Charity registration number 1112308 (England and Wales)
EXETER CITY SWIMMING CLUB
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024

EXETER CITY SWIMMING CLUB
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
MrLJoy
Ms K Vain
Mrs C Board
Mr J Walters
Mr J Clements
Mr J Wayland
(Appointed 1 May 2024)
(Appointed 3 December
2024}
Charity number
1112308
Principal address
3 Glebelands
Exminster
EX6 8AR
Independent examiner
Damells Chartered Accountants
30 Fore Street
Totnes
Devon
TQ9 5RP

EXETER CITY SWIMMING CLUB
CONTENTS
Page
Trustees, report
Independent examinerfs report
Statement of financial activities
Balance sheet
Notes to the financial statements
7-14

EXETER CITY SWIMMING CLUB
TRUSTEES. REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
The trustees present their annual report and financial statements for the year ended 30 September 2024.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts
and comply with the charity's goveming document, the Charilies Act 2011 and 'Accounting and Reporting by
Charities.- Statement of Recommended Practi￿ applicable to charities preparing their accounts in accordance
th the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1
January 2019).
Objectives and activities
The charity's objects are to provide opportunities to swim and through regular training and competition for
swimmers to achieve their personal goals and enjoyment.
The trustees have paid due regard to guidance issued by The Charity Commission in deciding what activities the
charity should undertake.
Achievements and performance
The 202312024 season has been a year of exceptional grovAh and success for Exeter City Swimming Club. Our
swimmers, coaches. and volunteers have demonstrated remarkable commitment, resulting in strong competitive
perfornian￿s, increased participation, and continued Community engagement.
2024 Devon Count Cham
ionshi
The highlight of the competitive calendar was the 2024 Devon County Championships, held over three weekends
at the Plymouth Life Centre. Exeter City Swimming Club took its largest-ever team of 84 swimmers, aged from 9
years upwards, to compete against the best in the county.
Key achievements..
131 medals won across all age groups.
105 personal bests out of 173 entries (61 OA PB rate).
1,447 points scored with an average perf0mlan￿ rating of 348.2.
Ranked among the topperforming dubs in the county.
ment and Coachin
Develo
Our Learn to Swim, training and perfomiance pathways continue to thrive, with many young swimmers
progressing into competitive squads. The dub has invested in..
Enhanced land training and strength & conditioning sessions.
Mental resilience workshops to support athlete wellbeing and perf0mlan￿.
Additional equipment to ensure efficiency of operations and data protection.
Community and Inclusion
We remain committed to providing inclusive and ac￿Ssible swmming opportunities. Our outreach initiatives and
financial support schemes ensure that all children, regardless of background, can participate and thrive in the
sport.
Financial review
There was a deficit of income over expenditure for the year of £61,565 {2023.' surplus of £20,334).
The deficit arose from an increase in costs and in particular wages costs, pool hire and lifeguards and
administration costs. Action is being taken to address this wth squad fees being increased by 250A from January
2025.

EXETER CITY SWIMMING CLUB
TRUSTEES. REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be
maintained at a level equivalent to between three and six month's expenditure. The trustees consider that
reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the
charity's current activities while consideration is given to ways in which additional funds may be raised. At the
end of the year, the Club's unrestricted reserves stood at £849 (2023: £61,798), which is below our reserves
policy. Total reserves stood at £849 (£62,414). Squad fees have been increased by 250kn from January 2025 to
rectify the situation.
Plans for future
Looking ahead to the 202412025 season, Exeter City Swimming Club is committed to building on the successes
of the past year and continuing to provide high-quality swimming opportunities for all members. Our strategic
priorities for the coming year indude=
Expanding Competitive Opportunities
Increase participation in regional and national competitions, induding Swim England National
Championships and Arena League.
Introduce more targeted training camps and ra￿ preparation workshops for perfomance squads.
Facility and Equipment Investment
Work with local partners to secure additional pc￿1 time and improve access to training facilities.
Invest in updated training equipment, including resistance tools and technology to enhance stroke
analysis.
Coach Development and Volunteer Support
Provide ongoing professional development for ¢oa¢hes, induding workshops, mentoring, and external
qualifications.
Launch a new volunteer engagement programme to support club operations and events.
Pathway Development
Strengthen the transition from Leam to Swim to competitive squads through clearer progression criteria
and swimmer tracking.
Introduce a 'Swimmer Handbook" initiative to identify and support swmmers from a younger age.
Community Outreach and Inclusion
Expand partnerships with local schools and community groups to promote swmming participation.
Continue lo offer financial assistance schemes to ensure wherever possible, no swimmer is excluded
due to cost.
Sustainability and Governance
Review and updale club policies to align with Swm England's latest guidance.
Explore environmentally sustainable practices in club operations and events.
Structure, governance and management
The charity is an unincorporated charity established by constitution as adopted 25 July 2005 and amended 6
August 2007. 14 April 2022 and 3 December 2022.
The twstees who served during the yearwere..
Mr L Joyce
Ms Kvain
Mrs C Board
Mr T Biddick
Mr J Walters
Mr C Trudgeon
Mr J Clements
Mr J Wayland
Ms C O'Reilly
Ms R Simpson
(Resigned 29 January 2025)
(Resigned 31 December 2023)
(Appointed 1 May 2024)
(Appointed 3 December 2024)
(Appointed 3 December 2024 and resigned 11 April 2025}
(Appointed 3 December 2024 and resigned 30 January 2025)
The Trustees are appointed by approval of the members.
The trustees are responsible for the overall g0Veman￿ and strategic direction of the Club. The trustees regularly
meet to review perfomiance, monitor finances and ensure compliance with legal and regulatory requirements.
We are grateful to all volunteers who contribute their time and expertise to support the Club's activities.

EXETER CITY SWIMMING CLUB
TRUSTEES. REPORT (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
At the AGM held in December 2023, the members of the Club voted to restructure the Charity to the form of
Charitsble Incorporated Organisation (CIO). which was fomied on 27 November 2024 and the intention is to
transfer these activities at 1 October 2025.
The trustees, report was approved by the Board of Trustees.
Ms K Vain
Trustee
29/0712025

EXETER CITY SWIMMING CLUB
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF EXETER CITY SWIMMING CLUB
I report to the trustees on my examination of the finanaal statements of Exeter City Swimming Club (the charity) for
the year ended 30 September 2024.
Responsibilities and basis of report
As the trustees of Ihe charity you are responsible for the preparation of the financial statements in accordance with
the requirements of the Charities Act 2011.
I report in respect of my examination of the charity's financial statements carried out under section 145 of the
Charities Act 2011. In Carrying out my examination I have followed the Diredions given by the Charity Commission
under section 145(5)(b) of the Charities Act 2011.
Independent examinerfs statement
Since the charity's gross income ex￿eded £250,000, the independent examiner must be a member of a body listed
in section 145 of the Charities Act 2011. 1 confirm that l am qualified to undertake the examination because l am a
member of The Institute of Chartered Accountants in England & Ilkles, which is one of the listed bodies.
I have completed my examination. I confimi that no matters have come to my attention in connection with the
examination giving me cause to believe that in any material respect-
accounting records were not kept in respect of the charity as required by section 130 of the Charities Act 2011.
the financial statements do not accord wth those records: or
the financial statements do not comply with the applicable requirements concerning the form and content of
financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement that the financial statements give a true and fair view. which is not a matter considered as part of
an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention
should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
zJa
Louisa Lulek FCA
Darnells Chartered Accountants
30 Fore Street
Totnes
Devon
TQ9 5RP
Dated: . 29107125

EXETER CITY SWIMMING CLUB
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Unrestricted Restricted
funds
funds
2024
2024
Total Unrestricted Restricted
funds
funds
2023
2023
Total
2024
2023
Notes
Income from:
Donations and legacies
Charitsble activities
other trading activities
Investments
547
495,053
2,633
549
547
495,053
2,633
549
616
6,660
450,806
2,630
334
450,806
2,630
334
Total income
498,782
498,782
459,814
616
460,430
Expenditure on:
Raising funds
Charitable activities
2.882
556.849
2,882
557.465
3,581
436,515
3,581
436,515
616
Total expenditure
559.731
616
560.347
440,096
440,096
Net incomel(expenditure) and
movement in funds
(60,949)
(616)
(61,565)
19,718
616
20,334
Reconciliation of funds:
Fund balances at 1 October
2023
61.798
616
62.414
42,080
42.080
Fund balances at 30
September 2024
61,798
616
62,414
The statement of financial activities indudes all gains and losses recognised in the year. All income and expenditure
derive from continuing activities.

EXETER CITY SWIMMING CLUB
BALANCE SHEET
AS AT 30 SEPTEMBER 2024
2024
2023
Notes
Current assets
Stocks
Debtors
Cash at bank and in hand
12
13
4.384
18.176
28.290
3.366
34.931
93.569
50,850
131,866
Creditors: amounts falling due within
one year
14
(50.001)
(69,452)
Net current assets
62,414
The funds of the charity
Restricted income funds
Unrestricted funds
17
18
616
61,798
62,414
The financial statements were approved by the trustees on . 29107125
Vai
Ms Kvain
Trustee

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Accounting policies
Charity information
Exeter City Swimming Club is an unincorporated charity established by constitution in 2005 and amended in
2007 and 2022.
1.1 Accounting convention
The accounts have been prepared in accordance with the charity's goveming document, the Charilies Act
2011 and 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to
charities preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK
and Republic of Ireland {FRS 102). (effective 1 January 2019). The charity is a Public Benefit Entity as defined
by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin
1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling. vthich is the functional currency of the charity. Monetary
amounts in these financial statements are rounded to the nearest £.
The accounts have been prepared under the historical cost convention. The principal accounting policies
adopted are set out below.
1.2 Going Concem
At the time of approving the financial statements, the twstees have a reasonable expectation thal the charity
has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees
continue to adopt the going concem basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtheran￿ of their charitable
objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The
purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any perfomiance conditions have been met,
the amounts can be measured reliably. and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised On￿ the charity has been notified
of the donation, unless performance conditions require defe￿al of the amount. Income tax recoverable in
relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or othewse if the charity has been notified of an impending distribution,
the amount is known, and receipt is expected. If the amount is not known. the legacy is treated as a
contingent asset.
No amounts are induded in the financial statements for services donated by volunteers.
1.5 Expenditure
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation
committing the charity to the expenditure. All expenditure is accounted for on the accruals basis and includes
irrecoverable VAT. Expenditure is allocated to categories either on a direct or a usage basis.

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Accounting policies
{Continued)
1.6 stocks
Stocks are staled at the lower of cost and estimated selling pri￿ less costs to complete and sell. Cost
comprises direct materials and, where applicable, direct labour costs and those overheads that have been
incurred in bringing the stocks to their present location and condition. Items held for distribution at no or
nominal consideration are measured at the lower of replacement cost and cost.
Net realisable value is the estimated selling Pri￿ less all estimated costs of completion and costs to be
incurred in marketing, selling and distribution.
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid
investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown
within borrowings in Current liabilities.
1.8 Financial instruments
The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments. and Section 12
'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balan￿ sheet when the charity becomes party to the
contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when
there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net
basis or to realise the asset and settle the liability simultaneously.
Basic financial assets
Basic financial assets, which indude debtors and cash and bank balances, are initially measured at
transaction price including transaction costs and are subsequently carried at amortised cost using the effective
interest method unless the arrangement constitutes a financing transaction, where the transaction is
measured at the present value of the future receipts discounted at a market rate of interest. Financial assets
classified as receivable within one year are not amortised.
Derecognition of financial assets
Financial liabilities are derecognised vthen the charity's contractual obligations expire or are discharged or
cancelled.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless
the arrangement constitutes a financing transaction. where the debt instrument is measured at the present
value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable
within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of
operations from suppliers. Amounts payable are dassified as current liabilities if payment is due within one
year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at
transaction price and subsequently measured at amortised cost using the effective interest method.
Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity's contractual obligations expire or are discharged or
cancelled.

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Accounting policies
{Continued)
1.9 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Income from donations and legacies
Unrestricted Restricted
funds
funds
2024
2024
Total Unrestricted Restricted
funds
funds
2023
2023
Total
2024
2023
Donations and gifts
547
547
616
6,660
Charitable activities
2024
2023
Membership Fees
Training, Meet and Entry Fees
Learn to Swim
Other income
90,892
190,434
212,937
790
81,005
160,743
208,259
799
495,053
450,806
Income from other trading activities
Unrestricted Unrestricted
funds
funds
2024
2023
Shop income
2,633
2,630
Income from investments
Unrestricted Unrestricted
funds
funds
2024
2023
Interest receivable
549
334

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Expenditure on raising funds
Unrestricted Unrestricted
funds
funds
2024
2023
Trading costs
Operating charity shops
2,882
3,581
Charitable activities
2024
2023
Advancement of amateur sport and health
Staff costs
Affiliation fees
Pool hire & lifeguards
Coaching staff
Swim school costs
Training
Training camp
Equipment
Meet costs
Presentation & social events
Administration costs
Entry fees
Other expenditure
Bad debts
39,658
20,465
203,030
76,040
92,105
2,699
22,253
1,118
24,609
852
23,629
27,634
1,782
7,512
7.040
18,609
183,059
75,435
85,980
5,812
22
4,333
23,679
2,198
10,899
14,099
3,540
1.810
Share of governance costs (see note 8)
14,079
557,465
436,515
Analysis by fund
Unrestricted funds
Restricted funds
556,849
616
436,515
557,465
436,515
For the year ended 30 September 2023
Unrestricted funds
436,515
Payments to the Independent Examiner for external s¢wtiny of the accounts amount to £1,020 {2023
£1,020).
10-

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
Support costs allocated to activities
2024
2023
Governan￿ costs
14.079
Analysed between:
Legal and professional
14,079
Trustees
Five12023 - ￿0) of the trustees (or any persons connected wth them) received remuneration during the year
totalling £7,079 {2023 £10,011) for their administration services. lifeguarding, cleaning and swimming
teaching. Payments were at market value. No Twstees were reimbursed expenses (2023.. three Trustees
were reimbursed expenses of £135).
10 Employees
One member of staff was employed in the year (2023: one).
Employment costs
2024
2023
Wages and salaries
Social security costs
Other pension costs
39,075
(3131
896
6,661
379
39,658
7.040
11 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section
252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
12 Stocks
2024
2023
Finished goods and goods for resale
4,384
3,366
11

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
13 Debtors
2024
2023
Amounts falling due within one year:
Trade debtors
Other debtors
Prepayments and accrued income
12.739
5.437
22.681
12.250
18,176
34,931
14 Creditors: amounts falling due within one year
2024
2023
Notes
Other taxation and social security
Deferred income
Trade creditors
Other creditors
Accruals
3.159
1.072
29.324
38.036
1.020
15
28.669
17.950
223
50,001
69,452
15 Deferred income
2024
2023
Other deferred income
29,324
Deferred income is included in the financial statements as follows-
2024
2023
Deferred income is included within..
Cu￿ent liabilities
29.324
Movements in the year..
Deferred income at 1 October 2023
Released from previous periods
Resources deferred in the year
29,324
(29,324)
6.600
{6,600)
29,324
Deferred income at 30 September 2024
29,324
Deferred income arises from Warm INnter Camp monies received in advance.
12-

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
16 Retirement benefit schemes
2024
2023
Defined contribution schemes
Charge to profit or loss in respect of defined contribution schemes
896
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the
scheme are held separately from those of the charity in an independently administered fund.
17 Restricted funds
The restricted funds of the Charity arising through it's activities are as follows:
At 1 October
2023
Incoming
resources
Resources
At30
expended September
2024
Access to Swimming
616
(616)
Previous year:
At 1 October
2022
Incoming
resources
Resources
At30
expended September
2023
Access to Swimming
616
616
The Access to Swimming restricted fund arose from fvndraising to ensure participation is not restricted by
means.
18 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are
not subject to specific conditions by donors and grantors as to how they may be used. These include
designated funds which have been set aside out of unrestricted fvnds by the trustees for specific purposes.
At 1 October
2023
Incoming
resources
Resources
expended
At30
September
2024
General funds
61,798
498,782
1559,731)
13-

EXETER CITY SWIMMING CLUB
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 30 SEPTEMBER 2024
18 un￿strICted funds
{Continued)
P￿VIouS year:
At 1 October
2022
Incoming
resources
Resources
expended
At30
September
2023
General funds
42.080
459.814
1440,096)
61.798
19 Analysis of net assets between funds
Unrestricted
funds
2024
Restricted
funds
2024
Total
2024
At 30 September 2024:
Current assetsl{liabilities)
Unrestricted
funds
2023
Restricted
funds
2023
Total
2023
At 30 September 2023:
Current assetsl{liabilities)
61,798
616
62,414
61,798
616
62,414
20 Events after the reporting date
On 27 November 2024, a Charitable Incorporated Organisation (C.l.O.) was fomied and the intention is to
transfer the activities of the Club with effect from 1 October 2025.
21 Related party transactions
Mr M & Mrs C Board (Trustee) were reimbursed £1,300 in the year for garage rental used for storage. {2023:
£1,300}. There were no other related party transathons.
14-

Accounts 2024 - Exeter City Swimming Club
Final Audit Report
2025-07-29
Created..
2025-07-29
By..
Megan Newton-whrte Imegan.newton4thite@damells.IXJ.ukl
Status..
Signed
Transaction ID..
CBJCHBCAABMdioa97B03T11kn7-wSNOE4KT4q6jvUC
"Accounts 2024 - Exeter City Swimming Club" History
Documenl created by Megan Newton-white (megan.newton-white@damells.co.uk)
2025-07-29- 10'.46:04 AM GMT
Document emailed to katevain@exeterswimming.com for signature
202M7-29- 10.'47:09 AM GMT
Email viewed by katevain@exeterswimming.com
202M7-29- 10.'47:42 AM GMT
Signer katevain@exeterswimming.com entered name at signing as Kate Vain
202M7-29- 10.'53:09 AM GMT
o Document e-signed by Kate Vain (katevain@exeterswimming.com)
Signature Dale: 2025-07-29- 10..53:11 AM GMT- Time Sour(t'. server
Agreement completed.
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