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2023-03-31-accounts

Wotton Arts Project

(A company limited by guarantee)

Operating as Under the Edge Arts

Report and Unaudited Financial Statements Year ending 31 March 2023

Charity number: 1112129 Company number: 05468311

Wotton Arts Project Annual Report 2023

Contents

Reference and Administrative Details 2
Our Purposes and Activities 3
Chair’s Report 4
Volunteers and Community 6
Main Achievements for the Year and Future Plans 7
Structure and Governance (including Financial Review) 9
Statement of Trustees’ Responsibilities 10
Independent Examiner’s Report 11
Statement of Financial Activities (including Income & Expenditure account) 12
Balance Sheet 14
Notes to Financial Statements 15

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Wotton Arts Project Annual Report 2023

REFERENCE AND ADMINISTRATIVE DETAILS

Wotton Arts Project is a company limited by guarantee and is granted charitable status by the Charity Commission. Wotton Arts Project is governed by its memorandum and articles dated 1 June 2005.

It is also known as Under the Edge Arts.

Company number 05468311 Charity Number 1112129

Trustees

The directors of the charitable company (“the charity”) are its trustees for the purposes of the charity law and throughout this report are collectively referred to as the trustees.

The Trustees who served during the year and since the year end were as follows:

Louise Hale (Chair) Resigned February 2023 Norman Dadd Deborah Brooks Resigned March 2023 Jacky Tolfree Sarah Watt Resigned February 2023 Simon Wilde (Co-chair from February 2023) Becki Britton-Griffiths Richard Hale (Co-chair from February 2023) Appointed February 2023

Venue for activities

The Chipping Hall, The Chipping, Wotton-under-Edge, Gloucestershire, GL12 7AD

Registered Office

14 Cotswold Gardens, Wotton-Under-Edge, Gloucestershire, GL12 7HW

Independent Examiner

Jo Roberts, Willow Accountancy Ltd

Willow Cottage, Valley Road, Wotton-under-edge Glos, GL12 7NP

Bankers

Lloyds, 12 Rowcroft, Stroud, Gloucestershire, GL5 3BD

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Wotton Arts Project Annual Report 2023

Our purposes and activities

Objects of the Charity

To promote the benefit of the inhabitants of Wotton-under-Edge and the surrounding area without distinction of sex, sexual orientation, race, disability or of political, religious or other opinions, by associating together the said people and the local authorities, voluntary and other organisations in a common effort to advance education in the arts, to promote the arts and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said people.

Summary of Main Objectives

We have established some principles that explain our approach to developing the project and guide us as we make decisions about how to move forward and grow:

We want to create a project that is self-governing, independent and sustainable with a strong forward programme of arts activities.

In carrying out these activities, the Wotton Arts Project Trustees have had regard to the guidance issued by the Charity Commission on public benefit, including the guidance on public benefit and fee charging.

3

Wotton Arts Project Annual Report 2023

Wotton Arts Project: Report of the trustees for the year ending 31 March 2023

The Trustees present their report and the financial statements of the charity for the year ended 31 March 2023, which are also prepared to meet the requirements for a directors’ report and accounts for Companies Act purposes. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice - Accounting and Reporting by Charities.

CHAIR’S REPORT

Simon and I took over joint Chair responsibility at the start of 2023 and we want to thank Louise for her stewardship as chair during the difficult pandemic years. Her tenure showed us the importance of human connection and the role the arts can play in fostering this, along with how the arts can improve our general well-being. We have tried hard to offer a programme that caters for a range of tastes and ages in order to encourage new people through our doors and to show that we are here for anyone and everyone. We aim to work hard on this message as an ongoing theme in order to be here to help the communities of which we are a part. We offer a fantastic range of classes and events here as well as offering a central, convenient space for hire.

Our 2022-2023 programme saw the return of the ever-popular Fred Talks, a sell-out Kate Bush tribute (followed by a press write – up of the event), regular talks hosted by the Wotton Climate Action Network, the return of Rain or Shine with a sell-out Sherlock Holmes piece and the annual UTEA Quiz fix. I could go on. What a diverse programme UTEA have!

Of course, things have not been all plain sailing over this past year. At a time when the media has been focussed on economic hard times, we have seen the impact on attendances at some of our events. Clearly, audience numbers vary greatly from event to event, and this will always be the case. We need to look at why there have been low numbers for certain acts and consider future programming accordingly. It is always a difficult decision to cancel an event when we are not sure what the numbers on the door will be. Should we encourage online sales with a lower price to help inform our decision? Improved promotion of what we offer is something we need to focus on in the future for sure. Thank you to Josh for his input in this area.

Thanks to Ali for her work as Programme Coordinator. The performers I meet at The Hall frequently mention her and how they have enjoyed working with her. In fact, I have lost count of the number of performers who rave about the whole UTEA experience and what a great venue the Chipping Hall is: a beautiful space with friendly volunteers showing a professional approach. We are clearly doing a lot right.

Our range of bar stock with which we hoped to support local businesses continues to be wellreceived. With the closing of Wickwar Brewery, we have moved to a new company to supply our wine and beer. This has proved a smooth and beneficial transition for us. We have received excellent advice and service and are keen to continue to promote UTEA as a good place for a drink. We are trying to keep our prices very competitive to achieve this. Our new cashless system, SumUp, has made for a much simpler system at the bar and the door. We have now taken this a step further and

4

Wotton Arts Project Annual Report 2023

have an iPad which replaces the old till. Sam can now see clearly what has been sold and track ticket sales at the door. We can gauge what sells well at each type of event and order stock accordingly too. The Vinyl Nights have proved a good opportunity to train up volunteers in this system and we now a have a trusty pool of bar volunteers who are confident in this aspect.

Caitlin has now taken over from Debs as the volunteer coordinator and has put a lot of effort and enthusiasm into many aspects of volunteering at UTEA. She has formalised the role, exploring new ways to communicate with and attract new volunteers. Huge thanks to her for this. Caitlin has made a strong start with her clearly excellent organisational skills and has also introduced the fledgling Board Games Night to our list of Free Events.

Debs has worked hard to consider how UTEA can be more effective as a community space. The Off We Go collaboration with Prema, Create Gloucestershire, GL11, and Kingshill house, funded by the NHS, has built on this provision of free and low-cost accessible workshops. Through this project we were able to experiment with offering a wider range of activities including pin hole photography, percussion, and pottery and also to deliver workshops in other venues in the area. The success of this project, the popularity of the Why Not? Workshops and the data collected from them prove a real need for such provision. Debs also secured funding for 46 Why Not? Workshops over the past year. She is currently exploring funding opportunities to further develop this area of UTEA. This will include more accessible workshops, some aimed at specific age groups and others being taken out to other locations including to groups at The Keepers. She also hopes to develop and test an Artist in Residence idea and respond to requests for more offerings for young people.

Debs and Sam also launched a crowd sourced matched funding campaign in order that we may offer the hall as a Wotton Warm Space.

The Chipping Hall itself has to be a constant focus. Thanks to Simon for giving up so much time and headspace to thinking how to make this a safer and more welcoming space. On top of fire and PAT tests, constant decluttering and sorting, we have also recently had our lighting system overhauled by Paul Bryant who happened to be at The Lucky Pierre’s gig and offered services free of charge. We are also in the process of updating our Fire Alarm system so that it links directly to the Fire Service and Town Council. We are grateful to the Town Council for their continued support and for their investment in the building.

Looking forward, our aims will be to build on UTEA as a community space with a wider reach to neighbouring areas. We need to find more effective ways to advertise what we do and to encourage more visitors, audience members and volunteers to join us. We need to continue to review acts offered and work out how best to sell tickets so that well-informed decisions can be made on rebooking and cancellation. We need to consider how to encourage more volunteers to step forward and continue to foster a sense of community amongst these volunteers. We were able to put on the Art Exhibition this year (thank you to Steve Varman for organising), and the 2024 Wotton Window Wonderland as Amy and Tasha stepped forward to take over the reins.

Thanks to all our Board Members for giving up their time to keep UTEA going as the wonderful organisation it is. Sarah Watt has overseen the poster distribution while Josh Pawlowski started UTEA on the path of improved social media presence and promotion. Thanks to them and to everyone who hands out our programmes. Thanks too to the local organisations that support us particularly The Cotswold Book Room who have sold tickets for us. Thank you to Norman for his expertise with regards to the business aspect of the organisation and the finances, in particular in sensitively handling the transition to a new accountant following the sad passing of Gill Sinkinson. We are so grateful for her handling of our accounts for the last few years. I would like to say a special thank you

5

Wotton Arts Project Annual Report 2023

to Sam Carlton, our administration consultant. Her calm, professional, thoughtful, and wise approach are greatly appreciated by all of us. Not to mention her sense of humour!

I see and feel so strongly how UTEA is such a special place. It offers so much to not just our town but beyond, as evidenced by the many people I have met at events who have travelled from far and wide. These people not only patronise the Chipping Hall but also local businesses. This all needs careful nurturing now as we work through the aftershock of the recent difficult years and seek to flourish as the strong, vibrant, welcoming Arts Centre that we aim to be.

Richard Hale & Simon Wilde

Joint Co-Chair, Under the Edge Arts

Volunteers and Community

Under the Edge Arts is a community project. Our volunteers are at the heart of everything we do and without them we would not be able to run our programme of activities and events. We host three volunteer coffee mornings per year to recruit new volunteers and catch up with the existing team. These coincide with the launch of each new programme and are the first the opportunity to sign up for roles at that season’s events.

We now just under 200 people on the mailing list, although only 30-40 of those are regular volunteers. Some pre-Covid volunteers have slowly returned and we've had a number of new regular volunteers join the team including some as a result of the Sunday workshops. With a range of daytime and evening volunteering opportunities we have something for everyone from coordinating music events to running the bar, baking or helping with DIY.

UTEA has been very popular with DofE students, with two of the students continuing to volunteer at the Why Not workshops. We have benefitted not only from the time they've spent helping set up and run events but also with cake baking, artwork for the incidental gallery and the Autumn programme cover. Another student has continued to volunteer with PA/Sound Engineering.

We have introduced DBS checks for the coordinators, PA and any regular volunteers that spend time with our young or vulnerable volunteers. We now have a Code of Conduct, and an information folder with guidance and tick lists for coordinators.

The Why not try workshops continue to be extremely popular and have nurtured new volunteers: some have run workshops, become coordinators or helped with the bar and PA. We have also gained new evening event visitors through this introduction to UTEA. The ‘Off We Go’ collaboration with with local organisations Prema, Create Gloucestershire, GL11 and Kingshill House and funded by the NHS has built on this provision of free and low-cost accessible workshops. Through this project we were able to experiment with offering a wider range of and also deliver workshops in other venues in the area. We are building a case for support and writing funding bids to further develop this area of what UTEA can offer. This will include more accessible workshops, some aimed at specific age groups and others being taken out to other locations, developing and testing an artist in residence idea, building on links with other and responding to requests including one for a youth art exhibition.

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Wotton Arts Project Annual Report 2023

MAIN ACHIEVEMENTS IN THE YEAR AND FUTURE PLANS

Regular classes and workshops

Arts & Crafts – painting, drawing, quilting, knitting and sewing, wreath-making, sculpture and portrait-painting.

Music – community choir, rock club, blues group.

Drama & Literature – poetry appreciation, short-story writing.

Dance & Wellbeing – monthly Irish set dancing, weekly Qigong and yoga classes, plus gong bath and mindfulness workshops.

Events

This year we have been able to put on a normal year of events (three programmes), although several events had to be cancelled due either to low ticket sales or performer illness.

Live music: these covered a wide range, from local bands and solo performers to a classical brass ensemble in the local church, a gospel choir and the Kakatsitsi Master Drummers from Ghana. Tribute acts continue to be very popular, and we were able to host a variety including Bootleg Bee Gees, Upside Down Kinks and Moments of Pleasure: a Kate Bush Tribute.

Exhibitions: we were delighted to again host the annual art exhibition to carry on the tradition established by Wotton Arts Festival. This featured work by over 50 local artists in a wide range of media. As part of our commitment to promote the work of local artists and craftspeople we also hosted exhibitions featuring work produced by the many UTEA classes over the years, quilt and other projects made by the Under the Edge Quilters during lockdown, and paintings by Bristol-based artist Rebecca Donaghy.

Workshops: these included yoga and journalling, gospel singing, African drumming, a cheese masterclass and Christmas wreath-making. We also hosted workshops for the annual Wotton Window Wanderland, to help and inspire the local community to decorate their windows again. One of our most successful projects is the series of Why Not? Workshops, launched between periods of lockdown and since expanded and developed. These are monthly low-cost workshops held on Sunday mornings, to make art more accessible to the community – offering a chance to try a new craft in a friendly no-pressure environment, with coffee and cake. Crafts have included lino-printing, screen-printing, wet felting, needlefelt, batik, painting with natural materials, watercolour illustration and pastels. The workshops have provided a safe space for people to reengage after social isolation, with all the well-being benefits of creative activity. During 2023 we will introduce some evening workshops, so we can offer the same opportunities to people who cannot attend on Sundays.

Other events: theatre productions of The Recruiting Officer and Sherlock Holmes & the Music Hall Mystery, a Christmas Craft Fair, quizzes, comedy evenings, and talks, plus our regular free-to-attend monthly Vinyl Nights, Jazz Jams and Blues Jams.

Community: we are always keen to work with other local groups and organisations. This year we have hosted quizzes for Wotton Walking Festival and The Keepers Community Hub, as well as a sale of local crafts, talks on local history, and regular speaker events on behalf of the local Climate Action

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Wotton Arts Project Annual Report 2023

Network. The annual Window Wanderland – a free weekend trail to view the decorated and illuminated windows around Wotton – involves various local groups as well as shops, schools and homes.

Website

Following the revamp of the website in 2020 by student Tom Godwin and volunteer Sarah Conroy, led by trustee Debs Brooks, we now have a much more user-friendly site where people can easily find events and purchase tickets. Last year we added a Virtual Tour of the Chipping Hall filmed and produced by Josh Pawlowski, which enables the viewer to move around and see the various rooms and features of the hall. The majority of ticket sales for our events are now made via the website, although we are also very grateful to Cotswold Bookroom who continue to act as a ticket office for us in the High Street: this is invaluable for those people who cannot or prefer not to buy online.

Future plans

To make the Chipping Hall a community hub for the arts and make it more accessible.

To continue to offer a wide range of arts activities and events, including free-to-attend.

To develop the Why Not workshops - increase the range of crafts offered, offer outreach workshops at local venues, and offer open sessions where people can book to use the equipment.

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Wotton Arts Project Annual Report 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT

The project is run and managed by a group of volunteers who are appointed as Directors of the project and its Trustees. The Directors meet bi-monthly as the management board. The main aims of the board are to:

Our activities are supported by three individuals who provide consultancy services to the project. They provide support for the governance and administration of the project, fundraising work and the development of the programme. They deal with some aspects of the day-to-day running of the project, with decisions being approved by the directors.

Trustees are elected by members annually at the Annual General Meeting. A vacancy may be filled or an additional Trustee appointed by co-option. Membership of the project is open to people who pay an annual subscription to join our membership scheme.

The Directors

The Board of Directors, who are Trustees for the purpose of charity law, who served during the year and up to the date of this report are set out on page 2.

Risk review

The Trustees have assessed the major risks to which the charity is exposed, in particular those relating to the operations and finances of the organisation. Insurance will mitigate some of the risks; maintaining unrestricted reserves and the development and implementation of policies and procedures should mitigate others. These policies and procedures will be reviewed on a regular basis to ensure their effectiveness.

FINANCIAL REVIEW

Trustees recognise that managing reserves is a tricky balancing act. Too much in reserves and Trustees could be accused of hoarding, too little and should a worst-case scenario occur, then Trustees would be unable to meet obligations to creditors. Trustees believe it is prudent to have unrestricted reserves not committed or invested in tangible fixed assets (“the free reserves”) amounting to a sum sufficient to cover running costs for 6 months in case of significant drop in funding. At the balance sheet date, free reserves were £48,598 (£59,488, 2022). This is currently above the target level.

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Wotton Arts Project Annual Report 2023

Statement of trustees' responsibilities

The trustees (who are also directors of Wotton Arts Project for the purposes of company law) are responsible for preparing the Trustees’ Report (incorporating the strategic report and directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company [and the group] and of the income and expenditure, of the charitable [company/group] for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company [and the group] and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

Approved by the trustees and signed on their behalf by:

Signed.......................................

R Hale - Chair, Wotton Arts Project

Date: 19 December 2023

10

Wotton Arts Project Independent Examiners Report

Independent Examiner's Report to the trustees of Wotton Arts Project

I report to the charity trustees on my examination of the financial statements of Wotton Arts Project for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.)

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Jo Roberts ACMA, ATT Willow Accountancy Willow Accountancy Ltd Willow Cottage, Valley Road Wotton Under Edge Glos GL12 7NP 19 December 2023

Page 11

Wotton Arts Project Statement of Financial Activities

for the year ended 31 March 2023

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Investments
6
Total
Expenditure on:
Raising funds
7
Charitable activities
8
Other
9
Total
Net gains on investments
Net (expenditure)/income
10
Transfers between funds
Net (expenditure)/income
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2023
£
4,759
49,611
46		 Restricted
funds
2023
£
12,020
-
-		 Total funds
2023
£
16,779
49,611
46		 Total funds
2022
£
27,580
49,243
7
54,416
3,252
43,791
19,730		 12,020
-
2,113
-		 66,436
3,252
45,904
19,730		 76,830
6,301
43,484
23,182
66,773
-		 2,113
-		 68,886
-		 72,967
-
(12,357)
-		 9,907
-		 (2,450)
-		 3,863
-
(12,357) 9,907 (2,450) 3,863
(12,357)
82,172		 9,907
5,362		 (2,450)
87,534		 3,863
83,671
69,815 15,269 85,084 87,534

Page 12

Wotton Arts Project Summary Income and Expenditure Account

for the year ended 31 March 2023

Income
Interest and investment income
Gross income for the year
Expenditure
Depreciation and charges for
impairment of fixed assets
Total expenditure for the year
Net (expenditure)/income before tax
for the year
Net (expenditure )/income for the year		 2023
£
66,390
46
66,436
66,775
2,111
68,886
(2,450)
(2,450)		 2022
£
76,823
7
76,830
69,823
3,144
72,967
3,863
3,863

Page 13

Wotton Arts Project Balance Sheet

at 31 March 2023

Company No.
05468311
Notes
2023
£
Fixed assets
Tangible assets
12
21,217
21,217
Current assets
Stocks
13
750
Debtors
14
2,072
Cash at bank and in hand
65,107
67,929
Creditors:Amount falling due within one year
15
(4,062)
Net current assets
63,867
Total assets less current liabilities
85,084
Net assets excluding pension asset or liability
85,084
Total net assets
85,084
The funds of the charity
Restricted funds
16
Restricted income funds
15,269
15,269
Unrestricted funds
16
General funds
69,815
Designated funds
-
69,815
Total funds
85,084		 2022
£
22,684
22,684
750
168
66,171
67,089
(2,239)
64,850
87,534
87,534
87,534
5,362
5,362
82,172
-
82,172
87,534

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 19 December 2023

And signed on its behalf by:

R.D.S.J. Hale

Trustee

19 December 2023

Page 14

Wotton Arts Project Notes to the Accounts

for the year ended 31 March 2023

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Page 15

Wotton Arts Project Notes to the Accounts

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 16

Wotton Arts Project Notes to the Accounts

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 17

Wotton Arts Project Notes to the Accounts

3 Statement of Financial Activities - prior year

Income and endowments from:
Donations and legacies
Charitable activities
Investments
Total
Expenditure on:
Charitable activities
Total
Net income
Net income before other
gains/(losses)
Other gains and losses:
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies
Donations & Fundraising
Grants
Gift Aid
Membership Fees
5
Income from charitable activities
Events
Exhibitions
Hall Hire		 Unrestricted
£
1,889
-
1,510
1,360
4,759		 Unrestricted
funds
2022
£
27,580
40,490
7
68,077
69,576
69,576
(1,499)
(1,499)
(1,499)
83,671
82,172
Restricted
£
-
12,020
-
-
12,020
Unrestricted
£
33,703
4,709
11,199
49,611		 Restricted
funds
2022
£
-
8,753
-
8,753
3,391
3,391
5,362
5,362
5,362
-
5,362
Total
2023
£
1,889
12,020
1,510
1,360
16,779
Total
2023
£
33,703
4,709
11,199
49,611		 Total funds
2022
£
27,580
49,243
7
76,830
72,967
72,967
3,863
3,863
3,863
83,671
87,534
Total
2022
£
5,965
19,963
-
1,652
27,580
Total
2022
£
35,108
2,788
11,347
49,243

Page 18

Wotton Arts Project Notes to the Accounts

6 Income from investments

7
Expenditure on raising funds
Fundraising trading costs
Publicity & Advertising
8
Expenditure on charitable activities
Expenditure on charitable
activities
Events
Exhibitions
Programme Event
Coordination
Governance costs
Administrator
9
Other expenditure
Premises costs
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
General administrative costs
Legal and professional costs		 Unrestricted
£
21,815
3,763
9,813
8,400
43,791		 Unrestricted
£
46
46
Unrestricted
£
3,252
3,252
Restricted
£
2,113
-
-
-
2,113
Unrestricted
£
13,293
2,111
3,175
1,151
19,730		 Total
2023
£
46
46
Total
2023
£
3,252
3,252
Total
2023
£
23,928
3,763
9,813
8,400
45,904
Total
2023
£
13,293
2,111
3,175
1,151
19,730		 Total
2022
£
7
7
Total
2022
£
6,301
6,301
Total
2022
£
22,147
2,149
10,988
8,200
43,484
Total
2022
£
13,615
3,144
5,991
432
23,182

Page 19

Wotton Arts Project Notes to the Accounts

10 Net (expenditure)/income before transfers

Net (expenditure)/income before transfers
2023 2022
This is stated after charging: £ £
Depreciation of owned fixed assets 2,111 3,144
Independent Examiner's fee 690 -

11 Staff costs

No employee received emoluments in excess of £60,000.

12 Tangible fixed assets

Cost or revaluation
At 1 April 2022
Additions
Disposals
At 31 March 2023
Depreciation and
impairment
At 1 April 2022
Depreciation charge for the
year
Transfers
Disposals
At 31 March 2023
Net book values
At 31 March 2023
At 31 March 2022
Stocks
Raw materials and consumables
Carrying value analysed by activities
Events		 Land and
buildings
£
21,540
-
-
21,540
6,879
2,030
126
-
9,035
12,505
14,661		 Plant &
Equipment
£
30,992
644
(221)
31,415
25,024
81
-
(221)
24,884
6,531
5,968
2023
£
750
750
2023
£
750
750		 Fixtures &
Fittings
£
11,095
-
(414)
10,681
9,040
-
(126)
(414)
8,500
2,181
2,055		 Total
£
63,627
644
(635)
63,636
40,943
2,111
-
(635)
42,419
21,217
22,684
2022
£
750
750
2022
£
750
750

13 Stocks

Page 20

Wotton Arts Project Notes to the Accounts

14 Debtors

14 Debtors
Trade debtors
Prepayments and accrued income
15 Creditors:
amounts falling due within one year
Trade creditors
Other creditors
Accruals		 2023
£
96
1,976
2,072
2023
£
984
138
2,940
4,062		 2022
£
168
-
168
2022
£
2,201
38
-
2,239

Page 21

Wotton Arts Project Notes to the Accounts

16 Movement in funds

Restricted funds:
Restricted income funds:
Wotton Arts Festival
Off We Go
Why Not, Creative
workshops
Total
Unrestricted funds:
General funds
Designated funds:
Utilities - Crowd fund
Total
Total funds		 At 1 April
2022
5,362
-
-
5,362
82,172
-
-
87,534		 Incoming
resources
(including
other
gains/losses
)
£
-
2,020
10,000
12,020
53,534
882
882
66,436		 Resources
expended
£
-
(1,276)
(837)
(2,113)
(65,891)
(882)
(882)
(68,886)		 At 31
March
2023
£
5,362
744
9,163
15,269
69,815
-
-
85,084

Purposes and restrictions in relation to the funds:

Restricted funds: Wotton Arts Festival A long running event held in Wotton under Edge has been adopted by us after the previous committee retired. Funds held by the previous event committee were transferred to aid future operation and development of the event. Off We Go A collaboration with Prema Arts (Uley), Create Gloucestershire, Kingshill House (Dursley) and GL11 Dursley, funded by the NHS, to provide free, low-cost accessible workshops Why Not, Creative Funded by the Arts Council to encourage individuals to participate in new workshops to them artistic activities. Designated funds: Utilities - Crowd fund Raising of funds to cover increased cost of utilities.

17 Analysis of net assets between funds

Fixed assets
Net current assets		 Unrestricted
funds
£
21,217
63,905
85,122		 Restricted
funds
£
-
(38)
(38)		 Total
£
21,217
63,867
85,084

Page 22

Wotton Arts Project Notes to the Accounts

18 Reconciliation of net debt

Reconciliation of net debt
Cash and cash equivalents
Net debt		 At 1 April
2022
£		 Cash flows
£		 At 31
March
2023
£
66,171 (1,064) 65,107
66,171
66,171		 (1,064)
(1,064)		 65,107
65,107

19 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 23