Wetheral Community Association CIO
Annual Report and Financial Statements
31 August 2025
Charity registration number: 1112142
Wetheral Community Association CIO
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' report | 2 |
| Trustees' responsibilities in relation to the financial statements | 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 |
Wetheral Community Association CIO Reference and Administrative Details
| Charity name | Wetheral Community Association CIO | Wetheral Community Association CIO |
|---|---|---|
| Charity registration number | 1112142 | |
| Principal office | Wetheral Village Community Hall | |
| Wetheral | ||
| CARLISLE | ||
| CA4 8HE | ||
| Registered office | Wetheral Village Community Hall | |
| Wetheral | ||
| CARLISLE | ||
| CA4 8HE | ||
| Trustees | D A Stephenson, Chair | |
| R M Wise, Secretary | ||
| W Sherman, Treasurer | (Appointed 14 October 2025) | |
| P Ward | (Resigned 24 June 2025) | |
| S Bamber | ||
| J Aitken | ||
| J Y Duddy | ||
| J Spedding | ||
| E J Mills | (Resigned 24 June 2025) | |
| Accountant | Dodd & Co Limited | |
| FIFTEEN Rosehill | ||
| Montgomery Way | ||
| Rosehill Estate | ||
| CARLISLE | ||
| CA1 2RW |
Page 1
Wetheral Community Association CIO
Trustees' Report for the Year Ended 31 August 2025
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity’s governing document, the Charities Act 2011 as amended by Charities Act 2022 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland.
Trustees
The trustees who served during the year are listed on page 1.
The trustees are elected and co-opted in accordance with the terms of the Articles of Association. It is the responsibility of the trustees to manage the charity. The trustees are responsible for the strategic direction of the charity and ensuring that it is consistent with its mission.
Legal Constitution
The charity was registered with the Charity Commission on 18 November 2005.
With effect from 17 February 2010 an order from the Charity Commission directed that Wetheral Educational Charity (1106173) be treated as forming part of Wetheral Community Association Limited which on that date became Trustee of Wetheral Educational Charity.
The name of the charity as it appears in the Register of Charities is now 'Wetheral Community Association CIO' and the charity's working name is 'Wetheral Community Association'.
Wetheral Community Association Limited converted to a Charitable Incorporated Organisation (CIO) on 8 September 2023.
The charity's objectives are:-
a) to promote, for the benefit of the inhabitants of Wetheral and the neighbourhood, the provision of facilities for education, recreation and other leisure time occupation for its individuals who have need to have such facilities to promote and advance education in the interest of social welfare with the object of improving their conditions of life;
b) to establish, or secure the establishment, of a community centre and playing field and to maintain and manage such community facilities for the encouragement and promotion of activities by the Charity and its constituent bodies in furtherance of the above objectives;
c) to promote such other charitable purposes as may from time to time be determined.
The Trustees confirm that they have referred to the Charity Commission public benefit guidance when reviewing the Charity’s aims and objectives and in planning future activities.
Review of activities and future developments
Hall hire income for the year at £49,124 is a small increase on the £48,897 achieved in the previous year. In addition to this we have continued to receive rental income from both the Parish Council and hairdressing salon operating from the building.
Since the balance sheet date the trustees have received an offer to purchase a piece of additional land adjoining the existing car park. The trustees are currently quantifying the construction and environmental costs necessary to bring this up to a satisfactory standard and will make a decision on whether to proceed with the purchase when this is known.
The users of the Community Centre continue to express their satisfaction with the facilities on offer and appreciate the user friendliness and the level of maintenance of the building.
Page 2
Wetheral Community Association CIO
Trustees’ Report for the Year Ended 31 August 2025
Risk management
The trustees have assessed the major risks to which the charity is exposed, __ in particular those related to the charity's operations and finance. Our systems mitigate the exposure to these risks.
Financial review
During 2025 the Association made a surplus of £38,099 compared to £24,725 in 2024. Total income for the year was £78,583 (2024 - £74,373) and the total expenditure £40,484 (2024 - £49,648). There are reserves to carry forward at 31 August 2025 of £1,000,068 of which £792,224 are unrestricted and £207,844 are restricted. Free reserves at the yearend were £153,847.
Reserves policy
The Trustees’ policy with regard to cash reserves is that an amount of £50,000 is earmarked to cover one year’s operating costs in the event of a shutdown of the village hall and the loss rental income. Also included in this amount is a reserve for major building repair work which may be required at some time in the future.
Apart from the above, the remaining funds at the Charity's disposal continue to be held to acquire additional land for parking facilities should a favourable opportunity arise.
Approved by the Board on 29 January 2026 and signed on its behalf by:
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DA Stephenson law
Trustee
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Wetheral Community Association CIO
Trustees' Responsibilities in relation to the Financial Statements
The trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including income and expenditure, of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011 as amended by the Charities Act 2022, the Charity (Accounts and Reports) Regulations and the provisions of the trust deed. They are responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
Independent Examiner's Report to the Trustees of
Wetheral Community Association CIO
I report on the accounts of the charity for the year ended 31 August 2025, which are set out on pages 6 to 16.
Your attention is to drawn to the fact that the Charity has prepared the financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
We understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Act) and that an independent examination is needed.
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examine the accounts under section 145 of the Act;
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follow the procedures laid down in the General Directions given by the Charity Commission under section 145 (5) (b) of the Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act 2011; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
......................................... Martin Borradaile FCA Dodd & Co Limited Chartered Accountants
FIFTEEN Rosehill Montgomery Way Rosehill Estate CARLISLE CA1 2RW
29 January 2026
Page 5
Wetheral Community Association CIO
Statement of Financial Activities (including Income and Expenditure Account ) for the Year Ended 31 August 2025
| Note Income and endowments from: Donations and legacies 2 Investments 3 Charitable activities 4 Other income 5 Total income and endowments Expenditure on: Charitable activities Total expenditure Net income before transfers Transfers Transfers between funds Net movements in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Funds £ 150 14,230 50,381 2,025 |
Restricted Funds £ 1,456 10,341 - - |
Total Funds 2025 £ 1,606 24,571 50,381 2,025 |
Total Funds 2024 £ - 23,360 48,897 2,116 |
|---|---|---|---|---|
| 66,786 | 11,797 | 78,583 | 74,373 | |
| 40,484 | - | 40,484 | 49,648 | |
| 40,484 | - | 40,484 | 49,648 | |
| 26,302 956 |
11,797 (956) |
38,099 - |
24,725 - |
|
| 27,258 764,966 |
10,841 197,003 |
38,099 961,969 |
24,725 937,244 |
|
| 792,224 | 207,844 | 1,000,068 | 961,969 |
All of the Charity's activities derive from continuing operations during the above periods.
The notes on pages 8 to 16 form an integral part of these financial statements.
Page 6
Wetheral Community Association ClO
Company registration number:
Balance Sheet as at 31 August 2025
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2025 2024
Note £ £ £ £
Fixed assets
Tangible assets 11 748,377 753,349
Current assets
Debtors 12 2,593 2,372
Cash at bank and in hand 252,357 208,558
254,950 210,930
Creditors:one year Amounts falling due within: 13 (3,259) (2,310)
Net current assets 251,691 208,620
Net assets 1,000,068 961,969
The funds of the charity:
Restricted funds 207,844 197,003
Unrestricted funds
Unrestricted income funds 792,224 764,966
Total charity funds ___1,000,068 __961,969
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The financial statements have been prepared in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Approved by the Board on 29 January 2026 and signed on its behalf by:
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DA Stephenson Loe
Trustee
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The notes on pages 8 to 16 form an integral part of these financial statements. Page 7
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
1 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the second edition of the Charities Statement of Recommended Practice issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 as amended by the Charities Act 2022.
The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) rather than the Accounting and Reporting by Charities:Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Basis of preparation
The charitable company meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
These financial statements have been prepared on a going concern basis.
The trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The trustees make this assessment in respect of a period of one year from the date of approval of the financial statements.
Fund accounting policy
Unrestricted income funds are general funds that are available for use at the trustees' discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Further details of each fund are disclosed in note 16.
Page 8
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
Income and endowments
Donations are recognised when the Charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the Charity before the Charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the Charity and it is probable that these conditions will be fulfilled in the reporting period.
Legacy gifts are recognised on a case by case basis following the grant of probate when the administor/executor for the estate has communicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financial asset traded on a recognised stock exchange, recognition is subject to the value of the gift being reliably measured with a degree of reasonable accuracy and the title to the asset having been transferred to the Charity.
Income from Government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
Investment income is recognised on a receivable basis.
Income from charitable activities includes income recognised as earned (as the related goods or services are provided) under contract.
Expenditure
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Fixed assets
Individual fixed assets costing £100 or more are initially recorded at cost.
Depreciation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Land and buildings Not depreciated Fixtures and fittings 15% reducing balance Equipment 25% reducing balance
Trade Debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the Charity will not be able to collect all amounts due according to the original terms of the receivables.
Page 9
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
Cash and Cash Equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Liabilities
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the Charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.
Trade creditors are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.
2 Donations and legacies
| Donations and legacies Appeals and donations Grants Grants - other agencies |
Unrestricted Funds £ 150 - |
Restricted Funds £ - 1,456 |
Total Funds 2025 £ 150 1,456 |
Total Funds 2024 £ - - |
|---|---|---|---|---|
| 150 | 1,456 | 1,606 | - |
3 Investments
| Wetheral Community Association CIO rental income Wetheral Educational Charity rental income Interest on cash deposits |
Unrestricted Funds £ 5,940 - 8,290 |
Restricted Funds £ - 10,341 - |
Total Funds 2025 £ 5,940 10,341 8,290 |
Total Funds 2024 £ 5,940 9,115 8,305 |
|---|---|---|---|---|
| 14,230 | 10,341 | 24,571 | 23,360 |
Of the investment income in 2024, £14,245 related to unrestricted funds and £9,115 related to restricted funds.
Page 10
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
4 Charitable activities
| Hall hire Show income |
Unrestricted Funds £ 49,124 1,257 |
Restricted Funds £ - - |
Total Funds 2025 £ 49,124 1,257 |
Total Funds 2024 £ 48,897 - |
|---|---|---|---|---|
| 50,381 | - | 50,381 | 48,897 |
All of the income from charitable activities in 2024 related to unrestricted funds.
5 Other income
| Solar panel income | Unrestricted Funds £ 2,025 |
Restricted Funds £ - |
Total Funds 2025 £ 2,025 |
Total Funds 2024 £ 2,116 |
|---|---|---|---|---|
All of the other income in 2024 related to unrestricted funds.
Page 11
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
6 Expenditure
| Direct costs Wages and salaries Water rates Light, heat and power Insurance Repairs and maintenance Website and broadband Printing, postage and stationery Show expenditure Sundry expenses Cleaning Licences Bank charges Depreciation of plant and machinery Support costs Accountancy fees Independent examiner's fee Legal and professional fees |
Wetheral Community Association CIO £ 10,571 1,399 4,184 1,351 6,216 670 17 486 653 2,121 1,032 125 6,287 |
Total 2025 £ 10,571 1,399 4,184 1,351 6,216 670 17 486 653 2,121 1,032 125 6,287 |
Total 2024 £ 9,792 1,231 3,910 1,175 17,329 600 79 107 129 1,396 951 120 7,452 |
|---|---|---|---|
| 35,112 | 35,112 | 44,271 | |
| 1,091 525 3,756 |
1,091 525 3,756 |
1,045 500 3,832 |
|
| 5,372 | 5,372 | 5,377 | |
| 40,484 | 40,484 | 49,648 |
All of the expenditure in 2024 related to unrestricted funds.
7 Governance costs
| Accountancy fees Independent examiner's fee Legal and professional fees |
2025 £ 1,091 525 3,756 5,372 |
2024 £ 1,045 500 3,832 |
|---|---|---|
| 5,377 |
8 Trustees' remuneration and expenses
No trustees received any remuneration or reimbursement of expenses during the year.
Page 12
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
9 Net income
Net income is stated after charging:
Depreciation of tangible fixed assets
| 2025 | 2024 |
|---|---|
| £ | £ |
| 6,287 | 7,452 |
10 Employees' remuneration
The monthly average number of persons (including senior management) employed by the charity during the year was as follows:
| Charitable activities The aggregate payroll costs of these persons were as follows: Wages and salaries |
2025 No. 2 2025 £ 10,571 |
2024 No. 2 |
|---|---|---|
| 2024 £ 9,792 |
No employee received emoluments of more than £60,000 during the year (2024 - No. 0).
The key management personnel comprise the Trustees. The total employee benefits of the key management personnel of the Charity were £nil (2024 - £nil).
Page 13
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
11 Tangible fixed assets
| Cost As at 1 September 2024 Additions As at 31 August 2025 Depreciation As at 1 September 2024 Charge for the year As at 31 August 2025 Net book value As at 31 August 2025 As at 31 August 2024 |
Land and buildings £ 726,248 - 726,248 - - - 726,248 726,248 |
Equipment £ 53,247 1,315 54,562 33,306 5,212 38,518 16,044 19,941 |
Fixtures and fittings £ 26,706 - 26,706 19,546 1,075 20,621 6,085 7,160 |
Total £ 806,201 1,315 807,516 52,852 6,287 59,139 748,377 753,349 |
|---|---|---|---|---|
12 Debtors
| Other debtors | 2025 £ 2,593 |
2024 £ 2,372 |
|---|---|---|
13 Creditors: Amounts falling due within one year
| Trade creditors Other creditors Accruals and deferred income |
2025 £ 1,689 - 1,570 3,259 |
2024 £ 312 428 1,570 |
|---|---|---|
| 2,310 |
14 Members' liability
The charity is a private company limited by guarantee and consequently does not have share capital. Each of the members is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
Page 14
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
15 Related parties
Controlling entity
The charity is controlled by the trustees.
16 Analysis of funds
| General Funds Unrestricted income fund Restricted Funds Wetheral Educational Charity Cumberland Council Wetheral Parish Council |
At 1 September 2024 £ 764,966 197,003 - - 197,003 961,969 |
Incoming resources £ 66,786 10,341 500 956 11,797 78,583 |
Resources expended £ (40,484) - - - - (40,484) |
Transfers £ 956 - - (956) (956) - |
At 31 August 2025 £ 792,224 |
|---|---|---|---|---|---|
| 207,344 500 - |
|||||
| 207,844 | |||||
| 1,000,068 |
The Wetheral Educational Charity fund is a linked charity of Wetheral Community Association CIO (charity number: 1112142-1), in accordance with guidance these funds have been ring fenced.
The initial funds were the proceeds from the sale of the school house owned by Wetheral Educational Charity. Part of the funds were used to fund the building of a new village hall and as a part of the agreement, the Wetheral Educational Charity fund is replenished with rental income from one unit of the Hall's rental income.
Of the restricted funds carried forward, a value of £110,000 is held as property, with the remaining balance being cash held.
17 Transfers
The transfer of £956 from restricted funds to unrestricted funds represents the purchase of fixed assets. Once the assets were purchased the original restriction on the funds was met and the funds were therefore transferred to unrestricted, as in line with the SORP.
Page 15
Wetheral Community Association CIO
Notes to the Financial Statements for the Year Ended 31 August 2025
......... continued
Prior period
| General Funds Unrestricted income fund Restricted Funds Wetheral Educational Charity |
At 1 September 2023 £ 749,356 187,888 937,244 |
Incoming resources £ 65,258 9,115 74,373 |
Resources expended £ (49,648) - |
At 31 August 2024 £ 764,966 197,003 961,969 |
|---|---|---|---|---|
| (49,648) |
18 Net assets by fund
| Tangible assets Current assets Creditors: Amounts falling due within one year Net assets Prior period Tangible assets Current assets Creditors: Amounts falling due within one year Net assets |
Unrestricted Funds £ 638,377 157,106 (3,259) 792,224 Unrestricted Funds £ 643,349 123,927 (2,310) 764,966 |
Restricted Funds £ 110,000 97,844 - 207,844 Restricted Funds £ 110,000 87,003 - 197,003 |
Total Funds 2025 £ 748,377 254,950 (3,259) 1,000,068 Total Funds 2024 £ 753,349 210,930 (2,310) 961,969 |
Total Funds 2024 £ 753,349 210,930 (2,310) 961,969 Total Funds 2023 £ 752,512 187,108 (2,376) |
||||
|---|---|---|---|---|---|---|---|---|
| 937,244 |
Page 16