British AssociatK)n of Oral Surgeons Charity No.. 1112164 Company No.. 04294946 Report and Financial Statements Forthe year ended 31 December 2021 Illl *IB016ZEY* 2PJ09r2022 COMPANIES HOUSE A21 *266 British Association of Oral Surgeons Report of the Trustees For the Year ended 31 December 2021 The Trustees present their ￿port with the financial statements for the company for the year ended 310ecember 2021. Reference and AdministratNe Detai Charity Number.. 1112164 Company Number.. 04294946 ReBlStered OffKe: Rose Cottage, VillaBe Road, Cadole. Mold, Flintshire, CH7 5LL Bankers: Royal Bank of ScotlarKI Secretary.. Adrian Thorp Trustees: The Trumees serving during the year and since the year-end were as follow5: Paul Coulthard (President) Julte Burke IPre5ident Ekctl Adriarj Thorpe (Honorary Secretary) Rhian Jones (TreaSU￿rI Rebecca Hierons Edmund 8aiiey Adrian Curtis Kelly Gillian Judith Jones Di￿a Keshani Lee Mercer Catherine Sternberg Kathryn Tayklr Gurnam Aulakh Helen Paterson Tafa Renton BRITISH ASSOCIATION OF ORAL 5URGE(hYS Report of the Trustees For the Year ended 31 December 2021 The Trustees of the Britbsh Associal￿tt of Oral Sur8eons18AOSI present their annual report and financial statements of ihe charity for the year ended 31 December 2021. The financi31 statements comply with the Charities and Trustee Investment Act 2￿5. the Charities Accounts Regulations 2C#J6 las amended). the Companies Act 21Y]6. the Memorandum and Articles of Association and Accounting and Reporting by Charities: Staternent of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland Icharrties SORP FRS1021. Objectives and Acli¥itie5 Our purpose 15 to promote the advancement of education research and the development of Oral Surgery in the British Isles and to encourage and assist P05tgraduate edu¢ation srudy and research of Oral Surgery by arranging ￿gular lectures and demonstrations. encouraging the psjblication of articles and promoting the advancement of theory and practice. Achievements and Perf(vrnance Following a difficuk 2020. BAOS focussed on consolidating our position in 2021. We continued with online webinars and lectufes as the feedback from our members indicated that the online format was convenient and the CPD being delivered was of a high quality. In order to minimise our financial risk, we made a decision to once again postpone the Annual Conference as we feh face-to-face learning was still prone to cancellation due to Covid levels. and it is now planned for November 2022. Flnanclal A￿leW The financial statements follow on pages 8 to 12. These statements are prepared in terms of the Statement of Recommended Practice 2LX)5-Accounting and Rewrting Lw Charities and the Companies Act 2C4J6. Reserves Policy 8AOS had free reserves at 31 December 2021 of £2CP3.34912020'. £252,553). The Trustee5 consider that the charity should hold sufficient re5eryes to cover Six months. running costs to cover unanticipated cost increase5 or income deficiencies out with the normal budgetary expeaations. Any excess fund5 will be used by Trustees to increase the profile of the Association, to carry oul national audit ProJe￿S to improve patient safety and quality assurance in Oral Surgery and to subsidise events with a view to increasing ihe A￿0ClarIonS membership. Plrtn£fvr Future Yeors The Teaching and Learning Course was rescheduled for May 2022 and was a great success. We are now planning the next T&L course for June 2023. Our annual conference is scheduled for November 2022. We are planning to return to face-to-face Council meetings but will also continue with some online meetings while we monitor the continued effects of Covid. BRITISH ASSOCIATION OF ORAL SURGEONS Report ol the TNst*es (continued} For the Year ended 310ecember 2021 Referertce and Admirtistraove Drtalls The information relating to the British Association of Oral Surgeons in contained on page 2. The Trustees who served durin8 the year and to the date of this report are listed. Strurture. Gwernance and Management Governing Document British Association of Oral Surgeons is a ¢harttable or8ani5ation and is govemed by its Constitution dated 26 September 2CK)I IRevi5ed September 20141. It is a registered charity With the Charity Commission for England and Wales. Trustee indurtion ond troining New Trustees are briefed on thèir legal obl￿atIonS under charsty law. the content of the Memorandum and Articles of Association. the commfftee and decision-mèking processes and the recent finarhcial performance of the charity- Trustees are encouraged to attend •ppropriate external training events where these will facilrtate the undertaking of the role. org0ni5t7t￿￿ The Board of Trustees administers the charity and meets regularty throughout the year. Risk Mono9ement The Trustees are satisfied that the major risks to which the charity is exposed have been reviewed and procedures have been establishe(J to manage these risks. During 202012021, we have had issues with accessing our bank account as the aC￿uftt was"frozen" due to suspected fraudulent activity- This meant a number of payments were not able to made in 2020 and were delayed until 2021. We have worked with our bank to prevent this inconvenience happening again in the future. Coroftovirns Pondemi¢ The membership of BAOS has remained stable despite the Cofonovirus pandern￿ but undoubted our income has reduced over the13st two years as we have been unable to hold our annual conference. However, in being pragmatic regarding the scheduling of face-to-face events we have minimised the risk to BAOS by reducing the potential for financial loss. We now feel confident that the rescheduled conference in November 2022 will be able to Bo ahead with no rrsk of interruption or cancellation due to covid. BRtTISH AssoaATION OF OIIAL SLIRGEONS Report of the Truste￿ Icontinuedl For the Year ended 31 December 2021 Structure, G￿ernance and Management Icontinuedl Investment Policy- BAOS is a charitable company and there are no restrirtions or limrtations to the investment powers of the Trustees within the articles of association. An on-going review of the BAOS financial position has shown that there is conststently a surplus of funds in the charitVs current account. At this time, BAOS Council feels that there should be little risk attached io the investment plan. This will be reviewed in the future if extra fund5 become available. In the future if further investments are necessary then the service of an independent financial advisor will have to be retained and an ethical investment strategy developed. Thi5 policy will be reviewed after a further year. BRITISH ASSOCIATION OF ORAL SURGEONS Report olthe Trnstees For the Year ended 31 December 2021 Statement ol Tru5tees' Responsibilltles The Trustees of the British Association of Oral surgeons are responsib￿ for preparin8 the Trustees, Report and the fhnanci31 statements in accordance with applicable law and United Kingdom Accounting Standard5 (United Kingd(Jm Generally Accepted Accountin8 Practicesl. Charity law requires the Trustees to prepare financial statement5 for each ftnancial year, which gives a true and fair view of the state of affairs of the charitable organisation and of the incoming resources and application of resources, including the income and expenditure. of the charity for that period. In preparing those financial statements, the Trustees are required to.. Selert 5Uttable a¢¢ounting policies and then apply them consistently. Observe the methods and principles in the Charrlies SORP.. Make judgements and estimates that are ￿aSonable and prudent: State whether applicable UK Accountin8 Standards have been followed, subject to any material departures disclosed and explained in the financial statements. Prepare the financial statements on the goin8 concern bas￿ unless it is inappropriate to presume that the charty wrll continue business The Trustees are responsible for keeping proper accounting records which disc105e with reasonable accuTaCV at any time the financial position of the charty and to enable them to ensure that the financial statements Comp￿ wrth the Statement of Recommended Practice 2¢J)S- Accounting and Reporting by Charities and the Companies Act 21x16. They are also responsible for safeguarding the assets of the charity and hence for taking feasonable steps for the prevention and detertion of fraud and other irregularities. By order of the Board Treasurer Rhian Jones Date 05 September 2022 BRITISH ASSOOATION OF ORAL SURGEONS Independent Emamlnerfs Report to the Trustees For the Year ended 31 December 2021 I report on the accounts of the charity for the year ended 31 December 2021 which are Set out in the pages 8 to 12. Re5pertive responsibilities of Trustees and examiner The Trustees (who are a150 Direclor5 of the cornpany for the purposes of company lawl are responsible for the preparation of the accounts. The Trustee5 consider that an audrt is not ￿qUired for this year undef section 43121 of the Chartties Act 1993 (the 1993 Act) and that an independent examination is needed. The chariws gross income did not exceed £250.CrfXI and l am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants of Scotland. Having satisfied myself that the charity is not subjert to audit undercompany law and is eligible for Sndependent examination, it is my responsibility to= examine the accounts under section 43 of the 1993 Act: to follow the procedures laid down in the General Directions given by the Charity Commission under section 4317llbl of the 1993 Act. and to state whether particular matters have come to my attention. Bas￿ of independent examinerfs statemert My e¥amination is carried out in accordan￿ with the General Drrectrons 8Nen by the Chartty Commission Re8ulation$ 2006. An examination include5 a revtew of the ac¢ountin8 records kept by the charity and a cOmpar￿n of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and Seeks explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an avdri and consequently no opinion is given as to whether the accounts present a 'true and fair viev/ and the report is limited to those matters set out in the statement below. Independent examinerfs ststement In the course of my examination. no matter has come to my attet)tion 111 which gives me reasonable cause to believe that in any material respect the requirements- - to keep accounting records in accordance with Section 386 of the Companies Act 2006 an(i, to prepare accounts with accord the accounting re¢ords and comply wsth the accounting requirements of Section 396 of the Companie5 Act 2LM)6 and wrth the methods and principles of the Statement of Recommended Practbce= Accounting and Reporting by Charttie5 have not been met, or 121 to which, in my opinion, attention should be drawn in orderlo enable a proper understanding of the accounts to be ￿3¢hed. L/L D. Andrew Duffin- Chartered Accountant MI7IGI 68 South Trinity Road Edinburgh 1> 5eAkJe. 2621 BRITISH ASSOCIATION OF ORAL SURGEONS Statement of Flnancial Aets¥fti Ilncorporating Income and Expendrture A¢¢ountl For the year ended 31 December 2021 Notes Unrestrirted Total Funds 2021 Total 2020 Income and endovmients Charitable activities Investments Total 123.269 123.269 4Q 123.309 118,142 197 118.339 123.309 Expenditure Charitable activities Total 166,513 166.513 166,513 166.513 45.930 45,930 Net rno¥ernent in funds 143.2041 143.2041 72.409 Re¢ondliati¢n ol fvnds Total funds brought forward Total funds carried forward 25S.553 209.349 255.553 209.349 180.144 255,553 The results set out in the income and expenditure account above derNe wholty from the continuin8 operations of the company. All of the activities ltsted within 2021 related whollyto the unrestricted fund. BRITISH ASSOCIATION OF OIiAL SURGEof45 Balance Sheet As at 31 December 2021 Notes 2021 2020 Current A55ets Debtor5.' amounts falling due within one year Cash at bank and in hand 1.626 210.787 212,413 253.235 253.603 Current Liabilities Creditors: amounts falling due within one year 1.050 Net Current Assets 209,349 252,553 Total Assets Current Liabilities 209.349 252.553 Capital and Reserves Unrestricted Fund 209,349 252,553 Totsl Funds 209.349 252.553 The Company is entitled to exemption for audit under section 477 of the Companies Act 2006 forthe Year ended 31 December 2021. The members have not required the Company to obtain an aydit of its financial statements for the year ended 31 December 2021 in accordan￿ wtth section 476 of the Companies Act 2006. The Trustees acknowledge their responsibilities for: lal ensuring that the Company keep accounting records which Comp￿ with Sections 386 and 387 of the Companies Act 21X)6' and Ibl preparing financial statements which give a true and fair view of the state of affairs of the Company as at the end of each financial year and of its profrt and loss for each financial year in accordance with the requirement5 of Sertion5 394 and 395 and which otherwise Comp￿ with ihe requirements of the Companies Act 2006 relating to the financial statemenis. so far as acceptable to the Company. These accounts have been prepared in accordance with the provlsions applicable to small eompanles subject to the Smèll Cornpènies Regime and in ac¢ordance with FRS102 SORP. The financial siatements were approved by the Board of Dirertors on 5 September 2022 and were signed on its behaK by.. Treasurer Rhian lones 05 Septernber 2022 8RmsH AssoaATION OF ORAL SURGEONS Notes to the Flnanclal Statements For the year ended 31 December 2021 l. Legal Statu5 The Company is limited by guarantee and does I￿t have share capital. According to the Memorandum of Assooation ofthe Company, every member undertakes to contribute to the assets of the Company in the event of its being wound up while they are a member. such amount as to be required and not ex￿edIng £1. 2. A(C￿ntIng Polldes al Basls of Accounting The financial statement5 are prepared in accordance with Accountlng and Reporting by Charit￿5.. Statement of Recommended Practice applicable to charities preparing their accounts in a¢¢ordJnce with the Financial Reporting Standard applicable in the UK and Republi¢ of Ireland (Charities SORP FR51021 (effective l January 20151, the Financial Reportin8 Standard applicable in the UK and Republic of Ireland IFR51021 and Companies A¢t 2006. Assets and liJbilit*s are Initial￿ recognised at historical cost or transaction value unless othernise stated in the relevant polrrf note. b} Income Subscriptions and all other income are stated at the amounts receivable in the year. c) Expendlture All expenditure is included on an ac¢ru3ls basis and has been directly attributed to one of the financial categories of resources expended in the Income and Expenditure Account and Statement of Financial Activities. The expenditure a150 includes iT￿CO¥erable VAT. dl Debtws Trade and other debtors are recognised at the Settlement amount due after any discount offered. Prepayments ao valued at the amount prepaid net of any discounts due. e) Creditors and provlslons Creditor5 and provisions are retognised where the charity has a present obligation resulting from a past event that will likely ￿$Y1t in the transfer of fvnds to a third party and the amount due to settle the obligation can be measured or estimated reliabty. Creditors and Provision5 are normally recognised at their settlement amount after allowing for any discounts due. io BRITISH ASSOCIATION OF ORAL SURGEONS Noles to the Hnanfial Ststemefits l¢ontinuedl For the year ended 31 De¢ember 2021 2. Accounting Policies (continued) fj Tax*lon No provision for torporation tax is necessary as the company has chariiabk status and does not trade. The company suffers input VAT on some of its expenditure which ￿ doe5 not recover. 3. Income from clwit4ble activities 2021 2020 Unrestrlcled Fund Membership Conferences and cour5e5 Journal and video income Other income 108,354 97,819 10,705 7.498 2.122 118,142 9,220 1.054 123.269 4. Investments 2021 2020 Bank Interest 197 5. Charltable activities 2021 2020 Unrestricted Fund Conferences and courses Meeting rooms and caterirwd Oral SurgeryJcHJrnal Facility costs Professional ènd le831 services A¢countancy fee Webstte Insurance Computer systems General expenses Bank ChaTges Membership refunds 9,025 5.488 17,5 121.578 2.341 1.050 2.892 14,463 459 21,C(Q 2,603 83 1.3C(I 283 837 608 1,209 2.302 45,930 2,220 925 1.442 1.718 166.513 li 8RinsH AssoaATION OF ORAL SURGEONS Notes to the Financial Statsments Icontinuedl For the year ended 31 December 2021 6. Oeblors 2021 2020 Conference deposits Prepayments 1.242 1,626 7. Creditors 2021 2020 Accruals 3.064 1,050 1.050 & Statement of Fund5 At 31 December 2020 Incomin8 Resources Resource5 Expended At 31 December 2021 Unrestricted Fund T￿al 252.553 252,553 123,309 123.309 1166,5131 {166.5131 209,349 209,349 The Unrestricted Fund represents the funds which the company is free to use in a¢¢ordaTrce with its charitable activities. 12