|**MEETING:**|**MEETING:**|**Minutes of RRFSC AGM**|**Minutes of RRFSC AGM**|**Minutes of RRFSC AGM**| |---|---|---|---|---| |**DATE:**||**Tuesday 11th July 2023 @ Oakham Enterprise Park**||| |**PRESENT:**||Chair Alex Wilby (AW) , Pippa Owen (PO), Anthony Aylward (AA), Kate
Pickering (KP), Julian Barwell (JB), Lisa Goodacre (LG), Lesley Hawkes (LH,
AimingHigh),Jess Tyers (JT), Debbie Sowter (DS), Charlotte Waldock (CW)||| |**APOLOGIES:**||Caroline Abdul-Rahim (CAR) Camilla Speed (CS), Leigh Tyers (LT), RPCV,
HayleyRose (HR)||| |**1**|**Welcome and Introductions:**
AW invited all present to introduce themselves.
The meeting was quorate.|||| |**2**|**Apologies:**
Apologies were accepted as above.|||| |**3**|**Minutes from previous meeting:**
The minutes of the last AGM were accepted and signed by ??.|||| |**4**|**Chair’s report andupdate from Jess:**
See attached Jess report for operational numbers.
Two families asked to be removed from mailing list after everybody was
asked.
Reflection at BBQ- try to advertise Ben giving out certificates in advance
Alex: Look into extra tutor support for drumming
Deputy chair report: Steady progress and strong long term support from
committee. Move to Ashwell has been good but the lack of a lift is an issue-
could a key system be used
There is no space upstairs
Action: Ask if downstairs space can be used
Pulled back carrying a bag on the stairs
For formal risk assessment and support
Camilla is taking a short break and Alex is stepping up at present
Many thanks to Camilla
We are awaiting Tesco coupon results- result to Jess
Email is info@rrfsc.org.uk which is more sustainable than jess@rrfsc.org.uk
but we shouldn't lose emails|||| |**5**|**Treasurer’s Report**
See report and accounts attached.
Accounts have been audited.
Consider separating admin costs into event preparation and family
interaction/support|||| ||Also suggest a sign-posting system to assess need and add in
governance
A huge thanks to Jess for this sign-posting costs||| |---|---|---|---| |**6**|**Election of Trustees**
Charlotte has been nominated by Pippa, Alex and Anthony
The Trustees (PO, DS, AA, CS, AW) were re-elected en bloc, proposed
by JB, and seconded byLG.||| |**7**|**Appointment of Committee members**
JB, LG, and HR were appointed to the committee.||| ||**A.O.B**
Will try to have some more committee members:
Lee and Hayley are struggling with time
Jess: Not many bookings for boat trip as of yet
3 families for targeted boat trip
Second boat trip 4 families
Julian discussed plan for Fragile X hub and event on October 5th
Lesley offered support and thanks from RCC||| ||**The meeting closed at 21.00pm**||| |NUMBER OF MEMBERS ACCESSING RRFSC ACTIVITIES From July AGM 2022- July AGM 2023
Represents 5 individuals or families|NUMBER OF MEMBERS ACCESSING RRFSC ACTIVITIES From July AGM 2022- July AGM 2023
Represents 5 individuals or families|NUMBER OF MEMBERS ACCESSING RRFSC ACTIVITIES From July AGM 2022- July AGM 2023
Represents 5 individuals or families| |---|---|---| ||MEMBERS|123 Families| ||SWIMMING LESSONS|37 Individuals| ||HORSE RIDING
LESSONS|20 Individuals| ||Drumming Lessons|7 Individuals| ||Music Sessions
(Targeted)|7 families| ||FAMILY SUPPORT
DROP-IN|19 Families| ||Summer BBQ
2022 and 2023|22 Families| ||SUMMER HOLIDAY
ACTIVITIES
All together (Lea Green,
Pizza/-Chat and Chill,
Alton Towers) -Please
below for broken down
numbers|27 Families/ Individuals| RutlarKI Rolara¢i Family SupFX)rt Centre Income and Expenditure 2022-23 2021-2022 2022-2023 Recelpts 8alarK8s at 1st 993.45 S20￿.¢)) 138.20 1.29 53132.94 HSBC Currwrt HSBC Savings PLo>Jni 1528.29 46W1.07 301.77 Cash In H&MI 47831.13 In¢c*me 15694.09 Donations Fun¢traI￿ 3811.25 Sw'mming 1985.50 Riding 1080 LXI Drumming 304.52 Activities 988.05 (lrtings Lkop In's Bank intero$t 21221.46 161 $0 4045.00 2375.50 381.00 340.17 1722.93 4.57 23￿7.98 125.90 30373.46 77¢X(1.92 Totals 78204.59 Paymnt• dilure Funthaisiry 8214 80 Swiming 2990.CK) Riding 2721.98 DrummirvJ 4121.94 AclivFties 1080.C(I Oulir 1048.04 Drop In's 5867.23 Administrati( 3125.80 Premises 10373.20 3924.CQ 7.67 897.C() 5742.20 633.08 6039.01 3939.44 29169.79 32515.60 Balances at 31st March 2023 1528.29 HSBC Current Acc(yJnt 46￿1.07 HSBC Savings k£¢urrt 301 77 Fknnese Qa*i in harnl 617.73 450CQ.00 71.26 47831.13 88.99 77CX)0 92 Totals 78204.59 Rulland Rotaract FarHly Suppyl Centre In¢oTh and E*P￿tture 2022-23 Sourc8 and Appliication ol Funds 2022-2023 Startlng balance 47831.13 ediis 21221.46 125.9) 21347.36 Donations Bank Inl8resl sub totals 21221.46 125.90 21347.36 21347.36 Fundraisl Tesco Tombola Spare Spare sub totals 161.S) 161.50 161.50 161.50 161.50 AGtlvltlo• Swimming Riding Drumming Summer BBQ Activity day Pizza Chat & Chill Music Sessions Yoga s￿$tOn8 Spare Spare Spare Misc sub tota18 4045. 2375.50 381.IXI 104.C6 10373.20 3924.fxj 7.67 265.77 -6328.20 -1548.50 .586.67 -161.71 -1043 -33.55 -351.41 -72.42 29.75 420.(KJ 107.IYJ o. o. 72.69 7141.67 72.69 -gJ20.20 16161.87 -9020.20 Outlng8 Alton Towers Lea Green Family Swim Launde18mbirvJ Sacrewell farm Launde Xmas Spare Misc sub totals 1996.(X) 2838.20 -1412.54 -2288.20 SXI.(Xi 6.05 45.12 .259.46 126.88 396.54 192. 1722.93 5742.20 4019.27 4019.27 Drop In'• 433.08 Admin e Admin Costs Wages sub totals 1209.51 -1209.51 4829.50 4039.01 o.(K) fA)39.01 039.01 Pr•mi8 -3939.44 -3939.44 Closlng Balance 45688.99 Rutlarxl Rotaract F￿nIlY SUKWI Centre In¢m and Eywdilure 2022.23 Donatlons 2022.2023 Leicestershire C(¥T￿￿ty FWKI {HbJh Sl￿ffj Drapers Charity Karen Ball Fund <)Jthwarte Trust Sustainable Land Tft￿l Rutland Ladies Ct¥)ir M8ri0n Elizabeth Tnjst Pillon Churth Furk Hanley TrI￿t 750.00 230. 15C(J.QY) 16CKJ. 130CKI.00 150.cN) 500.00 Give As You Live Mis¢ 16.46 75.00 21221.46 Adrnln Co•ts Br•akdtyi¥n Print, Poslage and Siatiiywy Zoom W&b311e Hosting Office Softsvaro Mobile phono aThJ oific• Ow1FM￿nI Insurance 121.68 14.39 300.C 79.99 61.50 258.11 Jumblebee fees Bank Charges Mix 40.57 69.39 263 88 1209.51 . f4 Crf R￿1￿￿j Fwnity Centra Ir¥xTh ￿ Exwiditure 2022.23 2021.2022 2022-2023 Receipts BalaKes at 1st 993.4S HSBC Current A£cgyJ 52CAJO.C(I HSBC Savings A￿)Unt 138.20 1528.29 46001.07 301.77 Cash In HarKI 53132.94 47831.13 Inec¥ne 1%94.09 Donations 0.00 Fundraisi 3811.25 S￿"MM1r￿J 1985.50 RKlir 1080. DnJmmirvJ 304.52 Aclivilies 988.05 Outings Drop In's B&* interest 21221.46 161 SO 4045 2375.50 381. 340.17 1722.93 4.57 2￿7.98 125.90 30373.46 77CDJ.92 Totals 78204.59 iture FLThJraising Swimming Riding Drumming Activities Outings Drcp In's Administration Premises 8214 PA) 29XI ¢J) 272198 4121.94 1080.00 1048.04 5867.23 3125.80 10373 20 3924. 967.67 877.00 5742.20 633.08 6Q3901 3939.44 29169.79 32495.60 Balances at 31st Marc* 2023 1528.29 HSBC CLKrwrt ACCO￿)1 46C(11.07 HSBC SavirvJs Accw)t 301.77 637.73 45CK￿.{ 71.26 0.00 45708.99 Cash ID hand 47831.13 77C￿l.92 Totals 78204.59 Source WKI Applllcatlon of Funds 2022.2023 47831.13 credits 21221.46 125.9) 21347.36 nètt 21221.46 125.￿) 21347.36 Donation$ Bank Interest sub totals 21347.36 Fundraising Tes¢0 Tombola Spare Spare sub totals 16150 161.50 161.50 161.50 161.50 Actlvitl•• Swimming Riding Drummiryd Summer BBQ Adivity day Pizza Chal & Chill Music Se$$ion$ Yoga Sessions Spare Sparo Spare Misc sub totals 4045.LX) 2375.9) 381.LKI 104.( 10373.20 3924.CQ 7.67 *328.20 -1548 50 -586.67 -161.71 -1043 -33.55 451.41 -72.42 0.00 0.00 29.75 48.59 63.30 107.Q) 72.69 7121.67 72.69 -9)20.20 16141.87 -s￿)20.20 OLrtlng8 Alton Tsmrs Lea Green Family S￿M Launde18mbing Sacrewell farm Leunde Xmas Sp8re Misc sub totals 1￿.(M) 2838.20 -1412.54 -2288.20 0.00 6.05 45.12 -259.46 128.88 3*.54 192.00 1722.93 5742.20 4019.27 4019.27 Drop In's 433.08 -633.08 Admln otc Admin Costs Wages sub lolals 1209.51 4829.50 6039.01 -1209.51 4829.50 4039.01 -6039.01 Premlses 3939.44 4939.44 4939.44 C1081ng Balanc• 4￿8.99 Rutl•vJ Famity Siy#Nt c￿ IfVXffE aTrJ ExperKlitwe 2022.23 Donations 2022-2023 LeThstershire Cony7wfflty F￿d (H￿ Sherrff) Drapers Charty Karen Ball Fund Outhwaite Trust Suslain8ble Land Trust Rulland Ladies Choir Marion Elizabelh Trust Pilton Churth FLmd Hanley Trust 400.00 750.00 230.00 1500 00 3000.00 1600.00 13000.00 150.00 500.00 Give As You Livo Misc 16.46 75. 21221.46 Admln Costs 8r•akd¢yknm Print. Postage and Sialior 121.68 14.39 Websilo Hosting Office Software Mobile Fknone and OffKt wirmont Insurance 79.99 61.50 258.11 JLwnblebe8 fees Bank Charges Mi 40.57 69.39 263.88 1209.51