CHARITY COMMISSION Wetheral Community Association CIO Registration numbor: 1112142 Annual Report and Financial Statements 31 August 2024 dOdd&co
Wetheral Community Association CIO Contents Reference and Administrative Details Trustees, report Trustees responsibilities in relation to the finanejal statements Independent examineffs report Statement of financsal activities Balance sheet Notes to the finanoal ststements
Wetheral Community Associatlon CIO Reference and Administrative Details Charity name Wetheral Community Association CIO Charity registrati( numbèr 1112142 Principal office Wetheral Village Community Hall Welheral CARLISLE CA4 8HE Registered office Welheral Village Community Hall Wetheral CARLISLE CA4 8HE TrustO9S P War4 Chair (Appointed 26 February 2024) R M Wise, Secretary (Appointed 23 May 2024) D A Stephenson S Bamber J Aitken N J Ramsden (Resigned 23 May 2024) J Y Duddy J Spedding E J Mills (Appointed 26 February 2024) Accountsnt Dodd & Co Limited FIFTEEN Rosehill Montgomery Way Rosehill Estste CARLISLE CA12RW Page 1
Wetharal Communty Association CIO Trustees, Report for the Year Ended 31 August 2024 The financial statements have been prepared in accordance wlh the accounting policies set OLrt in notes to the accounts and comply with the charity's goveming document. the Charities Act 2011 as amended by Charrties Act 2022 and Accounting and Reportsng by Chanties: Statement of Recommended Practice applicable to chariti'es preparing theii accounts in accordance with the FinancAal Reporting Stsndard applicable in the UK and Republic of Ireland. Trustees The trustees who served during the year are listed on page 1. The trustees are elected and ccpopted in accordan with the tenns of the Artides of Assoaation. It is the responsibilty of the trustees to manage the charity. The trustees are responsible for the strategic direction of the charity and ensuring that it is consistent with its mission. Legal Constitution The tharity was registered vth the Charity Commission on 18 November 25. With effect from 17 February 2010 an order from the Charity Commission direGted that Wetheral Educth"onal Charity (1106173) be treated as foming part of Wetheral Communty Assoaation Limited which on that date became Trustee ofwetheral Educational ChaTFty. The name of the charity as it appears in the Register of Charilies is now 'Wetheral Cornmunty Association CIO. and the charity's working name is 'Wetheral Communty Assouation,. Wetheral Community Association Limited converted to a Charitsble InGoTporated Organisation (CIO) on 8 September 2023. The charivs objectives are.'- a) to promote, for the benefit of the inhabitants of Wetheral and the neighbourhood, the provision of faolities for education. recreation and other leisure time occupation for its individuals who have need to have such facilities to promote and advance edu¢xtion in the interest of socÉal welfare wth the object of improving their ndItionS of life., b) to estsblish, or secure the establishment, of a communty centre and playing field and to maintsin and manage such community facilities for the encouragement and promotion of activits'es by the Charity and its constituent todies in fvrther8nce of the above objectives" c) to promote such other L*8ritsble purposes as may from time to time be determined. The Trustees confim that they have referred to the Charity Commission public benefit guidance when remewng the Charity's aims and objectives and in planning fLrture activities. Review of activllie8 and future developments Hall hire income for the year at £48,897 is a small increase on the £44.588 athieved in the previou5 year. In addition to this we have (ntinUed to receive rental incnme from bDth the Pansh Council and hairdressing salon operating from the building. The sriuation regarding the IneaSe in parking facilities ujntinues to be unresolved. We We required to vacate the temporary overflow Spa rnade available trj us at the beginning of July 2022 and continue to wait to see rf another opportunty wll arise to enable us to purchase additional18nd in the viunity of the Communty Centre. The users of the Community Centre continue to express their satisfaction wth the facilities on offer and appreLiate the user friendliness and the level of rnaintsnan ofthe Ixjilding. Page 2
Wetheral Communlty Association CIO Trust888' Report for the Year Ended 31 August 2024 Rlsk management The trustees have assessed the major risks to 1¢h the charity is expDsed, in partlcular those related to the charivs operations and finance. Our systems mth.gate the expoSLire to these risks. Flnancial review During 2024 the Association made a surplus of £24.725 compared to £23,918 in 2023. Total income for the year was £74.37312023 - £64,137) and the total expenditure £49,648 (2023 - £40.2191. There are reserves to cary k)rward at 31 August 2024 of £S61,969, of 1¢h £764,966 are unrestiicted and £197,003 are restricted. Free TeseNes at the yearend were £121,617. Reserves policy The Trustees. Policy with regard to cash reseNes is that an amount of £SO,000 is earmaed to cover one yearfs operating St8 in the event of a shutdown of the village hall and the loss rentsl income. Also induded in this amount is a reserve for major building repair WO whith may be required at some time in the future. Apart from the above, the remaining frjnds at the Charivs disposal o)ntinue to be held to acquire additional land foT parking faolities should a favourable opportunty arise. Approved by the Board on 27 March 2025 and signed on its behalf by.. P Ward Trustee Page 3
Wetheral Communlty Association CIO Trustees, Responsibilitie6 in relation to the Flnanclal Statements The trustees are responsible for preparing the Trustees Report and the financial statements in accordance with applicalAe law and United Kingdom Accounting Standards. The law applicable to charities in England and Wales requires the Irustees to prepare financial statements for each finanaal year vthich give a true and fair view of the stste of affairs of the charity and of the incoming reSoUrS and application of resources, induding income and expenditure. of the charity for that period. In preparing these finanaal statements, the trustees are required to- selert Suitable accounting policies and then apply them consistenty. observe the methods and prinaples in the Charities SORP- make judgements and estimates that are reasonable and prudent., state ether applicable UK accounbng standards have been followed, subject to any material departures disdosed and explained in Ihe financiStatements. and prepare the finanaal statements on the going concem basis unless it is inappropriate to presume that the tharity will contiriue in business. The trustees are responsible for keeping proper accounting records that disclose wth reasonable accuracy at any ts.me the financial position of the d)8rity and enable them to ensure that the finanrial staternents wmply vAth the Chanties Act 2011 as amended by the Charities Act 2022, the Charity (Accounts and Reports) Regulations and the prowsions of tre trust deed. They are responsible for safeguarding th6 assets of the charity and hence for taking reasonable steps for the prevenb'on and deteclion of fraud and other irregularities. Page 4
Independent Examinerfs Report to the TrustO88 of Wetheral Community Assoclatlon CIO I report on the aOUnts ofthe charity for the year ended 31 August 2024, are set out on pages 6 to 16. Your attention is to drawn to the fact that the Charity has prepared the ffnancaal statements in accordance with Accounting and RepDrting by Charities preparing their accounts in accordance wth the Financial Reporting standard applicable in the UK and Republic of Ireland {FRS 102) in preference lo the Accountin9 and Reportin9 by Charib'es.. Stalement of Recomrnended Prattl issued on 1 Apnl 2005 which is referred to in the extant regulab.ons but has Sin been withdrawn. We understand that this has been done in Ofder for the accounts to provide a true ancl fair wew in accordance vath the Generally Accepted Accounting Prartice effectrve for reporting periods beginning on or after 1 January 2019_ Respective responsibllltles of truslees and examiner The tnjstees are responsible for the preparatiorF of the acujunts. The trustees consider that an audit is nol required for this year under section 144{2) of the Charities Act 2011 as amended by the Chanbes Act 2022 (the Act) and that an independent examination is needed. examine the accounts under seclion 145 of the Act" follow the procedures laid d¢)wn in the General Directions given by the Charity Commission under section 145 (5) (bl of the A¢ and state vthether particular matt8rs have come to my attention. Basis of independent exarnlnefs report examination was carried out in acccrdance with the General Diredions given by the Charity Commission. An examination indudes a rewew of the accounting records kept by the charity and a comparison of the accounts presented wth those records. It also indudes nsIderati( of any unusual ilerns or disclosures in the accounts, and seeking explanations from you as tTUStees conwning any suth Matters. The procedures undertaken do not provide all the ewdence that would be required in an audit and consequendy no opinion is given as to vhethèr the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independentexaminefs statement In connection with my examination, no matter has come to my attenlion.. (1) whith gives me reasonable cause to believe that in 8ny material resped the requirernents.. to keep accountsng records in accordan with section 130 of the Charities Act 2011: and to prepare accouTts which accord vth the aUntIng records, comply with the accounting requirements of the 2011 Act have not been met,. or (2) to which. in my opinion, attention should be draNvn in order to enable a proper understsnding of th8 accounts to be reached. FIFTEEN Rosehill Montgomery Way Rosehill Estate CARLISLE CA12RW Martin 8orradaile ACA Dodd & Co Limited Chartered Accountants 27 Marth 2025 Page 5
Wetheral Communty Associatlon CIO ststement of Flnancial Activities {includlng Income and Expenditure Account) forthe Year Ended 31 August 2024 Unrestrlcted Restrlctsd Total Fund8 Total Funds Funds Funds 2024 2023 Income and endov•Tnents from: Donations and legacies Investments Charitable activities other incorne Total income and end0ents 183 16.985 45.059 1,910 64,137 14,245 48.897 2,116 65,258 9,115 23,360 48,897 2,116 74,373 9,115 Expftndlture on: Charitable activities Totsl expendf(ure 49,648 49.648 49,648 49,648 40,219 40,219 Net movements in funds 15.610 9.115 24,725 23.918 Reconclllatlon of funds Total funds brought forward Total funds carried forward 749,356 764,968 187.888 197,003 937,244 961,969 913,326 937.244 All ofthe Charitys activities derive from ntInuing operations during the above periods. The notes on pages 8 to 16 fom an integral part of these finanual statements. Page 6
Wetheral Communlty Association CIO Balance Sheet as at 31 August 2024 2024 2023 Note Fixed assets Tangible assets 763.349 752,512 Current assets Debtors Cash at bank and in hand 12 2,372 208,558 210,930 1,607 185.501 187,108 Creditors= Amounts falling due 1th1n one year 13 (2.310) (2,376) Nel curront assets 208,620 184,732 Net assets 961,989 937,244 The funds of tho charlty: Restrlcted funds 197,Q03 187,888 Unrestrlcted funds Unrestricted income funds 764.966 749,356 Totsl charlty funds The financial statements have been prepared in accordan Vth the Finanaal Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). 961,969 937,244 Approved ty the Board on 27 March 2025 and signed on its behalf by: P Ward Trustee The notes on pages 8 to 16 fomi an integral part of these finanaal statement& Page 7
Wetheral Community Association CIO Notes to the Flnanclal Statements for the Year Ended 31 August 2024 Accountlng poli¢i8s Statement of compliance The accounts (finanaal statements) have been prepared under the historical cost convention item5 recx)gnised at cost or transaction value unless othernise ststed in the relevant note{s) to these attounts. The financial statements have been prepared in ac{X)rdan with the second edition of the Charities statement of Recommended Practice issued in October 2019. the Financial Reporting Standard applicable in the United tQngdom and Republic of Ireland {FRS 102) and the Charities Act 2011 as amended by the Charittes Act 2022. The accounts (financial statements) have been prepared to give a 'true ané fair, view and have departed from the Charitses (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'tme and fair vievl. This departure has involved follwng Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 rather than the Accounting and Reporting by Charities:Statsment of Recommended Practicè effectlve from 1 April 2005 which has Sin been wthdrawn. Basis of preparatlon The tharitable meets the definition of a public benefft enlty under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless othewse stated in the relevant accounting policy notes. Golng concem These finanaal ststements have been prepared on a going concem basis. The trustee5 assess whether the use of going concem is appropriate i.e. whether there are any material uncertainties related to events or condits'ons that may cast significant doubt on the ability of the Charity to ontinue 35 a going concem. The trustees make this assessment in respect of a period of one year from the date of approval of the finanoal ststement& Fund accountlng polley Unrestricted income fvnds are general funds that are available for use at the trustees, discretion in furtherance of the objectives of the charty. Restncted income funds are those donated for use in a particular area or for speafic purposes, the use of vthich is restricted to that area or purpose. Further details of each fijnd are disdosed in note 15. Page 8
Wetheral Community Association CIO Notes lo the Financial Statements for the Year End8d 31 August 2024 . confrnued Income and endowmonts Donations are recognised when Ihe Charity has been notified in writyng of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of perfomiance by the Charity before the Charity is entitled to the funds, the income is deferred and not recognised until either those ondibons are fully met, or the fulfilment of those LX)nditions is wholty wthin the control of the Charity and it is probable that these conditions wll be fulfilled in the reporting period. Legacy gifts are recognised on a case by case basis followng the grant of probate vthen the administorlexecutor for the estate has o)mmunicated in writing both the amount and settlement date. In the event that the gift is in the form of an asset other than cash or a financaal asset traded on a recognised stCk exchange. recognition is subject to the value of the gift being reliably measured a degree of reasonable accuracy and the title to the asset having been transfeed to the Charity. Income from Govemment and other grants, whether 'capital' grants or'revenue, grants. is recognised when the tharity has entitlement to the fvnds, any perfomiance conditions attached to the grants have been me( it is probable that the income will be received and the amount can be measured reliably and is not deferred. Investmert income is recognised on a receivable basi& Income from charitable activities indude5 income recognised as eamed las the related goods or services are provided) under contract. Expenditure Liabilities are recognised as soon as there is a legal or constructive t)bligats'on cornmitting the chaiity to the expenditure. All expend5ture is accounted for on an accTuals basis and has been dassified under headings that aggregate all G06ts related to the category. Charitable expenditure comprises those ts)sts inCued by the charity in the delivery of its activities and servi5 for its beneficraries. It includes both costs that can be allocated directly to such activities and thos8 Costs of an indirect nature necessary to 8UPPOrt them. Support eosts Support costs indude ntral ftsnctions and have been allttated to activity cost categories on a basis consistent with the use of resouros, for example, allocating propety costs by floor area5, or per capita, staff costs by the time spent and other costs ty their usage. Flxed assets Individual fixed assets costing £100 or more are initially recnrded at st Depreciatlon Depreciats"on is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expe(Aed useftjl economic life as follows: Land and buildings Fixtuies and fitbngs Equipment Not depreaated 15Yo reducing balance 25% reduang balanGe Trade Debtors Trade debtors are amounts due from customers for merchandise sold or services performed in the cdinary course of business. Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, le55 provision for impairment. A pmvision ft)r Ihe impairment of trade debtors is established when there is objective evidenc£ that the Charty will not b8 at4e to cdlect all amounts due according to the original terms of the reIVableS. Page 9
Wetheral Community Associatlon CIO Not88 to the Flnancial Statements for the Year Ended 31 August 2024 .. ¢ontinu8d Cash and Cash Equlvalents Cash and cash equivalents comprise cash on hand and call dewsits, and other short-term highly liquid investrnents that are readily convertible to a knovm amount of cash and are subject to an Insignifint risk of change in value. LlabllltleG Trade creditors are obligations to pay for goods or saviS that have been acquired in the ordinary course of business from suppliers. Accounts pay8ble are dassified as current liabilities if the Charity does not have an unconditional right, at the end of the rep)rting period, to defer settlemant of the ¢yeditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve morths after the reporting date, they are presented as non-currenl liabilities. Trade creditors are recognised initially at the transaction pri and subsequently measured at emortised cost using the effective interest method. Donatlons and legacles Unmtricted Restricted Total Funds Total Funds Funds Funds 2024 2023 Donallons and legacles AppeS and donations 183 All of the donations and legacies inc¢)me in 2023 related to unrestricted funds. Investments Unrestrlcted Re6tricted Total Fund8 Totsl Funds Fun(ts Funds 2024 2023 Wetheral Community Assoaation CIO rentsl income Wetheral Educational Charity rental income Interest on cash deposits 5,940 5,940 9,115 8,305 23,360 5,535 9,115 9.115 8,305 14,245 9.115 16,985 Of the investrnents income in 2D23, £7,870 related to unrestrirted fvjnds and £9,115 related to restricted funds. Page 10
Wetheral Community Associatlon CIO Notes to the Financial Statements for the Year Ended 31 August 2024 .. continued Charitable actlvltles Unrestrlcted Restrlcted Totsl Funds Total Funds Funds Funds 2024 2023 Hall hire Show income 48,897 48.897 44.588 471 45,059 48,897 48.897 All of the income from tharitable aclivities in 2023 related to unrestricted funds. Other Income Unrestrfcted Restrlcled Totsl Funds Total Funds Funds Funds 2024 2023 Solar panel income 2,116 2,116 1.910 All of the other inrne in 2023 related to unrestricted funds. Page11
Wetheral Communty Association CIO Notss to the Financial Statements for the Year Ended 31 August 2024 . ntinUed Expendlture Wetheral Community Association Total 2024 Total 2023 cio Direct costs Wages and salaries Water rates Light heat and power Insuran Repairs and mainlenan Website and broadband Prinling, postage and ststionery Chaiitstde donations Show expenditure Catering costs Sundry expenses Cleaning LInceS Bank charges Depreiiab'on of plant and mathinery 9,792 1,231 3.910 1,175 17,329 600 79 9.792 1,231 3,910 1.175 17.329 600 79 9.499 1.427 4,101 1,148 7.309 815 41 107 107 1,155 213 355 1,931 1,450 140 6,414 36,298 129 1,396 951 120 7,452 44,271 129 1,396 951 120 7.452 44,271 Support costs Accx)untancy fees Independent examinerfs fee Legal and professional fees 1,045 500 3.832 5,377 1.030 580 2,311 3,921 500 3,832 5,377 49,648 49,648 40,219 All of the expenditure in 2023 related to unre8trcted funds. Govemance costs 2024 2023 Accountsncy fees Independent examinels fee Legal and professional fees 1.045 500 3,832 5,377 1,030 580 2,311 3,921 Tru8tee8' remuneration and expenses No trustees received any remuneration or reimbursement of expenses during the year. Page 12
Wetheral Community Assoclation CIO Notss to th8 Financial Statements forthe Year Ended 31 August 21)24 .. confrnued Net Income Net income is stated after charging.. 2024 2023 Depreciation af tangible fixed assets 7.452 6,414 10 Employees. remuneration The monthly average number of persons (induding senior management} employed by the charity during the year was as follows.. 2024 2023 Charitabje arAivities The aggregate payroll costs ofthese persons were as fd[oV.. 2024 2023 Wages and salaries No employee received emoluments of more than £60,000 during the year {2023- No. O). The key management personnel comprise the TTUStees. The totsl employee beneffts of the key management personnel ofthe Charity were £Nil (2023- £Nil). 9.792 9,499 Page 13
Wetherdl Community Association CIO Notes to the Financial Statements for the Year Ended 31 August 2024 . continued 11 Tanglble Ilxed assets Land and buildings Flxtures and flttlngs Equipment Total C08t As at 1 September 2023 Additions As at 31 August 2024 726,248 45,147 8.100 53,247 26,517 189 26,706 797,912 8.289 8C6,201 726,248 Depreclatlon As at 1 September 2023 Charge for the year As at 31 August 2024 27,109 6,197 33.306 18,291 1,255 19.548 45,400 7,452 52,852 Net book value As at 31 August 2024 As at 31 August 2023 728.248 n6,248 19.941 18,038 7,160 8,226 753,349 752,512 12 Delrtor8 2024 2023 Other debtors 2,372 1,607 13 Credltors: Amounts falllng due wlthln ono year 2D24 2023 Tryade creditors Other creditors Accruals and deferred income 312 428 1.570 2,310 856 1,520 2,376 Page 14
Wetheral Community Assoclatlon CIO Notes to the Financial Statements for the Year Ended 31 August 2024 .. confrnued 14 Related partles Controlling entity The charity is controlled by the trustees. 15 Analysis of fund8 Atl Septembor 2023 Incomlng Resources resources expended At31 August 2024 General Fund8 Unrestricted income fund 749,356 65,258 (49,648) 764,966 Regtrlcted Funds Wetheral Educational Chanty 187.888 9,115 197,003 937,244 74.373 (49,6481 961,969 The Wetheral Educational Charity fund is a linked charity of Wetheral Community Association CIO (tharity number.. 1112142-1). in accordan wth guidan these funds have been ring fend. The inib.al fijnds were the proceeds from the sale of the school house owned by Wetheral EduGationaS Ch8rty. Part of the funds wwe used to fijnd the building of a new village hall and as a part of the agreement, the Wetheral Educational Charity fund is replenished Vth rental income from one unit of the Hall's rental income. Of the restricted funds carrie(I forward, a value of £110,000 is held as propety, with the remaining balance being 5h held. Page 15
Wetheral Communlty Association CIO Notes to the Financial Statements for the Year Ended 31 August 2024 . continued Prior period At1 September 2022 Incoming resources ResourGes At31 expended August 2023 General Fund8 Unrestricted inwme fund 734,553 55,022 (40.219) 749,356 Restrictsd Funds Wetheral Educational Charity 178,773 9,115 187,888 913,326 84,137 (40,219) 937,244 16 Net assets by fund Unrestrfcted Funds Restricted Funds Totsl Fund8 2024 Totsl Funds 2023 Tangible assets Current assets Creditors: Amounts fdling due within one year Net assets 643,349 123.927 110.000 87.003 753,349 210.930 752.512 187,108 (2.310) 764,966 (2.310) 961,969 (2.376) 937,244 197,003 Prior period Unrestrlcted Restrlcted Funds Funds Total Funds 2023 Total Funds 2022 Tangible assets Current assets Credrtors: Amounts falling due thin one year Net assets 642.512 109.220 {2,376) 749,356 110,000 77,888 752,512 187.108 {2,376) 937.244 749.186 186,062 {1,922) 913,328 187,888 Page 16