R¢#ist¢Ted CoMpa￿Y NEEmbtr. OM34630 IEngl*nd and W'ales) Regi$lertd Ch*rlty Number: 1112321 Report of the Trustees and Unaudited Financial Statements for the Year ended st 31 December 2021 for Thames Valley Family Mediation Service Ltd (A Company Limited by Guarantee) Hugh Williams HWBTS 20 Barra Close Highworth Wilts. SN67HX Thames Valley Family Mediation Service Ltd Contents of the Financial Statements For the year ended 31" December 2021 Page Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Statutory inforniation Accounting p)licies Income from donations and legacies Income from charitable activities Investment Income Analysis of expenditure on charitable activities Analysis of expenditure by activities Analysis of direct costs Analysis of support costs Independent examiner's remuneration Staff costs l O. Trustees, remuneration and expenses I l. Tangiblc fixed assets 12. Debtors 13. Creditors 14. Statement of funds 15. Summary of funds 16. Analysis of net assets between funds 12 12 12 12 13 13 13 14 14 14 15 16 16 Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Referenee aDd Administrative Details of the Companyy its Trustees and Advisers For the Year ended 31" December 2021 Trustees: D. P. Darlow R. M. Eynon Lady Patten of Barnes Lady C. L. M. Waldegrave Mrs V. M. M. Lachkovic Company Registered Number: 05434630 Charity Registered Number:l112320 Registered Office: 102a High Street Eton Berks SL4 6AF Independent , Examiner: Hugh Williams 20 Barra Close Highworth WAIts SN6 7HX Bankers: CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling Kent ME194JQ Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Trustees, Report for the Year ended 31" December 2021 l. Introductory The trustees present their annual report together with the financial statements of the Thames Valley Family Mediation Service Ltd for the year ended 31. December 2021 . The annual report serves the purposes of both a Trustees, Report and a Directors, Report under company law. The trustees confimi that the Annual Report and financial statements of the charitable company comply with the current statutory requirement& the requirements of the charitable company's goveming document and the provisions of the Statement of Recommended Practice Statement (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) effective I" January 2019. Since the Company qualifies as small under Section 382 of the Companies Act 2006, the Strategic Report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors, Report) Regulations 2013 has been omitted. 2. Objectives and Activities a. Policies and Objectives Objectives and Aims: In setting objectives and planning for activities, the trustees have given due consideration to the general guidance published by the Charity Commission relating to public benefi4 including the guidance: Public Benefil: Running a Charity (PB2). The charity's objects are to alleviate the hardship and distress caused by the breakdown of family relationships and to preserve and protect the mental and physical health of all the family, in particular by assisting couples involved in separation or divorce to make future plans for themselves and their children. Additionally the charity seeks actively to promote the wellbeing of families aftected by separation or divorce by providing allied support services foi children, young people and parents. b. Signific9nt Activities. Achievements and Performance To ensure we are discharging our responsibilities properly, the Trustees have maintained close scrutiny over the flliances during the challenging limes surrounding the pandemic and easing of lockdown restrictions - this has substantially affected the number of fee-paying clients using the service. We have provided more support under our Legal Aid contract than at any time in the last 6 years. but this is not as beneficial for our income and the contracted amount payable has not changed since 2004. Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee We grate￿IlY acknowledge the support we have received in kind or Èn value from the following organisations - this has ensured we have stayed a viable charity: Berkshire Community Foundation, FitzwillÉam Centre, Beaconsfield Heart of Bucks, Royal Borough of Windsor and Maidenhead, The National Lottery Awards for All. and The Privy Purse Charitable TrusL We nornially deliver from a number of outposts across the Thames Valley to ensure clients do not have to travel too far to receive a service (AMe￿ham, Aylesbury, Beaconsfiel(L Bracknell, Etorn High Wycombe, Maidenhead, Reading and Uxbridge), but during this year we have again mainly delivered mediation online using Zoom, occasionally delivering at one of these venues when Government pand¢mic guidelines permitted and to meet specific client requests. Our administration team has mainly worked remotely to meet government guidelines on working from home where possible and we are thankful that we transitioned to a cloud server and VOIP to support this. Our valuable work in Slough Family CourL funded by a grant from The National Lottery, sadly had to end. In these difficult econornic times, with many people experiencing personal hardship, grant providers are understandably prioritising funding applications that support cbarities working to providc basic needs. The Trustees gratefully acknowledge that it is only the continued dedication and commitment of all involv¢d with Thames Valley Family Mediation Service and all who support it practically that has enabled the successes above to be achieved. 3. Financial Review . Going Concern After making appropriate enquiries, the trustees have a reasonable expectation that the company has adequate resources to continue in operation for the foreseeable future. For this reason they continue to adopt the going concem basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies. b. Reserves Policy Reserves in the financial statements are currently £34,989 (2020 - £49,866). AII reserves represent unrestricted and restricted funds. when applicable, and are held= In filltherance of the charity's objectives in the short terms To provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice, Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee To cover administration, ￿nd-raising and support costs, without which the charity could not fimction. 4. Structure, Government and Management Constitution Thames Valley Family Mediation Service Limited is registered as a charitable company limited by guarantee and was set up by a trust deed. b. Method of appointment or election of Trustees The trustees (who are the directors of the company for the purposes of company law) are responsible for preparing the trustees, report and the fmancial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom and Generally Accepted Accounting Practice). Company law requires the trustees to prepare financial statetnents for each financial year or period. Under company Raw the trustees must not approve the financial statements unless thev are satisfied that they give a true and fair view of the state of affairs of the company and of its incoming resources and application of resources. including its income and expenditure for that period. In preparing these financial statements the trustees are required to: Select suitable accounting policies and then apply them consistently. Observe the methods and principles of the Charities SORP (FRS 102). Make judgements and accounting estimates that are reasonable and prudent. State whether applicable UK Accounting Standards (FRS 102) have becn followeiL subject to any material departures disclosed and explained in the accounting statements. Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the company will continue in business. The trustees are responsibl¢ for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with r¢asonable accuracy at any time the fmancial position of the company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the preventkon and detection of fraud and other irregularities. Approved by order of the members of the Board of Trustees and signed on their behalf by: Lady Patten of Barnes, Date Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Independent Examiner's Report Independent Examiner's Report to the Trnstees of Thames Valley Family Mediation Service Limited (The Company) I report to the charity trustees on my examination of the accounts of the company for the year ended 31" December 2021. Responsibilities and basis of the Report As the trustees of the company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (the 2006 Act). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the company's accounts carried out under Section 145 of the Charities Act 2011 (the 2011 Act). Jn canying out my examination I have followed the directions given by the Charity Commission under Section 145(5) of the 20 I l Act. Independent Examiner's Slatement I have completed my examination. I can confinn thal no matters have come to my attention in connection with the examination giving me cause to believe: l. Accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act. or 2. The accounts do not accord with those records" or 3. The accounts do not Comply with the accounting requirements of Section 396 of the 2006 ACL other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination" or 4. The accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice (SORP) for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the financial Reporting Standard in the UK and Republic of Ireland (FRS102)] I have no concerns and have come acro&g no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Having said that, an(L while this is in no way a qualification to my report, readers of these accounts should b¢ aware of Note 2.n. on page I l. which explains and clarifies Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee the treatment of the restrirted funds that were erroneously included as such in the accounts to 31" December 2020. This report is made solely to the company's trustees, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the company's trustees those matters l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent pemitted by law I do not accept or assume responsibility to anyone other than the company and the company's trustees as a body, for my work or for this report. Signed Dated Hugh Williams Hugh Williams. 20 Barrn Close. Highworth. Wilts, SN6 7HX Thames Vall¢y Family Mediation S¢rvirK Ltd A Company Ltmited by Guarantee Statement of Finaneial Aetivities Oncorporating Income and Expenditure 51 Account) for the Year ended 31 Deeember 2021 Unrestricted Restricted Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Note Income from: Donations and Legacies Other Charitable Activities Investments Total Income 560 155,720 560 0 155,720 50.288 162.953 20 0 156,284 213.261 156,284 Expenditure on: Charitable Activities Total Expenditure 171,161 171.161 0 171,161 0 171,161 177,366 177,366 Net Movement in Funds (14,877) 0 (14.877) 35,895 Reconciliation of Funds Total funds brought fonvard Transfers between funds Movement in funds per above Total Funds carried fonvard 24,593 25,273 49,866 25,273 (25,273) 14,877) 0 (14.877} 34,989 0 34,989 13,971 35,895 49,866 The Statement of Financial Activities includes all gains and losses recognised in the year. The notes on pages 9-16 fonn part of these financial stafrments. Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Balance Sheet as at 31" December 2021 2021 2020 Note Fixed Assets Tangible Assets 872 1,163 Current Assets Debtors Cash at bank and in hand 12 10,009 31,015 41,024 2,978 57,002 59,980 Current Llabilities Creditors, amounts falling due within one year Net Current Assets 13 (6.907) (11 ?77) 34,117 48,703 Total Net Assets £34,989 £49.866 Charity Funds Restricted Funds Unrestricted Funds 2.n., 14 and 15 14and 15 25,273 24,593 34,989 £34.989 £49,866 The Company was entitled to exemption from audit under Section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with Section 476 on the Companies Act 2006. The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial ststements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The fllwlcial statements were approved and authorised for issue by the trustees and signed on their behalf by: Lady Patten Date 4 The notes on pages 9-16 forni part of these financial statements. Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee 5t Notes to the Finaneial Statements for the year ended 31 December 2021 l. General Information Thames Valley Mediation Services Limited is a company and charity, limited by gUar[￿lee, regist¢red in England and Wales. The company and charity rcgistered numbers and r¢gistered offices can be found on page l. The presentation currency of the financial stat¢m¢nts is the Pound SterlÈng (£). 2. Accounting Polieie$ & Basis of Preparation of Financial Statements The financial slalements have been prepared in accordancc with Charilies SORP (FRS 102) accounting and r¢porting by charities: Statement of r¢¢omm¢nd¢d accounting practice applicable lo charities preparing their accounts in accordance with ihe l. inanLial and Rcporting Standard applicablc in the UK and ihe Republic ofIr¢lund (FRS 102) and thl Companics Aci 2006. Thames Valley Family Mediation Service l.td meets the dcfinilion of a public benefit enttty under kRS 102. Assets and liabilities arc officially recogniscd at historical cosl or transaction value unless otherwise stated in the relevant accounting policy. b. Critical accountlng judgements and key sourcu of estimation uncertainty Management makes estimates and assumptions concerning ihc future. "Ibe resulting accounting estimates and assumptions by definition scldom equal thc related actual r¢sults. 'lThere are no estimates and assumptions thai have significant risk of causing material adjustment to the carying amounts of asscts and liabilitics wiihin the ncxt financial period. Income All income is recognised oncc the company has entitlement to the incom¢. it is probablc lh¢ income will be r￿CiV¢d and thc amounl of incomc rcceivable can b¢ measured reliably. d. Expenditure F.xpenditure is recognised once there is a legal and constructiv¢ obligation to transfer economic bcnefit to a third party, it is probablc that a transfer of economic benefits will be r¢quir¢d in settlement and thc amount of th¢ obligation can be measurcd reliably. Expendilurc is classifi¢d by activlty. The costs of each activity are made up of the total of dircct costs and shar¢d Costs, including support costs in undertaking each activtty. Direct costs attributable to a single activity are allocated to that activity. Sharcd costs which contribute lo morc than one activity and support cost.s which arc not attributable to a single activity are apportioned between those activities on a basis consistent with th¢ use of rcsourees. Interest Receivable Interest on funds held on d¢posit is included when receivabl¢ and the amount can be measured reliably by the company. This is normally upon notification of the intcresl paid or payable by the institulion with whom th¢ funds are d¢posited. f. Taxation Thc charity is ¢x¢mpt from corporation t&¥ on its charitable activities. Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial Statements for the Year ended 31M Deeember 2021 (Continued) g. Tangible Fixed Assets and DepreeiatlOD Tangible lixed assets are capitalised and recognised when futur¢ ¢conomi¢ benefit% are probabl¢ and the cost or value of the asset can be measur¢d reliably. Tangible lixed assets are initially recognis¢d at cost. After r¢cognition, under the Lost model. tangible fixed assets are measurd at cost l¢ss accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangiblc fixed a&8et into its intended working wndition should be included in the m¢asuremeDt cost. D¢preLiation is charged so as to allocate the cost of tangible fixed assets less their residual value over their eslimatcd useful lives. DepT¢¢iation is provided on the fvllowing basis: Plant and Machinery: 250/0 Reducing balance basis. h. Debtors "I'rad¢ and oihcr debtors ar¢ recognis¢d at thc s¢ttlement amount after any trade disiount otfercd. Prepayments are valued at the amount prepaid net of any trade discounts due. l. Cash at Bank and ID Hand Cash at bank and in hand includes cash and short-tcml highly liquid inv¢stm¢nts wilh a short maturity of th￿¢ months or less from th¢ dale ofacquisition or opening of the deposit or 8imilar account. j. Liabilitics and Provisions Liabilities ar¢ recogniscd when there is an obligation at the balance qheel date as a re8ull of a pasl ¢venL it is probable that a transfcr of cconomic benefit will be requircd in seiilement, and the amount of the settlcment can be ¢stimated reliably. Liabilities are recognised at the amount that thc company anticipates it will pay to s¢ttle the debt or the amount it has received as advanced payment for goods or services it must provide. Provisions arc mcasured at the best estimate of the amounts required to settle th¢ obligation. Whcre thc eifect of the time value of money 15 material: the provi.sion is bascd on thc present value of those amounts, discounted at the pre-tax discount ratc that r¢flects thc risks spccific to the liability. The unwinding of the discount is recognised in the statement of financial aclivities as a fmance wst. IL Financial Instruments The company only has fmancial assets and financial liabilities of a kind that qualily &s basic f￿ancial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their scttlement value with the exception of bank loans. when applicable. which arc subsequently measured at amortiscd cost using the effective instrument method. l. Pensions Thc Company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension schemc are charged to the statement of financial activities in the period to which they relate. 10 Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial Statements for the year ended 31, December 2021 (Continued) . Fund Accounting General funds are un￿strICted funds which are available for use at the discretion of the trustees in fL￿herdnee of th¢ general objcctives of the company and which have not becn designated for oth¢r pury)oses. Restricted funds are fimds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the company for particular purposcs. The cosls ofrai5ing and adminislering such funds are charged against the specific fund. The charity currently holds no Testricted funds but, when held: the aim and use of each restricted fund is set out in the notes lo the financial slatemenls. . Restricted Funds When th¢ docufflcntation supporting certain sizeable donations received in 2020 was examined, it became clear that none should have been classified as restricted. Accordinglv, the balances held in these funds hav¢ IKen allocated to expenditure in 2021, with the result that none are now shown as restricted funds. 3 Income from Donations and Legacies Unr¢strict¢d Restricted Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Donations Similar incoming resources 560 560 45,620 4.668 50,288 560 560 Totals 2020 17.665 32,623 50,288 4 Income from Charitable Activities Unrestricted Restricted Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Mediation services 155,720 155,720 162.953 Total 2020 162.953 162,953 Investment Income Unrestricted Restricted Funds Funds 2021 2021 Total Total Funds 2020 2021 Inv¢stment income 20 11 Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financi21 Statements for the vear ended 31 Deeember 2021 (ContlDuedj 6. Analysis of Expenditure on Charitable Activities Unrestricted Restricted Funds Funds 2021 2021 Total Funds 2021 Total Funds 2020 Mediation Services 171.161 171,161 177,366 Total 2020 170.016 7.350 177,366 7. Analysis of ExpeDditure by Activiti Activities undertaken directlv 2021 Support costs 2021 Total fi￿dS 2021 Total nds 2020 Mediation service8 156.791 14,370 171,161 177,366 Total 2020 148.023 29,343 177,366 Analysis of Direct Costs Mediation SeTric¢s •021 Total Fl￿dS 2021 Total Funds 2020 Staff costs Postage and telephon¢ Printing and stationery Mediation fees Managcm¢nt fees and supervision Tra￿lI]ng Depreciation 45,734 1,636 306 62.068 46,284 472 291 156,791 45,734 1,636 306 62,068 46.284 472 291 156.791 41,572 830 129 52,687 51,403 820 582 148.023 12 Thames Valley Family Mediation Service Ltd A Company Limited by Guarantee Notes to the Financial Statements for the year ended 31st December 2021 (Continued) Analysis of Support Costs Mediation Se￿iCes 2021 Total Funds 2021 Total Funds 2020 otric¢ Rcntal Insurance Light and heat Advertising Sundry expcnscs Affiliation fccs Property repairs and maintenance Bank