘Move On’ programme for a time in the early stages of the pandemic to ensure that all street homeless people had somewhere safe to live. This affected our residents’ ability to move out of the Refuge and into their own property. The ‘Move On’ processes are now fully open and several long staying residents have secured tenancies in the community. We have managed to keep taking new referrals with some suspension when the house was self-isolating. Additional questions around covid are asked as part of the referral process and additional measures put into place for the first 10 days of a new resident’s arrival.
We were blessed with donations of games from the ‘Kids Out’ charity and Pizza nights and Christmas Day lunch gifted by a local family. Food donations from local Churches and charities continue to be delivered as well as support from local supermarkets and individuals.
Staff morale has remained high despite not being able to hold meetings face to face or verbally hand over at shift changeover. Staff meetings have moved to zoom and some of our routine communications have had to be tweaked in order to ensure the best possible communication is maintained. We have not had a case of covid amongst the staff, but we have had several staff self-isolating at various times. The resilience and adaptability of the team has been incredible and this year more than ever I am grateful and thankful for their unwavering dedication and support.
We continue to strive to ensure our families are safe, secure and in a good position to be able to move forward with their lives, once this crisis has passed.
Sandra Horner - Refuge Manager
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Some Statistics
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Referring Agencies 4% Soci3lSe 14% WAHelp tbe/lDVAIDther AefuBe5 Catchment Area of Residents Wiltshire 18% Dorset 3% Hampshire 4% other 75% Destinations of Leavers J4% A(corn Ihe 18% herRel¥É 11% Retumed Ho 14% HefvUSEdlPt
Our staff
The trustees are very aware of their responsibility towards the staff of the Refuge and to that end have updated the staff handbook to ensure that it is current and reflects the expectation and working conditions within the Refuge.
We are most appreciative of the Manager and staff and how they have coped with the many issues that Covid has created. Their attention to the health, wellbeing and needs of the residents has been exemplary, and we are most grateful for this. We said goodbye to Debbie during the year and Jade, a bank staff member, stepped into the role which made the transition much easier. New staff always undertake a training period prior to starting work to ensure that they are au fait with policies and procedures in the refuge. We still hope to appoint an administrative assistant but during these difficult times we have deferred advertising it.
Annual appraisals have occurred this year undertaken by the Manager and then signed off by the staffing trustee. It gives the opportunity for trustees to ensure that the staff have no major issues as a result of working at the Refuge. Happily they all indicated that they are a strong and supportive team, and say that they still enjoyed their work, despite the current Covid pressures!
Two members of staff undertake extra responsibilities; Nicky who works with community engagement and fundraising, and Tracy who does follow up and outreach work. We are delighted to say that Becci will be working with our children as a Playworker for 8 hours per month from March. Staff also cover ‘out of hours’ issues if our out of hours helpline requires a staff member to attend the Refuge in an emergency after 6pm.
We had hoped to have a second Strategy Day with staff this year after such a successful one last year, but Covid has prevented this. We now have an annual plan to ensure that each year there is a focus on programmed maintenance, staffing issues etc.
We continue to be very proud that the Refuge is a place of safety for women fleeing from abuse.
Penny Joyce and Anne Smith -Trustees
The newly refurbished kitchen
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Our building
As for many, 2020 was a challenging year with regards to the completion of projects and the day-to-day maintenance within the house. This was due not only to coronavirus lockdowns and restrictions but also to ongoing staff health issues and long-term residents vacating their rooms at approximately the same time with the then need for total refurbishment.
We started the year by monitoring problems identified in previous years such as damp in the extension ceiling kitchen and behind the sink in the main kitchen. Extractor fans were inserted in the extension kitchen with a full loft door. This seems to have rectified the problem and no further remedial work was identified. In the main kitchen it was decided that refurbishment was needed. This project started in November and completion is due by the end of February 2021.
At the end of 2019 an assessment took place of the emergency lighting both inside and outside the house. Additional lighting was installed at the beginning of the year which improved the situation particularly in the basement. A thorough assessment of all electrical installations which was due in August 2020, took place prior to that date and the remedial work necessary was undertaken. This was a requisite as part of the insurance cover for the house. Some of the annual Health and Safety checks were able to be undertaken such as water testing for Legionella but others such as PAT, because of Covid-19, have had to be delayed until 2021.
The rolling redecoration and refurbishment plan has continued where possible throughout the year but a hiatus with this occurred towards the end of the year when several families left at the same time and some of the work on the rooms has drifted over into 2021. Some of the residents’ rooms in the main house have been recarpeted along with the stairwell and landings. This gives the main house a more modern, clean appearance.
Due to a second leak in the second-floor landing bathroom in the main house, it was decided that with donations from the Soroptimists to update it. It was hoped that the work on the bathroom would have taken place prior to the end of the year with reduced family numbers in the house but this was not to be and the work is due to start in March 2021.
Many other minor repairs have been undertaken throughout the year in response to damage, leakages and breakages. Work has continued in the garden with security fencing and the attendance of a tree surgeon.
A Control of Substances Hazardous to Health (COSHH) review was undertaken in September by a trustee and the housekeeper. This was not only to identify any new substances which may cause danger particularly to children but also to check that measures previously recommended had been put into practice or were being used effectively to safeguard staff and residents. On the whole the situation was much better than previously found. One example of a measure implemented is that every resident’s room and some of the communal rooms have magnetic lockable cupboards to store toiletries, medication and cleaning products in. The Health and Safety weekly check form which had been updated, as the older style one was found to be very time-consuming, was further amended to include hot and cold water checks in line with Prevention of Legionella guidelines.
Regular monthly fire checks have taken place throughout the year. At the end of the year reorganisation of the office took place to improve the working environment. This was following a new laminated flooring being laid. It was hoped that the new computer system and Wifi which would be available for all would be in place with the reorganisation but unfortunately this has been delayed but should be in place by the end of February 2021.
We would like to thank Emeline, the housekeeper, and Colin, the handyman, for their fortitude and invaluable contribution to the upkeep of the house in these difficult times.
Debby Underhill and Catriona Wood -Trustees
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Our finances
Last year I said that 2018 had been a year of change, and 2019 a year of stability. 2020, for us and for everyone, will be remembered as the year of Covid.
Unlike charitable organisations that depend on a market – for example, charity shops – or for which there seems to be no limit on demand for their services – for example, the Trussell Trust – the Refuge has come through the year financially unscathed. Much of our income is secure because it comes through a contract or from Housing Benefit, and the services we can offer are limited by the number of rooms we have which puts a ceiling on our costs. The figures for 2020 show that we had a modest surplus of income over expenditure, though I expect this position to be reversed in 2021 when some refurbishment projects that we had planned for 2020, but were unable to carry out, will be done.
One big change forced on us by the pandemic is that we have stopped using cheques and are instead operating through on-line banking. This is something we perhaps should have done earlier, but our hand was forced when it became impractical to arrange for two Trustees to go to the Refuge to sign cheques, and we will continue to use on-line banking in the future. We have maintained the safeguard of requiring two Trustees to authorise payments made using on-line banking.
Once again, the generosity of our donors has been quite remarkable. In a break with tradition we have not listed them in this report, but that does not imply that we are less grateful. We receive gifts from Friends, from individuals who are not Friends, from Mothers’ Union branches, PCCs and other organisations, and though charities such as Local Giving and PayPal Giving that people use when they make online purchases. The money we receive from donations allows us to make improvements to our facilities which would not be possible, or would have to be carried out far more slowly, otherwise. Thank you all; it is especially heart-warming that donations have increased even in this very difficult year.
I am delighted to be able to confirm that Wiltshire Council have agreed to extend their contract with Splitz, who have in turn extended their contract with us. We are therefore assured of a considerable proportion of our regular income for the next two years.
Although the fact that we cannot meet in person has made it more difficult, I am pleased that our financial procedures have continued to operate well, using extensive email and telephone contacts. Thanks are due to Eileen Day, our Financial Administrator, for the work she does, and to Sandra, our Manger, for keeping me informed about the money we are spending. Once again Fletchers (actually Amanda Beavan) have taken the raw materials of our paper files, together with their access to our internet accounting system, and produced the accounts for us. Last year I said that Pat Proctor, our Independent Examiner, was hanging up her abacus (metaphorically speaking) – but the idea clearly did not appeal and she has examined us again this year.
Colin Reed – Treasurer
The bright new entrance hall and stair carpet.
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SALISBURY WOMEN'S REFUGE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2020
The Trustees, who are also directors of the charity for the purposes of the Companies Act, submit their annual directors' report and the financial statements of Salisbury Women's Refuge (the company) for the year ended 31 December 2020 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.
The Trustees confirm that the annual report and financial statements of the charity comply with the Charities Act 2011, the Companies Act 2006, the requirements of the charity's governing document and the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Reference and administrative details
| Charity Number | 1112497 |
|---|---|
| Company Number | 05632436 |
| Registered Office | Alexandra House, St Johns Street, Salisbury, SP1 2SB |
| Company Secretary | Wilsons (Company Secretaries) Limited |
| Independent Examiner | Mrs PA Proctor FCA, Fletcher & Partners, Crown Chambers, |
| Bridge Street, Salisbury SP1 2LZ | |
| Bankers | The Central Board of Finance of the Church of England, London |
| Lloyds Bank plc, Blue Boar Row, Salisbury | |
| Solicitors | Wilsons, Alexandra House, St Johns Street, Salisbury, SP1 2SB |
Directors and trustees
The directors who served as trustees during the period were as follows:-
Nominated by: Mrs Rosalind Hepplewhite Salisbury Diocesan Mothers' Union Chair Rev Penelope Joyce Vice-chair Mr Colin Reed Treasurer Mrs Rosemary Pemberton Ms Valerie Jackson Salisbury Diocesan Mothers' Union Mrs Anne Smith Mrs Catriona Wood Mrs Deborah Underhill Salisbury Diocesan Board of Finance Mr Christopher Dragonetti (appointed 14 October 2020)
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SALISBURY WOMEN'S REFUGE
TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2020
Constitution
Salisbury Women's Refuge is a charitable company limited by guarantee and was set up to take over the operations previously carried out by the trust known as Refuge and Shelter for Mothers and Babies Charity No 207775 (previously known as Salisbury Women's Refuge). The transfer was carried out in accordance with an Incorporation Agreement dated 20th December 2005. The charity is governed by its Memorandum and Articles of Association dated 14 November 2005, amended by a resolution on 12 April 2010.
Objects and activities
The objects of the charity are to relieve distress and suffering experienced by women who have been maltreated by their relatives, cohabitees, husbands or the fathers of their children; to relieve distress and suffering amongst the children of such women; and to relieve the need of other women and children in necessitous circumstances who are temporarily homeless.
The charity aims to achieve its objects by providing safe accommodation in the property used by the charity, whilst also providing support and advice and social activities for the residents. The charity develops partnerships with other agencies and promotes knowledge and understanding of domestic violence within the wider community.
In planning their activities the Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit.
Organisational structure and decision making
The board of trustees, consisting of at least four and not more than nine individuals, administers the charity. The board meets quarterly. A manager is appointed by the Trustees to manage the day to day operations of the charity.
The charitable company has a subsidiary charity, Refuge and Shelter for Mothers and Babies, Charity No 1112497-1 (previously known as Salisbury Women's Refuge, Charity No 207775). The charitable company is the sole corporate trustee of the subsidiary charity; the charitable company's directors are therefore effectively trustees of the charity. The property is held by the charitable company in trust for the charity.
Method of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association, as follows:
Two by Salisbury Diocesan Mothers' Union
One by Salisbury Diocesan Board of Finance
One by the Trustees who will hold the post of Honorary Treasurer, and
Up to five additional trustees may be co-opted by the Trustees
Trustees retire by rotation every 5 years, but a retiring trustee may be reappointed.
Trustee induction and training
The Trustees receive training on charity law and their duties as trustees. Trustees also attend some staff training sessions on welfare and similar issues, according to their needs and interests, to keep themselves up to date.
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SALISBURY WOMEN'S REFUGE
TRUSTEES' REPORT
FOR THE YEAR ENDED 31 DECEMBER 2020
Review of activities
Despite the difficulty of operating in a pandemic, the Refuge stayed open to referrals throughout 2020 and maintained high levels of occupancy. It is to the credit of the Manager and her staff that this was possible.
During 2020 16 families (2019 - 17) and 12 women without children (2019 - 10) were accommodated.
Accommodation days for women totalled 3,336 (2019 - 3,303) an average of 9.11 per day compared to 9.04 in 2019. The accommodation days for children were 4,312 (2019 - 4,388), an average of 11.78 per day compared to 12.02 in 2019.
Gross income for 2020 was £199,877 (2019 - £170,226) with increased donations and grants received by the charity. Some of the projects for which donations had been received were deferred to 2021 due to the pandemic, so expenditure only increased marginally to £187,599 (2019 - £183,945).
Net income for 2020 was £12,278 (2019: net expenditure of £13,719), of which net income of £3,982 (2019: net expenditure of £7,490) related to unrestricted funds. There was a surplus of £8,296 arising on restricted funds compared to a deficit of £6,229 in 2019, though as previously mentioned this is largely due to a deferral of projects to 2021.
The residents avail themselves of local services (advocacy and support, schools and health services). They also have access to the Freedom Programme, which is a nationally used evidence based programme for survivors of domestic abuse to help them come to terms with what has happened, to affirm that it is not their fault, and to equip them to be able to recognise indicators of potential abuse in the future. Support is also available after leaving the Refuge, especially for those women and families who settle locally.
Comments from residents which indicate the difference the charity's work has made to their circumstances include in 2020 “I am hugely grateful for my time here. I hope that you will remain here and offer the same help to many other women and children for many years to come. Sadly you are needed so much" and "Thank you so much for everything ladies. I can’t believe I am saying this but I will miss you. It was so nice to know someone is there for you. The Freedom Programme was great".
Reserves policy and Reserve Fund balances
The Trustees are of the opinion that ideally the General Fund should be maintained with a balance to cover at least six months running costs.
The Trustees have designated funds to provide for major repairs and improvements to the building and to cover the risks inherent in operating a business of this type, including running the charity for six months in the event of funding not being available. The Trustees do not intend to accumulate reserves greater than such needs may require.
At 31 December 2020 the General Fund (Note 14) reserves amounted to £159,733 (2019: £155,751), of which £117,187 (2019: £120,000) has been designated as a contingency fund and for major repairs and improvements to the property. The remaining undesignated reserves of £42,546 (2019: £35,751) are adequate to maintain the day to day activities of the charity. The balance on Restricted Funds (Note 15) at 31 December 2020 was £26,713 (2019: £18,417).
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SALISBURY WOMEN'S REFUGE TRUSTEES, REPORT Icontlnued} FOR THE YEAR ENDED 31 DECEMBER 2020 Goiny concern The Covid-19 pandemie has not had & financially delrimenlal impact on the Refuge. The Trustees are aware that the Reluge has reserves which are more than adequate lo cover any future deficits for several years. The T¥ustee8 are therefore confident th81 the charY remains a going concern. Risk Managèment The Trustees examine the major risks that Ihe charily f8ce8 each financial year when preparing the budget and reviewing th& annual accounts, The charity has developed systems lo monitor and control these risks and to miligale any impacl that they may have on the Refuge's ability lo continue ils work. As discussed above, the charity maintains a level of working capital sufficient to deal with any short term difficulties. Trusteès, responslbllltles The purpose of this slalement is lo distinguish the Iruslees, re5ponsibililios for the account5 from those of the independent examinets, as slated in thtrir report. The charity Iru8tees Iwho are also the rlireclors for the purpose8 of company law} are responsible for preparing the Trustees, Annual Report and the financial slalements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Gènerally Acceplod Accounting Praclicel. Company law requlres the charity Im8tees lo prepare financial slalements for each year whh gwe a true and fair vlèw of the slate of affairs of th& charitable ¢¢Jmpany and of the incoming resouices and application of resources, including the income and expendiluro, of the charity for Ihal period. In preparing these Ilnanclal statements, the trustees are required lo.. Select suilable accounting policies and then apply them consislenlly.. make judgoments and eslimales that are reasonable and prudent., observe the methods and principles in the Charities SORP.. slate whether applicable UK accounting standard5 have been followed. subj8Ct lo any material departures discfosed and explained in the financial slalemenls.. prepare Ihe accounts on the going concern basis unless il Is inappropriate lo prosume that the Charity will be able to continue lo meet its objectives. Th6 Iruslees are responsible for keeping prop8r accounting records that disclose with reasonable accuracy al any lime the financial position of the Charity and to enable them lo ensure that the financial statements comply with the Companiès Act 2006. They are also responsible for safeguarding the Charity's assets, and hence for taking reasonable steps for the prevontion and deleclion of fraud and other irregularities. The Iruslees, report has been prepared in accordance with the special provisions relating lo small companles within Part 15 of the Companies Act 2006. Approved by the board of trustees on and signed on ils be If by.
SALISBURY WOMEN'S REFUGE INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020 I report lo the Iruslees on my examination ol the accounts of the Salisbury Women's Refuge Ilhe Company) for the yearended 31 December2020. Responslbilitles and basis of report As the charity Iruslees of the Company (and also ils directors for the purposes of company lawl you aTe responsible for the preparation of the accounts in accordanGe with the requirements of the CompanÉes Act 2006 I'lhe 2006 A¢l'l, Having satisfied myself that the accounts of the Company are not reqLtired to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Chaiity's accounts carried out under section 145 of the Charities Act 2011 I'lhe 2011 Acl'}. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515llbl of the 2011 Acl. Independent examinerfs statement I have complttled my Èxamination. I confirm that no mallers have come lo my attention in connection with the examination giving me cause lo believe-. {11 a¢coLEnling records were not kept in respect of the Company as required by section 386 of the 2006 Act., OT (21 the accounts do not accord with those record5', or 131 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that Ihe accounts give a 'lrue and fairf view which is not a matter considered as part of an independent examination., or 141 the accounts have not been prepared in accordance with the methods and principles of the Slalement of Recommended Practice for accounting and repotting by charities lapplicable lo charities preparing their accounts in accordance wtlh the Financial Reportiny Standard applicable In the UK and Republic of Ireland IFRS 102}1. I have no concems and have como a¢ross no other mallers in connection with the examination lo which attention should be drawn in this repoil in order lo enable a proper understanding of the accounts lo be reached. PLLQUO k frcthJ P A Proctor Chartered Accountants Crown Chambers Bridge Street Salisbury Date.. 15 April 2021 12
SALISBURY WOMEN'S REFUGE
STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME & EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020
| Unrestricted Restricted Endowed Total Notes funds funds funds 2020 (Note 14) (Note 15) (Note 16) INCOME Grants Splitz Support Services 60,687 3,864 - 64,551 UK Government 660 - - 660 Other 165 1,050 - 1,215 2 61,512 4,914 - 66,426 Donations and fund raising 3 31,860 8,726 - 40,586 Housing benefit 78,940 - - 78,940 Service charges 9,298 - - 9,298 Laundry takings 2,123 - - 2,123 Bank and deposit interest 2,304 - - 2,304 Sundry income - Resident's allowance 200 - - 200 Sundry income - Other - - - - Total income 4 186,237 13,640 - 199,877 EXPENDITURE Salaries 5 105,190 - - 105,190 Training 285 - - 285 Office costs 6 7,803 - - 7,803 Residents' welfare and social activities 1,015 431 - 1,446 Professional services - 825 - 825 Utilities 7 21,657 - - 21,657 Insurance 4,952 - - 4,952 Depreciation 10 380 362 - 742 House operating expenses 4,199 - - 4,199 Repairs and maintenance 13,467 2,813 - 16,280 Planned maintenance 20,291 - - 20,291 Fundraising costs - - - Sundry expenses 479 913 - 1,392 Governance costs 8 2,537 - - 2,537 Total expenditure 9 182,255 5,344 - 187,599 Net income/(expenditure) and net 3,982 8,296 - 12,278 movement in funds for the year Reconciliation of funds Total funds brought forward 155,751 18,417 600,000 774,168 Total funds carried forward 17 159,733 £ 26,713 £ 600,000 £ 786,446 £ |
Unrestricted Restricted Endowed Total Notes funds funds funds 2020 (Note 14) (Note 15) (Note 16) INCOME Grants Splitz Support Services 60,687 3,864 - 64,551 UK Government 660 - - 660 Other 165 1,050 - 1,215 2 61,512 4,914 - 66,426 Donations and fund raising 3 31,860 8,726 - 40,586 Housing benefit 78,940 - - 78,940 Service charges 9,298 - - 9,298 Laundry takings 2,123 - - 2,123 Bank and deposit interest 2,304 - - 2,304 Sundry income - Resident's allowance 200 - - 200 Sundry income - Other - - - - Total income 4 186,237 13,640 - 199,877 EXPENDITURE Salaries 5 105,190 - - 105,190 Training 285 - - 285 Office costs 6 7,803 - - 7,803 Residents' welfare and social activities 1,015 431 - 1,446 Professional services - 825 - 825 Utilities 7 21,657 - - 21,657 Insurance 4,952 - - 4,952 Depreciation 10 380 362 - 742 House operating expenses 4,199 - - 4,199 Repairs and maintenance 13,467 2,813 - 16,280 Planned maintenance 20,291 - - 20,291 Fundraising costs - - - Sundry expenses 479 913 - 1,392 Governance costs 8 2,537 - - 2,537 Total expenditure 9 182,255 5,344 - 187,599 Net income/(expenditure) and net 3,982 8,296 - 12,278 movement in funds for the year Reconciliation of funds Total funds brought forward 155,751 18,417 600,000 774,168 Total funds carried forward 17 159,733 £ 26,713 £ 600,000 £ 786,446 £ |
Total 2019 59,436 - 160 |
|---|---|---|
| 61,512 4,914 - 66,426 31,860 8,726 - 40,586 78,940 - - 78,940 9,298 - - 9,298 2,123 - - 2,123 2,304 - - 2,304 200 - - 200 - - - - |
59,596 21,928 73,617 8,770 2,498 2,267 1,530 20 |
|
| 186,237 13,640 - 199,877 |
170,226 | |
| 105,190 - - 105,190 285 - - 285 7,803 - - 7,803 1,015 431 - 1,446 - 825 - 825 21,657 - - 21,657 4,952 - - 4,952 380 362 - 742 4,199 - - 4,199 13,467 2,813 - 16,280 20,291 - - 20,291 - - - 479 913 - 1,392 2,537 - - 2,537 |
102,015 1,169 11,836 2,304 815 22,584 4,436 1,019 3,894 24,660 5,700 72 832 2,609 |
|
| 182,255 5,344 - 187,599 3,982 8,296 - 12,278 155,751 18,417 600,000 774,168 |
183,945 (13,719) 787,887 |
|
| 159,733 £ 26,713 £ 600,000 £ 786,446 £ |
774,168 £ |
The statement of financial activities includes all gains and losses in the period. All income and expenditure derive from continuing activities.
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SALISBURY WOMEN'S REFUGE REGISTERED NUMBER.. 05632436 BALANCE SHEET AS AT 31 DECEMBER 2020 Notes 2020 2019 FIXED ASSETS Tangible assets 10 600,000 600.742 CURRENT ASSETS Debtors Current asset invèstments CBF deposit account Cash al bank and in hand 11 12 4,716 100,000 22,840 70,600 198,156 4,821 100.000 22,743 52.fj77 180.241 LIABILITIES Creditors.. Amounts falling due within one year 13 11.710 6,815 NET CURRENT ASSETS 186,446 173,426 NET ASSETS 17 £ 786,446 2 774,188 THE FUNDS OF THE CHARITY Unreslricled income funds General fund Designated funds 14 42,546 117,187 35,751 120.000 159,733 155.751 Reslricled funds 15 2S,713 18,417 Endowed funds 16 600.OCKI 600,000 TOTAL CHARITY FUNDS £ 786,446 £ 774,168 Those financial slalemonls have been prepared in accordance with the special provisions relating lo small companies within Part 15 of the Companies Act 2006 and with the Financial Reporting Standard applicablo in the UK and Republic of Ireland {FRS1021. For the financial year ended 31 De¢emkr 2020 the company was enlilled lo exemption from audil under section 477 Companies Acl 2006.. and no notice has been deposited under section 476. The Irusle6s acknowledge their responsibilities foi ensuring that the company k&ps accounting records which con)ply with section 386 of the Act and for preparing financial statements which give a tru8 and fair view of the slate ol affairs of the Company as al 31 December 2020 and of ils surplus for the year then ended in accordance with the requirements of section 394 and 395 and which otherwise comply with the requirements of the ompanies Act 20tE relating to Ihe financial statements, so far as applicable lo the company. Approved by the board of trustees on and stgned ils behaFf by.. 14
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
1a LEGAL STATUS OF THE TRUST
The charitable company is a company limited by guarantee incorporated in England and Wales. The registered office is Alexandra House, St Johns Street, Salisbury, SP1 2SB. The members of the charitable company are the Trustees named on page 1. In the event of the company being wound up, the liability in respect of the guarantee is limited to £1 per member of the company.
1b ACCOUNTING POLICIES
Basis of preparing the financial statements
The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2019.
Salisbury Women's Refuge meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historic cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Preparation of the accounts on a going concern basis
The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Reserves
-
a) Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
-
b) Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
-
c) Restricted funds are subject to restrictions on their expenditure imposed by the donor or through terms of an appeal.
-
d) Endowed funds are assets that have been given to the charity and which must be permanently retained.
Income
All income is recognised once the charity has entitlement to them, and it is certain that the resources will be received, and their monetary value can be measured with sufficient reliability.
Expenditure
Expenditure is included on an accruals basis. Direct charitable expenditure includes the costs of maintaining the property and the costs of providing help and support to the residents. Governance costs comprise all costs involving the public accountability of the charity and its compliance with regulation and good practice.
Fixed assets
Generally, tangible fixed assets costing more than £500 are capitalised and included at cost, but purchases from restricted funds will not normally be capitalised. The endowed property, for which no cost was known, was included at a previous revalued amount. As at the date of transition to FRS102 the value is now treated as deemed cost.
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
- Furniture and equipment - 3 year straight line
No depreciation is provided on the freehold property because the Trustees consider that the residual value will be at least equivalent to cost.
15
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
1b ACCOUNTING POLICIES (continued)
Debtors
Debtors are measured at the amounts the charity anticipates it will receive from a debt or the amount it has paid in advance for goods or services.
Current asset investments
Current asset investments comprise cash or cash equivalents with a maturity date of one year or more from the date of acquisition or opening of the deposit or similar account.
Cash at bank and in hand
Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of less than three months from the date of acquisition or opening of the deposit or similar account.
Liabilities
Liabilities are measured at the amounts the charity anticipates it will pay to settle a debt or the amount it has received as an advance payment for goods or services it must provide.
Financial instruments
The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. They are initially recognised at transaction value and subsequently measured at their settlement value.
Pensions
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund during the year.
2 GRANTS
3
| Grant income was received from the following grantors: Unrestricted funds Splitz Support Services Contract services UK Government Coronavirus Job Retention Scheme Diocese of Salisbury Granted dividend income arising from the Moral Welfare Area 1 fund Restricted funds Fund Splitz Support Services Move in / Move on Fund St Mary's Fund, Salisbury St Mary's Fund (Ex-residents assistance) DONATIONS AND FUND RAISING Unrestricted funds Restricted funds |
2020 60,687 660 165 61,512 3,864 1,050 4,914 66,426 £ 2020 31,860 8,726 40,586 £ |
2019 59,436 - 160 |
|---|---|---|
| 59,596 | ||
| - - |
||
| - | ||
| 59,596 £ |
||
| 2019 21,881 47 |
||
| 21,928 £ |
Donations and fund-raising does not include donations of goods for which the fair value cannot be measured reliably. No legacies were received in 2020 or 2019.
| 4 TOTAL INCOME Unrestricted funds Restricted funds |
2020 186,237 13,640 199,877 £ |
2019 170,179 47 |
|---|---|---|
| 170,226 £ |
16
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 5 | STAFF COSTS | 2020 | 2019 | ||||
|---|---|---|---|---|---|---|---|
| Gross wages and salaries | 101,569 | 98,237 | |||||
| Employer's national insurance | 2,633 | 3,033 | |||||
| Pension costs | 988 | 745 | |||||
| £ | 105,190 |
£ | 102,015 |
||||
| No employee had emoluments above £60,000. The average headcount for | the | year was 8.17 (2019 - 8.5) | |||||
| and the average number of full-time equivalent staff during the year was 3.79 (2019 - 4.72). | |||||||
| The day to day operations of the charity are delegated | by the Trustees to the manager who is considered to | ||||||
| be the key management person. The total cost of the key management person during the year | was £41,073 | ||||||
| (2019 - £38,393). | |||||||
| 6 | OFFICE COSTS | 2020 | 2019 | ||||
| General office costs | 6,207 | 6,590 | |||||
| Payroll charges | 521 | 646 | |||||
| Legal and professional fees | 1,002 | 4,273 | |||||
| Staff recruitment | - | - | |||||
| Staff travel | 73 | 327 | |||||
| £ | 7,803 |
£ | 11,836 |
||||
| 7 | UTILITIES | 2020 | 2019 | ||||
| Gas and electric | 15,049 | 16,202 | |||||
| Water rates | 2,136 | 2,288 | |||||
| Telephone | 979 | 892 | |||||
| Waste collection | 3,493 | 3,202 | |||||
| £ | 21,657 |
£ | 22,584 |
||||
| 8 | GOVERNANCE COSTS | 2020 | 2019 | ||||
| Trustee expenses (Note 18) | 17 | 34 | |||||
| Accountancy charges | 1,260 | 1,290 | |||||
| Independent examination fee | 1,260 | 1,285 | |||||
| £ | 2,537 |
£ | 2,609 |
||||
| 9 | TOTAL EXPENDITURE | 2020 | 2019 | ||||
| Unrestricted funds | 182,255 | 177,669 | |||||
| Restricted funds | 5,344 | 6,276 | |||||
| £ | 187,599 |
£ | 183,945 |
||||
| 10 | TANGIBLE FIXED ASSETS | Freehold | Furniture and | ||||
| property | equipment | Total | |||||
| Cost or valuation | |||||||
| Balance at 1 January and 31 December 2020 | 600,000 | 36,485 | 636,485 | ||||
| Depreciation | |||||||
| Balance at 1 January 2020 | - | 35,743 | 35,743 | ||||
| Depreciation charge for year | - | 742 | 742 | ||||
| Balance at 31 December 2020 | - | 36,485 | 36,485 | ||||
| Net book value | |||||||
| As at 31 December 2020 | £ | 600,000 |
£ | - |
£ | 600,000 |
|
| As at 31 December 2019 | £ | 600,000 |
£ | 742 |
£ | 600,742 |
17
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
| 11 | DEBTORS | 2020 | 2019 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Prepayments and accrued interest | 3,005 | 3,256 | ||||||||||
| Other debtors | 1,711 | 1,565 | ||||||||||
| £ | 4,716 |
£ | 4,821 |
|||||||||
| 12 | CURRENT ASSET INVESTMENTS | 2020 | 2019 | |||||||||
| Aldermore Bank 1 year bond maturing March 2021 | 55,000 | 55,000 | ||||||||||
| United Trust Bank 2 Year bond maturing | March 2022 | 45,000 | 45,000 | |||||||||
| £ | 100,000 |
£ | 100,000 |
|||||||||
| 13 | CREDITORS: Amounts falling due | within one year | 2020 | 2019 | ||||||||
| Trade creditors | - | - | ||||||||||
| Other taxation and social security | 5,435 | 2,536 | ||||||||||
| Other creditors | 232 | 154 | ||||||||||
| Accruals and deferred income | 6,043 | 4,125 | ||||||||||
| £ | 11,710 |
£ | 6,815 |
|||||||||
| 14 | UNRESTRICTED FUNDS - 2020 | Balance at | Movement in funds | Balance at | ||||||||
| 1 | January | Income | Expenditure | Transfers | 31 December | |||||||
| 2020 | 2020 | |||||||||||
| Designated Funds | ||||||||||||
| Contingencies | 90,000 | - | - | - | 90,000 | |||||||
| Major repairs and improvements | 30,000 | - | 2,813 | - | 27,187 | |||||||
| 120,000 | - | 2,813 | - | 117,187 | ||||||||
| General Fund | 35,751 | 186,237 | 179,442 | - | 42,546 | |||||||
| £ | 155,751 |
£ | 186,237 |
£ | 182,255 |
£ | - |
£ | 159,733 |
|||
| UNRESTRICTED FUNDS - 2019 | Balance at | Movement in funds | Balance at | |||||||||
| 1 | January | Income | Expenditure | Transfers | 31 December | |||||||
| 2019 | 2019 | |||||||||||
| Designated Funds | ||||||||||||
| Contingencies | 90,000 | - | - | - | 90,000 | |||||||
| Major repairs and improvements | 30,000 | - | - | - | 30,000 | |||||||
| 120,000 | - | - | - | 120,000 | ||||||||
| General Fund | 43,241 | 170,179 | 177,669 | - | 35,751 | |||||||
| £ | 163,241 |
£ | 170,179 |
£ | 177,669 |
£ | - |
£ | 155,751 |
|||
| Name of unrestricted fund | Description, nature and purposes of fund | |||||||||||
| Designated Funds | ||||||||||||
| Contingencies | To | cover the risks inherent in | running an | entity of this | type, including | |||||||
| running the charity for | six months in the | event of funding not being | ||||||||||
| available. |
Major repairs and improvements General fund
For the possibility of unexpected items.
The 'free' reserves after allowing for all designated funds.
18
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
15 RESTRICTED FUNDS
The restricted funds of the charity include the unexpended balances of grants and donations received for specific purposes. Funds can be grouped into the following categories of purpose:
a) for the improvement to the facilities at the refuge, including the purchase of equipment. b) for the welfare of residents, including the funding of counselling sessions and social activities. c) for raising awareness of the charity, to increase public support and funding.
| RESTRICTED FUNDS - 2020 Capital funds Equipment (SCAWC) Equipment (College of Matrons) Wiltshire High Sheriff Computers (Splitz) Other funds Residents welfare Child development and welfare Managers Discretionary Fund Salisbury Motorcycle Club Move in / Move on St Mary's Fund Other funds Total funds RESTRICTED FUNDS - 2019 Capital funds Residents welfare Total funds Bathroom refurbishment Fundraising |
Balance at 1 January 2020 2,607 2,450 1,006 - - 100 |
Income Expenditure Transfers - 375 - - 1,100 - - 315 - 2,500 - - 4,861 - - 1,200 700 8,561 2,490 - - - - - - - - 825 - 3,864 749 1,050 1,050 - 165 230 5,079 2,854 - 13,640 £ 5,344 £ - £ Income Expenditure Transfers - 5,474 - 47 717 - - 85 - 47 £ 6,276 £ - £ Movement in funds Movement in funds |
Income Expenditure Transfers - 375 - - 1,100 - - 315 - 2,500 - - 4,861 - - 1,200 700 8,561 2,490 - - - - - - - - 825 - 3,864 749 1,050 1,050 - 165 230 5,079 2,854 - 13,640 £ 5,344 £ - £ Income Expenditure Transfers - 5,474 - 47 717 - - 85 - 47 £ 6,276 £ - £ Movement in funds Movement in funds |
Income Expenditure Transfers - 375 - - 1,100 - - 315 - 2,500 - - 4,861 - - 1,200 700 8,561 2,490 - - - - - - - - 825 - 3,864 749 1,050 1,050 - 165 230 5,079 2,854 - 13,640 £ 5,344 £ - £ Income Expenditure Transfers - 5,474 - 47 717 - - 85 - 47 £ 6,276 £ - £ Movement in funds Movement in funds |
Balance at 31 December 2020 2,232 1,350 691 2,500 4,861 600 |
|---|---|---|---|---|---|
| 6,163 | 8,561 | 2,490 | - | 12,234 | |
| 7,178 2,907 1,017 - - 1,152 |
- - - 3,864 1,050 165 |
- - 825 749 1,050 230 |
- - - - |
7,178 2,907 192 3,115 - 1,087 |
|
| 12,254 | 5,079 | 2,854 | - | 14,479 | |
| 18,417 £ |
13,640 £ |
5,344 £ |
- £ |
26,713 £ |
|
| Balance at 1 January 2019 11,637 12,924 85 |
Balance at 31 December 2019 6,163 12,254 - |
||||
| 24,646 £ |
47 £ |
6,276 £ |
- £ |
18,417 £ |
Name of restricted fund Description, nature and purposes of fund
Capital funds
Equipment (SCAWC) To purchase domestic appliances. Equipment (College of Matrons) To purchase computers, provide a working area for older children and outdoor play equipment.
Wiltshire High Sheriff Bathroom refurbishment Computers (Splitz)
To fund refurbishment of the rooms in the Refuge. To fund refurbishment of bathrooms in the Refuge. To purchase computers.
Residents welfare
Child development and welfare Managers Discretionary Fund Salisbury Motorcycle Club Move in / Move on St Mary's Fund
To fund children's activities and a play therapist. To assist residents as necessary.
To provide counselling for residents and their children.
To assist residents with moving into or on from the Refuge.
To assist ex-residents of the Refuge with the purchase of household items.
19
SALISBURY WOMEN'S REFUGE NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
16 ENDOWED FUNDS
The endowment fund represents the value of the freehold property. The freehold property is held in trust for the charitable company's subsidiary charity, Refuge and Shelter for Mothers and Babies. When the charitable company no longer requires the property for the current charitable purpose the endowment must be transferred to Salisbury Diocesan Board of Finance. It would then become available to the Diocesan Board of Finance to use for other charitable purposes. The Board of Finance hold the right to veto any change in the property which forms the endowment.
17 ANALYSIS OF NET ASSETS BETWEEN FUNDS
| At 31 December 2020 Fixed Assets Current Assets Debtors Current Asset Investments CBF Deposit Account Cash at Bank and in Hand Current Liabilities At 31 December 2019 Fixed Assets Current Assets Debtors Current Asset Investments CBF Deposit Account Cash at Bank and in Hand Current Liabilities |
Unrestricted funds - 4,716 100,000 22,840 43,887 (11,710) 159,733 £ Unrestricted funds 380 4,773 100,000 22,743 34,670 (6,815) 155,751 £ |
Restricted funds - - - - 26,713 - 26,713 £ Restricted funds 362 48 - - 18,007 - 18,417 £ |
Endowed funds 600,000 - - - - - 600,000 £ Endowed funds 600,000 - - - - - 600,000 £ |
Total 2020 600,000 4,716 100,000 22,840 70,600 (11,710) |
|---|---|---|---|---|
| 786,446 £ |
||||
| Total 2019 600,742 4,821 100,000 22,743 52,677 (6,815) |
||||
| 774,168 £ |
18 TRUSTEE REMUNERATION AND EXPENSES
No trustees received any remuneration or received any benefits in 2020 or 2019. One trustee was reimbursed £17 for travel expenses (2019 - one trustee reimbursed £34 for secretarial expenses and one trustee £24 for fundraising costs).
19 RELATED PARTY TRANSACTIONS
There were no related party transactions during the year.
20 COMMITMENTS
At 31 December 2020 there were no capital expenditure commitments and no pension commitments not already included in the balance sheet. The charity had total commitments under operating leases expiring in two to five years of £3,801 (2019 - £6,336) at the year-end.
20