01 05 2023 30 04 2024 From To
Trustees' Annual Report for the period
Period start date
Period end date
Reference and administration details ~~ee~~
Charity name NCBF
Other names charity is known by National Concert Band Festival
Registered charity number (if any) 1111790 ~~Po~~ Charity's principal address 6 Colehurst Croft Monkspath Solihull Postcode B90 4XQ
Names of the charity trustees who manage the charity
Dates acted if not for whole Trustee name Office (if any) ~~a~~ year r to appointintt trusteerusteeustee 1 Duncan Joseph George Chair Stubbs ~~es es ns~~ 2 Kevin Cooke Business Manager ~~es~~ 3 Barrie Christopher Deputy Chairman Johnson ~~es es ns~~ 4 Jayne Elizabeth Allen ~~es~~ 5 Simon Platford ~~ee~~ 6 Olivia Wild ~~es~~ 7 ~~ee~~ 8 ~~es ns~~ 9 ~~es~~ 10 ~~es rs~~ 11 ~~ee ee~~ 12 ~~es ns~~ 13 ~~ee~~ 14 ~~es~~ 15 ~~ee~~ 16 ~~es~~ 17 ~~ee~~ 18 ~~es~~ 19 ~~ee~~ 20 ~~es rs~~ Names of the trustees for the charity, if any, (for example, any custodian trustees)
Dates acted if not for whole Name of person (or body) entitled year r to appointintt trusteerusteeustee (if any)
Name Dates acted if not for whole year
February 2024
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of advisor Name Address |
||
| Accountant | David Evans | 1 Kirton Grove, Solihull, B91 3NW |
| Name of chief executive or names of senior staff members (Optional information) | ||
Structure, governance and management
Description of the charity’s trusts
Type of governing document
Trust Deed
- (eg. trust deed, constitution)
Company – Limited by Guarantee No. 05315734 How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Appointed by Trustees
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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Policies and procedures adopted for the induction and training of trustees.
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The charity’s organisational structure and any wider network with which the charity works.
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Relationship with any related parties.
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Trustees’ consideration of major risks and the system and procedures to manage them.
Objectives and activities
February 2024
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The Trust Objectives and Purposes
To advance the education of the public in the appreciation of band music and in particular the education and training of people in the playing of band instruments by:- Summary of the objects of the • Promoting and encouraging the performance and presentation of charity set out in its music, particularly ensembles; governing document • Raising awareness of standards in music making in all its aspects; • The development of musical repertoire particularly for ensembles; • Providing training opportunities in musicianship, including conducting, composition and arrangement; and • Organising and promoting festivals and events at which music ensembles can perform, receive critical appraisal, encouragement and training.
The provision of several Regional festivals with 4 levels of noncompetitive awards. Ensembles with a platinum award are invited to Summary of the main perform at the National Festival held each year. activities in relation to these objects
Additional details of objectives and activities (Optional information)
In planning our activities for the year we kept in mind the Charity You may choose to include Commissions guidance on Public Benefit at our Trustees meetings. further statements, where relevant, about:
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Policy on grantmaking
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Policy programme related investment
-
Contribution made by Volunteers
Achievements and performance
February 2024
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Achievements and performance
Covid continues to reduce the number of bands taking part compared to Summary of the main pre-covid levels. achievements of the charity during the year Regional festivals were held in Warwick, Northampton, Crowthorne, Oldham, Romsey, and Glengarnock. We received good support from bands. Numbers were still below that of pre-covid but bands that took place were glad to be back. As before those bands achieving the higher awards were invited to the National Festival held at Warwick Hall, Warwick in April 2024. We were also recipients of an Arts Council Grant to further our work and to support the National Festival costs. This was a three year project to include, NCBF at Home – a workshop by a specialist mentor at the bands own rehearsal venue, NCBF Youth Ambassadors - to allow a youth platform to input new ideas and feedback into the development of NCBF, NCBF Young Composers – to give opportunities to young composers (under 30 years) to develop skills writing for wind band and/or big bands, The focus of our activities remains that of providing a high quality performance venue for bands and players at all ages to instil an on-going benefit to ensure that players continue to play their instruments well into their later life. NCBF firmly believe that adjudications of bands performances should be adjudicated by adjudicators who specialise in the field of the performance, ie Wind Band or Big Band and use a criteria sheet to gauge the level of performance. There are no winners, just bands who can read the adjudication sheet and use the information to progress in the future. This benefits all players to develop their self-confidence and social skills leading to life skills.
Financial review
All reserves are used to further the effectiveness of the festivals held.
Brief statement of the charity’s policy on reserves Details of any funds materially None in deficit
Further financial review details (Optional information)
February 2024
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You may choose to include additional information, where relevant about:
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The charity’s principal sources of funds (including any fundraising).
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How expenditure has supported the key objectives of the charity.
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Investment policy and objectives including any ethical investment policy adopted.
Other optional information
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Kevin Cooke Position (eg secretary, chair, Business Manager/Trustee etc)
Date 16th February 2025
February 2024
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Company registration number: 05315734 Charity registration number: 1111790
NCBF
(A company limited by guarantee) Annual Report and Financial Statements for the Year Ended 30 April 2024
DAVID J EVANS LTD Radcliffe House Blenheim Court Warwick Road Solihull B91 2AA
NCBF
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 |
| Independent Examiner's Report | 3 |
| Statement of Financial Activities | 4 |
| Balance Sheet | 5 |
| Notes to the Financial Statements | 6 to 11 |
NCBF
Reference and Administrative Details
Duncan Joseph George STUBBS
Chairman Duncan Joseph George STUBBS Trustees Kevin COOKE Barrie Christopher JOHNSON Jayne Elizabeth ALLEN Simon PLATFORD Olivia Leigh WILD Duncan Joseph George STUBBS Secretary Kevin COOKE Registered Office 6 Colehurst Croft Monkspath Solihull West Midlands B90 4XQ Company Registration Number 05315734 Charity Registration Number 1111790 Independent Examiner DAVID J EVANS LTD Radcliffe House Blenheim Court Warwick Road Solihull B91 2AA
Page 1
NCBF
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 30 April 2024.
Objectives and activities
Public benefit
To advance the education of the public in the appreciation of band music and in particular the education and training of people in the playing of band instruments by:
a) Promoting and encouraging the performance and presentation of music, particularly ensembles b) Raising awareness of standards in music making in all its aspects c) Providing training opportunities in musicianship, including conducting,composition and arrangement and
d) Organising and promoting festivals and events at which music ensembles can perform, receive critical appraisal, encouragement and training.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on 14 January 2025 and signed on its behalf by:
Kevin Cooke
~~.............................~~ Kevin Cooke (Jan 14, 2025 19:55 GMT) ............ Kevin COOKE Company secretary and trustee
Page 2
NCBF
Independent Examiner's Report to the trustees of NCBF ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2024.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of NCBF as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
...................................... David Evans wy David J Evans Ltd
Radcliffe House Blenheim Court Warwick Road Solihull B91 2AA
14 January 2025
Page 3
NCBF
Statement of Financial Activities for the Year Ended 30 April 2024 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income from: Donations 3 Charitable activities 4 Total income Expenditure on: Charitable activities & Governance costs 5 Total expenditure Net income/(expenditure) Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 12 |
Unrestricted £ 5,500 37,999 43,499 (36,497) (36,497) 7,002 7,002 7,248 14,250 |
Restricted £ - 7,471 7,471 (7,471) (7,471) - - - - |
Total 2024 £ 5,500 45,470 50,970 (43,968) (43,968) 7,002 7,002 7,248 14,250 |
Total 2023 £ 10,000 35,176 |
|---|---|---|---|---|
| 45,176 | ||||
| (48,090) | ||||
| (48,090) | ||||
| (2,914) | ||||
| (2,914) 10,162 |
||||
| 7,248 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 12.
The notes on pages 6 to 11 form an integral part of these financial statements. Page 4
NCBF
(Registration number: 05315734) Balance Sheet as at 30 April 2024
| Note Fixed assets Tangible assets 7 Investments 8 Current assets Debtors 9 Cash at bank and in hand 10 Creditors: Amounts falling due within one year 11 Net current assets Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 12 |
2024 £ 667 1 668 - 33,605 33,605 (20,023) 13,582 14,250 14,250 14,250 |
2023 £ 1,000 1 |
|---|---|---|
| 1,001 | ||
| 727 30,272 |
||
| 30,999 (24,752) |
||
| 6,247 | ||
| 7,248 | ||
| 7,248 | ||
| 7,248 |
For the financial year ending 30 April 2024 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
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The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
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The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
The financial statements on pages 4 to 11 were approved by the trustees, and authorised for issue on 14 January 2025 and signed on their behalf by:
Kevin Cooke
~~.............................~~ Kevin Cooke (Jan 14, 2025 19:55 GMT) ............ Kevin COOKE Company secretary and trustee
The notes on pages 6 to 11 form an integral part of these financial statements. Page 5
NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
1 Charity status
The charity is limited by guarantee,, and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £1 towards the assets of the charity in the event of liquidation.
The address of its registered office is: 6 Colehurst Croft Monkspath Solihull West Midlands B90 4XQ
These financial statements were authorised for issue by the trustees on 14 January 2025.
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
NCBF meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of the income receivable can be measured reliably.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. .
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NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
Raising funds
These are costs incurred in attracting voluntary income.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £500 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class
Equipment
Depreciation method and rate Straight line, 25%
Fixed asset investments
Fixed asset investments, other than programme related investments, are included at market value at the balance sheet date.
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
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NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
3 Income from donations
| Capital donations | Unrestricted funds General £ 5,500 5,500 |
Total 2024 £ 5,500 5,500 |
Total 2023 £ 10,000 |
|---|---|---|---|
| 10,000 |
4 Income from charitable activities
| Appeals and donations Ticket sales Participation fees Trade stand income Income - Play days Interest on cash deposits Arts Council Funding |
Unrestricted funds General £ 2,171 7,922 21,103 5,635 1,108 60 - 37,999 |
Restricted funds £ - - - - - - 7,471 7,471 |
Total 2024 £ 2,171 7,922 21,103 5,635 1,108 60 7,471 45,470 |
Total 2023 £ 440 5,837 16,224 3,279 355 31 9,010 |
|---|---|---|---|---|
| 35,176 |
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NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
5 Expenditure on charitable activities
| Note Venue hire Adjudicator fees Volunteers expenses Play day expenses Organiser's fees Staff training Insurance Website maintenance Printing, postage and stationery Trade subscriptions Independent examiner's fee Business Manager's fees Partnership Coordinator expenses Bank charges Depreciation of equipment Organiser's fees Website maintenance Business Manager's fees Partnership coordinator ACE - At home ACE - Bursaries Allocated support costs |
Unrestricted funds General £ 5,626 6,011 12,413 590 6,000 260 735 704 1,469 562 216 1,500 - 78 333 - - - - - - - 36,497 |
Restricted funds £ - - - - - - - - - - - - - - - 500 900 1,000 5,071 - - - 7,471 |
Total 2024 £ 5,626 6,011 12,413 590 6,000 260 735 704 1,469 562 216 1,500 - 78 333 500 900 1,000 5,071 - - - 43,968 |
Total 2023 £ 8,528 5,004 11,113 395 6,000 - 290 706 1,660 515 216 3,000 204 75 374 500 900 1,000 5,000 1,310 300 1,000 |
|---|---|---|---|---|
| 48,090 |
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NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
6 Taxation
The charity is a registered charity and is therefore exempt from taxation.
7 Tangible fixed assets
| 7 Tangible fixed assets |
||||
|---|---|---|---|---|
| Cost At 1 May 2023 At 30 April 2024 Depreciation At 1 May 2023 Charge for the year At 30 April 2024 Net book value At 30 April 2024 At 30 April 2023 8 Fixed asset investments Investment - NCBF title 9 Debtors Prepayments 10 Cash and cash equivalents Cash at bank |
Furniture and equipment £ 2,820 2,820 1,820 333 2,153 667 1,000 2024 £ 1 2024 £ - 2024 £ 33,605 |
Total £ 2,820 2,820 1,820 333 2,153 667 1,000 2023 £ 1 |
||
| 2,820 | ||||
| 1,820 333 |
||||
| 2,153 | ||||
| 667 | ||||
| 1,000 | ||||
| 2024 £ 1 2024 £ - 2024 £ 33,605 |
||||
| 2023 £ 727 |
||||
| 2023 £ 30,272 |
11 Creditors: amounts falling due within one year
Page 10
NCBF
Notes to the Financial Statements for the Year Ended 30 April 2024
| Other creditors Accruals 12 Funds Balance at 1 May 2023 £ Unrestricted funds General 7,248 Restricted funds - Total funds 7,248 13 Analysis of net assets between funds Tangible fixed assets Fixed asset investments Current assets Current liabilities Total net assets |
Incoming resources £ 32,238 7,471 39,709 Unrestricted funds General £ 667 1 11,068 (2,743) 8,993 |
2024 £ 17,280 2,743 20,023 Resources expended £ (25,236) (7,471) (32,707) Restricted funds £ - - 22,537 (17,280) 5,257 |
2023 £ 24,752 - |
|---|---|---|---|
| 24,752 | |||
| Balance at 30 April 2024 £ 14,250 - |
|||
| 14,250 | |||
| Total funds at 30 April 2024 £ 667 1 33,605 (20,023) |
|||
| 14,250 |
Page 11
NCBF Independent Examiner's Report to the trustees of NCBF ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 April 2024. Responslbilities and ba818 of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordan with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charits'es Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5)(b) of the 2011 Act. Independent examiner's statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe". 1. accounting records were not kept in respect of NCBF as required by section 386 of the 2006 Act,. or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination", or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. vans David J Evans Ltd Radcliffe House Blenheim Court Watwick Road Solihull B912AA 14 January 2025 Page 3