Itrwj Compa•y Numbtr: 05434630 {Fthgland 8nd Wales) Registsred Charity Numb¢r.' 1112320 Report of the Trustees and Unaudited Financial Statements for the Year ended 31" December 2022 for Thames Valley Family Mediation Service Ltd (A Company Limited by Guarantee) Hugh Williams 111 20 BaTrd Close Highworth wil SN67HX AC6Y7A9K 0310712023 COMPlEs HOUSE A17
Thames Valley Family Mediation Service Ltd . Contents of the Financial Statements For the year ended 31" December 2022 Page Reference and Administrative Details Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Statutory infomiation Accounting w)licies Income from donations and legacies Income from charitable activitAes Investrnent Income AJ]alysis of expenditure on charitable activities Analysis of expenditure by activities Analysis of direct costs Analysis of support costs Independent examiner's remuneration stsff costs 10. Trustees, remuneration and expenses I l. Tangible fixed assets 12. Debtors 13. Creditors 14. Statement of funds 15. Summary of funds 16. Analysis of net assets between funds 24 5-6 12 12 12 12 13 13 13 14 14 14 15 16 16
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Reference and Administrative Details of the Company? its Trustees and Advisers st For the Year ended 31 Deeember 2022 Trustees: D. P. Darlow R. M. E)Tron Lady Patten of Bames Lady C. L. M. WaldeaVe Mrs V. M. M. Lacbkovic Company Registered Number: 05434630 Charity Registered Number:1 112320 Registered Office: Office 105 Regal Court Business Centre 4244 High Street Slough Bucks SLI IEL Independent Examiner: Hugh Williams 20 Barra Close Highworth WiIts SN6 7HX Bankers: CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Trnsteu. Report for the Year eDded 31X Ikeember 2022 I. Introduetory Th¢ trustees present their annual report together with the fthancial statements of the Thatnes Valley Family Mediation Service Ltd for the year ended 31" December 2022. The annual report serves the purposes of both a Truste¢s' Report and a Directors, Report under company law. The trustecs confrm that th¢ Annual R¢port and fmancial statements of the charitable company comply with the Current statutory requirements, th¢ requirements of the charitable company's governing document and the provisions of the Statement of Recommended Pra¢ti¢c Statement (SORTr) applicabl¢ to charities preparing tbeir accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) effectivc ISI January 2019. Since the Company qualifies as small under Section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors, Report) Regulations 2013 has been omitted. 2. Objertivu and Activities a. Polieies and Objectives Objectives and Aims: In setting objectives and planning for activities, the trustees have given due consideration to the general guidanc¢ published by the Charity Commission relating to public bcn¢fit, including the guidance: Public Benefit. Running a Charity (PB2). The charity's objects are to alleviate the hardship and distress caused by the breakdown of fatnily r¢lationships and to preserve and protect the mental and physical hea]th of all the family, in particular by assisting couples involved in separallon or divorce to mak¢ future plans for themselves and thexr children. Additionally th¢ charity seeks actively to promote th¢ wellbeing of families affected by separation or divorce by providing allied support services for children, young Ople and parents. b. Signifieant Activities, Achievements and Perfomance The Trustees have maintained clos¢ scrutiny over the fll]ances during the challenging times of the cost-of-living cris¢s, both at the regular Board meetings and by c&shflow for¢casts fron] thc S¢rvice Dir¢rtor in th¢ interim times. The support of our accountant has also been invaluable as we steered a course through th¢ year. There have been a number of challeoges in 2022, some of which a continuing into 2023: Th¢ economic challenges have meant far more people are qualifying for Legal Aid. We bave provided mor¢ support undtt our Legal Aid contrnct than at any time in the last 7 years. but this is not &s beneficial for our income and th¢ contracted amount payable has not changed since 2004. Recently. that Contract was extended until 2024 which locks us into low remuneration rates at a time when costs are increasing. With th¢ consultations being undertaken betw¢¢n the majority of the CUTrent legal aid provider& it is hoped som¢ r¢commcndations will be implemented to improved r¢muncration rates and lower the costs involved, but these will not b¢nefit until late 2024 at the earliest.
Thames Valley Fatnily Mediation Service Ltd A Company Limited by Guarantee OUT lease in Eton expired and it became css¢ntia] for us to move premises to reduce our overheads. RB WM were not able to offer anything at a price w¢ could afford. A one-year licence was secur¢d for a serviced office in Slough- Negotiations are nearly compl¢t¢ to renew that licence. We only require a fed ofifice to m¢ct the Legal Aid Contrdct requirements. It is an overhead that is not being wed full time, but under the current Legal Aid contract, we have no option but to continue to rent it. Thcrc wue a substantial amount of private donations from individuals this year to help with ning costs and a new database- these will not be replicated in 2023. Our new database has enhanced features and fuwlly an online diary for mediators to see. W¢ were unable to s¢cure any grant funding- there is huge pressure on all ant funding at present and it is naturally being targeted at providing th¢ necessities of life and critical sffviccs during the cost-of-living crises. The cost-of-living crisis also affects ail who work at TVFMS. We have not been abl¢ to provide the large 0/0 in¢r¢ases seen in the public and private sector. but some in¢r¢&se to remuneration for some of the tcam was possible. Should we need to, this will likely meaD it is very difficult to recruit. Only prudent changes under the infiation rate were made to our private client fees ensuring we can continue to provide family mediation as cost effectively as possible. There is a mix of in-person and Zoom mediation driven largely by client preference. except where the mediator has saf¢giJarding concerns. It is anticipated that mix will continue with thc majority of cli¢nts still preferring Zoom. Aft¢r mor¢ years than sh¢ would w¢ to admiL our professional Practi¢¢ Consultant.(who has also been a Service Director and mediator), Lesley Saunders, retired at the end of 2022. Her contribution to TVFMS cannot be overslated and she will be missed. The Board however has confidence that the new tM will wntinue to build on her work and develop the service over the coming years. We gratefully acknowledge the support we have received in kind or in value from the following organisations- this has ensured we hav¢ stayed a viable charity: Fitzwilliam Centre, Beaconsfield and The PriTry Purse Charitable Trust. Th¢ Trustees also gratefully acknowledge that it is only th¢ wntinued dedication and commitment of all involved with TVFMS and all who support it practically that has enabled the charity to continue to provide this vital service at a titne of in¢r¢asing demand. 3. FinaDcial Review & GoiDg Concern The Trustees have paid attention to the financial standing of TVFMS most closety. being concerned specifically with the operation of the Reserv¢s Policy and meeting the requir¢m¢nts of the "Going Concern" principle. The last two years have strained the financial stsbility of TVFMS seriously and so monitoring of the financial Statt was widertaken on a regular and frequent b&sis. The Trustees are satisfied that even though circumstances werc most testin& TVFMS met th¢ standanls required to continue trading.
Thames Valley Farnily Mediation Service Ltd A Company Limited by Guarantee b. Reserves Policy Reserves in the fmancial statements are currently £16.420 (2021- £34,989). All r¢s¢rv¢s represent unrestrict¢d and restricted fund4 when applicabl¢, and are h¢ld: In furtherance of the charity's objectives in the short tern]s To provide funds which can be designated to specific projects to enabl¢ thes¢ proj¢cts to be undertaken at short notice, To cover administrdtion, fund-raising and support COS without which the charity could not function. 4. Struetur& Government aDd Management a. Constitution Thames Valley Family Mediation Service Limited is registered as a charitable company limited by guaraniee and was set up by a trust deed. b. Method of appointment or eleelion of Trustees Th¢ trustees (who are the directors of the company for the purposes of company law) are r¢sponsibl¢ for preparing th¢ trustees, pOrt and th¢ financial statem¢nts in accordance with applicable law and Unitcd Kingdom Accounting Standards (United Kingdom and Generally Accepted Accounting Practice). Company law requires the trSteeS to prepare fmancial statements for each fmancial year or period. Under company law the trustees must not approve the fllwicial statements unless they arc satisfied that they gtv¢ a true and fair view of the state of affairs of the company and of its incoming resources and application of resources, including its income and expenditure for that period. In preparing these f1claI statements the tnL8tees arc required to: Selecl suitable accounting polici¢s and then apply them consistently. Observe the methods and principles of the Charities SORP (FRS 102). Make judgements and accounting estimates that are reasonable and prudent. State whether applicablc UK Accounting Standards (FRS 102) have been followe subject to any material deparnJr¢s disclosed and explained in the accounting statements. Prepar¢ the financial statements on the going conc¢rn basis unless it is inappropriate to presume that the cotnpany will continue in busine&8. The tntstees are responsibl¢ for keIng adequate accounting records that are sufficient to show and explain the cornpany's transactions and disclose with rcasonable accuracy at any time the fancIal position of the company and enable them to ensure that the flllancial statem¢nts Comply with the Companies Act 2006. They are also responsible for safeguarding the ass¢ts of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by ordcr of the members olthe Board of Trustees and signcd on their bchalf by Lady Patt¢n of Barncs, Date
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Independent Examiner's Report Independent Examiner's Report to the Trustees of Thames Valley Family Mediation Service Limited he Company) I report to the charity trustees on my examination of the accounts of the company for the year ended 31 St December 2022. Responsibilities and basis of the Report As the trustees of the company (and its directors for the pu4x)ses of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 21)06 Act). Having satisf)ed myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination. I report in respect of my examination of the company's accounts carried out under Section 145 of the Charities Act 2011 (the 2011 Act). In carytng out my examination I have followed the directions given by the Charity Commission under Section 145(5) of the 2011 Act. Independent Examiner's Statement I have COTnpleted my examination. I can confm that no matters have come to my attention in connection with the examination giving me cause to believe: l. Accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act. or 2. The accounts do not accord with those records. or 3. The accounts do not comply with the accounting requirements of Section 396 of the 2006 ACL other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or 4. The accounts have not been prepared in accordance with.the methods and principles of the Statement of RecoTDmended Practice (SORP) for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the funCIal Reporting Standard in the UK and Republic of Ireland (FRS102)] I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee This report is made solely to the company's trustees, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's triLStees those matters I am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent pennitted by law I do not accept or assume responsibility to anyone other than the company and the company's trustees as a body. for my woth or for this report. Signed Pl Dated So Hugb Williams Hugh Williams, 20 Barrd Close, Highworth, Wilts, SN6 7HX
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Statement of Financial Activities UDcorporating Income 2nd Expenditure Account) for the Year ended 31" December 2022 All Funds are unrestricted Total Funds 2022 Total Funds 2021 Note Income from: Donations and Legacies Other Charitable Activities Investments Total tncome 6,952 129,458 89 136,499 560 155.720 156,284 Expenditure on: Charitable Activities Total Expenditure 155,068 155,068 171,161 171,161 Net Movement in Funds (18,569) (14,877) Reconciliation of Funds Total funds brought forward Transfers between funds Movement in funds per above Total Funds carried fornrd 34.989 49,866 18,569 16.420 14.877 34,989 The Statement of Financial Activities includes all gains and losses recogLiised in the year. The notes on pages 9-16 forni part of these financial statements.
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Balance Sheet as at 31" December 2022 2022 2021 Note Fixed Assets Tangible Assets 654 872 Current Assets Debtors Cash at bank and in hand 12 10,837 12.830 23.667 10,009 31,015 41,024 Current Liabilities Creditors, amounts falling due within one year Net Current Assets 13 7.901 6,907 15,766 34.117 Total Iyet Assets £16,420 £34,989 Charity Funds Unrestricted Funds 14 and 15 16,420 34,989 £16,420 £34,989 The Company was entitled to exemption from audit under Section 477 of tbe Companies Act 26. The members have not required the company to obtain an audit for the year in question in accordance with Section 476 on the Companies Act 2006. The trustees acknowledge their responsibilities for CL)mplying with the requirements of the Act with respect to accounting records and the preparation of fmancial statements. The fmancial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The fmancial statements were approved and authorised for issue by the trnstees and signed on their behalf by: Lady Patten Date 2 The notes on pages 9-16 forni part of these fmancial statements.
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to tbe Financial Statements for the year ended 31st December 2022 l. General Information Thames Valley Mediation Services Limitcd is a company and charity, limited by guarantee, registered in England and Wales. The company and charity registcrcd numbers and registered offic¢s can be found on page l. The presentation currency of the financial statements is the Pound Sterling (£). 2. Accounting Policies a. Basis of Preparation of Finaneial Statements The financial statements have been prepared in accordance with Cklarities SORP (FRS 102) accounting and reporting by cbarities: Statement of recommended accounting practice applicable to charities preparing their accounts in accordance with the Financial and Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) and the Companies Act 2006. Th_am¢s Valley Family M¢djation Service Ltd meets the definition of a public benefit ¢ntity under FRS 102. Assets and liabilities are officially recognised at historical Cost or transaction value unless otherwise stated in the relevant accounting policy. b. Critical aeeounting judgements and key Sourc of estimation uncertainty Managernent makes estimates and assumptions concerning the future. The resulting accounting estimatcs and &ssumptions by defmition seldom equal th¢ related actual results. There are no estimates and &8sumptions that have significant risk of causing mat¢rial adjustment to th¢ carying amounts of assets and liabilities wilhin the nexl fmancial period. Income All income is recognised once the company has entitlement lo the incorne, it is probable the income will be received and the amount of income receivable can bc measured rclxably. d. Eipenditure Expenditure is r¢cognis¢d once there is a Icgal and constrnctive obligation to transfer economic benefit to a third party. it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is Classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs in undertaking each activity. Direct costs attributable to a single activity are allocated to that activity. Shared costs whicli Lontribute to more than one activity and support costs which are not attributable to a single activity ate apportioned betw¢¢n those activities on a basis consist¢nt witb the us¢ of resourccs. Interest Receivable Interest on fijnds held on deposit is included when receivable and the amount can be me&sured reliably by the company. This is nornially upon notification of th¢ interest paid or payable by the institution with whom the funds are deposited. f. Taxation - The charity is exempt from ¢orporntion tsx on its charitable activities.
Tharnes Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial Statements for the year ended 315t December 2022 (Continued) g. Tangible FiIed Assets and Depreciation Tangible fixed ass¢ts are capitalised and r¢cogniscd wb¢n future ¢conomic benefits are probable and the cost or value of the asset Gan be measured reliably. Tangible fixed assets are initialEy recognised at cost. After recognition, under the cost model, tangible fixed assets are Measur at cost less accumulated depreciation and any accumulated impairment losses. All costs incurTed to bring a tangible fed ass¢t into its int¢nded working Condition should be included in thc measur¢ment cost. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their eslimated useful lives. Depreciation is provided on the following basis: Plant and Machinery: 250/0 Reducing balanc¢ basis. h. Debtors Trade and other debtors are recognised at the settlement amount afteT any trade discount offered. Prepayments are valued at th¢ amount PT¢paid net of any trade discounts du¢. Cash at Bank and in Hand Cash at bank and in hand includes and short-terni highly liquid investments with a short maturity of three months or less from th¢ date of acquisition or opening of the deposit or similar accounL j. Liabilitie5 and Provisions Liabilities are r¢cognis¢d when theT¢ is an obligation at th¢ balance sheet date as a result of a past evenL it IS PTobabl¢ that a Irdnsfer of economic benefit wijl be r¢quired irj s¢ttlemenL and the arnount of the Kttl¢ment can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it ha5 received as advanced payment for goods or servic¢s it must Provide. Provisions are measur¢d at the best estimate of the amounts required to settle the obligation. Wher¢ the effect of the time value of money is rnaterial, the provision is b&s¢d on the pi¢sent valu¢ of those amounts, discounted at the p-taX discount rate that reflects the risks specifJG to th¢ liability. Thc unwinding of the discount is recognised in the statement of financial activities as a financc cost. IL Financial Instrnments The company only h&8 fmancial &ssets and financial liabilities of a kind that qualify as basic fancial instruments. Basic financial instruments are initially recognised at transaction valu¢ aod subsequently measured at their settlement value with the exception of bank loans, whcn applicable, which are subsequcntly measured at amortIs cost using the effective instrument method. Pensions The company operates a d¢fmed wntribution pension schem¢. Contributions payable to the charitable company's pension scheme are charged to the statement of fmancial activities in the p¢riod to which they relate. io
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to Ihe Financial Statements for the year ended 31 December 2022 (Continued) . Fund Accounting General fijnds are unrestricted funds which are available for use at the discretion of th¢ trustees in furtherance of the genual objeKtives of the company and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposes. The costs of raising and administering such flmds are charged against the specific fund. The charity currenily holds no restricted funds but, when held, the aim and use of each restricfrd fund is set out in the notes to the financial stat¢ments. . Restricted Funds There are no restrtcted funds. 3 Income from Donations and Legacies Total Funds 2022 Total Funds 2021 Donations Similar incoming resources 6,952 560 6,952 560 4 Income from Cbaritable Activities Total Funds 2022 Total Funds 2021 Mediation services 129,458 155,720 Investment Income Total Funds 2022 Total Funds 2021 Investment income 89
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Fin2neial Statements for the year ended 3151 December 2022 (Continued) 6. Anaty$Rs of Expenditure on Charitable Aetivities Total Funds 2022 Total Funds 2021 Mediation Services 155,068 171.161 7. Anatysis of Expenditure by Activities undertaken directty 2022 Support osts 2022 Total funds 2022 Total fimds 2021 Mediation services 131,470 23,598 155,068 171,161 Total 2021 156.79] 14.370 171,161 ADatysis of Direct Costs Total Funds 2022 Total Funds 2021 Mediation Services Stalfcosts Postage and tel¢phon¢ Printing and station¢ry Mediation fees Management fees and supervision Travelling Depreciation 48.227 995 43 39,035 42,712 240 218 131,470 45,734 1,636 306 62,068 46,284 472 291 156,791 12
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial StatemeDts for the year ended 31. December 2022 (Continued) Analysis of Support Costs Total Funds 2022 Total Funds 2021 Mediation Services Office Rental Arrears of Eton Rent Insurance Light and beat Advertising Sundry expenses AffiJiatÈon fees Property repairs and maintenance Bank and credit card chargcs Computer exp¢ns¢s Equipment hire Accountancy and le] fees 5,530 6,671 1,072 1,854 4.930 782 1,098 341 1.722 47 1.198 788 3.442 881 2.737 360 2,291 14,370 2,178 23,598 8. IDdependeDt Examiner's Remuneration The independent examiner's r¢muneration amounts to an independent examiner fee of £1,800. (2021 £1,800.) 9. Staff Costs 2022 2021 Wages and salaries Contribution to defined pension s¢hemes 45,877 2.350 48,227 43,243 2,491 45,734 The average number of persons employed by the company during the year was as follows No No 10. Trustees RemuneratioD and Expenses During the year no trustee received any remuneration or other benefits (2021- £Nil). During the year no trustees. expenses hav¢ b¢¢n incurred (2021- £Nil.) 13
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial Statements for the year ended 31" December 2022 (Continued) Cost or valuation l st January 2022 Purchases (sales) during the year 31 st December 2022 5,177 5,177 DepreeiatlOD I st January 2022 Charge for the year 3 1st D¢cember 2022 4,305 218 4,523 Net Book Value 1st January 2022 872 3 1st December 2022 654 12. Deblors 2022 2021 Due within one year Prepayments and a¢d income 10,837 10.009 10,837 10.009 13. Creditors: amouDts falling due within one year 2022 2021 Trade Creditors Taxation and Social Security Accruals and deferred income 4,862 1,239 1,800 7.901 3,640 1.467 1,800 6,907 14
Thames Valley Family Mediation Service Ltd A Company Litnited by Guarantee Notes to tbe FinaDcial Statements for the year ended 31" December 2022 {Continued) 14. Statement of Funds Statement of Funds- CurreDt Year Balance at 1st January 2022 Balan¢¢ at 3 1st December 2022 Income Expenditure UDre$tricted FuDds General fimds - all funds 34,989 136 499 155.068 16,420 Statement of Funds- Prior Year Balance at Isl January 2021 Balance at 31 st December 2021 Income Expenditure Unrestricted FuD(b General funds - all fimds 156,284 145 888 34,989 Restricted FuDds The Manifokl Charitable Trust Tesco Ba of Help National Lottery Court Funding National Lottery Court Di8bursemei Heart of Bucks CAF Bank Berkshire Community Foundation (5,000) (500) (5,150) {4,575) (3,700) (3,848) 2,500 25,273 171.161 500 5,150 4,575 3,700 3,848 2,500 25,273 49,866 Total Funds A+B 156.284 Although a total of £25.273 had becn brought forward at 1st January 2021 as restricted fijnds, investigation during the inspection of the 2021 accounts reveakd that all the sums invofvcd wer¢ unrestricted and so th¢y were transferred to unrestricfrd funds as at 3 1st Deccmbor 2021. 15
Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to tbe Financial Statements for the year ended 3111 December 2022 (Continued) 15.Summary of Funds Current Year Balance at 1st January 2022 Balance at Expenditur¢ 3 1st Decemb¢r 2022 Income General Fullds Total Funds 34.989 34,989 136.499 136,499 155.068 (155,068 16,420 16,420 Prior Year Balance at 1st January 2021 Balance at Expenditure. 31 st December 2021 tncome Generdl Funds Restricted Funds Total Funds 24,593 25,273 49.866 156.284 (145.888) 25,273 (171,161 34,989 156,284 34,989 16. AnatysAS of Net Assets between Funds Tangble Fix¢d Assets Cutrent Assets Creditors due within one year 654 23.667 7,901 16.420 654 23,667 7,901 16,420 Prior Year Ihwestricted Tots] Funds Funds 2021 * 2021 Tangible Fixed Current Assets Creditors due within on¢ year 872 41,024 6.907 34,989 *Pl¢ase see asteri8ked note at the bottom of Note 14 on page 15. End of Report and Accounts 872 41,024 6,907 34,989 16