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2021-08-31-accounts

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THE INSPIRE ARTS TRUST FINANCIAL STATEMENTS

31 AUGUST 2021

Company Registration Number 05202978 Charity Number 1111784

THE INSPIRE ARTS TRUST

FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

Contents PAGES
Report of the Trustees 1 to 4
Reference and administrative information 5
Independent Examiner's Report to the Trustees 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to the financial statements 9 to 15

THE INSPIRE ARTS TRUST

REPORT OF THE TRUSTEES

YEAR ENDED 31 AUGUST 2021

Structure, Governance and Management

Status

The Inspire Arts Trust is a registered charity and a company limited by guarantee and is governed by its Memorandum and Articles of Association.

Organisational structure

The Trust is governed by a board of Trustees, who are responsible for setting the strategic direction of the charity and for establishing policy. The board of Trustees meets regularly and delegates the day to day operation of the charity to an executive board of management.

Objectives and activities

Aims of the charity

The objects of the charity are:

The Inspire Arts Trust has continued to grow and develop over this last year and it is encouraging to see all the progress that has been made. We are delighted to outline the development accomplished in each area.

The Directors/Trustees have complied with the duty in section 4 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.

BALPA

The challenges we faced in 2020 when Covid-19 pandemic started, continued into this year. In September 2020 we were able to have our classes back in-person but socially distanced which meant that class numbers had to be drastically reduced. The November lockdowns and those in early 2021 meant that the classes had to go back online again. From April 2021 we have been able to be back in person but socially distanced, until those restrictions were lifted in July 2021.

This has bought a mixed response with some young people enjoying still connecting on zoom in the lockdowns, but others finding it trickier. We were fortunate to gain a couple of small grants to help meet some of our support costs during this time to allow us to keep BALPA running. Having been back in person for a term, albeit socially distanced, has allowed us to start to build numbers slowly again. We are a long way away from the numbers we had previous to the pandemic, but we are hopeful that we will see a much bigger increase in the next financial year.

We were still able to hold our two BALPA shows this year – one in January and one in July. In December, we were fortunate enough to have some students from Cheltenham University, come to film our students in small groups and then they edited it for us so that we could hold an online show for the parents in January. This was well received, and the parents were so grateful to be able to see their children perform. In July we were able to hold three in-person socially, distanced shows with 150 parents and siblings in attendance. It was good for the parents to be back in the building and to see all that their children had achieved during a difficult year. We were also grateful to Millbury’s Estate Agents who sponsored medals for all the children to mark their hard work during this difficult time.

1

THE INSPIRE ARTS TRUST

REPORT OF THE TRUSTEES

YEAR ENDED 31 AUGUST 2021

Last year we reported we had launched our Young Volunteers Award, and this has continued to gain momentum. During lockdown we were not able to start any new awards, however we have 3 new young volunteers signed up to start their Bronze arts award and also learn teaching skills as well in September 2021. This scheme has been an enormous benefit for the volunteers who have accessed this teaching through BALPA.

Over the summer we were able to run some taster workshops for 5–11 year olds, and also thanks to the Creative Business Grant we have secured, some pop-up classes for the older ages as well. This was a great opportunity to meet new parents and for their children to experience what BALPA is like. From this we gained new children for the next BALPA Term starting September 2021 and we are also launching a new Musical Theatre class for the younger age group at that point.

We have also raised further funding for our BALPA bursary scheme to allow more children from backgrounds of poverty to come to the classes. This is needed now more than ever as the Covid-19 crisis has left even more families struggling financially. Many of those who received bursary funded places have told us that this has been an enormous blessing to their children and has brought them joy and laughter in the midst of chaos and fear. We are looking to secure more funded places to help those in need.

Looking ahead this next year is crucial to see growth in BALPA. We need to see our numbers increase so we can be sustainable in the long term. The Creative Business Grant will be a big help with this, as will the D’Oyly Carte funding we received.

Community

Sadly, none of the local community events (run by local committees) were able to go ahead during our financial year. We are normally heavily involved in these events, but none of them were able to go ahead due to Covid-19.

We were however able to do some in-person summer taster workshops with Jigsaw, who are a local charity who work with children with additional needs, and also Krunch, who are a youth work agency based in Thornbury. All of these workshops went really well and we are offering a course of workshops to each agency in the autumn thanks to the Creative Business Grant.

The Creative Business Grant has also given us the opportunity to go into schools and do workshops to help inspire young people in dance. There were a few in June and July which happened outdoors at schools and these were really well received. Many more of these are planned for Autumn 2021.

Musicals

No further progress has been made regarding The Prodigals and with Covid-19 continuing to impact the theatre industry so negatively, the Trustees realise that it would be difficult for this musical to progress at this time.

Covid-19

The charity can continue as a going concern, despite the significant uncertainty being caused by the worldwide Covid-19 crisis. Inspire does not have significant reserves; however, the view of the trustees is that our reserves are sufficient to enable us to continue to operate for the next financial year. The Trustees continue to review the impact of Covid-19 but are hopeful that now restrictions have eased, more people will come back to the arts classes in the new term (September 2021 and beyond). Some fundraising is being undertaken to support Inspire in the short term and help build towards the future.

2

THE INSPIRE ARTS TRUST

REPORT OF THE TRUSTEES

YEAR ENDED 31 AUGUST 2021

This has been a hard and challenging year for Inspire in many ways. We are indebted to our amazing workers, volunteers, management team and Trustees who are so passionate and hard working in delivering excellent and rewarding experiences for all the young people who attend.

Financial Review

Reserves policy

The Trustees have established a policy whereby the unrestricted funds not committed or invested in tangible fixed assets (“the free reserves”) held by the charity should be between 3 and 6 months of the unrestricted expenditure, which equates to £8,906 to £17,812 in general funds. At this level, the board of Trustees feels that it would be able to continue the current activities of the charity in the event of a significant drop in funding. It would obviously be necessary to consider how the funding would be replaced or activities changed accordingly. At the balance sheet date, the free reserves were £9,302 which have increased from last year and is now within the target level. The trustees are happy that the charity can continue as a going concern.

Investment powers

The Trustees can invest in any stocks, funds, shares, securities or other investments of whatsoever nature as the trustees shall, in their absolute discretion, think fit.

Investment policy

As income is utilised within a short time after receipt, the Trustees consider that the most appropriate policy for investing funds is to place them on short-term deposit.

Risk management

The Trustees reviewed the risks of the charity and this was bought to the January 2021 Trustees meeting. The main risks, control factors and actions have been identified as follows:

Risk: Lack of funding to support the work of the charity. Controls: Finances are closely monitored and controlled. Funding bids are being produced and submitted. Regular funding being consolidated through BALPA. Actions: Need to increase funding applications to produce a broader support base. Develop the publicity of BALPA to increase revenues through attracting more children to the classes.

Risk: Inadequate cashflow to meet requirements. Controls: Regular monitoring of cashflow by CEO. Budgeting of key areas of work. Maintaining adequate reserves. Actions: Due to Covid-19 our income is depleted as class numbers have to be lowered for safe social distancing and during lockdown classes have been taken online which have less numbers. Some equipment which we no longer use has been sold to help reserves but this needs constant monitoring.

Risk: Risk of reserves being depleted. Controls: Liability insurance against losses. Actions: Due to Covid-19 the income has reduced and funding has become harder to obtain due to more competition therefore the reserves are at risk of being depleted. The Trustees and CEO to monitor this situation.

The Trustees have continued to review the risks this year, due to Covid-19 there has been a lot of discussion about them, especially the reduction in numbers on our classes which has made financial stability more challenging. The Trustees have continued to monitor the risks.

Future

The charity plans to continue to grow and develop BALPA over the next few years and is looking to

3

THE INSPIRE ARTS TRUST

REPORT OF THE TRUSTEES

YEAR ENDED 31 AUGUST 2021

broaden its work with schools to enable this to happen. The charity is keen to keep developing its links into the local community and looks for every opportunity to grow these where possible.

Trustees

The Trustees, who are directors for the purpose of company law, who served during the year and up to the date of this report, are set out on page 5.

Statement of Trustees’ Responsibilities

The trustees (who are also directors of The Inspire Arts Trust for the purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Small company provisions

This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.

Registered office: Signed by order of the Trustees Caedmon Complex Bristol Road Thornbury BS35 3JA R Collier-Keywood Trustee

Approved by the Trustees on 20[th] May 2022

4

THE INSPIRE ARTS TRUST

REFERENCE AND ADMINISTRATIVE INFORMATION

YEAR ENDED 31 AUGUST 2021

Charity number

1111784

Company number

05202978

Company secretary

Mrs N R Goudie

Trustees

The trustees who served during the year and since the year end were as follows:

Mrs H McGreavy Mr R D Collier- Keywood Mr W McGinn Mr S Cavanagh

Registered office

Caedmon Complex, Bristol Road, Thornbury, BS35 3JA

Independent Examiner

Joshua Kingston BSc. ACA, Burton Sweet Limited, The Clock Tower, 5 Farleigh Court, Old Weston Road, Flax Bourton, Bristol BS48 1UR

5

THE INSPIRE ARTS TRUST

INDEPENDENT EXAMINER’S REPORT TO TRUSTEES

YEAR ENDED 31 AUGUST 2021

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2021.

.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Joshua Kingston BSc. ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1UR

Date: 20[th] May 2022……………………………

6

THE INSPIRE ARTS TRUST

STATEMENT OF FINANCIAL ACTIVITIES (Including Income & Expenditure Account)

YEAR ENDED 31 AUGUST 2021

Note
Income from:
Donations and legacies
2
Charitable activities
3
Other income
Total income
Expenditure on:
Charitable activities
4
Total expenditure
Net income/(expenditure)
5
Total funds at 1 September 2020
12
Total funds at 31 August 2021
12
Unrestricted
Funds
£
7,795
22,982
4,054
Restricted
Funds
£
10,693
-
-
Total funds
2021
£
18,488
22,982
4,054

Total funds
2020
£
6,280
29,441
3,538
34,831 10,693 45,524 39,259
35,623 4,542 40,165 39,909
35,623 4,542 40,165 39,909
(792)
13,339
6,151
2,133
5,359
15,472
(650)
16,122
12,547 8,284 20,831 15,472

The charity has no recognised gains or losses other than the results for the year as set out above.

All of the activities of the charity are classed as continuing

The comparative funds are detailed in note 14.

The notes on pages 9 to 15 form part of these financial statements

7

Company registration no: 05202978

THE INSPIRE ARTS TRUST

BALANCE SHEET

YEAR ENDED 31 AUGUST 2021

Note
Fixed Assets
Tangible assets
8
Current Assets
Debtors
9
Cash at bank
Creditors : Amounts falling due
within one year
10
Net current assets
Creditors: Amounts falling due after
11
more than one year
Net assets
Restricted funds
13
Unrestricted funds
General funds
13
2021
£
3,245
3,245
79
19,533
19,612
(2,026)
17,586
-
20,831
8,284
12,547
20,831
2020
£
5,599
5,599
60
15,791
15,851
(2,316)
13,535
(3,662)
15,472
2,133
13,339
15,472

For the year ending 31 August 2021 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.

These financial statements were approved by the Trustees on 20th May 2022 and are signed on their behalf by:

………………………… R Collier-Keywood

The notes on pages 9 to 15 form part of these financial statements

8

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

1 Accounting policies

The charity can continue as a going concern, despite the significant uncertainty being caused by the worldwide Covid-19 crisis. Inspire reserves have increased in this financial year and are almost back to within their expected range and the Trustees are satisfied that the reserves are sufficient for the next financial year. The Trustees continue to review the impact of Covid-19 but are already seeing a slow growth in the class numbers. Some of the funding obtained is given specifically to help the work of BALPA grow in this post Covid-19 climate. The Trustees consider the charity to be a public benefit entity as defined under FRS102.

All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

Depreciation is calculated so as to write off the cost of an asset, less its estimated residual value, over the useful economic life of that asset as follows:

Office Equipment - 33% p.a straight line

Fixtures & Fittings - 25% p.a straight line

Technical Equipment - 20% p.a straight line

9

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

1 Accounting policies - continued

2 Income from Donations and Legacies

Donations
Grants
Gift Aid received
Prior year comparative
Donations
Grants
Gift Aid received
3
Income from charitable activities
Bristol Academy of Live Performing Arts
Prior year comparative
Bristol Academy of Live Performing Arts
Community activities
Unrestricted
Funds
£
871
6,736
188
Restricted
Funds
£
100
10,568
25

Total 2021
£
971
17,304
213
7,795 10,693 18,488
Unrestricted
Funds
£
686
-
245
Restricted
Funds
£
-
5,349
-

Total 2020
£
686
5,349
245
931 5,349 6,280
Unrestricted
Funds
£
22,982
Restricted
Funds
£
-

Total 2021
£
22,982
22,982 - 22,982
Unrestricted
Funds
£
29,415
26
Restricted
Funds
£
-
-

Total 2020
£
29,415
26
29,441 - 29,441

10

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

4 Expenditure on charitable activities

Bristol Academy of Live Performing Arts
The Prodigals
Community activities
Other
Prior year comparative
Bristol Academy of Live Performing Arts
The Prodigals
Community activities
Other
Support costs
BALPA
Other
Prior year comparative
BALPA
Other
Governance
760
326
Direct costs
£
24,173
1,872
23
183
Support
costs
£
9,741
-
-
4,173

Total 2021
£
33,914
1,872
23
4,356
26,251 13,914 40,165
Direct costs
£
26,122
1,794
322
329
Support
£
7,489
-
-
3,853

Total 2020
£
33,611
1,794
322
4,182
28,567 11,342 39,909
Office costs
£
2,229
955
Premises
costs
£
6,752
2,892

Total 2021
£
9,741
4,173
1,086 3,184 9,644 13,914
Governance
941
628
Office costs
£
3,222
2,019
Premises
costs
£
3,326
1,206

Total 2020
£
7,489
3,853
1,569 5,241 4,532 11,342

Support costs are allocated on usage basis

5
Net income/(expenditure) for the year
This is stated after charging:
Depreciation
Independent Examiner's fee
Trustees' remuneration
Payment of Trustees' travel expenses
2021
2020
£
£
2,494
2,237
900
1,480
-
-
-
-
3,394
3,717

11

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

6 Staff costs and numbers

The aggregate staff costs were:

Wages and salaries
Contract staff
2021
£
9,645
11,514
2020
£
4,936
13,393
21,159 18,329

No member of staff received emoluments of more than £60,000.

The average number of employees (headcount) during the year were 2 (2020: 2)

7 Taxation

The charity is exempt from corporation tax on its charitable activities.

8 Tangible fixed assets

Cost
At 1 September 2020
Additions in the year
At 31 August 2021
Depreciation
At 1 September 2020
Charge for the year
At 31 August 2021
Net book value
At 31 August 2021
At 31 August 2020
Fixtures &
Fittings
£
-
140
Technical
Equipment
£
10,849
-
Office
Equipment
£
268
-
Total
£
11,117
140
140 10,849 268 11,257
-
18
5,366
2,360
152
116
5,518
2,494
18 7,726 268 8,012
122 3,123 - 3,245
- 5,483 116 5,599

9 Debtors

Trade debtors
Prepayments
Other debtors
2021
2020
£
£
-
30
4
-
75
30
79
60

12

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2021

10
Creditors: amounts falling due within one year
Other creditors
Amount due to NGM
Taxation and social security
Accruals and deferred income
11
Creditors: amounts falling due after more than one year
Amount due to NGM
12
Movement in funds
Year Ended 31 August 2021
1 September
2020
Income
Expenditure
£
£
£
Restricted funds
BALPA Bursary fund
1,811 1,625
(2,460)
Young Volunteers Programme
322 921
(617)
Creative Business Grant
-
4,667
(1,104)
D'Oyley Carte Grant
-
3,480
(361)
2,133 10,693
(4,542)
Unrestricted funds
General funds
13,339 34,831
(35,623)
Total funds
15,472 45,524
(40,165)
Year Ended 31 August 2020
1 September
2019
Income
Expenditure
£
£
£
Restricted funds
BALPA Bursary fund
2,962
5,027
(6,178)
Young Volunteers Programme
-
322
-
2,962 5,349
(6,178)
Unrestricted funds
General funds
13,160 33,910
(33,731)
Total funds
16,122 39,259
(39,909)
10
Creditors: amounts falling due within one year
Other creditors
Amount due to NGM
Taxation and social security
Accruals and deferred income
11
Creditors: amounts falling due after more than one year
Amount due to NGM
12
Movement in funds
Year Ended 31 August 2021
1 September
2020
Income
Expenditure
£
£
£
Restricted funds
BALPA Bursary fund
1,811 1,625
(2,460)
Young Volunteers Programme
322 921
(617)
Creative Business Grant
-
4,667
(1,104)
D'Oyley Carte Grant
-
3,480
(361)
2,133 10,693
(4,542)
Unrestricted funds
General funds
13,339 34,831
(35,623)
Total funds
15,472 45,524
(40,165)
Year Ended 31 August 2020
1 September
2019
Income
Expenditure
£
£
£
Restricted funds
BALPA Bursary fund
2,962
5,027
(6,178)
Young Volunteers Programme
-
322
-
2,962 5,349
(6,178)
Unrestricted funds
General funds
13,160 33,910
(33,731)
Total funds
16,122 39,259
(39,909)
2021
£
286
6
-
1,734
2020
£
259
546
31
1,480
2,026 2,316
2021
£
-
2020
£
3,662
- 3,662
Transfers
£
-
-
-
-
31 August
2021
£
976
626
3,563
3,119
2,133 10,693
(4,542)
- 8,284
13,339 34,831
(35,623)
- 12,547
15,472 45,524
(40,165)
- 20,831
1 September
2019
Income
Expenditure
£
£
£
2,962
5,027
(6,178)
-
322
-
Transfers
£
-
-
31 August
2020
£
1,811
322
2,962 5,349
(6,178)
- 2,133
13,160 33,910
(33,731)
- 13,339
16,122 39,259
(39,909)
- 15,472

13

THE INSPIRE ARTS TRUST

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

12 Movement in funds (continued)

BALPA Bursary fund

This fund represents donations given towards enabling disadvantaged young people to access all the courses and training we offer at a discounted rate, or free of charge through Bristol Academy of Performing Arts

Young Volunteers Programme

This fund represents a donation from Co-op Community Fund for our Young Volunteers programme to aim to train them in teaching skills and gain an Arts Award.

Creative Business Grant

This fund represents a grant given by the West of England Business fund to help businesses grown again after the pandemic, especially in the area of dance and social media. It is designed to help charities and the selfemployed creatives that work for them.

D'Oyley Carte Grant

This fund is given to help develop young people with their vocal skills, especially those who would not otherwise be able to afford singing lessons or courses.

13 Analysis of net assets

At 31 August 2021

At 31 August 2021
Tangible fixed Other
assets Assets Total
£ £ £
Restricted funds - 8,284
8,284
Unrestricted funds 3,245 9,302
12,547
Total funds 3,245 17,586
20,831
At 31 August 2020
Tangible fixed Other
assets Assets Total
£ £ £
Restricted funds - 2,133
2,133
Unrestricted funds 5,599 7,740
13,339
Total funds 5,599 9,873
15,472

14 Related Party transactions

During the year the company was charged £8,601 (2020: £5,403) by the NGM Trust in respect of rent and administration expenses. The Inspire Arts Trust invoiced NGM Trust £10 (2020: £80) for costs incurred on their behalf. At the balance sheet date the charity owed £6 (2020: £4,207) to NGM Trust, a charity in which Mr R Collier-Keywood, Mr W McGinn, Mr S Cavanagh and Mrs H McGreavy are Trustees. Amounts due to NGM Trust are disclosed as £6 (2020: £546) of creditors falling within one year and £Nil (2020:£3,662) of creditors falling due within more than one year.

The Trustees consider themselves to be the key management personnel along with the Chief Executive Officer and General Manager. Total benefits received by key management personnel and related parties during the year were £3,094 (2020: £3,870). As stated in note 4, no Trustees received any renumeration during the year.

THE INSPIRE ARTS TRUST

14

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 AUGUST 2021

15 Company limited by guarantee

The company is limited by guarantee and as such has no issued share capital. In the event of the company being wound up the liability of the members is limited to £1 each.

16 Comparative Statement of Financial Activities

Income from:
Donations and legacies
Charitable activities
Other Income
Total income
Expenditure on:
Charitable activities
Total expenditure
Net income/(expenditure)
Total funds at 1 September 2019
Total funds at 31 August 2020
Unrestricted
Funds
£
931
29,441
3,538
Restricted
Funds
£
5,349
-
-

Total funds
2020
£
6,280
29,441
3,538
33,910 5,349 39,259
33,731 6,178 39,909
33,731 6,178 39,909
179
13,160
(829)
2,962
(650)
16,122
13,339 2,133 15,472

15