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  • ul*Jn5 10442 9000 Passeng•rContrt>utKTrn8 6598 Ms Bullin Less DTNer5 Expenses 1377 1000 MB 8utln -1200e Le55 t*weJ5 Expens8S 717 -3416 t*pt ¢Jf TTan5POrt 3273 750 Dept olTransport 408 Han#ybu$ Fa Lèss F￿ndybUS C05t$ indUd￿￿ 4286 234 4000 Hand￿*11S BI￿g8 -3850 L888 HanWus C08ts 2416 4576 -1752 1326 PhaM￿¢Y Run8 Offte ML*ago 109 266 Le55 KI.￿4ge Q15t5 475 West 8eTks Counr 8ank InleT8St 8oeing math fund C*)nat￿n5 trtsndybus Sake ResèN6$ interest 8utlin Interest P8ga5U5 Interest Charity Bank and CCLA Interest , Dnnatrons Pcs & Fete .' Total nOn*ehIc￿ Incom• , Total Vehlcle Incomo 'Total Inct)m• Prolectsd Inc4xn• Turn¢w•r .' 0¥or From PmvK>us yearlCo8hl 4993 4472 Wesl Berks Coun 180 Bank Intsrtst£OlF 2000 8oeing 1500 Ck)nations Msc O Handebus donations 4472 1040 5979 1635 14672 2459 1362 2500 41 115 61 3011 150 14692 18001 32692 269 Bulln InterE5t 36 Pegasus Inter8St 2800 Charily Bank Interest cljnat￿nS PQS & Fet8 269 428 38633 11257 Tot•1 In¢( 38633 26007 23265 365 EXPENDITURE AGM and Olher l*eih)g Gosts 'Audft F8ts Butlin Subshjy. rAmputsr Costs Dr￿e￿ Exp8n89$ 301 85 AGMfA)sts 80 Audit Fees 8ulwt Tr4nsfe4¥111 3000 ￿Tr￿utercOSts 12000 Drwers Expenses 400 DBS Costs 380 Pubk Lk9bi￿fy InsJranr*s 900 Opver AssesspEnt C051S O HandgBus EX￿nseS 60 Grfts 440 Legal & PTr)f8ssional Costs 400 Lunch aub O Handybus Trans18r O OptrTiSe Id￿ not aYi811 o oirKe Pkintenan Olks WoVrt8F5 Nfj*oge and Oflts Cxjsts Phannacy K**age 20 Parkwig tI5LslPar￿TrQ Fees Prinltiig. Postage & StstvJn6ry Subscrptkin5 T&￿PhOne Web*ta & Pubw Costs 42 83 717 180 10731 358 438 13505 178 86 691 5662 130 1673 400 08S Cost5 publ￿ Lirybilty Insurances Drive., AsseS￿￿eTt..Trèln.'Trg &)sts andeBus Expenses 6234 188 59 400 Glfts Legal & PTolèssKJnal Costs Lunth Cknb Hand8bu8 transf8r Optim Off￿ rnaintenanGe Offre Pharnacy IAleage P8fKing OEcslPartmg F885 Pnnting, Posta9e & StstK)nery ' subscript￿n3 + don8tsr$8 T8￿phOn¢ .Website & PublKity Costs 1679 20 266 109 62 303 284 284 832 663 149 607 218 Tolal ExperKllthre 2S889 17745 T¢tsl Exp•ndllw• 21658 SU￿1￿$1{00fk?tj forYa8r 6804 8262 for Hal year 17738 Structure. governance and management; Three of the company directors are also Trustees of the Charity. a fourth Trustee resigned at the AGM in 2024 due to other commitments. In addition to the Trustees the Charity is run through a management committee which comprises another four committee members. Following the Extraordinary General Meeting in Januarythese seven individuals comprise the current Members of the group and they have voting rights. The management committee meets every quarter or more frequently as needed. Generally, the following are discussed, performance and stakeholder engagement, finances, Handebus update. office volunteers update. driver volunteers recruitment . complaints and other business. Meeting decisions are recorded through minutes and actions are allocated to members present. The Governance document was updated this year taking advice from legal specialists in this topic. The Group awaited the approval of the Charity Commission. The Chairman generaLly is responsible for the overarching management of the Group, liaising externally with key stakeholders including West Berkshire Council. the DownLand Practice. locaL Members of Parliament and other voLuntary groups within the West Berkshire Council. He is accountable for any service agreements made with other organisations. The Chairman will investigate any compLaints against the group or its members. The Treasurer who is also the Company Secretary is responsible for the financial probity of the group and compliance with the articles of association and the Service Level Agreement with West Berkshire CounciL. The Treasurer arranges for financial transactions including the payment of expenses, insurances. application for grants and the banking of donations. The Treasurer operates within an agreed written FinanciaL Scheme of Delegation which allows sole authorisation of payments up to £200, another committee member is required to approve any expenditure up to £1000 and the whole committee must approve all expenditure over £1000. The treasurer is not allowed to transfer money to himself. Any expenses to be settled by cheque requiring two other signatories. The Bus Manager is responsible for the smooth running of the HandeBus service. co- ordinates the drivers. the maintenance of the bus and liaison with the Department of Transport for the Bus Service Operators Grant. He ensures the DVG meets the requirements of the Section 19 permit from the Transport Commissioner. Another Trustee co-ordinates the off ice volunteer rota and looks after the smooth liaison with the clients and the drivers. She ensures that new volunteers are appropriately vetted using the Disclosure and Barring Service. Another committee member is responsible for the operation of the Optimise system and liaison with Datacapture Ltd. the package provider. Bespoke reports are generated for him. A further member takes the formal meeting minutes which especially records actions and decisions by the Committee. 10 Our last member has an accounting and company background and advises the committee on such matters. Following legal advice the AGM now acts as an advisory meeting at which the volunteer and other community stakeholders may question the seven members including the three Directors of the group. It is intended that any significant issue with the way in which the Group is run could be aired at the Meeting and members may take a view as to any course of action which may be required- includingthe dismissaL of a Director. This modus operandi will be reviewed in 2025126. Key decisions taken in 2024125 were the changes to the constitution. the closure of the COIF account, disposal of the old Handybus, provision of chargecards, the opening of an additional account the investment in an off the shelf cloud based booking system and introducing Mr Jim Callaghan as a fourth signatory on the Account to replace Mr M Purchase. Investment Policy The DVG does not have a formal investment policy. The current strategy is to invest aLI funds in such a way that they are protected under the FinanciaL Services Compensation Scheme (FSCS). During the 2023-24 period part of the Butlin Restricted fund {£84.000) was split invested with the Charity Bank (Account Reference). the remaining operational part was invested in an instant savings account with the MetroBank. The figures are detailed in the section on Restricted Funds. The other Restricted fund (for the HandeBus) is invested in a separate MetroBank instant savings account. For the period 2023-24 some reserved but unrestricted funds were invested with CCLA. These funds were not protected by FSCS and have been transferred to the recently opened fourth Metrobank account. The Charity Bank and MetroBank are separate financial entities which results in the total protection by FSCS being £190,000. ReseNes Policy The DVG does not have a reseNes poLicy but has approximately £38.000 in unrestricted reserves. This will be sufficient to cover any for-seeable liabilities for several years. No significant liabiLities were identified at the end of 2024125. Creditors The group has no significant creditors. However in September the Handebus was involved in an incidentwhich caused a claim to be made on the insurance. Repairs were made and our insurer's solicitors are pursuing the third party for damages. This has resulted in an increased premium. loss of no claims discount and impuned the reputation of one of our drivers. We believe the third party was wholly at fault and we await the result of legal proceedings against the individuals. Insurances The DVG annually renews Public Liability and Employers Liability insurance. Additionally. the DVG holds vehicle insurance for the Handebus. SeNice Level Agreement and other permissions In February 2022 the DVG agreed a Service Level Agreement with West Berkshire Council in order to qualify for a £50.000 capital grant to replace the Handybus. The Treasurer hoLds the compliance arrangements for all of the conditions in the agreement and this is reviewed annually. The DVG have two Permits under Section 19 of the Transport Act which allows the hire and reward recovery of fares on a not for profit basis. One of these was temporary pending disposal of the second bus. We also hold a number of blue badges which are renewed periodically. These allow our drivers to park in blue badge spaces at various venues this reduces costs and speeds up our parking and transfer time. Assets During 2024125 the DVG applied depreciation to two fixed assets. The bus and the chargepoint installation. Safeguarding Before a new volunteer is accepted to work on behalf of the group they are vetted using the DiscLosure and Barring SeNice Enhanced checks. Many of our volunteers were vetted some time ago and as a matter of policy the group decided to renew these checks on a rolling five year programme. We maintain records for each volunteer. One complaint has been received by the group over the driving characteristics of one of our volunteers in 2024125. A discrete examination of the complaint was undertaken and we have taken some steps to avoid that situation re-occurring. Many clients continue to express their thanks and admiration for the services we provide. Our new booking system has improved compliance with the General Data Protection Regulations and the security of the sensitive information required to manage our clients. information. The physical security of the DVG off ice at Compton has also been improved this year. Restricted Funds The two restricted funds operated by the group are 2024125 £94445 2023124 £95717 2022123 £96162 Butlin HandeBus £6166 £3605 £68034 Total Restrlcted £100,611 £99.322 £164,196 The Butlin fund was created from a bequest by Mrs Barbara Butlin in 2022 and is restricted, in accordance with her wishes, for subsidising transport of cLients to and from GP surgeries. The interest from the fund is not restricted and is used to support the finances of the group generaLIy. The HandeBus fund was created from donations and grants obtained through 2022123 and 2023124 for the procurement of a replacement eLectric Handebus. The majority of the fund was expended in 2023124 for the procurement of an original Ford eTransit van. the conversion by GM Minibuses, type certification. livery and the instaLlation of a chargepoint at the Downland Practice in Chieveley. The fund has been used subsequentlyfor some minor functional modifications to the bus also. A residual amount exists in case further modifications are required, this reserve was augmented in 2024125 by the sale of the old bus. Unrestricted Funds The unrestricted funds comprise the MetroBank Current Account and the MetroBank Reserve Account. The historical funds are presented for completeness. 2024125 2023124 2022123 Total £37,546 £31.696 £30.524 Depreciation At the end of 2024125 the DVGS key assets were the Handebus. the Chargepoint and the office computer. No allowance for depreciation had been made for the bus or the charge-point in 2023124 but has been made in 2024125. It is proposed to allow for depreciation of the Handebus at 10% ofthe original vaLue per annum and the charge- point unit at 20 % such that the bus wilL be written off after 10 years and the charge- point after 5 years. The installation cost of the chargepoint has been written off this year. The bus depreciation is based upon the warranty on the battery on the bus of 8 years. The chargepoint installation was largeLy the modification of the surgery electrics and therefore is not an asset which the DVG can easily remove. 13 Signed on behalf of and with the agreement of the Trustees and in accordance with the Charity Commission statement of recommended practice (SoRP} guidance. The Trustee Annual Report is required as the Charity turnover exceeds £25,000. Joe CLerkin Chairman 14 Examiners Report Having exan11n￿l ihe necessary documentation I have pleasure in repornng o the abbrevlHled orcounts and the proflt and loss ac¢ount enclosed wlth this rnport for the yoar ended 31 Marth 2015 wilhout undortakittK a full audit l am of the oplnlon thaL' The financial slat¥m¥nts are in aRreernnt wlth the xcountlng reconls kept by thecompany under Section 386 of the Companles Art 200& Having r¢84rd (o. and on the bfisis of. tht Information rontalned In those Luun¢inE record5 the attdchod finaDLlo1 statemenr5 have been drdwn up In a ￿￿Trpr conslstent wlth the accounllnx provlstons ofthe CompanSes Acr 2006, so far as these arLb dpi)Ik¥ble lo the Lompany. Q The audit exemptlon condlriorns have been met by the tt>MpAny and. at Do tlme duTÉn8 the ycar. dld the rowpany fau into a non*xemption cate80ry. d. No mattor rnmv tn my attenri.on in conneLtlon wlth the exanjination whlch gave me rcasonable cause to bdievL. that in any material respett accounting reLurd5 have noi been kepL or that th¢ accounts do not acconl with thos¢ rccord ThLifLb are ￿ matter$ 4vhlch hav¢ come lo my attentloii in (vnnLYtion with thE examinatiOTt. to whith th¢ dlrvctur5 aitentlon should be drawn to eti4ble a pmper undersi4ndio8 ulth¢ar(oiwts to b¢ reache4L f. l am satlsfied that theTreasurer. 5UPPOrted by the DlrLicI()rs, has put in place safe. efficitnt arr3ng•rnents and maintain robust conirnls on payrnerbts as an In¢iydEed part of the overall finanaal control systenL Date: 13 May 2025 Terry Glxmlsell Independeni F.xaminer 15