2020-07-31-accounts - York Cares

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

YORK CARES (A Charitable Company Limited by Guarantee)

ANNUAL REPORT & FINANCIAL STATEMENTS

FOR THE YEAR ENDED

31 JULY 2020

Charity Registration Number 1111899 Registered Company Number 5346480

YORK CARES

I N D E X		P A G E
_______________
ANNUAL REPORT OF THE TRUSTEES	1 -	7
INDEPENDENT EXAMINER’S REPORT	8
STATEMENT OF FINANCIAL ACTIVITIES	9
BALANCE SHEET	10
NOTES TO THE ACCOUNTS	11 - 17

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020

The trustees who are also the directors of the charity for the purposes of the Companies Act, present their annual report and unaudited accounts of the company for the year ended 31 July 2020. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Summary of the objects of the charity set out in its governing document

To pursue any charitable purpose for the benefit of the people for the City of York, in particular, but not exclusively, by the selection, training and provision of volunteers. “Charitable” means charitable according to the laws of England and Wales.

Summary of the main activities undertaken for the public benefit in relation to these objects

York Cares is a partnership of public, private and voluntary sector organisations committed to realising a vision of York as an ever more vibrant and socially inclusive city in which to live and work. York Cares brings employers, their employees and communities together in positive and sustainable collaborative action, principally through employee-volunteering, in support of this vision.

The activities that the charity has undertaken to further its charitable purposes for the public benefit are detailed below.

The trustees consider that they have complied with their duties under section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charities Commission.

York Cares aspires:

to provide an opportunity for dialogue between employers and the community, which will:
i) contribute to the promotion of a culture of active citizenship in York through a programme of employee volunteering;
ii) assist employers to realise their commitment to responsible business practice;
to effect the exchange of skills, knowledge and ideas between business and community, to the benefit of all who live and work in York.

Additional details of objectives and activities

We match the skills and expertise of employers and their employees to community projects where they can have most impact. Our tried and tested programmes deliver tangible benefits for local people, as well as workforce development opportunities for employers.

Our flexible programme of opportunities enables our employer members to mix and match opportunities to develop a tailored volunteering programme which reflects their business needs and maximises the impact of their engagement in the local community.

Our programme

Aspirations, inspiring young people aged 11-16 about possible futures and motivating them to work harder and aim higher
Inspiring Minds, inspiring disadvantaged children aged 5-11 by linking real life and learning
Skills Share, sharing business expertise to support voluntary, community and social enterprise (VCSE) organisations to become more sustainable
Social Connections, contributing to the well-being of older people by having a positive impact on their lives
Starting Blocks, giving care experienced young people an insight into the working environment
Team Challenges, one-off projects to transform community buildings and urban green spaces
2 -

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

Annual member events

York Cares annual Stakeholder Meeting: opportunity for members to meet with like-minded leaders from the private, public and VCSE sectors to discuss key strategic social issues
York Cares annual awards ceremony: opportunity for members to recognise and celebrate employee achievements with York Cares ‘Golden Moments’ awards.

Highlights for 2019-20

870 employees undertook volunteering opportunities in 2019-20 (2018-19: 1,519)

This figure is significantly lower than in previous years as a result of the Covid-19 pandemic. In March, in line with government guidelines, we made the difficult decision to suspend all activity unless this could be delivered remotely. We signposted volunteers to the City of York Council who were leading the city’s response to the pandemic. We worked hard to adapt our activities and to offer these on a remote basis but nevertheless engagement levels were understandably lower than they would have been had we been delivering activities in normal circumstances.

Aspirations

13 volunteers supported 60 pupils from 3 secondary schools

Through the contract with NCOP FutureHY, City of York Council (CYC) delivered Project Dare to 20 Year 10 pupils from Millthorpe and York High schools. The pupils were set a challenge of designing an environmental campaign as part of the council’s response to a climate emergency, following a vote by elected members to make the city carbon neutral by 2030. The pupils presented their ideas for their campaigns to a panel of senior staff from CYC. The winning team were due to work with staff from CYC to produce a film for their campaign but this was unable to go ahead as a result of the pandemic.
Arup delivered Project Dare to a group of Year 10 pupils from Vale of York Academy. The sessions aimed to promote careers in STEM (Science, Technology, Engineering and Mathematics). Pupils had the opportunity to understand the process of designing a new rail route and to meet engineers at the Network Rail Operating Centre.
Katherine Porter-Smith, Communications Officer, CYC and a team of employee-volunteers from Systra Ltd (formerly TSP Projects) were awarded the Ann McKeown Award for Excellence and Inspirational Work with children and young people through the Lord Mayor of York Shine Awards for their work on Project Dare in 2019.

Inspiring Minds

76 volunteers supported 684 pupils in 8 primary schools

Seven ‘Day in the Life’ sessions were delivered in November 2019 across eight schools, introducing pupils to the world of work. In June 2020, ‘Day in the Life’ week had to be delivered virtually. 11 employeevolunteers produced short videos about their job roles, which were shared with schools as a learning resource for both pupils who were learning from home and those who were still at school.
A new academic outreach session was delivered by a PhD student from the Department of Archaeology at the University of York (UoY) at two primary schools, themed around Vikings and engaging pupils with the history curriculum.
The Department of Psychology at the UoY secured additional funding through the Economic Social Research Council Impact Acceleration Account to support a pilot of Fun with Numbers.
An intern was recruited to support the development of training materials and the recruitment of volunteers. Focus groups were held with both schools and employee-volunteers to test out the resources. Unfortunately, due to the pandemic, the pilot was unable to take place this year.
The Department of Physics at UoY hosted the annual Space Day for pupils from two local primary schools.
Two Insight into Industry sessions were delivered by York St John University at two local primary schools. Unfortunately, the trip elements of the sessions were unable to be delivered as a result of the pandemic.
· 12 new volunteers were trained for the Right to Read programme which was delivered in eight primary schools.
3 -

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

Skills Share

9 volunteers supported 7 organisations

A volunteer from Northern supported the Manager of Clements Hall with mentoring over a number of months. The organisation was also supported with web development.
Two volunteers from Anaplan supported the Friends of Rowntree Park with website development and branding to enable the charity to maximise its fundraising.
As a result of the pandemic, a number of organisations requested support during lockdown including with writing fundraising bids, assessing grant applications and administration.

Social Connections

90 volunteers supported 11 local older people’s homes and independent living communities, York Hospital, a community centre and residents in the local community

We were awarded £125,753 from the Aviva Foundation for a period of three years (January 2020 - December 2022) to support the development of the Social Connections programme.
Nine Christmas parties were held at nine local older people’s homes and independent living communities and one party was held at the Nestle site. Over 100 people attended the parties.
A Steering Group was established for the programme to oversee activity. The group is made up of local stakeholders from CYC and a local older resident and is chaired by Jo Penrose, Annuity Propositions Lead, Savings and Retirement, Aviva.
A soft launch of the programme was hosted at Aviva in February attended by 17 local older people. Attendees had the opportunity to input into the plans for the development of activities and were treated to a performance by the Aviva choir.
In partnership with York CVS, a number of employee-volunteers provided welfare calls to older residents during the first lockdown to ensure that they had access to food and medication.
Employee-volunteers delivered technology support over the phone to local older residents, enabling them to maintain connected during the pandemic. Alongside this, a series of ‘how to’ videos were produced, demonstrating how to get connected through platforms such as Zoom, WhatsApp and Skype.
In partnership with CYC and York Community Furniture Store, we have been working on an IT re-use scheme, encouraging people to donate devices to those in need, enabling them to get connected. Nestle donated 40 tablets to us specifically for use through the Social Connections programme.

Starting Blocks

More than 105 volunteers supported at least 15 care-experienced young people

In partnership with colleagues in Careers and Placements at UoY, we hosted a Work Wardrobe as part of the University’s annual Graduate Jobs and Placements Fair. Students from disadvantaged backgrounds (including care experienced students) had the opportunity to acquire professional clothing without the professional price tag. Over 100 employee-volunteers from eight employers donated clothes.
As part of a new Outreach Hub being developed by NCOP FutureHY, we were asked to deliver one activity per term for care experienced young people from across York and North Yorkshire. The first session at York Designer Outlet had to be cancelled due to the pandemic and we were subsequently unable to deliver any sessions.
In collaboration with NCOP FutureHY, we formed a network, bringing together a group of people from across York and North Yorkshire interested in HE and career progression for care experienced young people. The network meets termly to share best practice in this area.
We were awarded £85,958 through the UoY Access and Participation Initiative Fund to support Starting Blocks between October 2019 and July 2022. The funding covers costs for two 0.4FTE Project Officers to work across York Cares and CYC to deliver the programme.
4 -

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

Starting Blocks (continued)

A Steering Group and an Operations Group were established for the programme to oversee activity. The Steering Group is chaired by Maxine Squire, Assistant Director, Education and Skills, CYC and meets termly. The Operations Group meets at least half-termly.
A Behind the Scenes visit to the Astrocampus at UoY took place and was attended by six young people.
· A Behind the Scenes visit to Energise (a local leisure centre) took place and was attended by nine young people.
We were successful in applying to the Landmark Trust 50forfree scheme and were awarded a stay at one of their properties. 11 independent students from UoY, including a number of care experienced students, spent a weekend at a property in Suffolk along with the designated contact for independent students at UoY. A peer-support network for this group had already been successfully established and the stay served to cement these relationships.
CYC have provided funding of £24,975 to cover the costs of an apprenticeship role to support the delivery of the programme. The role had been advertised just prior to the start of the pandemic and we had had several expressions of interest. This has now been put on hold until 2021.

Team Challenges including and Seasonal Challenges

577 volunteers supported 28 organisations

· There were 22 individual Team Challenges throughout the year supporting 14 community organisations and one Independent Living Community.

68 volunteers took part in Team Challenge Week. The event took place over three days at three different venues.
At Christmas, over 260 volunteers donated items to 11 organisations supporting vulnerable people in the city.
Richard Elam, Director, Evora Construction was awarded the British Empire Medal in the New Year’s Honours List for his work in the community, in particular his on-going support of our Big Community Challenge programme.
Employee-volunteers donated items as part of a collection for Foss Park, the new mental health facility in the city to support children and families using the facility.

Annual Stakeholder Meeting

· The York Cares annual Stakeholder Meeting was unable to go ahead this year as a result of the pandemic. The meeting was planned as an official launch of the Social Connections programme, following the funding from the Aviva Foundation. A key note speech was due to be given by Professor Dianne Willcocks, Local Older People’s Champion for York.

York Cares Golden Moments

The York Cares Golden Moments Awards was unable to go ahead as a result of the pandemic. However, a social media campaign was delivered in the week when the awards would have taken place. Eleven awards were featured, including one for Caroline Dibbs, who stepped down as Chair in July after three years.
5 -

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

Financial Review

Reserves policy

The trustees are very much aware of the need to develop a strong financial position for the charity. An objective had been set of building adequate reserves over time to cover three months forward operating costs, this has now been achieved. This allows trustees to reconsider the required level of reserves and plan for their future.

Free reserves at 31 July 2020 were £156,809 (2019: £100,808).

Further financial review details

Donations in the year include office and accommodation costs in kind from the University of York of £112,173 (2019: £141,201). Membership fees form the basis of the charity’s main source of income and totalled £72,436 (2019: £66,175). The majority of the costs of the charity relate to staffing requirements totalling £88,039 (2019: £95,911).

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

York Cares is governed by its Memorandum and Articles of Association.

How the charity is constituted

The Charity is a company limited by guarantee, incorporated under the Companies Act 1985 on 28 January 2005 (company number 5346480) and obtained charitable status on 1 November 2005 (registered charity number 1111899).

Trustee selection methods

Under the Articles of Association, the members of the Council of Management are empowered at any time to appoint any person to be a member of the council.

Additional governance issues

The trustees detailed below constitute directors of the company for the purpose of the Companies Act 2006. None of the trustees held an interest in the charity during the year. The trustees who served during the year were employees or representatives of members of local employers who supported York Cares during the period, the details of which are enclosed in note 10 to the financial statements. The manager of York Cares is Holly Hennell.

The board of trustees shall not be less than three, but is not subject to any maximum number, and meets at least quarterly to administer the charity. The trustees may appoint a person who is willing to act as a trustee to fill a vacancy or as an additional trustee. Trustees are given an appropriate period of induction and training, depending on the individual’s requirements and knowledge of the Charity’s activities. All trustees are reminded of their statutory obligations and given appropriate guidance and training on their responsibilities as trustees.

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

REFERENCE AND ADMINISTRATIVE INFORMATION

Charity name York Cares Registered company number 05346480 Charity number 1111899 Registered office York Cares c/o Careers, University of York Harewood Way Heslington York YO10 5DD

TRUSTEES

The directors (trustees) who manage the charity:-

	A R Ferguson	Chair
	C A Dibbs	Chair	(resigned 6 July 2020)
	P Whitwell	Chair	(appointed 6 July 2020 resigned
			14 September 2020)
	W Campbell		(appointed 24 December 2019 resigned
			18 November 2020)
	J E Clarke		(appointed 3 February 2020)
	S J Draper
	M J Fleetham		(appointed 7 October 2019)
	M B Griffin		(appointed 3 February 2020)
	J L Horsburgh		(resigned 16 December 2019)
	R J Micheli
	E J Robinson		(resigned 7 November 2020)
	N Thompson		(appointed 3 February 2020)
Name of company secretary	S E Whiteley
Charity Manager	H Hennell
Key Management Personnel	H Hennell
ADVISERS
Bankers	HSBC Bank
	13 Parliament Street
	York
	YO1 8XS
Independent Examiner	N Clemit ACA, FCCA
	JWPCreers LLP
	Chartered Accountants
	Genesis 5
	Church Lane
	Heslington
	York
	YO10 5DQ

YORK CARES

REPORT OF THE BOARD OF TRUSTEES FOR THE YEAR ENDED 31 JULY 2020 (CONT)

Trustees responsibilities in relation to the financial statements

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of income and expenditure of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP 2019 (FRS 102);
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Approved by the trustees on 12 April 2021 and signed on their behalf by:

………………………………………………. ………………………………………………. A R Ferguson – Temp chair R J Micheli – Director

YORK CARES

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2020 which comprise the statement of financial activities, balance sheet and relevant notes.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of ACA and ACCA.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts to not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

N Clemit ACA, FCCA JWPCreers LLP Chartered Accountants Genesis 5 Church Lane Heslington York YO10 5DQ

21 April 2021

YORK CARES

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2020

				Total	Total
		Unrestricted	Restricted	funds	funds
	Notes	Funds	funds	2020	2019
		£	£	£	£
INCOME
Donations and legacies	2	198,712	-	198,712	216,917
Charitable activities	2	-	113,810	113,810	46,890
Other income		-	-	-	682
		_	______	_	_
Total Income		198,712	113,810	312,522	264,489
		_	______	_	_
EXPENDITURE
Charitable activities	3	142,711	68,732	211,443	258,963
		_	_____	_	_
Total expenditure		142,711	68,732	211,443	258,963
		_	_____	_	_
Net income/(expenditure)		56,001	45,078	101,079	5,526
Reconciliation of funds:
Total funds brought forward		100,808	-	100,808	95,282
		______	_	_	_
Total funds carried forward		156,809	45,078	201,887	100,808

The statement of financial activities includes all gains and losses in the year. All income and expenditure derive from continuing activities.

10 -

YORK CARES

BALANCE SHEET AT 31 JULY 2020

Note 31 July 2020 £ FIXED ASSETS Tangible assets 4 CURRENT ASSETS Debtors 5 6,039 Cash at bank in hand 265,657 __ 271,696 LIABILITIES: Amounts falling due within one year Creditors and accruals 6 (69,809) ____ Net current assets NET ASSETS THE FUNDS OF THE CHARITY Unrestricted 8 Restricted 8	£ - 201,887 __ 201,887 156,809 45,078 ____ 201,887	2019 £ - 12,953 123,543 __ 136,496 (35,688) _ 100,808 100,808 100,808 - ___ 100,808

Company number: 5346480

For the year ending 31 July 2020 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors’ responsibilities:

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476;
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

Approved by the trustees on 12 April 2021 and signed on their behalf by:

…………………………………………………. A R Ferguson – Temp chair

……………………………………………. R J Micheli – Director

11 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

1. ACCOUNTING POLICIES

Basis of accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

York Cares meets the definition of a public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

These accounts have been prepared as a going concern as future funding has been secured.

Income

This is included in the statement of financial activities when:

the charity becomes entitled to the income
the trustees are virtually certain they will receive the income; and
the monetary value can be measured with sufficient reliability.

Donations in kind

These are only included in income (with an equivalent amount in expenditure) where the benefit to the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service or facility received.

Donations include donated services of £112,173 (2019: £141,201) from the University of York for office accommodation and related costs. The value of this donation in kind has been calculated using 50% of the PfAcT Full Economic Costing rate used by the University of York, on the basis that York Cares does not use some elements of the University’s infrastructure. Other donations in kind total £500 (2019: £9,328).

Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind used by the charity are included in the accounts as income when receivable.

Grants and donations

Grants and donations are only included in the accounts when the charity has unconditional entitlement to the income.

Fund accounting

Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the funder or when funds are raised for a specific purpose.

12 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

1. ACCOUNTING POLICIES (continued)

Expenditure

Expenditure is included in the statement of financial activities on an accruals basis. Wages and salaries of £88,039 are in respect of a recharge of employment costs seconded from the University of York. £112,173 has been included as office accommodation and related costs provided in kind by the University of York.

Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. These are included within charitable activities.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Tangible fixed assets for use by the charity

These are capitalised if they can be used for more than one year and cost at least £250. They are valued at cost or, if gifted, at the value to the charity on receipt, less depreciation. Depreciation is provided at rates to write off the costs less estimated residual value of each asset over its expected useful life as follows:-

Fixtures and fittings 10% straight line Computer equipment 33% straight line

Debtors

Debtors are recorded when receivable.

Creditors

Creditors are recognised as soon as there is a legal or constructive obligation committing the charity to pay out an expense.

13 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

2. ANALYSIS OF INCOME

		2020	2020		2020	2019	2019	2019
		Unrestricted	Restricted		Total	Unrestricted	Restricted	Total
		£	£		£	£	£	£
	Donations and legacies
	Membership fees	72,436	-		72,436	66,175	-	66,175
	Other donations	13,603	-		13,603	213	-	213
	Donations in kind	112,673	-	112,673		150,529	-	150,529
		______	_____		______	_____	_____	_____
		198,712	-	198,712		216,917	-	216,917
	Charitable activities
	Grants received	-	113,810	113,810		-	46,890	46,890
3.	ANALYSIS OF EXPENDITURE
		2020	2020		2020	2019	2019	2019
		Unrestricted	Restricted		Total	Unrestricted	Restricted	Total
		£	£		£	£	£	£
	Charitable activities
	Seconded staff costs	23,467	64,572		88,039	53,272	42,639	95,911
	Other hired and contracted
	services	500	3,862		4,362	734	1,246	1,980
	Charitable activities related
	costs	112,173	-	112,173		141,201	-	141,201
	Holiday pay	(437)	-		(437)	1,791	-	1,791
	Insurance	1,691	-		1,691	1,617	-	1,617
	Travel and subsistence	303	32		335	765	194	959
	Print, post, stationery and
	telephone	736	10		746	910	102	1,012
	Hospitality	44	195		239	242	2,058	2,300
	Subscription	603	57		660	473	-	473
	Equipment and materials	194	4		198	(7)	213	206
	Training and conferences	102	-		102	169	-	169
	Advertising and publicity	2,015	-		2,015	4,618	212	4,830
	Event costs	-	-		-	5,328	226	5,554
	Independent examination	990	-		990	960	-	960
	Other accounting services	330	-		330	-	-	-
		______	_____		______	_____	_____	_____
		142,711	68,732	211,443		212,073	46,890	258,963
		______	_____		______	_____	_____	_____

Within the seconded staff costs are the key management personnel who receive £33,129 (2019: £30,877).

14 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

4. TANGIBLE FIXED ASSETS

		Office	Computer	Total
		furniture	equipment
		£	£	£
	Cost
	Balance at 1 August 2019	362	1,808	2,170
		____	____	____
	Balance at 31 July 2020	362	1,808	2,170
	Depreciation
	Balance at 1 August 2019	362	1,808	2,170
	Charge for year	-	-	-
		____	____	____
	Balance at 31 July 2020	362	1,808	2,170
	Net book value
	Balance at 31 July 2020	-	-	-
	Balance at 31 July 2019	-	-	-
5.	DEBTORS AND PREPAYMENTS
			2020	2019
			£	£
	Trade debtors		4,862	11,850
	Prepayments		1,177	1,103
			_____	_____
			6,039	12,953

15 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

6.	CREDITORS DUE WITHIN ONE YEAR
		2020	2019
		£	£
	Accruals	31,990	4,434
	Deferred income (note 7)	37,819	31,254
		_____	_____
		69,809	35,688
7.	DEFERRED INCOME
		2020	2019
		£	£
	Membership fees received in advance at 1 August 2019	31,254	28,350
	Released to statement of financial activities	(31,254)	(28,350)
	Deferred in the period	37,819	31,254
		______	______
	Balance at 31 July 2020	37,819	31,254
	Due within one year	37,819	31,254

Deferred income comprises membership fees received in advance for future periods.

16 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

8. ANALYSIS OF FUNDS

Unrestricted funds Restricted Funds UniConnect(formerly NCOP) Office for Students (OfS) ESRC IAA Aviva Community Fund UoY Access and Participation Plan Initiative Fund (APP) CoYC Starting Blocks Total restricted funds Total funds Unrestricted funds Restricted Funds NCOP Office for Students (OfS) ERSC IAA Aviva Community fund NISA ARCO Total restricted funds Total funds	Balance 1 August 2019 £ 100,808 - - - - - - __ - _ 100,808 Balance 1 August 2018 £ 95,282 - - - - - - - ___ 95,282	Income Expenditure £ £ 198,712 142,711 5,500 5,500 25,000 25,000 4,130 4,130 45,000 24,897 9,205 9,205 24,975 - __ _ 113,810 68,732 312,522 211,443 2019 Income Expenditure £ £ 217,599 212,073 15,423 15,423 25,000 25,000 797 797 5,000 5,000 500 500 170 170 46,890 46,890 ___ 264,489 258,963	Balance 31 July 2020 £ 156,809 - - - 20,103 - 24,975 __ 45,078 _ 201,887 Balance 31 July 2019 £ 100,808 - - - - - - - ___ 100,808

UniConnect (formerly NCOP) Future HY York and North Yorkshire – funding through UniConnect (formerly National Collaborative Outreach) to work with secondary schools, inspiring disadvantaged young people about possible futures through personal encounters with people at work and university and thereby motivate them to aim higher and work harder at school.

Office for Students (OfS) - funding to promote widening participation for disadvantaged groups of students.

ESRC IAA – funding to support the development of ‘Fun with Numbers’ a programme to support children with numeracy to increase their confidence and capabilities in Maths.

17 -

YORK CARES

NOTES TO THE ACCOUNTS - 31 JULY 2020

ANALYSIS OF FUNDS (Cont.)

Aviva Community fund - funding to support the development of ‘Fun with Numbers’ a programme to support children with numeracy to increase their confidence and capabilities in Maths.

UoY Access and Participation Plan Initiative Fund (Starting Blocks) – Starting Blocks provides opportunities for employee-volunteers to support care experienced young people and young adults to gain the practical skills, knowledge, attributes, and behaviours they need to secure employment and improve their life chances.

CoYC (Starting Blocks) – Starting Blocks supports care experienced young people and young adults to secure employment and improve their life chances. This grant is for funding the salary of an apprentice to support the Starting Blocks programme.

NISA (2019 only) – donation to support the Big Community Challenge.

ARCO (2019 only) – donation to support profile raising.

NET ASSETS BETWEEN FUNDS

Unrestricted Restricted funds funds £ £ Current assets 198,464 73,232 Current liabilities (41,655) (28,154) __ 156,809 45,078 2019 Unrestricted Restricted funds funds £ £ Current assets 136,496 - Current liabilities (35,688) - __ 100,808 -	Total funds 2020 £ 271,696 (69,809) __ 201,887 Total funds 2019 £ 136,496 (35,688) ____ 100,808

10. TRANSACTIONS WITH RELATED PARTIES

Remuneration and benefits

All of the trustees of the charity who served during the year were employees or representatives or members of local businesses who support York Cares.

No remuneration directly or indirectly has been paid or is payable for the year to any trustees or to any person or persons known to relate to any of them.

Trustees expenses

No trustees were reimbursed for expenses in either year.