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2020-08-31-accounts

Registered Charity: 1112215

THE MACLAREN FOUNDATION

TRUSTEES’ REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 AUGUST 2020

INDEX

Page 1-2 Trustees’ Annual Report 3 Trustees’ Responsibilities 4-5 Independent Auditor's Report 6 Statement of Financial Activities 7 Balance Sheet 8-14 Notes to the Financial Statements

1

THE MACLAREN FOUNDATION

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020

Governing Document

The Foundation is governed by a deed dated 8 July 2005 and is a registered charity, number 1112215.

Trustees

The Trustees during the year were:

WG S Massey QC, MA Chairman JH Chatfeild-Roberts Mrs T Gaisman MBE Mrs S R Peake BSC*

Principal address Mayfield Road Oxford OX2 7EN

Objectives of the Foundation

The Maclaren Foundation (the “Foundation’”) was established as a charitable trust in November 2005 to provide for the advancement of education at the school of Summer Fields School Trust Limited (the “School”) so long as the School, in the opinion of the Trustees, is conducted independently of the State and of any local or public authority.

| The purpose of the Foundation is to grant scholarships, bursaries and other awards to the School. The Foundation was set up to take over The Maclaren Trust and the School Bursary Fund and hold it as a single fund (although the Trustees subsequently resolved in 2010 to return the Bursary Fund to the School thereby providing the Headmaster with greater flexibility to deal with hardship cases as and when arising).

Policies of the Foundation

The Trustees are empowered through the Foundation deed to apply income (including interest earned) towards scholarships and bursaries (for boys selected by the Trustees in conjunction with the Headmaster) and to make other awards of income or capital to the School.

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Trustee recruitment and training

The Governors of the School have the power to appoint replacement or additional Trustees of the Foundation. Such appointments would usually be discussed between the Chairman of the Governors (or as delegated by him) and the Chairman of the Foundation (or as delegated by him), with due consideration being given to the skills of the existing Trustees and the requisite skills.

Trustees are encouraged to attend conferences and seminars, details of which are circulated by the Clerk to the Foundation from time to time.

Application of funds and financial review

The Foundation’s principal funding sources are charitable donations from former pupils of the School (and/or their parents), together with interest earned on its funds.

In the year, the Foundation received income totalling £211,752 (2019: £171,579), and made scholarship and bursary awards totalling £84,922 (2019: £76,289) in furtherance of the Foundation’s objectives of supporting pupils and advancing education at the School.

2

THE MACLAREN FOUNDATION

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 AUGUST 2020

(continued)

Review of activities and achievements

In the financial year 1 September 2019 to 31 August 2020 The Maclaren Foundation received £56,206 (2019: £66,262) in donations/gifts via the School’s Annual Fund and £83,274 (2019: £23,898) in support of the Scholarship Programme directly (not via the Annual Fund) — a total of £139,480 (2019: £90,160).

Covid-19 pandemic

The Trustees of The Maclaren Foundation are aware of the economic impact of the Covid-19 pandemic on the UK and world economies as well as that of The Maclaren Foundation itself. This impact has currently been reflected as a reduction in the value of The Maclaren Foundation’s investment portfolio. The bursaries paid out by the charity are directly linked to either new donations received or to investment returns. As such the bursaries paid out during the current year ended 31 August 2020, will not (in the view of the Trustees) undermine the long term economic stability of The Maclaren Foundation and therefore these financial statements have been prepared on the going concern basis.

Public benefit

The Trustees confirm that they have complied with their duty in Section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission for England and Wales.

Reserves policy

To build funds given by donors as expendable endowment for the purpose of making annual grants in fulfilment of the charity’s objects. Grants in respect of individual pupils usually cover a number of years (based on certain criteria). It is, therefore, possible that in any one year there may not be enough endowment income to pay these grants in full. If this were to occur, the Trustees would review the situation and consider all their options, including the possibility of releasing some capital value from the expendable endowment funds. At 31 August 2020 the total endowed funds stood at £2,410,034 (2019: £2,547,870).

Volunteers and other support

The Chairman would sincerely like to thank all those who voluntarily give so much of their time to support the work of the Foundation, including in particular the Trustees and the members of the Old Summerfieldian Advisory Committee.

The Trustees would also like to thank the Headmaster and the Finance Director of the School for all their assistance.

Approved by the Board of Trustees of The Maclaren Foundation on (1 “Deceustoer 2020and signed on its behalf by:

W Massey (Chairman)

3

THE MACLAREN FOUNDATION

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

ACCOUNTING AND REPORTING RESPONSIBILITIES

The Trustees are responsible for preparing the Annual Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity’s transactions, disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the Charity’s constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved and authorised for issue by the Board of Trustees of The Maclaren Foundation on 1) Deceriroer 202 and signed on its behalf by:

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W Massey (Chairman)
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INDEPENDENT AUDITOR’S REPORT

TO THE TRUSTEES OF THE MACLAREN FOUNDATION FOR THE YEAR ENDED 31 AUGUST 2020

Opinion

We have audited the financial statements of The Maclaren Foundation for the year ended 31 August 2020 which comprise the Statement of Financial Activities, the Balance Sheet and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements:

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Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where:

Other information

The trustees are responsible for the other information. The other information comprises the information included in the annual report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

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INDEPENDENT AUDITOR’S REPORT TO THE TRUSTEES OF THE MACLAREN FOUNDATION FOR THE YEAR ENDED 31 AUGUST 2020 (CONTINUED)

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:

Responsibilities of trustees

As explained more fully in the trustees’ responsibilities statement, set out on page 3, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at: www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Crowe U.K. LLP Statutory Auditor Carrick House Lypiatt Road Cheltenham Gloucestershire GL50Date: 2QJ

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Crowe U.K. LLP is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006..

6

THE MACLAREN FOUNDATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 AUGUST 2020

Unrestricted Restricted Endowed Total Fund TotalFund
Funds Funds Funds 2020 2019
Note £ £ £ £ £
INCOME AND ENDOWMENTS
FROM:
Voluntary Sources:
Donations - - 139,480 139,480 90,160
Investments:
Investment income 20 72,252 - 72,272 81,419
TOTAL INCOME 20 72,252 139,480 211,752 171,579
EXPENDITURE ON:
Charitable expenditure 4 (102) (84,936) (16,028) (101,066) (92,007)
TOTAL EXPENDITURE 4 (102) (84,936) (16,028) (101,066) (92,007)
NET INCOME FORTHEYEAR (82) (12,684) 123,452 ~—=s«-.110,686 79,572
Net (losses) on investments - - _(261,288) (261,288) (5,343)
Net income for the year
(82) (12,684) (137,836) (150,602) 74,229
BALANCES BROUGHT
FORWARD at 1 September2019 13,795 61,500 2,547,870 2,623,165 2,548,936
BALANCES CARRIED
FORWARDat31August2020 8 43,713 48,816 2,410,034 2,472,563 2,623,165

The notes on pages 8 to 14 form part of these Financial Statements.

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THE MACLAREN FOUNDATION

BALANCE SHEET AS AT 31 AUGUST 2020

Note 2020 2019
£ £ E E
FIXED ASSETS
Fixed asset investments 5 1,915,231 2,176,519
CURRENT ASSETS
Debtors 6 4,558 48,067
Cash at bank and on deposit 552,774 398,579
557,332 446,646
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR : -
NETCURRENTASSETS 557,332 446, 646
NETASSETS 2,472,563 2,623,165
REPRESENTED BY
Expendable endowed fund 7A 2,410,034 2,547,870
Restricted fund 7B 48,816 61,500
Unrestricted fund 7C 13,713 13,795
TOTALFUNDS 2,472,563 2,623,165

The notes on pages 8 to 14 form part of these Financial Statements.

These Financial Statements have been approved and authorised for issue by the Trustees on ‘7 frajzeze

Signed on behalf of the Trustees

W Massey (Chairman)

8

THE MACLAREN FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

ACCOUNTING POLICIES

The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Financial Statements:

a) CHARITY INFORMATION

The Maclaren Foundation is a registered charity with the Charities Commission England and Wales (charity number 1112215). The address of the registered office is Summer Fields School, Mayfield Road, Oxford OX2 7EN.

b) BASIS OF PREPARATION OF FINANCIAL STATEMENTS

The financial statements have been prepared under the historical cost convention.

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) — (Charities SORP (FRS 102)) and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

The Maclaren Foundation meets the definition of a public benefit entity under FRS 102.

Cash Flow Statement

As the results of the charity are included within the consolidated financial statements of the parent, Summer Fields School Trust Limited, the charity has taken advantage of the FRS 102 exemption from preparing its own cash flow statement.

The functional currency of the charity is considered to be GBP because that is the currency of the primary economic environment in which the school operates.

c) GOING CONCERN

At the time of approval, the COVID19 virus continues to develop and has been designated a global pandemic by the World Health Organisation. Both short term and long term effects of the rapidly escalating situation are unknown but the Trustees continue to closely monitor the developing situation. Please refer to page 2 of our Trustees’ Report where we have reflected on the current situation and have outlined the impact for The Maclaren Foundation. Despite the current circumstances the Trustees believe that the Charity’s financial resources and planning are sufficient to ensure the ability of the Charity to continue as a going concern for the foreseeable future and therefore these financial statements have been prepared on the going concern basis.

d) INCOME

Donations are accounted for in the Statement of Financial Activities on a receivable basis.

Income from investments is included in the Statement of Financial Activities only if received, or declared and receivable.

e) EXPENDITURE

Expenditure is included in the Statement of Financial Activities on an accruals basis. The provision of bursaries and scholarships to pupils of Summer Fields School is included under Charitable Expenditure.

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THE MACLAREN FOUNDATION

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

f) INVESTMENTS

Investments are valued at market value at the Balance Sheet date. Gains or losses arising on realisation or revaluation are reflected in the fund to which the investments relate and are recognised in the Statement of Financial Activities.

g) FUND ACCOUNTING

Endowment funds represent the expendable endowment of the Charity.

Restricted funds are to be used for specified purposes laid down by the donor.

Unrestricted funds are donations and other incoming resources received or generated for expenditure on the general objectives of the Charity.

Liabilities are recognised once there is a legal or constructive obligation that commits the Charity to the obligation.

Basic financial instruments are initially recognised at transaction value and subsequently measured at amortised cost with the exception of investments which are held at fair value. Financial assets held at amortised cost comprise cash at bank and in hand together with amounts due to connected entities and accrued income.

2: ADMINISTRATION OF THE CHARITY/FUNDRAISING COSTS

The expenditure for the administration and governance of the Charity and fundraising, including auditor’s remuneration of £2,200 (2019: £2,150), are borne by Summer Fields School Trust Limited.

  1. TRUSTEES’ REMUNERATION AND EXPENSES

The Trustees received no remuneration or refund for expenses during the year (2019: nil).

There were no persons directly employed by the Charity during the year (2019: nil).

  1. CHARITABLE EXPENDITURE
CHARITABLE EXPENDITURE
2020 2019
£ £
Grants and awards 84,922 76,289
Investment management fees 16,008 15,607
Bank charges 136 111
Total 401,066 92,007

10

THE MACLAREN FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

  1. FIXED ASSET INVESTMENTS

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||||||||| |---|---|---|---|---|---|---|---| |2020|2019| |£|£| |At|1|September|2019|2,176,519|2,181,570| |Purchases|-|292| |Net|losses|on|investments|(261,288)|(5,343)| |Market|value|at|31|August|2020|1,915,231|2,176,519| |Historical|cost|at|31|August 2020|1,727,059|1,727,059| |6.|DEBTORS| |2020|2019| |£|£| |Amounts|due|from|connected|parties|2,175|30,649| |Prepayments|and|accrued|income|2,383|17,418| |4,558|48,067|

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  1. FUNDS OF THE CHARITY

7A. ENDOWED FUNDS: MOVEMENTS IN THE YEAR

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|||||||| |---|---|---|---|---|---|---| |Balance|at|Income|Expenditure|Investment|Balance|at| |1|September|Losses|31|August| |2019|2020| |£|£|£|£|£| |Endowment|funds| |Maclaren|Awards|2,547,870|139,480|(16,028)|(261,288)|2,410,034|

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Maclaren Awards

The funds are held as expendable endowment, the income received on the funds will be provided as bursaries and scholarships at Summer Fields for able boys whose parents would not otherwise be able to afford the fees.

7B. RESTRICTED FUNDS: MOVEMENTS IN THE YEAR

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|||||||| |---|---|---|---|---|---|---| |Balance|at|Balance|at| |1|September|Income|Expenditure|31|August| |2019|2020| |£|£|£|£| |Restricted|funds| |Endowed|income|- Awards|61,500|72,252|(84,936)|48,816|

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Endowment Income

This fund represents monies earned on the endowed funds of the Foundation which are available to fund bursaries and scholarships as determined by the Trustees.

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THE MACLAREN FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

7C. UNRESTRICTED FUNDS: MOVEMENTS IN THE YEAR

Balance at Balance at
1 September Income Expenditure 31 August
2019 2020
£ £ £ £
Unrestricted funds
General reserve 13,795 20 (102) 13,713
GeneralReserve

These funds are held for the general purposes of the Charity.

  1. NET ASSETS OF THE FUNDS OF THE CHARITY

The Charity’s net assets belong to the various funds as follows:

Fixed Net Current Fund
Assets Assets Balances
£ £ £
Endowment funds 1,915,231 494,803 2,410,034
Restricted funds s 48,816 48,816
Unrestricted funds - 13,713 13.713
1,915,231 557,332 2,472,563
  1. RELATED PARTY TRANSACTIONS

Awards of £84,922 (2019: £76,289) were provided to Summer Fields School! Trust Limited in the year, an associated charity (charity number 309683, company number 00553243) with effective control of the Foundation.

During the year donations were received from School Governors and Trustees of The Maclaren Foundation Trustees of £1,040 (2079: £1,100).

At the year end, a balance due from the School of £2,175 was included in debtors (2019: £30,649).

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THE MACLAREN FOUNDATION

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

  1. STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2019
Unrestricted Restricted Endowed Total Fund
Funds Funds Funds 2019
Note £ £ £ £
INCOME AND ENDOWMENTS
FROM:
Voluntary Sources:
Donations - - 90,160 90,160
Investments:
Investment income 16 81,403 - 81,419
TOTAL INCOME 16 81,403 90,160 171,579
EXPENDITURE ON:
Charitable expenditure 4 (83) (76,303) (15,621) (92,007)
TOTAL EXPENDITURE 4 (83) (76,303) (15,621) (92,007)
NETINCOME FORTHEYEAR (67) 5,100 74,539 79,572
Net gains on investments : - (5,343) (5,343)
Net income for the year (67) 5,100 69,196 74,229
BALANCES BROUGHT
FORWARD at 1 September2018 13,862 56,400 2,478,674 2,548,936
BALANCES CARRIED
FORWARDat31August2019
13,795 61,500 2,547,870 2,623,165

All incoming resources and resources expended are derived from continuing activities.

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THE MACLAREN FOUNDATION

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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

  1. FUNDS OF THE CHARITY YEAR ENDED 31 AUGUST 2019 12A. ENDOWED FUNDS: MOVEMENTS IN THE YEAR ENDED 31 AUGUST 2019

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|||||||| |---|---|---|---|---|---|---| |Balance|at|Income|Amounts|Investment|Balance|at| |1|September|Expended|Gains|31|August| |2018|2019| |£|£|£|£|£| |Endowment|funds| |Maclaren|Awards|2,478,674|90,160|(15,621)|(5,343)|2,547,870|

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Maclaren Awards

The funds are held as expendable endowment, the income received on the funds will be provided as bursaries and scholarships at Summer Fields for able boys whose parents would not otherwise be able to afford the fees.

12B. RESTRICTED FUNDS: MOVEMENTS IN THE YEAR ENDED 31 AUGUST 2019

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|||||||| |---|---|---|---|---|---|---| |Balance|at|Amounts|Balance|at| |1|September|Income|Expended|31|August| |2018|2019| |x|£|£|£| |Restricted|funds| |Endowed|income|- Awards|56,400|81,403|(76,303)|61,500|

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Endowment Income

This fund represents monies earned on the endowed funds of the Foundation which are available to fund bursaries and scholarships as determined by the Trustees.

12C. UNRESTRICTED FUNDS: MOVEMENTS IN THE YEAR 31 AUGUST 2019

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||||||| |---|---|---|---|---|---| |Balance|at|Amounts|Balance|at| |1|September|Income|Expended|31|August| |2018|2019| |£|£|£|£| |Unrestricted|funds| |General|reserve|13,862|16|_—__(83)|13,795| |General|Reserve|

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These funds are held for the general purposes of the Charity.

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THE MACLAREN FOUNDATION

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2020

12D. NET ASSETS OF THE FUNDS OF THE CHARITY AT 31 AUGUST 2019

The Charity’s net assets belong to the various funds as follows:

||Fixed|Net Current|Fund
|| |---|---|---|---| ||Assets
Assets
Balances
£
£
£
|||| |||||| |Endowment funds|2,176,519|371,351|2,547,870
|| |Restricted funds|:|61,500|61,500
|| |||||| |Unrestricted funds|-|13,795|13,795
|| ||2,176,519|446,646|2,623,165|

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