REGISTERED COMPANY NUMBER: 05370156 (England and Wales) REGISTERED CHARITY NUMBER: 1111808
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2022
FOR
DANBURY PRE-SCHOOL
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
DANBURY PRE-SCHOOL
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | 4 | ||
| Balance Sheet | 5 | ||
| Notes to the Financial Statements | 6 | to | 10 |
| Detailed Statement of Financial Activities | 11 | to | 12 |
DANBURY PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2022
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 5th April 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The principal objective of the charity is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
Offering appropriate play, education and care facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion or means of ability;
Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs;
Instigating and adhering to and furthering the aims and objectives of the Pre-School Learning Alliance.
The Charity has continued to provide Pre-School childcare facilities throughout the period.
Public benefit
The Trustees consider that the activities of the charity are carried out for the public benefit and in particular adhere to the following charitable purposes as set out by the Charity Commission in its general guidance on public benefit:
- Other: provision of childcare.
ACHIEVEMENT AND PERFORMANCE
Charitable activities
The Pre-School has continued to maintain good occupancy figures and service standards.
FINANCIAL REVIEW
The year has seen the funds held by the charity increased due to a surplus (net expense resources) of £4,214 (2021 deficit - £3,529). Income resources have increased by 6.61% and resources expended have increased by 1.77%.
The principal funding source comes from childcare fees and funding received and the main resource being expended relates to staff costs.
Balance sheet
The balance sheet shows that the charity has cash balances amounting to £136,795 (2021 - £133,804), being sufficient funds to allow all its creditors to be paid on time.
Investment policy
Surplus cash balances are held in interest bearing bank deposit accounts, to enable the charity to maximise the gain from holding large bank balances.
The Management Committee tries to ensure that there are unrestricted reserves sufficient to cover three months operating costs.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 1
DANBURY PRE-SCHOOL
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5TH APRIL 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
In order to obtain a wide spread of experience and appropriate skills, the recruitment of Trustees/Management Committee Members is usually vetted by the Pre-School manager from available parent volunteers. Trustees/Management Committee Members are elected by the parents in the annual general meeting.
Organisational structure
The Management Committee meets 4-6 times a year to discuss any issues and to plan future developments.
Induction and training of new trustees
New Trustees/Management Committee Members are provided with an induction. This includes a meeting with the Pre-School manager (and/or the out-going committee member for whom they will replace) to familiarise themselves with their responsibilities and legal obligations to the charity, and a briefing on background information on the charity and other relevant documents.
The Chairperson is also sent on a safeguarding course.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
05370156 (England and Wales)
Registered Charity number
1111808
Registered office
Danbury Pre-school at St.John's Little Baddow Road Danbury Chelmsford Essex CM3 4NS
Trustees
Miss L Abbey Chairperson (resigned 1.1.2022) Mrs A L Bilsborrow (resigned 1.1.2022) B R F Morris (resigned 1.1.2022) Mrs G Austin Chairperson (appointed 1.1.2022) Mrs A Coates (appointed 1.1.2022) Ms A Davis (appointed 1.1.2022) Mrs L Groves (appointed 1.1.2022)
Company Secretary
Mrs C Jones
Independent Examiner
ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
Approved by order of the board of trustees on 10th November 2022 and signed on its behalf by:
Mrs G Austin - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF DANBURY PRE-SCHOOL
Independent examiner's report to the trustees of Danbury Pre-School ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 5th April 2022.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr S Cracknell FCA ICAEW ESW Chartered Accountants 162-164 High Street Rayleigh Essex SS6 7BS
10th November 2022
Page 3
DANBURY PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2022
| 2022 Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 4,385 Charitable activities Charitable 165,534 Other trading activities 3 1,678 Investment income 4 11 Total 171,608 EXPENDITURE ON Raising funds 400 Charitable activities 6 Charitable 167,071 Total 167,471 NET INCOME/(EXPENDITURE) 4,137 RECONCILIATION OF FUNDS Total funds brought forward 128,977 TOTAL FUNDS CARRIED FORWARD 133,114 |
2021 Total funds £ 1,328 159,196 405 32 160,961 519 163,971 164,490 (3,529) 132,506 128,977 |
|---|---|
The notes form part of these financial statements
Page 4
DANBURY PRE-SCHOOL
BALANCE SHEET 5TH APRIL 2022
| 2022 Unrestricted fund Notes £ FIXED ASSETS Tangible assets 10 1,305 CURRENT ASSETS Debtors 11 2,845 Cash at bank and in hand 136,795 139,640 CREDITORS Amounts falling due within one year 12 (7,831) NET CURRENT ASSETS 131,809 TOTAL ASSETS LESS CURRENT LIABILITIES 133,114 NET ASSETS 133,114 FUNDS 13 Unrestricted funds 133,114 TOTAL FUNDS 133,114 |
2021 Total funds £ 1,247 1,408 133,804 135,212 (7,482) 127,730 128,977 128,977 128,977 128,977 |
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 5th April 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 5th April 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 10th November 2022 and were signed on its behalf by:
G Austin - Trustee
The notes form part of these financial statements
Page 5
DANBURY PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 5TH APRIL 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Fixtures and fittings Straight line over 3 years - Computer equipment Straight line over 3 years
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. DONATIONS AND LEGACIES
| DONATIONS AND LEGACIES | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Donations | 4,385 | 1,328 |
continued...
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DANBURY PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2022
3. OTHER TRADING ACTIVITIES
| Fundraising events 4. INVESTMENT INCOME Deposit account interest 5. INCOME FROM CHARITABLE ACTIVITIES Activity Grants Charitable Fees Charitable Funding Charitable Uniform Charitable Before and after school clubs Charitable Milk rebate Charitable 6. CHARITABLE ACTIVITIES COSTS Charitable 7. NET INCOME/(EXPENDITURE) Net income/(expenditure) is stated after charging/(crediting): Depreciation - owned assets |
Direct Costs £ 163,902 |
2022 £ 1,678 2022 £ 11 2022 £ 1,060 22,030 105,393 126 36,286 639 165,534 Support costs £ 3,169 2022 £ 1,099 |
2021 £ 405 2021 £ 32 2021 £ 15,518 21,293 108,012 466 13,462 445 |
|---|---|---|---|
| 159,196 | |||
| Totals £ 167,071 |
|||
| 2021 £ 1,590 |
8. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 5th April 2022 nor for the year ended 5th April 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 5th April 2022 nor for the year ended 5th April 2021.
continued...
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DANBURY PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2022
9. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 2022 Support 1 Childcare 14 15 No employees received emoluments in excess of £60,000. 10. TANGIBLE FIXED ASSETS Fixtures and Computer fittings equipment £ £ COST At 6th April 2021 6,287 4,470 Additions 1,047 110 At 5th April 2022 7,334 4,580 DEPRECIATION At 6th April 2021 5,463 4,047 Charge for year 839 260 At 5th April 2022 6,302 4,307 NET BOOK VALUE At 5th April 2022 1,032 273 At 5th April 2021 824 423 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 £ Trade debtors 2,450 Prepayments and accrued income 395 2,845 |
2021 1 14 15 Totals £ 10,757 1,157 11,914 9,510 1,099 10,609 1,305 1,247 2021 £ 953 455 1,408 |
2021 1 14 15 Totals £ 10,757 1,157 11,914 9,510 1,099 10,609 1,305 1,247 2021 £ 953 455 1,408 |
|---|---|---|
| 1,305 | ||
| 1,247 | ||
| 2021 £ 953 455 |
||
| 1,408 |
continued...
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DANBURY PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2022
12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Trade creditors Accruals and deferred income 13. MOVEMENT IN FUNDS At 6.4.21 £ Unrestricted funds General fund 128,977 TOTAL FUNDS 128,977 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 171,608 TOTAL FUNDS 171,608 Comparatives for movement in funds At 6.4.20 £ Unrestricted funds General fund 132,506 TOTAL FUNDS 132,506 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 160,961 TOTAL FUNDS 160,961 |
2022 2021 £ £ 409 235 7,422 7,247 7,831 7,482 Net movement At in funds 5.4.22 £ £ 4,137 133,114 4,137 133,114 Resources Movement expended in funds £ £ (167,471) 4,137 (167,471) 4,137 Net movement At in funds 5.4.21 £ £ (3,529) 128,977 (3,529) 128,977 Resources Movement expended in funds £ £ (164,490) (3,529) (164,490) (3,529) |
|---|---|
continued...
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DANBURY PRE-SCHOOL
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 5TH APRIL 2022
13. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund TOTAL FUNDS |
At 6.4.20 £ 132,506 132,506 |
Net movement in funds £ 608 608 |
At 5.4.22 £ 133,114 |
|---|---|---|---|
| 133,114 |
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund TOTAL FUNDS |
Incoming resources £ 332,569 332,569 |
Resources Movement expended in funds £ £ (331,961) 608 (331,961) 608 |
Resources Movement expended in funds £ £ (331,961) 608 (331,961) 608 |
|---|---|---|---|
| 608 |
14. RELATED PARTY DISCLOSURES
The Management Committee considers there to be no ultimate controlling party. No Committee Member has a beneficial interest in the results of the charity.
During the year and previous year there were transactions with related parties for Pre-School fees paid as follows:
S Caulfield - 2022 Nil (2021 - £13) E Evans - 2022 Nil (2021 - Nil) L Abbey - 2022 Nil (2021 - £1,250) B Morris - 2022 Nil (2021 - £979)
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DANBURY PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2022
| INCOME AND ENDOWMENTS Donations and legacies Donations Other trading activities Fundraising events Investment income Deposit account interest Charitable activities Grants Fees Funding Uniform Before and after school clubs Milk rebate Total incoming resources EXPENDITURE Raising donations and legacies Fundraising expenditure Charitable activities Staff salaries Other staff & training costs Rent Insurance Repairs & equipment Premises (including utilities) Office expenses Children's educational resources Sundry costs Uniforms Cleaning products Catering Subscriptions, donations and sponsorships Entertaining Bad debts Health & safety Depreciation of fixtures & fittings Depreciation of computer equipment |
2022 £ 4,385 1,678 11 1,060 22,030 105,393 126 36,286 639 165,534 171,608 400 132,363 8,673 225 587 918 5,219 3,153 2,973 - 495 2,451 4,052 98 1,347 19 230 839 260 163,902 |
2021 £ 1,328 405 32 15,518 21,293 108,012 466 13,462 445 |
|---|---|---|
| 159,196 | ||
| 160,961 519 136,393 6,389 327 536 1,811 2,984 1,899 1,818 141 420 2,407 2,469 691 182 143 257 1,367 223 |
||
| 160,457 |
This page does not form part of the statutory financial statements
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DANBURY PRE-SCHOOL
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 5TH APRIL 2022
| Support costs Finance Bank charges Governance costs Accountancy and legal fees Total resources expended Net income/(expenditure) |
2022 £ 195 2,974 167,471 4,137 |
2021 £ 118 3,396 164,490 (3,529) |
|---|---|---|
This page does not form part of the statutory financial statements
Page 12