The Joseph Project Registered Charity No: 1112380
Accounts
for the year ended 31 December 2021
The Joseph Project Accounts for the year ended 31 December 2021
Contents
| Report of the Independent Examiner to the Trustees of The Joseph Project | 2 |
|---|---|
| Trustees’ Report | 3-6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes | 9-13 |
| . |
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The Joseph Project Accounts for the year ended 31 December 2021
Independent Examiner’s Report to the Trustees of The Joseph Project
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31[st] December 2021 which are set out on pages 7 to 13.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Judith Summerfield, FCA Summerfield Accountancy Services ICAEW 5 Bowyers Close Copmanthorpe York
Date 2022
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The Joseph Project Accounts for the year ended 31 December 2021
Charity Reference and Administrative Details
Name and address of charity
The Joseph Project (trading as The Joseph Trust) Rossmoor Grange, Storwood, YO42 4SY Registered address: 1 Esplanade Court, York, YO30 7DY Trustees John Brittlebank Derick Charles Robert Frary Nicholas Richard Wilton Lee Sally Walker in the charity’s governing instrument. Legal Status Unincorporated charity, registered with the charity Commission in England and Wales, Number 1112380 Governing Instrument Charitable constitution dated 1 October 2002 as amended on 6 November 2005 Agents and Advisers Bankers: CAF Bank 25 Kings Hill Avenue, Kings Hill West Malling, Kent ME19 4JQ Independent Examiner: Judith Summerfield FCA 5 Bowyers Close Copmanthorpe York YO23 3XW
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The Joseph Project Accounts for the year ended 31 December 2021
Trustees’ Annual Report
The Trustees present their report and the financial statements of the charity for the year ended 31 December 2021. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Objectives and activities
The objectives of the charity are the advancement of education among young people, in particular those who are excluded from, or are at risk of exclusion from, mainstream education. We do this by providing a range of activities in a supportive environment for young people to learn and develop so that they can better engage with mainstream school. The activities are provided at Rossmoor Grange, a farm at Melbourne near York and the varied activities range from small animal care to horticulture, practical workshop skills and exploring the outdoor environment.
Review of the year - activities and performance
As noted in last year’s accounts, 2021 proved to be the most difficult year in the charity’s recent history. We had successfully worked through the impact of the Covid pandemic, built up our service and recruited a new manager to lead the charity forward. We were developing the skills of our staff and improving the programme of activities. Our provision for Danesgate school had increased to 5 days a week for the first time and was working well. Alongside this work we were developing links with mainstream schools across York and liaising with the City of York’s Alternative Education team to promote our service more widely.
This came to an abrupt halt in March 2021 following a Quality Assurance visit. There were concerns about on-site safety and the adequacy of risk assessments, despite the acknowledged high ratio of staff to students, and all services stopped immediately. Following this suspension of activity, Danesgate school decided to discontinue its block agreement for our services, an arrangement which had underpinned and been the main focus of the charity for the past five years and more. We faced a very uncertain future but the trustees determined to put in place the necessary improvements and safety measures to re-open the charity’s services. Peter Crane, the manager, has ably led the transformation of the site and development of the service since then, achieving formal approval at the end of June 2021 which enabled the service to re-open. Students returned to the site in July and from September 2021 there were a growing number of referrals from different schools.
By the end of the year the outlook was very positive, with student places close to capacity on all five days and a full programme of activities in place. The reputation of the service was spreading and enquiries were coming from an increasing range of schools across York.
The impact of our work is seen in progress that students make following placements with us. We report to schools on each student on a daily basis and provide more detailed reports as required, even attending case conferences to give input to the wider support that our students need. Feedback from schools is overwhelmingly positive with improved engagement in mainstream schools, better attendance and improved behaviour. We have made use of the Warwick-Edinburgh Mental Wellbeing Scales to assess the impact of our programme on the mental wellbeing of these young students. Although it is difficult to find objective measures of progress, it is clear through school and
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The Joseph Project Accounts for the year ended 31 December 2021
Trustees’ Annual Report (cont.)
parental feedback that we provide a valued service. The number of schools using us has increased from eight in the period from re-opening to the end of 2021 to over fifteen currently, with further enquiries pending.
The staff team has worked with perseverance and commitment through the year, adapting to the challenges and taking the opportunity of the break in service to develop the small site for a wider range of activities. Professional development continued and further specialist training in managing the behaviour of young students took place just after the year end. We have added to the volunteer base and welcomed the skills and enthusiasm of this new support. Without them we could not provide the level of support and range of activities that we do. We are grateful to all who have been involved in continuing the work of the charity through this year.
Financial Review
Due to the operational difficulties, there was a deficit on the general fund in the year of almost £16,000. This has reduced the reserves at the year end to just over £4,000. There is an urgent need for further funding through donations and grants, and there are promising signs of further support from individuals and churches across York. Meanwhile the trustees continue to support the charity and enable it to continue operating, meeting its liabilities and financial requirements.
We invested in staff, with further training and in particular with the appointment of a full-time manager from January 2021 and we have seen the benefits of this in the quality of the programme and the positive reputation that is spreading across York. Although income was disrupted in 2021, the additional staffing costs will be more than offset by the increase in contributions from schools which began in autumn 2021 and continued to grow through 2022. The level of income from charitable activity will be more than 50% higher in 2022 than it was in previous normal years.
Although the reserves are at a very low level, the outlook is positive and the demand for our services continues to be strong, to the extent that we are looking at increasing capacity. This will enable us to operate more cost effectively and make future funding a more achievable target.
We would like to thank all those individuals and churches who have faithfully continued to support our work through this past year. In particular we could not have continued without the grant from York Foodbank who recognised the support we provide to those from disadvantaged backgrounds and who are at risk of future poverty through poor education and lack of skills.
Plans for future periods
2022 has seen growing demand for our services with young students attending from over 15 different schools across York. Our capacity is limited but most weeks see another enquiry come through for a placement so we are working to increase the number of students that we can support each day. We have been increasing our volunteer base to support our activities and plan to recruit a further member of staff.
As we work to secure our future and develop our resources further, we have an opportunity to purchase the small site where we are based. This would enable us to invest sensibly in upgrading our buildings, particularly our ageing portacabins. The outdoor activity elements of our programme are an essential part of our work and the installation of showers and improved toilet facilities will enable us to make use of these whatever the weather.
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The Joseph Project Accounts for the year ended 31 December 2021
Trustees’ Annual Report (cont.)
We also want to expand the outdoor activities with more physical challenges, alongside a wider range of animals and more engaging workshop projects. We recognise the benefits of our setting with its peaceful surroundings and we aim to make the project more flexible and engaging in order to meet the full range of needs of young students who are placed with us.
Structure, governance and management
The charity is an unincorporated entity, registered with the Charity Commission, whose governance is set out in its constitution dated 1[st] October 2002, as amended on 6[th] November 2005. Trustees are appointed by the existing members and annually reappointed. Four trustees served at the year end and are continuing for a further year at the date of this report.
A new CIO has been set up and the existing charity will be wound up and its assets and liabilities transferred into the new incorporated charity with effect from January 2023.
The trustees met formally four times during the year and are closely involved in guiding the work of the charity, setting the overall strategy and direction and taking responsibility for the resources needed. They provide a range of skills which are drawn on to support and develop the charity.
There is a small staff team, led by the Manager who works closely with the Chair of Trustees and there is regular monitoring and scrutiny of the charity’s affairs.
Reserves Policy
It is the policy of the charity to maintain a general, unrestricted reserve which comprises the free reserves of the charity at a level which equates to approximately three months unrestricted expenditure. This would provide sufficient funds to cover operating costs, support costs and to respond to emergency needs. At the end of the year the charity had insufficient general reserves and the need for further fundraising is a priority.
As noted in the above paragraphs the reserves have been impacted by the exceptionally difficult year with a period of closure and a re-start of the charity’s activities with a new client base. The charity is able to continue operating due to the support of long-term loans and the aim is to build up the financial support over the coming year to ensure that the charity’s activities are adequately supported and reserves restored to the level set out in this policy.
Public Benefit
In reviewing the overall aim and the objectives of the Charity, and in exercising their powers and duties, the Trustees have had due regard for the Charity Commission’s public benefit guidance. The activities of the Joseph Trust are carried out to further its charitable purpose for the public benefit as summarised in the section ‘Activities of the Charity’ (above).
Nick Lee Chair of Trustees Date: 11[th] October 2022
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The Joseph Project Accounts for the year ended 31 December 2021
Statement of financial activities
| 2021 | 2021 | 2021 | 2020 | ||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | funds | ||||
| £ | £ | £ | £ | ||
| Note | |||||
| Income (Note 2) | |||||
| Donations and legacies | 17,630 | - | 17,630 | 6,891 | |
| Charitable activities | 29,300 | - | 29,300 | 39,375 | |
| Other trading activities | 315 | - | 315 | 146 | |
| Investments (bank interest) | 0 | - | 0 | 22 | |
| Separate material item of | |||||
| income | 15,000 | - |
15,000 | - |
|
| Total income | 62,245 | - |
62,245 | 46,434 |
|
| Expenditure (Note 3) | |||||
| Charitable activities | 3a | 77,617 | 1,138 | 78,755 | 68,698 |
| Other trading activities | 3b | - | - | - | - |
| Governance costs | 3c | 325 | 25 |
350 | 325 |
| Total expenditure | 77,942 | 1,163 |
79,105 | 69,023 |
|
| Net income/ (expenditure) | (15,697) | (1,163) | (16,860) | (22,589) | |
| Other recognised gains | |||||
| /(losses) | - | - |
- | - |
|
| Net movement in funds | (15,697) | (1,163) | (16,860) | (22,589) | |
| Reconciliation of funds: | |||||
| Total funds brought forward | 8-9 | 19,722 | 1,163 |
20,885 | 43,474 |
| Total funds carried forward | 8-10 | 4,025 | - | 4,025 | 20,885 |
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The Joseph Project Accounts for the year ended 31 December 2021
Balance sheet
at 31 December 2021
| Note Fixed assets Tangible assets 4 Current assets Debtors 5 Cash at bank 6 Creditors: amounts falling due within one year 7 Net current assets Net current assets Funds Restricted 8 General reserve 9 Total charity funds |
2021 £ 7,423 2,423 9,846 (5,821) |
£ - 4,025 4,025 - 4,025 4,025 |
2020 £ 2,465 21,470 23,935 (3,050) |
£ - 20,885 20,885 1,163 19,722 20,885 |
||
|---|---|---|---|---|---|---|
These accounts were approved by the trustees on 11[th] October 2022 and signed on their behalf by
Nicholas Lee Trustee Sally Walker Trustee
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The Joseph Project Accounts for the year ended 31 December 2021
Notes
(forming part of the accounts)
1 Accounting policies
General information and basis of preparation
The Joseph Project is a charity registered in England & Wales. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity’s operations and principal activities are included in the Trustees Report.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement on the grounds that it is applying FRS 102 Section 1A.
The financial statements have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Going concern
At the time of signing the accounts the reserves have reduced to a critical level and the charity is supported by two long-term loans which have been gifted, but may be repaid when resources make this possible. The trustees are committed to ensuring the charity continues as noted in their report. Should this not be possible and the charity have to close, the trustees consider that the accounts would not materially change and that there are no assets that would have to be devalued or further liabilities that should be recorded in the accounts for 2021. The Trustees therefore continue to adopt the going concern basis of accounting in preparing the accounts.
Incoming Resources
These are included in the Statement of Financial Activities (SOFA) when:
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the charity becomes entitled to the resources;
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the trustees are virtually certain they will receive the resources; and
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the monetary value can be measured with sufficient reliability
Volunteer Help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Expenditure and Liabilities
Expenditure is included in the SOFA on an accruals basis. Resources expended are recognised in the period in which they are incurred
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The Joseph Project Accounts for the year ended 31 December 2021
Notes (continued)
Funds accounting
Restricted Funds are used in accordance with the specific instructions of the donors. Expenditure relating to the use of Restricted Funding has been identified and allocated separately in the accounts, apportioned where necessary in line with the budget agreed for the particular purpose and the ratio of restricted funding provided towards this budget.
Unrestricted Funds comprise those funds which the Trustees are free to use in accordance with the charitable objects.
Fixed Assets
These are capitalised if they can be used for one year or more and have a value in excess of £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
Depreciation Expenses
Depreciation is calculated at a rate to write off the cost of tangible fixed assets on the following basis over their estimated useful lives:
Plant and Machinery 50% per annum straight line Motor Vehicles 100% per annum straight line Computer equipment over 3 years
Debtors and creditors receivable / payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Pensions
The charity operates a defined contribution plan for the benefit of its employees. Contributions are expensed as they become payable.
2 Income
Donations are from regular supporters and occasional one-off gifts. In particular a small number of churches in York continue to support our work.
There was one significant grant of £10,000 from York Foodbank for our work to support those from disadvantaged backgrounds and who are at risk of future poverty through poor education and lack of skills. Without this grant we would not have been able to continue through the critical months immediately after re-opening.
Charitable activity funding is from the provision of services to Danesgate Community and an increasing number of other City of York schools.
Trading income relates to minor income generated from use of the site and sales of surplus items
owned by the charity.
The separate material item of income relates to two long-term loans which were given to the charity to enable it to continue to operate. These will be repaid if future financial resources enable the charity to do this, but otherwise will be converted to gifts and remain part of the charity’s funds.
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The Joseph Project Accounts for the year ended 31 December 2021
Notes (continued)
3a
Charitable activities
| Wage costs (note 12) Volunteers’ costs (travel) Training Rent and rates Light and heat Activities costs Office costs (phone, internet) Insurance Payroll and DBS Maintenance Bank charges & other costs |
2021 Unrestricted 2021 Restricted 64,304 1,138 150 - 1,507 - 2,600 - 2,148 - 685 - 871 - 3,228 - 773 - 1,108 - 243 - 77,617 1,138 |
2021 Total 65,442 150 1,507 2,600 2,148 685 871 3,228 773 1,108 243 78,755 |
2020 Total 56,341 1,134 - 2,480 2,040 731 951 3,410 977 634 - 68,698 |
|---|---|---|---|
In 2020 £1,980 of the costs were attributable to restricted funds
3b Other trading activities
There were no additional costs associated with the minor income generated during the year (2020 nil).
3c Governance Costs
| Independent Examiner’s fee Fixed Assets Cost At beginning of year Additions Disposals At end of year Depreciation At beginning of year Charge for year Eliminated on disposals At end of year Net book value At 31 December 2020 At 31 December 2021 |
325 25 350 Plant & Machinery Computer Equipment £ £ 2,574 - 248 - - - 2,574 248 2,574 248 - - - - 2,574 248 - - - - |
325 |
|
|---|---|---|---|
| Total £ 2,824 - - 2,824 2,824 - - 2,824 - - |
|||
4 Fixed Assets
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The Joseph Project Accounts for the year ended 31 December 2021
Notes (continued)
| Notes(continued) | |||||
|---|---|---|---|---|---|
| 2021 | 2020 |
||||
| £ | £ |
||||
| 5 | Debtors | ||||
| Trade debtors | - | 912 |
|||
| Other debtors | 61 | - |
|||
| Prepayments | 7,362 | 1,553 | |||
| 7,423 | 2,465 |
||||
| 6 | Cash at bank and in hand | ||||
| CAF accounts | 1,857 | 20,840 |
|||
| Current accounts | 500 | 500 |
|||
| Petty cash | 66 | 130 |
|||
| 2,423 | 21,470 |
||||
| 7 | Liabilities: Amounts falling | due within one | year | ||
| HMRC | 2,813 | 429 |
|||
| Other creditors | 1,040 | 1,446 |
|||
| Accruals | 1,968 | 1,175 |
|||
| 5,821 | 3,050 |
||||
| 8 | Restricted funds | ||||
| Balance at | Income | Expenditure | Transfers Balance at |
||
| beginning of | end of | ||||
| year | year | ||||
| £ | £ | £ | £ £ |
||
| York Committee (JRHT) | 1,163 | - | (1,163) | - 0 |
|
| 9 | Unrestricted funds | ||||
| Balance at | Income |
Expenditure | Other Balance at |
||
| beginning of | material end of |
||||
| year | item year |
||||
| £ | £ |
£ | £ £ |
||
| General purpose reserve | 19,722 |
47,245 |
(77,942) | 15,000 4,025 |
The general purpose fund is used to fund the day to day activities of the Trust.
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The Joseph Project Accounts for the year ended 31 December 2021
Notes (continued)
10 Analysis of net assets between funds
| Tangible fixed assets Net current assets £ £ Restricted funds - - Unrestricted funds General Purpose reserve - 4,025 - 4,025 |
Total £ - 4,025 4,025 |
|---|---|
11 Trustees and other related parties
No payments were made to Trustees or any persons connected with them during this financial period. Reimbursement of expenses incurred for the charitable activity of the organisation of £1,509 is due to one trustee (2020 - £304) and a further £8,500 of loan funding. Of this £10,000 remains at the year end as long-term loan to fund the ongoing activity of the charity and meet the trustees’ liabilities for the costs of the organisation.
| 12 Staff costs and numbers 2021 £ Gross Wages & Salaries 61,895 Social Security Costs 477 Pension Contributions 3,070 65,442 The number of employees (full-time and part-time) who were engaged in each of following activities were as follows: Activities in furtherance of organisation's objects 3 All employed members of staff are paid through PAYE systems. No employees received emoluments in excess of £60,000. (2020: None). |
2020 £ 53,855 225 2,261 |
2020 £ 53,855 225 2,261 |
|---|---|---|
| 56,341 | ||
| the 4 |
||
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