Company registration number.. 05472607 Charity registralion number.. 1112459 Shirehampton Public Hall Community Association (A company limited by guarantee) Annual Report and Financial Statements for ihe Year Ended 31 March 2025 sp cou Xeinadin South Wales & West Ltd Office l The Coach House 24-26 Station Road Shirehampton Bristol 8SII 9TX Shirehampton Public Hall Community Association Contents Reference and Administralive Details Trustees, Report 2104 Statement of Trustees, Responsibilities Statement of Financial Activities Balance Sheet Noies to the Financial Stsiemenls 810 16 Independenl Exarniners Report 16a Page O Shirehampton Public Hall Community Assoeiation Reference and Administrative Details Secretary Amanda Parsons Charity Registration Iyumber 1112459 Company Regislrition Number 05472607 The Lharity is incorporated in England and Wales. Registered Office 32 Station Road Shirehampion Bristol BSII 9TX Independenl F.xaminer Xeinadin South Wales & West Lid Ollice l The C()ach House 24-26 Station Road Shirehampton Bristol BSII 9TX Page I Shirehampton Public Hall Community Association Trustees, Report Chairs re ort Firstly, may I say thanks to everyone who has been working so hard over the last year to raise funds for the upgrade of our wonderful community hall. This is now paying off with ihe redecoration of both the main hall and Ihe enlrance foyer logeiher wilh the addition of ihe n¢w 'green room" joining the library to the main hall at the rear of the buildtng. Thi5 lakes forward the work done in previous years where the main roof has been Completely redone, the front fa¢ade of the hall has been refurbished, and the old library staff room has been converted and decoraled into the Bradley room. Special thanks musl go lo Tom Bradley, who not only brings youngsters to the hall for music and big concept sessions but has worked so very hard to build the "green room" (In addition to couniless other works around the building). The building committee also deserves a special thanks for their enthusiasm and countless hours spent either in meetings. or actually getting work done! {(iail and Ed Amphlett, Lindsay and Miles Waters). Amanda has also helped coordinate all the actions required to help get the great result thai we're about to see soon. so thank you for that. Can l apologise for the inconvenience caused to all our lovely hall users whilst this work has been ongoing - bul li ha5 been necessary to ensure lh¢ long-tern) viability of the hall. And for (he fulure? We will soon have a vasily improved public hall (with some areas still io b¢ finished off such a5 Ihe toilets and the stage). We will have to do more fundraising to finish the whole project. but certainly th¢ team has broken the back of that work to get us this far. The nexl rhallenge is to make ihe hall the real centre of ihe community, as well as becoming self-sufficient for when we have lo pay the ulility bills ourselves (in 2032). To achieve this, we will have to move more from being in a position where we have been mostly reactive to new opportunities and offering them a scruffy hall, lo being very proactive in attracting community and better paying ¢v¢nls lo the wonderful new sparkly hall. This will be the challenge for the next group of trustees, 50 please do get involved if you ran. Best wishes io you all Nomian Routl¢dge- Chair Page 2 Shirehampton Public Hall Community Association Trustees, Report Structure and Managemeni Trusiees (directors) are responsible for overall management and slraiegy of ihe Association. Their main responsibililies are to.. ensure thal charity is canying out lis purpose for the public benefii, comply wilh the charity's governing document and the law. aci in the charity's best interesi, manage the charity's resources responsibly, act with reasonable car¢ and skill, and ensure thai the charity is accountable. The trustees hold regular Board meetings during which they overview ihe Charity's overall perforniance, set directions and make exe¢utiv¢ decisions. 'Memorandum and Articles of Association and Rules" is (he main governing document of the Charity. It outlines our roles and responsibiliiies, vision, objectives and aims. The documenl also contains policies and standing operaling procedures. The Charity's objecls as outline in the Memorandum are.. to promote Ihe benefit of the inhabilants of the parish of Shirehampion (hereinafter called 'ihe area of benefit. ) without distinction of sex, sexual orienlalion, race or political, religious or other opinions. by associating the local authorities. voluntary org7anisalion5 and inhabitanls in a common effort io advance educaiion, and io provide facilities in ihe interests of social welfare for recreation and leisure-time occupation wilh the object of improving Ihe conditions of life for the said inhabitant; to eslablish the Shirehampion Public Hall as a Community Centre (hereinafter called 'the Hall, ) and lo mainlain and manage, or lo cooperate with the Council of the City of Brislol in the maintenance and management of Ihe Hall for aLlivilies proinoled by the Association and it5 conslituent bodi¢5 in the furtherance of the above objects. The Charity has members. They have ultimate control over the charity, because they make decisions relating to things such as changing the charity's Memorandum, appoinlingy and removing trusiees, deterniining whether charily should b¢ dissolved. Members do not have responsibility for the management of the charity's day to day aciivities. The Board reports tothe members al annual g¢neral meetings- ACIM, through an annual report and regular updat¢s via emails. The Board and Hall Manager also keep the members infomied alx)ut their strategy. decisions. achievements. and challenges through articles on local social media like Shire paper. Hall's website and Facebook page. Twitter or a notice board. Charity's Name.. Shirehamplon Public Hall Community Association - is a private limited company by guarantee. without Share capital. It was incorporated on 6th June 2005. Address.. Shirehampton Public Hall, 32 Stalion Road, Shirehampton, Bristol, BS I19TX Company number is: 05472607 Page 3 Shirehampton Publie Hall Community Association Trustees, Report Treasurer's commentary 2024125 Overall, the Hall spent £79,10 I less than it reported as income in the financial year. Of ihis position. there was a deficit of £278 on unrestricted spending and a surplus of £79,379 on restricted funds. The surplus on restricted funds is due to the spend and the reporting of income being in different financial years. The major T¢venue cosl continues io be the cost of wages to run the Hall's services (Note 7). During the year. we spent donated funds of £4,206 on building and refurbishment work and received further donations of £83,585 which the trustees allocated to the building and refurbishmenl fund. Ai the year end the Charity's reserves Slood ai £23.774 unrestricted and £86.559 restricted; a lotal of £ 110.333 (Note 15). The trustees are confident thal there are sufficient financial resources to meei ihe charity's obligaiions, and the fulure plans the Trustees have prepared support this view. In line wilh the Charities Acl requirements, (he Truslees have reviewed ihe reserves policy lo enable them to exercise overall control of the financial affairs of the Charity and have set the minimum requirement for reserves ai 6 months, running costs- a loial of £16,900. as al the year end. Such reserve levels are routinely reviewed as part of the processes including monitoring cash levels. Trustees and officers The trustees and officers serving during the year and since the year end were as follows: Trustees: Esther Giles Norn)an John Rouiledge Tom Bradley Secretary: Amanda Parsons SMAII eompgnies provlslon stgtemenl This report has been prepared in accordance with the small companies regime under the Companies Act 2006. The annual report was approved by the trustees of the charity on . and signed on ils behalf by: Norn)an John Roulledge Trust¢¢ Pa8e 4 Shirehampton Public Hall Community Association Statement of Trustees, Responsibilities The trustees (who are also the directors of Shirehampton Public Hall Community Association for ihe purposes of company law) are responsible for preparing the trustees, report and the financial siatements in accordance with applicable law and United Kingdom Accounting Standards {Uniled Kingdom Generally Accepted Accounting Practice), including FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" Company law requires the trustees to prepare financial 4iaiements for each financial year. Under Company law the trust¢¢s must not approve Ihe financial siaiemenls unless they are satisfied that they give a true and fair view of the state of affairs of the charilable company and of the incoming resources and application of resources, including its income and expenditure, of ihe charitable company for that period. In preparing these financial statements, the trusiees are required to.. seleci suitable accounting policies and apply them consistently: observe the methods and principles in the Charities SORP: make judgements and estimates that are reasonable and prndeni. slate whether applicable accounting siandards. comprising FRS 102 have been followed, subject to any material departures disc105ed and explainLd in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriaie io presume that the charitable company will continue in busines5. Th¢ trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable Ihem to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the asscls of the charitable company and hence for taking reasonable sleps for the prevention and delection of fraud and other irregularilies. The trustees are responsible for the mainienanc¢ and integrity of the corporate and financial infornialion included on the chariiable company's website. l.egislation governing the preparation and dissemination of financial stat¢ments may difler from legislation in other jurisdictions. Approved by the trustees of the charity on .................... and signed on lis behalf by: Norman John Routledge Trustee Page 5 Shirehampton Public Hall Community Association Statement of Financial Activities for the Year F.nded 31 March 2025 (Including Income and Expenditure Aeeount and Statement of Total Recognised Gains and Losses) Tot*1 2025 Unrestricltd fundy RestTlCted funds Note Incomt ind Endowments from: (Jrants tk)nation5 and legacies Inw¥siment inLome ()¢h¢r income 8J.J85 83.585 95 1.250 32.146 93 1.250 32,146 'l-oial income 33.491 8.1.5¥5 117.076 Expenditure on: C.'haritable aciiviii¢s 33.769 4.2116 37.975 -I'otal expenditur 33.769 4.206 37,975 Ncl expendiiure 278 79,1111 Net movcmcnl in funds 278 79.379 79.101 Tr•nsfers 1.843 11.8431 Re¢oTreili*tlon of funds 'rotal funds brought forward 22,209 9.1123 31.232 -1 otal fund$ carried forward 15 86.559 110.333 Totil 2024 u￿reStricted funds Restricted funds Note Income Ind F.ndowments from: l)onations and l¢gaLies .025 3.000 4.023 Investment income ()Ih¢r income 776 27.537 776 -1 otal inLome 3.000 Expenditure on: C'hdrilahlL dLiii iiies 32.135 11,699 40.834 otal expenditure 8.699 40.834 Nel incom¢/l