Annual General Meetng
“Just for Fun” – Pre School, Nursery and Out of School Club Minutes
6.00 pm Thursday 14[th] November 2024
Management members, staf, commitee, parents and carers.
Commitee
Carolyn Barlow - Secretary
Sarah Rowbottom - Chairperson
Davinia Simpson- Accounts/Manager
Staff
Leanne McGowan – Deputy Manager
Rebecca Smith Clare Barber
Emilie Durie Karen Halksworth
Sophie Capewell
Tracey Nutton
Natoya Barber
Parents and Community Members
Graham Barlow
Apologies
Elaine Cooper – Deputy Manager
Jeannette Storrie
Emma Cooper Emma Buckley Rebecca Smith Sarah Rowbottom Marcia Coates
Welcome and Apologies
All welcomed by Carolyn and apologies noted. Meeting was opened to all parents and carers, supporters, staff, and committee members.
Previous minutes approved by all committee members
Electon of Chairperson, Secretary, and other commitee members
CB remains employed Secretary
Sarah Rowbottom stood down as Chairperson after giving one year’s notice. CB proposed that Graham Barlow becomes new chairperson which was seconded by DS and agreed by staff team and committee members. Graham will take over sometime during the next financial year.
Manager’s Report
Another year has flown by with so much happening!!
Firstly, I’d like to congratulate Emma, Ricky & Archie on the birth of their beautiful daughter/sister Millie Joan - born in August 2024.
It’s been a busy year of recruiting as we welcomed Emma, Lily, Sophie, Clare, and Toya (Apprentice) to our team in lieu of Emma’s maternity and the departure of Keira. We will also be saying our goodbyes to Tracey who is retiring after 33 years’ service, and Leanne who will be going onto maternity leave at Christmas.
Financially, it has been our best year, we’ve completely smashed last year’s figures and left the bar high for the future years. We have achieved this figure by having increased numbers and the new government funding scheme which allowed younger children to receive 15 hours of free childcare. Whilst JFF appeared to make good profits, this allowed us to top up our contingency fund to protect our staff and business in the future.
We received the expected call in February – an OFSTED inspection! All fears disappeared shortly after meeting our Inspector as she was very calming and made us feel at ease. The staff delivered some excellent activities and learning opportunities whilst under the pressure of being watched and questioning. We received a GOOD rating under the new inspection framework.
I’d like to thank the staff team for their hard work and continuous service. You are all individually amazing and go above and beyond, I genuinely don’t have enough words to express how much I value and praise each of you for your hard work, dedication and commitment.
My special thanks go to my deputies Elaine & Leanne, one being my right arm and the other being my left, I can honestly say that without your support, encouragement and enthusiasm my days would be dull!
Let’s have another good year and look forward to the challenges of 2025!
Treasurers Report 1[st] September 2023- 31[st] August 2024
The final accounts are circulated to all attending the AGM. The accounts are currently being externally audited by Mr Steve Conley of Waterloo Road, Huddersfield.
Corporation tax has been submitted for the last few years and submission was successful.
INCOME
Our income for this financial year was impressive at £290018.25 which is a massive increase on last year’s figures and the best income so far. As the year progressed, we became busier and the introduction of funding available to younger children helped with some children increasing their hours to match their funding. Fees were increased in April 2024 to help cover increased costs of wages, pensions, food, utilities etc
EXPENDITURE
Rent – We saw this figure double last year (from £3,000pa) as our tenancy agreement came to an end and we also began renting additional space within school for nursery. We also have the added benefit of school paying for utilities, internet and cleaners for the Lodge and Classroom.
Wages – Our Wages figure has increased this year due to the substantial wage increase of 9.8% which in turn increased national insurance contributions and pension contributions, also we had additional ratios across our settings & new staff being employed to help cover maternity leave
Refreshments, Activities, Stationery, Telephone, Internet – The menu remained simplified as this allows staff to remain focussed upon the children and their play. The more children attending, the more refreshments costs increased. Spend on activities was kept to a sensible level. Stationery cost has been significantly reduced as we are using a cheaper ink in the printers. Most of the communication happens via the family app which in turn has reduced the need to print, use paper & ink etc
Utilities – We maintained our spend with 2022/2023 figures.
Insurance & Professional Fees – These are monies used to pay for legalities such as EYA membership, PLA to cover Public Liability, Insurance, ICO, OFSTED Registration, Auditors fees & DBS Checks.
Equipment – This figure was significantly lower this year as majority of large purchases had been made in previous years to help bring our settings to a good standard and no significant breakages this year
Training –We continue to use Noodle Now which is an online training package. It provides up to date courses applicable for childcare and our setting. We also needed Paediatric training for all staff which was due in September 2024 but had to be paid in advance out of this year’s budget.
Dinner Monies – These costs relate to the cost of school lunches which are paid to school and charged to families within their childcare bill.
Maintenance & Gardening – This figure relates to any repairs or gardening carried out at the bungalow; we have a regular monthly gardener. Some additional costs occurred with the garden as trees and bushes needed trimming down, woodchip replacing, painting updating etc
Bad Debts Provision – This figure has been abolished this year due to the minimal level of bad debtors and the continued monitoring.
PROFIT & LOSS ACCOUNTS
| INCOME | 2024 | 2023 | 2022 | 2021 | |
|---|---|---|---|---|---|
| FEES | 290 018.25 | 253 822.16 | 155 262.37 | 135 402.98 | |
| TOTAL INCOME | 290 018.25 | 253 822.16 | 155 262.37 | 135 402.98 | |
| EXPENDITURE | |||||
| RENT | -6 600.00 | -6 750.00 | -3 000.00 | -3 000.00 | |
| WAGES | -206 462.26 | -176 088.08 | -127 863.49 | -114 478.12 | |
| REFRESHMENTS | -10 772.67 | -9 107.73 | -6 543.03 | -5 381.67 | |
| ACTIVITIES | -629.11 | -1 076.99 | -656.47 | -890.86 | |
| STATIONERY, TEL& INTERNET |
-1 019.49 | -2 171.15 | -582.08 | -1 719.62 | |
| COMPUTER SOFTWARE |
-2 668.53 | -2 351.00 | -2 664.76 | -503.97 |
| 2024 | 2023 | 2022 | 2021 | ||
|---|---|---|---|---|---|
| INSURANCES AND PROFESSIONAL FEES |
-784.29 | -3 751.89 | -563.00 | -1 838.37 | |
| EQUIPMENT | -2 840.61 | -4 612.03 | -7 484.74 | -1 118.58 | |
| UTILITIES | -3 851.34 | -3 914.31 | -2 240.05 | -1 254.52 | |
| TRAINING | -1 949.40 | -627.45 | -345.33 | -1 048.28 | |
| UNIFORM COSTS |
0.00 | -1 289.61 | -1 096.98 | -308.04 | |
| MAITNENANCE & GARDENING |
-1 912.54 | -1 151.83 | -1 225.65 | -1 432.29 | |
| CLEANING | -1 213.48 | -1 321.04 | -982.49 | -2 431.90 | |
| SCHOOL LUNCHES |
-2 658.53 | -1 843.10 | |||
| FUNDRAISING | 0.00 | 0.00 | 285.35 | 0.00 | |
| MARKETING | -84.00 | 0.00 | 0.00 | 0.00 | |
| ACCRUELS | -46 564 00 | -37 756.83 | -300.00 | 0.00 | |
| MISC-E COOPER | 0.00 | 0.00 | -0.01 | 0.00 | |
| INTERST ACCRUED |
0.00 | 0.00 | 0.81 | 4.02 | |
| TOTAL EXPENDITURE |
-290 010.25 | -253 813.04 | -155 261.92 | -135 402.20 | |
| PROFIT | 8.00 | 9.12 | 0.45 | 0.78 |
Secretary’s Report
Another year on and we have continued to grow and thrive. Vini has led the team and supported them through our biggest staff changes for years. We have been sensible in our spending, and this has allowed us to set aside money to improve the outdoor space next to the Lodge and Nursery and to share a nice bonus payment with the team this summer.
Owing to maternity leave, expansion and a planned retirement, we have welcomed new staff Emma C, Sophie, Natoya, Lily and Claire into various positions across the setting. We said goodbye to Kiera as she progressed to another post having completed her Level 3 apprenticeship with us. Emma B is having well-earned time off with her new baby girl and hopes to be back with us next spring. Sarah R has asked to step down as Chairperson and we thank her for all she has done at JFF.
We have a thriving nursery and have enjoyed welcoming more babies and toddlers into the Bungalow this year. Staff have been brilliant at adapting to working with this age group.
We’ve had another successful year of out of school club and continue to use both the Lodge and Bungalow to suit the variety of age groups.
Our Nursery goes from strength to strength and is a brilliant source of new children and families for the school. Staff work closely with the school to make the transitions to school seamless and easy when the time comes for them to join the reception class
Holiday club has run again this year and is vital for working families- so please continue to use it so that we can keep it enjoyable and viable for the children. I would like to thank staff for giving additional hours to keep it running.
We’ve continued to keep on top of our mandatory training and other training and had a “Good” OFSTED rating at the inspection in February which is a great reflection on all the staff. Vini has led the team and worked hard to keep our standards so high.
This year has again seen financial challenges for JFF. Wages, NI, running costs of the bungalow, lodge, and the nursery room and the very high increase in cost of living, fuel and wages. We are not alone in these times as a charity and indeed as individuals. We do have the use of our reserves for a variety of different things. We have been able to rebuild some of our reserves this year so that we are better placed should another rainy day come along!
I would like to take this opportunity to thank you for your support for JFF.
We value the role we have in the community and the team give the best start and opportunities to the children in their care.
Thanks
Carolyn
AOB
Christmas party time is booked both for the children and staff. Look out for details of when Santa is visiting the setting.
Meeting closed 7.30pm
Signed
Sarah Rowbottom – Chairperson……………………………………. Date 1[st] December 2024
Carolyn Barlow - Secretary ………………………………………………. Date 1[st] December 2024
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