**Registered Charity No. 1111792 Registered Company No. 5544657** ## **THURROCK MENCAP SOCIETY** **(A company limited by guarantee)** **REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024** 1 ## **THURROCK MENCAP SOCIETY** ## **REPORT OF THE COMMITTEE MEMBERS FOR THE YEAR ENDED 30[TH ] SEPTEMBER 2024** ## **Introduction** The Committee submits its report and the accounts of the charity for the year ended 30[th] September 2024. ## **LEGAL AND ADMINISTRATIVE INFORMATION** **Charity Number:** 1111792 **Company Number:** 5544657 ## **Committee Members/Directors** The Committee Members/Directors during the year were as follows: - P.J. Meadows S. Robinson Chairperson Company Secretary ## **Registered Office** Ivydene, First Avenue, Stanford-Le-Hope, Essex. SS17 8AA. **Accountants** Rowland Hall, Chartered Certified Accountants, 44/54 Orsett Road, Grays, Essex. RM17 5ED. **Bankers** Lloyds, High Street, Grays, Essex. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing Document** The charity was originally established by Trust Deed in 1964 and operated as an unincorporated charity under the name of Thurrock Society for the Mentally Handicapped. On the 24[th] August 2005 the charity was incorporated as a company limited by guarantee and all activities were transferred on the 1[st] March 2006. The charity now operates as Thurrock Mencap Society. ## **Recruitment and Training of Committee Members** The Committee Members/Directors constantly look to the members generally for any member willing to serve as a Committee Member/Director. External training courses and seminars are attended periodically as required. 2 ## **THURROCK MENCAP SOCIETY** ## **REPORT OF THE COMMITTEE MEMBERS FOR THE YEAR ENDED 30[TH ] SEPTEMBER 2024** ## **(CONTINUED)** ## **OBJECTS, AIMS, OBJECTIVES AND ACTIVITIES** ## **Objects, Organisation and Activities** The charity is established to raise funds and provide social facilities for the Learning Disabled, and this has been the main activity throughout the period. ## **Achievements and Performance** A surplus of £1,234 was achieved during the year (2023: £1,006 deficit). ## **FINANCIAL REVIEW AND RESULTS FOR THE YEAR** The attached financial statements show the current state of the finances which the Committee consider to be sound. ## **Reserves Policy** It is the objective of the Committee to retain sufficient liquid funds to ensure the continued funding of the charity’s objectives for a reasonable period should incoming resources be reduced to a significant degree. Approved by the Committee on ……………. And signed on their behalf by …………………………….. ## **P.J. MEADOWS** (Chairperson) 3 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THURROCK MENCAP SOCIETY** I report to the charity trustees on my examination of the accounts of the company for the year ended 30[th] September 2024 on pages 4 to 8. ## **Responsibilities and basis of report** As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Name: Wayne Smith FCCA. **ROWLAND HALL** Chartered Certified Accountants 44/54 Orsett Road, Grays, Essex **………………….** 4 ## **THURROCK MENCAP SOCIETY** ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30[TH ] SEPTEMBER 2024** ||||Social||| |---|---|---|---|---|---| ||||and||| ||||Fund-||| ||General|Bungalow|Raising|Total|_Total_| ||Fund|Fund|Fund|2024|_2023_| |**INCOMING RESOURCES**|||||| |Members Subscriptions|1,239|-|-|1,239|_1,425_| |General Donations|555|-|-|555|_-_| |Fundraising Activities and Social Events|-|-|39,958|47,530|47,530| |(including Proceeds from Collections)|-|-|-|-|_-_| |Letting of Bungalow|-|8,210|-|8,210|_5,764_| |Grant Income|6,000|-|-|6,000|-| |Bank Interest Received|127|-|-|127|_60_| ||––––––|––––––|––––––|––––––|––––––| |**TOTAL INCOMING RESOURCES**|7,921|8,210|39,958|56,089|_54,779_| ||––––––|––––––|––––––|––––––|––––––| |**RESOURCES EXPENDED**|||||| |Beach Hut Expenses|5|-|-|-|_600_| |Rates and Water|-|1,034|-|1,034|_294_| |Light and Heat|-|1,075|-|1,075|_1,976_| |Insurance|2,095|258|-|2,354|_884_| |Property Maintenance and Decorations|-|1,109|-|1,109|_916_| |Gardener and Caretakers Charges and Expenses|
-|965|-|965|530| |Telephone|-|441|-|441|_420_| |Printing, Postage and Stationery|64|47|-|111|_147_| |Accountancy|1,396|-|-|1,396|_1,292_| |Fundraising and Social Events|-|-|44,730|44,730|_47,468_| |Sundry Expenses|1,013|48|-|1,061|_603_| |Depreciation|200|-|-|200|_222_| |Bank Charges|225|-|-|225|238| |Lottery Fee|-|-|-|-|-| |Swing|-|-|-|-|-| |Window Cleaner|150|-|-|150|195| ||––––––|––––––|––––––|––––––|––––––| |**TOTAL RESOURCES EXPENDED**|5,149|4,976|44,730|54,855|_55,785_| ||––––––|––––––|––––––|––––––|––––––| |**NET MOVEMENT IN FUNDS**|2,772|3,234|(4,772)|1,234|_(1,006)_| |**TRANSFER BETWEEN FUNDS**|-|-|-|-|_-_| ||––––––|––––––|––––––|––––––|––––––| |**TOTAL FUNDS BROUGHT FORWARD**|14,840|171,999|(9,187)|177,652|_178,658_| |————||————|————|————|————| |**TOTAL FUNDS CARRIED FORWARD**|**£17,612**|**£175,233**|**(£13,959)**|**£178,886**|**_£178,658_**| |═════||═════|═════|═════|═════| All funds are unrestricted. The Fund Raising Fund is designated for social activities. The notes on pages 6 to 8 form part of these financial statements. Movements in funds are disclosed in note 7 to the financial statements. 5 ## **THURROCK MENCAP SOCIETY** ## **BALANCE SHEET AS AT 30[TH] SEPTEMBER 2024** |**FIXED ASSETS**
Tangible Assets
**CURRENT ASSETS**
Cash at Bank
Cash Float with Committee
**CREDITORS**
Amounts falling due within one year
**NET CURRENT ASSETS**
**NET ASSETS**
**ACCUMULATED FUNDS**
General Fund Surplus - Unrestricted
Bungalow Fund Surplus - Designated
Social and Fund Raising Fund (Deficit)
- Designated|Notes
2024
_2023_
5
156,798
_156,998_
23,346
_23,102_
2
_2_
––––––
––––––
23,348
_23,104_
════
════
6
1,260
_2,450_
════
════
22,088
_20,654_
––––––
––––––
**£178,886**
**_£177,652_**
════
════
7
17,612
_14,840_
7
175,233
_171,999_
7
(13,959)
_(9,187)_
––––––
––––––
**£178,886**
**_£177,652_**
════
════| |---|---| These accounts have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. For the financial year ended 30[th] September 2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006. The directors acknowledge their responsibility for ensuring that the company keeps accounting records which comply with Section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. Approved by the board of directors on ………………. and signed on its behalf. …………………………. **P.J. MEADOWS** (Chairperson) **Company Registration Number: 5544657** 6 **THURROCK MENCAP SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024** ## **1. ACCOUNTING POLICIES** - a) **Basis of Accounting** Thurrock Mencap Society is a charitable company limited by guarantee in the United Kingdom. In the event of the charity being wound up the liability in respect of the guarantee is limited to £1 per member. The charity’s registered office is disclosed on page 1 of these financial statements. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice. The accounts have been prepared under the historic cost convention with items recognised at cost of transaction value unless otherwise stated in the relevant notes to these financial statements. The financial statements are prepared in Sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. ## b) **Income** Incoming resources are accounted for in the period in which they are receivable. Donations are recognised in the period to which they relate. ## c) **Resources** Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered. ## d) **Fund Accounting** - i) Unrestricted funds comprise income received or generated for charitable purposes but which may be spent at the discretion of the Committee. - ii) Designated funds are those unrestricted funds that have been earmarked by the Committee for a specific but not legally binding purpose. ## e) **Fixed Assets** Fixed Assets are being depreciated over their estimated useful lives as follows:- Fixtures and Fittings - 10% p.a. on written down value. ## f) **Going Concern** The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. 7 ## **THURROCK MENCAP SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024** ## **(CONTINUED)** ## **2. DONATIONS** Income from Donations was £555 (2023: £0) of which all was attributed to unrestricted funds. |**3.**|**ACCOUNTANTS FEES**|2024|_2023_| |---|---|---|---| ||Fees paid to accountants|£1,396|£1,292| |||═══|═══| ## **4. STAFF COSTS AND NUMBERS** The average monthly number of employees during the year were Nil (2022: Nil) There are no employees who received total emoluments of more than £60,000. No members received any remuneration during the year. Three trustee were reimbursed for expenses paid on behalf of the charity during the year totalling £1,233 (2023: £3,084). ## **5. TANGIBLE FIXED ASSETS** |**TANGIBLE FIXED ASSETS**
**COST**
At 1stOctober 2023
Additions
At 30thSeptember 2024
**DEPRECIATION**
At 1stOctober 2023
Charged
At 30thSeptember 2024
**NET BOOK VALUE**
At 30thSeptember 2024
_At 30th September 2023_|Freehold
Bungalow
155,000
-
––––––
£155,000
════
-
-
––––––
£-
════
£155,000
════
_£155,000_
════|Fixtures
& Fittings
Total
5,482
160,482
-
-
––––––
––––––
£5,482
£160,482
════
════
3,484
3,484
200
200
––––––
––––––
£3,684
£3,684
════
════
£1,798
£156,798
════
════
_£1,998_
_£156,998_
════
════|Total| |---|---|---|---| ## **Notes on Assets** The Title Deeds for the bungalow are held by solicitors Simpson, Roberts and Edgington. The bungalow was transferred from Thurrock Society for Mentally Handicapped on 29[th] June 2006 at its market value of £155,000. 8 ## **THURROCK MENCAP SOCIETY** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[TH] SEPTEMBER 2024 (CONTINUED)** ## **6. CREDITORS** |**CREDITORS**||| |---|---|---| ||2024|_2023_| |Sundry creditors and accruals|1,260|_2,450_| |Income received in advance|-|-| ||––––––|––––––| ||£1,260|_£2,450_| ||═══|═══| ## **7. RECONCILIATION OF FUNDS** |Other
Brought
Income &
Forward
Interest
**Designated Funds**
Bungalow Fund
171,999
8,210
Social and Fund Raising Fund
(9,187)
39,958
––––––
––––––
£162,812
£48,168
––––––
––––––
**Unrestricted Funds**
General Fund
14,840
7,921
––––––
––––––
£14,840
£7,921
––––––
––––––
––––––
––––––
Total Funds
£177,652
£56,089
════
════|Transfer
Between
Carried
Expenses
Funds
Forward
(4,976)
-
175,233
(44,730)
-
(13,959)
––––––
––––––
––––––
(£49,706)
£-
£161,274
––––––
––––––
––––––
(5,149)
-
17,615
––––––
––––––
––––––
(£5,149)
£-
£17,615
––––––
––––––
––––––
––––––
––––––
––––––
(£54,855)
£-
£178,886
════
════
════| |---|---| ## Designated Funds The Bungalow Fund is designated to raise funds to maintain the Bungalow and allow its continued use. The Social and Fund Raising fund is designated to raise funds for Social Events to promote the activities of the charity. ## **8. ANALYSIS OF NET ASSETS BETWEEN FUNDS** ||Designated|General|2024|_2023_| |---|---|---|---|---| ||Funds|Funds|Total|_Total_| |Tangible Fixed Assets|155,000|1,798|156,798|_156,998_| |Current Assets|6,274|17,076|23,350|_23,104_| |Current Liabilities|-|(1,260)|(1,260)|_(2,450)_| ||––––––|––––––|––––––|––––––| ||£161,274|£17,615|£178,886|_£177,652_| ||════|════|════|════| ## **9. RELATED PARTY TRANSACTIONS** There are no Related Party transactions during the period (2023: £Nil).