Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 12 2020 To 30 11 2021
Section A Reference and administration details
Charity name OAKDALE HOUSE TRUST Other names charity is known by Registered charity number (if any) 1112162 Charity's principal address Oakdale House Trust 233a Dunstable Road Luton Postcode LU4 8BN
OAKDALE HOUSE TRUST
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Rashid Nazar | Chair | |||
| Saghir Hussain | Treasurer | |||
| Kamran Khan | Secretary | |||
| Haseeb Akhtar | Youth Rep | |||
| Zahier Nazar | ||||
| Sofia Arif | Ladies Rep | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
TAR
March 2012
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution) How the charity is constituted
Trust Deed
Trust
- (eg. trust, association, company)
Elected by members Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote for the benefit of the inhabitants of Luton and its immediate neighbourhood the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the objects of improving condition of life for the said inhabitants
TAR
March 2012
2
We have decided this year to close the Pink Gym Project at the end of this year (ladies only health and wellbeing services).
This is for 2 main reasons:
-
Firstly, there has been a steady decline in members and attendees. We believe this to be due to Covid-related measures and concerns.
-
Secondly, the pandemic has seen many of our service users and volunteers who have developed into leaders and starting to volunteer for other community projects. A group of trainers, who have been supporting this project, have decided to set up their own ‘Women Only’ gym within the target area. We welcome this and are currently re-directing all our current users of this service to their gym facility – ‘Reshape Ladies Gym’.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
We have also continued to support local initiatives and worked on a few projects with some local voluntary groups including Inspire FM and Shires Karate Association.
Our new café project, underneath our premises, is going well. It is run primarily by volunteers and some staff. We were selling hot/cold drinks with cakes/snacks but now we are offering a wider menu with breakfast too. We have been able to keep our prices low as our costs are relatively low. The project is self-sufficient and costs are covered with the sales and kitchen bookings.
This café project allows social interaction and a place to gather for local disadvantaged communities. It’s an especially great place for local single men / women to come and meet other people. It is also helping people living in isolation by encouraging them to come out more.
Our Healthy Fruit & Vegetable project started back again after closing due to pandemic. This project is outsourced to a local greengrocer who sources products from the market and sells for us to cover the cost. We are very pleased that this project is also self-sufficient and costs are covered through this arrangement.
This project allows us to encourage and offer healthy products at very low prices with a whole bowl of fruit/vegetables selling at £1 each.
TAR
March 2012
3
Additional details of objectives and activities (Optional information)
All grants and donations made are always immediately restricted funds and used for their specific intended purpose.
Oakdale House Trust relies heavily on the work carried out by it’s dedicated volunteers, without which we would not be anywhere near as successful. You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and erformance p
TAR
March 2012
4
Section D Achievements and erformance p
Summary of the main Closing of Pink Gym Project achievements of the charity during the year Re-starting Healthy Fruit & Vegetable Project Starting Café project with additional menu items; great place for local people to meet and chill out at very affordable prices
TAR
March 2012
5
Section E Financial review
Brief statement of the charity’s policy on reserves
Oakdale House Trust has restricted reserves for future project expansion and some unrestricted reserves as a security for unexpected expenses.
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Rashid Nazar Position (eg Secretary, Chair, Chair etc) Date 27/09/2022
TAR
March 2012
6
Oakdale House Trust
Statement of Financial Activities For The Year Ended 30 November 2021
| Note Incoming Resources: Gym Membership Grants and donations (inc fundraising) Rental income Product and services sales Total Incoming Resources Application of Resources: Gym Costs 5 Depreciation of rental property Administration Costs Total Outgoing Resources Net movement in Resources Total Movement in Funds |
2021 General Restricted £ £ 12,236 56,708 30,946 5,716 48,898 56,708 (56,196) (2,083) (4,468) (120) (56,316) (6,551) (7,418) 50,157 (7,418) 50,157 |
2020 General Restricted £ £ 7,487 54,148 16,281 23,768 54,148 (60,846) (2,604) (4,468) (120) (60,966) (7,072) (37,198) 47,076 (37,198) 47,076 |
|---|---|---|
| Statement of Movement in Funds Total Funds b/f Movement during the year (see above) Total Funds c/f |
(15,088) 160,233 (7,418) 50,157 (22,506) 210,390 |
22,110 113,157 (37,198) 47,076 (15,088) 160,233 |
The notes on pages 3 and 4 form part of these accounts
1
Oakdale House Trust Balance Sheet as at 30 November 2021
| Note 2021 £ Fixed Assets 3 Gym Equipment 8,331 Freehold Property 205,534 213,865 Current Assets Cash at bank and in hand 144,289 144,289 Current liabilities Creditors and accruals 7 (55,291) Net current assets 88,998 Total assets less current liabilities 302,863 Long term liabilities Loans 6 (114,979) Net assets 187,884 Represented by: Restricted funds Equipment fund (Restricted) 4 210,390 Total restricted funds 210,390 General Funds c/f (22,506) Total Funds 187,884 Approved by ______ Signed ________ Date____________ The notes on page 3 and 4 form part of these accounts |
2020 £ 10,414 210,002 220,416 94,879 94,879 (55,171) 39,708 260,124 (114,979) 145,145 160,233 160,233 (15,088) 145,145 |
|---|---|
2
Oakdale House Trust
Notes to the accounts for the year ended 30 November 2021
1) Accounting policies
The accounts have been prepared using generally accepted accounting principals in the United Kingdom. The accounts have been prepared on a going concern basis on the assumption that the Trust will continue to operate. Accruals accounting has been applied to all material items.
Depreciation is provided against equipment at the rate of 20% of the undepreciated cost at the end of the year. Freehold property is depreciated at the rate of 2% pa from 2018, when it was first brought into use.
2) Description of funds
Donations and grants received are immediately treated as restricted funds.
3) Fixed Assets
| Cost As at 1 December 2020 As at 30 November 2021 Depreciation As at 1 December 2020 Charged during the period As at 30 November 2021 Net book value As at 1 December 2020 As at 30 November 2021 |
Gym equipment £ 34,328 34,328 23,914 2,083 25,997 10,414 8,331 |
Freehold Property £ 223,406 223,406 13,404 4,468 17,872 210,002 205,534 |
|---|---|---|
4) Capital account - Equipment fund (Restricted funds)
| As at 1 December Received during the year Depreciation As at 30 November |
2021 2020 160,233 113,157 56,708 54,148 (6,551) (7,072) 210,390 160,233 |
|---|---|
3
Oakdale House Trust
Notes to the accounts for the year ended 30 November 2021
5) Gym costs
Gym costs consist of:
| Utilities Depreciation of equipment* Maintenance Rent and rates Insurance Telephone Volunteer, staff, and instructor costs Supplements, drinks and products Legal fees Other expenses |
2021 2020 £ £ 7,681 8,777 2,083 2,604 8,000 170 19,262 24,042 405 2,500 714 690 20,044 23,552 - 267 - 848 90 - 58,279 63,450 |
|---|---|
*Depreciation of equipment is taken from the capital account
6) Loans
During the year to 30 November 2008 the trust purchased a freehold property at 7 Cardiff Road for £216,810, including solicitors fees of £810. The purchase was partly funded by a series of unsecured loans from the trustees and members of the Gym. The loans total £164,979 and are interest free. In 2018 £50,000 was invested in Loco Energy Drinks, this investment has been netted against the loans.
4
,
Oakdale House Trust Examiner's Report
I have examined the accounts of the Oakdale Trust on pages 1 to 4. They have been properly prepared in accordance with accruals accounting rules. The accounts give a fair representation of the activities of the trust for the year ended 30 November 2021.
M Georgiou FCCA
5
Oakdale House Trust
Statement of Financial Activities For The Year Ended 30 November 2021
| Note Incoming Resources: Gym Membership Grants and donations (inc fundraising) Rental income Product and services sales Total Incoming Resources Application of Resources: Gym Costs 5 Depreciation of rental property Administration Costs Total Outgoing Resources Net movement in Resources Total Movement in Funds |
2021 General Restricted £ £ 12,236 56,708 30,946 5,716 48,898 56,708 (56,196) (2,083) (4,468) (120) (56,316) (6,551) (7,418) 50,157 (7,418) 50,157 |
2020 General Restricted £ £ 7,487 54,148 16,281 23,768 54,148 (60,846) (2,604) (4,468) (120) (60,966) (7,072) (37,198) 47,076 (37,198) 47,076 |
|---|---|---|
| Statement of Movement in Funds Total Funds b/f Movement during the year (see above) Total Funds c/f |
(15,088) 160,233 (7,418) 50,157 (22,506) 210,390 |
22,110 113,157 (37,198) 47,076 (15,088) 160,233 |
The notes on pages 3 and 4 form part of these accounts
1
Oakdale House Trust Balance Sheet as at 30 November 2021
| Note 2021 £ Fixed Assets 3 Gym Equipment 8,331 Freehold Property 205,534 213,865 Current Assets Cash at bank and in hand 144,289 144,289 Current liabilities Creditors and accruals 7 (55,291) Net current assets 88,998 Total assets less current liabilities 302,863 Long term liabilities Loans 6 (114,979) Net assets 187,884 Represented by: Restricted funds Equipment fund (Restricted) 4 210,390 Total restricted funds 210,390 General Funds c/f (22,506) Total Funds 187,884 Approved by ______ Signed ________ Date____________ The notes on page 3 and 4 form part of these accounts |
2020 £ 10,414 210,002 220,416 94,879 94,879 (55,171) 39,708 260,124 (114,979) 145,145 160,233 160,233 (15,088) 145,145 |
|---|---|
2
Oakdale House Trust
Notes to the accounts for the year ended 30 November 2021
1) Accounting policies
The accounts have been prepared using generally accepted accounting principals in the United Kingdom. The accounts have been prepared on a going concern basis on the assumption that the Trust will continue to operate. Accruals accounting has been applied to all material items.
Depreciation is provided against equipment at the rate of 20% of the undepreciated cost at the end of the year. Freehold property is depreciated at the rate of 2% pa from 2018, when it was first brought into use.
2) Description of funds
Donations and grants received are immediately treated as restricted funds.
3) Fixed Assets
| Cost As at 1 December 2020 As at 30 November 2021 Depreciation As at 1 December 2020 Charged during the period As at 30 November 2021 Net book value As at 1 December 2020 As at 30 November 2021 |
Gym equipment £ 34,328 34,328 23,914 2,083 25,997 10,414 8,331 |
Freehold Property £ 223,406 223,406 13,404 4,468 17,872 210,002 205,534 |
|---|---|---|
4) Capital account - Equipment fund (Restricted funds)
| As at 1 December Received during the year Depreciation As at 30 November |
2021 2020 160,233 113,157 56,708 54,148 (6,551) (7,072) 210,390 160,233 |
|---|---|
3
Oakdale House Trust
Notes to the accounts for the year ended 30 November 2021
5) Gym costs
Gym costs consist of:
| Utilities Depreciation of equipment* Maintenance Rent and rates Insurance Telephone Volunteer, staff, and instructor costs Supplements, drinks and products Legal fees Other expenses |
2021 2020 £ £ 7,681 8,777 2,083 2,604 8,000 170 19,262 24,042 405 2,500 714 690 20,044 23,552 - 267 - 848 90 - 58,279 63,450 |
|---|---|
*Depreciation of equipment is taken from the capital account
6) Loans
During the year to 30 November 2008 the trust purchased a freehold property at 7 Cardiff Road for £216,810, including solicitors fees of £810. The purchase was partly funded by a series of unsecured loans from the trustees and members of the Gym. The loans total £164,979 and are interest free. In 2018 £50,000 was invested in Loco Energy Drinks, this investment has been netted against the loans.
4
,
Oakdale House Trust Examiner's Report
I have examined the accounts of the Oakdale Trust on pages 1 to 4. They have been properly prepared in accordance with accruals accounting rules. The accounts give a fair representation of the activities of the trust for the year ended 30 November 2021.
M Georgiou FCCA
5