THE RUBY HUNT TRUST
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2022
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
TRUSTEES
Alan Inns (Chair) (Deceased 24 September 2022) Margaret Kenworthy Doug Kenworthy Richard Barclay (Vice Chair) Syd Manley Robin Hall Barbara O'Neil Mr David Hawkins Bryan Robinson Gill Lunn Alan Walton Patricia Walton Clare Delf (Treasurer) (Resigned 26 May 2022)
MEMBERS
Sue Fortune LCF Clare Delf (Treasurer)
Principal Address
The Ruby Hunt Centre Church Street Donington Spalding Lincolnshire PE11 4UA
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
TRUSTEES REPORT
The Ruby Hunt Trust was formed and the constitution adopted on 1 September 2004, revised 5 October 2005, 29 September 2011 and updated on 27 February 2014. It is registered as a Charity with the Charity Commission, registered number: 1111788.
Aims and Objectives
To promote the benefit of the inhabitants of Donington in conjunction with other organisations, in an effort to advance education, preserve and protect health, relieve poverty and provide facilities for recreation, education and leisure time occupation.
To establish, maintain and manage a community care centre in order to further these objectives.
In determining the aims and objectives of the Trust the Trustees have given due consideration to the rules and guidance of the Charity Commission with regards to public benefit. With this in mind the Trustees strive to ensure that the events, functions and hirings are available to a wide variety of interests and age groups within the Village of Donington and its surrounding Villages.
Structure, Governance and Management
The Trustees may elect any person willing to act as a trustee provided that they are not disqualified. The Trustees may not number less than twelve but is not subject to a maximum. All Trustees must retire at the conclusion of the annual general meeting but are eligible for re-election.
A quorum shall consist of a minimum of five or one tenth of the total membership. Members shall be elected by the Trustees.
At the Annual General Meeting in February 2022 Mr. Alan Inns was re-appointed as Chair of the Trustees. Mr Richard Barclay was appointed as Vice-Chair, Mrs. Clare Delf was re-appointed as Treasurer and Mrs. Barbara O'Neill as Secretary.
Trustees
The Trustees would like to express their heartfelt thanks to their Chair, Mr. Alan Inns, who sadly passed away in September 2022.
Alan was a very active member, not only of the Trust, but also of the whole Community of the Village of Donington. One of the driving forces behind the purchase of the Centre building by the Trust, active in the Day to Day running of the Centre activities and events, he will be much missed by everyone.
The Trustees also wish to extend their gratitude to Mrs Margaret Kenworthy, who has given decades of service to the Trust. A former Chair for many years she was, until recently, responsible for the day to day running of the Centre, Luncheon Club, Pop In and Volunteer Drivers. She continues to be a much loved and respected member of the Trustees.
The Trustees recognise the huge amount of hard work and great loyalty shown by the Volunteers, without whom the Centre could not function, but also feel that recognition is due to Margaret and Alan for their sterling efforts and loyal service.
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
TRUSTEES REPORT
Main achievements
This financial year saw the start of our 40th Anniversary of operation. The Trustees planned a variety of events to celebrate this milestone, starting in January 2022. Unfortunately the ongoing effects of Covid-19 continued to affect the Centre and several of these events had to be either postponed or cancelled.
Despite this setback several events sucessfully took place and included a Quiz Night, Bingo, Tombolas and a large Raffle. This also being the year of the Platinum Jubilee of Queen Elizabeth II, a Jubilee luncheon was also held.
Regular Open Shop events were also held during 2022, which helped to raise the profile of the Centre and its facilities as well as helping to bring our income stream back up to pre Covid-19 levels.
The upgrade of the Centre's Doors and Windows was finally completed at the start of the year with the fitment of UPVC external Fire Doors. This has improved the security, heat footprint and external and internal aesthetics of the building.
Fortunately the Trust is blessed with a number of very loyal volunteers who, together with the Trustees, have enabled the Centre to remain running. The shop especially has proved a very valuable source of income, and the Trust has once again attracted some very welcome donations from a number of generous sources.
Future activities
The Trustees are continuing to work towards building up the liquid reserves following the purchase of the Centre and its associated costs. Increased costs will be incurred as the Trust is now responsible for the upkeep of the fabric of the building in entirety.
Secondly the Trustees are cognizant of the need to repay the outstanding loan back, to this end they have stated their intention to repay a minimum of £4,000 per annum on Quarter days, starting in December 2022. At present the outstanding amount is £69,000.
The Trustees are currently looking at ways of keeping the overheads to a minimum and increasing income via fundraising activities. Facility charges are to be maintained at current levels, despite having remained static for some years, as it was deemed that user groups would be unable to absorb increased charges.
Reserves policy
The Reserves are made up of Restricted and Unrestricted funds. The Restricted fund consists of £1,000 in the current account from Persimmon Homes for the provision of IT Training Courses. Unfortunately the ongoing Covid-19 restrictions have prevented this, however it is the intention of the Trustees to ensure that these take place in 2023. The residue of the Omnicron grant received during the year to aid recovery post the Covid-19 lockdown measures, this is being used to raise the profile of the Centre.
The remainder of the fund is in the form of Fixed assets namely the building.
The General fund is split into designated and undesignated monies. The Designated monies consist of £10,000 held in the deposit account for unexpected and Cyclical maintenance costs.
The Undesignated monies consist of £52,000 in liquid assets for the day to day running of the Centre, the Trustees consider this increased level to be necessary until the income stream has recovered to its pre Covid-19 levels, and in light of the forecast increase in overheads.
The remainder of the General fund consists of Fixed assets, some of which are previously purchased fixtures and fittings, which have been transferred at their 2021 written down value, less the £69,000 loan from the Pop in. This loan is interest free and has no set repayment date.
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
TRUSTEES REPORT
Going Concern
The continuance of the restrictions due to the Covid-19 Pandemic has continued to adversely affect the income stream and usage of the Centre.
Further outbreaks of Covid-19 during the year adversely affected the 40th anniversary events which were intended to raise the profile of the Centre as well as increase funds.
A combination of careful management by the Trustees, Government grants and the efforts of loyal and hard working volunteers has enabled the Trust to start repaying the long term loan as well as bringing reserves up to counter increased running costs due to high inflation.
A cautious budget has been produced which is based on pre and post Covid-19 figures with a 2% growth of expenditure, with no reliance on grants. This budget projects a small excess for the next financial year.
The Trustees believe that this is an achievable goal based on current economic conditions.
Risk
The Trustees have reviewed the major risks facing the Charity and have concluded that any investments and considered investments are in low risk environments and no further action is required.
Risk assessments on the building and events are undertaken where relevant and acted upon, this includes annual Fire safety checks and PAT testing.
The Trustees carry indemnity insurance which is reviewed and renewed on an annual basis.
Signed on behalf of the trustees
Mr. Richard Barclay
Acting Chair
Date: 23 February 2023
INDEPENDENT EXAMINER'S REPORT
YEAR ENDED 30 SEPTEMBER 2022
THE RUBY HUNT CHARITY
I report on the accounts of the Charity for the year ended 30 September 2021.
Respective responsibilities of trustees and examiners
As the Charity's trustees you are responsible for the preparation of the accounts. You consider that there is no requirement for an audit under section 144 of the Charities Act 2011 (the act) and that an independent examination is needed.
It is my responsibility to examine the accounts under Section 145 of the Charities Act, to follow the procedures laid down in the general directions given by the Charity Commission and state, based on the procedures specified, whether any particular matters have come to my attention.
Basis of the examiner's statement
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, consequently I give no opinion regarding 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
1) which gives me reasonable cause to believe that, in any material respect the trustees have not met the requirements to ensure that:
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a) proper accounting records are kept in accordance with section 130 of the act; and
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b) accounts are prepared which accord with the accounting records and comply with the accounting requirements of the act; or
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2) to which , in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mrs. Sue Inns
Independent Examiner
Dated: 11 March 2023
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
INCOME AND EXPENDITURE
| 2022 | 2021 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| £ | £ | £ | £ | ||
| INCOMING RESOURCES | |||||
| Grants | - | 4,000 | 4,000 | 72,290 | |
| Income from Charitable activities | 2 | 16,541 | - | 16,541 | 8,256 |
| Voluntary income | 3 | 2,620 | - | 2,620 | 700 |
| Activities for generating funds | 4 | 3,706 | - | 3,706 | 1,285 |
| Investment income | 5 | 5 | - | 5 | 3 |
| LCF | 467 | - | 467 | 1,600 | |
| Other income | 6 | 353 | - | 353 | 119 |
| Total incoming resources | 23,692 | 4,000 | 27,692 | 84,253 | |
| Resources Expended | |||||
| Cost of Charitable activities | 7 | 8,453 | 105 | 8,558 | 2,619 |
| Grants/Donations | - | - | - | - | |
| Cost of generating voluntary income | 8 | 4,396 | 195 | 4,591 | 2,111 |
| Other resources expended | 9 | 5,645 | 285 | 5,930 | 1,433 |
| Governance costs | 200 | - | 200 | 200 | |
| Total resources expended | 18,694 | 585 | 19,279 | 6,363 | |
| Excess of income | 4,998 | 3,415 | 8,413 | 77,890 | |
| Introduction of assets @ WDV | - | - | - | 36,896 | |
| Transfers between funds | 2,790 | (2,790) | - | - | |
| Net resources | 7,788 | 625 | 8,413 | 114,786 | |
| Brought forward reserves | 173,750 | 74,834 | 248,584 | 133,798 | |
| Carried forward reserves | 181,538 | 75,459 | 256,997 | 248,584 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
BALANCE SHEET
| Fixed Assets 10 Assets Cash at bank Current account Deposit account Petty Cash Monies held by LCF Liabilities Long Term Loan 13 Net Assets Funds Restricted fund 11 General fund 11 |
£ £ General Restricted 118,929 140,044 30,005 4,415 31,950 - 654 - - - 181,538 144,459 - 69,000 181,538 75,459 - 75,459 181,538 - 2022 |
£ £ General Restricted 118,868 143,834 22,872 1,000 31,945 - 65 - - - 2021 |
|---|---|---|
| 54,882 1,000 - 70,000 |
||
| 173,750 74,834 |
||
| - 74,834 173,750 - |
||
| 181,538 75,459 |
173,750 74,834 |
The financial statements were approved by the trustees on 23 February 2023 and signed on their behalf by:
Mr. Richard Barclay
Acting Chair
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
NOTES TO THE ACCOUNTS
1 Accounting Policies
Basis of preparation of the financial statements
The financial statements have been prepared on a receipts and payments basis. They have also been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland. (FRS 102) effective 1 January 2019 and the Charities Act 2016.
Grants received
Grants receivable are recognised in the accounts when received. If they are given for a specific purpose a restricted fund is set up and expenditure is matched to income.
Donations received
Donations receivable are allocated on the basis of the donor's wishes.
Investment income
Investment income is recognised in the accounts when it is received.
General income
General income is recognised in the accounts when it is received and is shown gross. It is allocated according to type.
Expenditure
Expenditure is accounted for gross when it is paid. It is allocated according to type and matched to its associated income stream. Where costs apply to different funds they have been apportioned as determined by the trustees.
Funds
Unrestricted funds are available for use at the discretion of the trustees in order to general aims and objectives of the charity.
2 Income from Charitable Activities
| Income from Charitable Activities | |
|---|---|
| Meal supplied Room hire Counter sales Car park rent |
2021 Unrestricted Restricted Total £ £ £ £ 400 - 400 - 14,546 - 14,546 6,926 970 - 970 80 625 - 625 1,250 2022 |
| 16,541 - 16,541 8,256 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
NOTES TO THE ACCOUNTS
3 Voluntary Income
| Fundraising Donations Activities for Generating Funds Bar sales Shop sales Goods sales |
2021 Unrestricted Restricted Total £ £ £ £ 1,713.00 - 1,713.00 281.00 907.00 - 907.00 419.00 2022 |
|---|---|
| 2,620.00 - 2,620.00 700.00 |
|
| 2021 Unrestricted Restricted Total £ £ £ £ 197 - 197 25 3,509 - 3,509 1,260 - - - - 2022 |
|
| 3,706 - 3,706 1,285 |
4 Activities for Generating Funds
5 Investment income
| Deposit Account interest LCF - Designated Fund LCF - General Fund Other Income FIT Income Dry cleaning Wayleave Fence contribution |
2021 Unrestricted Restricted Total £ £ £ £ 5 - 5 3 467 - 467 1,600 - - - - 2022 |
|---|---|
| 472 - 472 1,603 |
|
| 2021 Unrestricted Restricted Total £ £ £ £ 337 - 337 100 - - - - 16 - 16 19 - - - - 2022 |
|
| 353 - 353 119 |
6 Other Income
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
NOTES TO THE ACCOUNTS
7 Cost of Charitable Activities
| Cost of Charitable Activities | |||||
|---|---|---|---|---|---|
| 2022 | 2021 | ||||
| Unrestricted | Restricted | Total | Total | ||
| £ | £ | £ | £ | ||
| Food purchases | 305 | - | 305 | - | |
| Counter sales | - | - | - | - | |
| Remuneration | 12 | 4,662 | - | 4,662 | 927 |
| Water rates | 364 | - | 364 | 43 | |
| Gas | 1,306 | - | 1,306 | (251) | |
| Electric | 540 | - | 540 | 697 | |
| Fixtures and fittings | - | 105 | 105 | - | |
| Insurance | 1,276 | - | 1,276 | 1,203 | |
| 8,453 | 105 | 8,558 | 2,619 |
8 Cost of generating voluntary income
| Bar purchases Repairs & renewals Service plans Licences Event costs Goods |
2021 Unrestricted Restricted Total Total £ £ £ £ 58 - 58 - 2,500 55 2,555 955 860 - 860 797 793 - 793 359 185 140 325 - - - - - 2022 |
|---|---|
| 4,396 195 4,591 2,111 |
9 Other resources expended
| Other resources expended | |
|---|---|
| Remuneration Telephone Stationery Depreciation Professional fees |
2021 Unrestricted Restricted Total Total £ £ £ £ 1,042 - 1,042 948 613 - 613 485 261 285 546 - 3,729 - 3,729 - - - - - 2022 |
| 5,645 285 5,930 1,433 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
NOTES TO THE ACCOUNTS
10 Fixed Assets
| **11 ** | Cost Balance at 1 October 2021 Additons Depreciation Balance at 30 September 2022 Funds Restricted Fund 01-Oct-21 Building Purchase 70,044 IT Courses 1,000 New Fire Doors 3,790 Omnicron Grant 74,834 General Fund 105,900 Designated Building Purchase 62,850 Extraordinary repairs 5,000 Cyclical repairs - 173,750 Funds comprise of: Fixed Assets Restricted Fund 140,044 General Fund 118,929 Designated Fund - 258,973 |
Cost Balance at 1 October 2021 Additons Depreciation Balance at 30 September 2022 Funds Restricted Fund 01-Oct-21 Building Purchase 70,044 IT Courses 1,000 New Fire Doors 3,790 Omnicron Grant 74,834 General Fund 105,900 Designated Building Purchase 62,850 Extraordinary repairs 5,000 Cyclical repairs - 173,750 Funds comprise of: Fixed Assets Restricted Fund 140,044 General Fund 118,929 Designated Fund - 258,973 |
Building Fixtures £ £ 222,016 40,686 - - 222,016 40,686 - (3,729) 222,016 36,957 Incoming Outgoing Transfers - 1,000 - - - - - (3,790) 4,000 (585) - |
Total £ 262,702 - |
|---|---|---|---|---|
| 262,702 (3,729) |
||||
| 258,973 30-Sep-22 71,044 1,000 - 3,415 |
||||
| 74,834 | 4,000 (585) (2,790) |
75,459 | ||
| 105,900 62,850 5,000 - |
23,692 (18,694) 60,640 - - (62,850) - - - - - 5,000 |
171,538 - - 5,000 5,000 |
||
| 173,750 | 23,692 (18,694) 2,790 |
181,538 | ||
| Fixed Assets 140,044 118,929 - |
Current Assets Current Liabilities Long Term Liabilities 4,415 - (69,000) 52,609 - - 10,000 - - |
Total 75,459 171,538 10,000 |
||
| 258,973 | 67,024 - (69,000) |
256,997 |
THE RUBY HUNT TRUST
YEAR ENDED 30 SEPTEMBER 2022
NOTES TO THE ACCOUNTS
During the year a grant was received to help recover Income loss due to Covid-19 lockdown measures, these will be used to help raise the Centre profile within the community
12 Trustee Remuneration, Expenses and Control
No trustee was in receipt of any remuneration or expenses during the financial period.
The Charity is controlled by the Trustees as a body, no individual trustee has control over the Charity.
13 Long Term Loan
The Donington Pop-In Volunteers agreed to loan the Trust £70,000 in order to facilitate the purchase of the Centre Building from LCF. This is a separate charity who also uses the building. No interest is being charged on this amount and there is no set repayment date, however it is the intention of the Trustees to repay the monies at the earliest opportunity.
During the year £1,000 was repaid and the Trustees stated their intention to repay the loan in Quarterly instalments of £1,000 commencing December 2022.