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← Pavilion Dance South West Limited

2024-03-31-accounts

Company no. 03231304 Charity no. 1111641

Pavilion Dance South West Limited Report and Audited Financial Statements 31 March 2024

Pavilion Dance South West Limited

Reference and administrative details

For the year ended 31 March 2024 For the year ended 31 March 2024
Company number 03231304
Charity number 1111641
Registered office and Pavilion Dance South West
operational address Westover Road
Bournemouth
Dorset
BH1 2BU
Trustees Trustees, who are also directors under company law, who served during
the year and up to the date of this report were as follows:
M J Cleaver
O Girling
J Joy resigned 28 May 2024
H Malone
T Marden
M H Nabirye
E Nixon Chair until 25 April 2024, Co-Chair from 26
April 2024
N Player Co-Chair, appointed 26 April 2024
P Preselo appointed 10 August 2023
J Ward
Chief executive officer Victor Fung Artistic Director and Joint CEO
Helen Keall Executive Director and Joint CEO
Bankers Bank of Scotland United Trust Bank Limited
33 Old Broad Street London Branch One Ropemaker Street
PO Box 1000 London
BX2 1LB EC2Y 9AW
Aldermore Bank plc HSBC UK Bank plc
1st Floor 62 Commercial Road
Block B Bournemouth
Western House Dorset
Lynch Wood BH2 5LR
Peterborough
PE2 6FZ
Auditors Godfrey Wilson Limited
Chartered accountants and statutory auditors
5th Floor Mariner House
62 Prince Street
Bristol
BS1 4QD

1

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

2

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

The trustees present their report along with the financial statements of the charity for the year ended 31 March 2024.

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

WELCOME FROM THE CO-CHAIR AND JOINT CEOS

We are delighted to report that 2023-24 saw us achieve our post-Covid aim of stabilising and starting to grow attendances for both our performance programme and weekly classes. We celebrated our first sell-out performance in February with No Dragon No Lion by Hong Kong company TS Crew, towards the end of a year that saw audience numbers increase by almost 50%. It was an equally positive story with our weekly class programme. After a period of re-shaping our offer and pricing to respond to post-Covid changes in demand, we saw numbers increase by 31% and exceeded our income targets by a third. Success in this key earned income strand along with careful control of costs across the organisation has helped us to move from a £27k deficit in 2022-23 to a deficit of £5,879 in 2023-24. Against an incredibly challenging financial backdrop for Local Authorities we were hugely grateful to retain 100% of our revenue funding for 2023-24 from Bournemouth, Christchurch & Poole (BCP) Council.

Advocating for the physical and mental health benefits of dance is an important part of our work and we continue to deliver programmes that bring positive change to communities we serve. Our work with and for children and young people feels more important than ever, as we step forward to respond to the crisis in dance provision within the state school curriculum and the lingering impact of Covid on our young mental and physical health. Our Learning Associate Schools programme and our SHIFT dance and mental health programme for secondary schools are proving to be effective vehicles for delivery in this area. Our weekly Dance Classes address symptoms of through dance, allowing participants to improve their physical health through fun and creative ways. We are passionate about the wellbeing benefits of dance and continue to bring them to the fore in all areas of work we deliver.

Underlying the busy programme of activity summarised on the following pages has been a sustained drive to forge new partnerships and reach out to those who - or - benefit from our venuebased offer. Whether connecting to new communities through our Deep Touring approach or running free-to-attend street dance classes in most deprived neighbourhoods, taking performances into school playgrounds or Dancing with Dementia workshops into care homes, our mission to transform communities through dance is at the heart of everything we do.

We would like to extend their grateful thanks to our funders in particular Arts Council England and BCP Council our trustees, our loyal band of volunteers and the dedicated staff team whose commitment and passion has enabled Pavilion Dance to bring extraordinary experiences to audiences, participants and our local communities throughout the past year.

Eddie Nixon Victor Fung Helen Keall Co-Chair of the Board Artistic Director, Joint CEO Executive Director, Joint CEO

3

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

OBJECTIVES AND ACTIVITIES

Purpose and priorities

Vision: Dance touches everyone's lives. Mission: Transforming communities through dance by opening doors, holding hands and enabling people to see themselves in what we do.

Values: Kind. Inclusive. Inspiring. Passionate.

Strategic Objectives:

Deepen our impact locally, delivering empowering dance experiences for people across Bournemouth, Christchurch and Poole;

Transform our regional role to focus on supporting artists and the development of dance in the South West; Strengthen our national sector leadership role through collaboration and partnership; and Nurture an inclusive, sustainable and resilient organisation.

Public benefit

The trustees have referred to the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.

ACHIEVEMENTS AND PERFORMANCE

Performance programme

As set out in our Business Plan, we strive to deliver dance performances that are relevant, diverse, inclusive, and captivating in our venue and beyond. This year we presented 17 professional productions that showcased a wide range of artistic voices, reaching approximately 3,700 audience attendances across our main programme and family programme.

We introduced our new Deep Touring approach to presenting dance; not only did we bring highquality dance performances to our audience, but we also collaborated with dance artists to forge impactful connections with our local communities. Through getting people to be active participants in workshops and co-creators in creative processes, we aimed to deepen artistic experiences beyond passive viewing. Highlights included Le Club Social led by dance artist Genevieve Say, an empowering production about memories on dance floors through the ages co-created with an intergenerational community cast of 19 dancers aged 21-78. A Queer Collision by Stuart Waters fostered connections with our local LGBTQIA+ community through crafting activity at a local café and recruiting Community Champions to promote the show locally. Our Deep Touring approach explored ways in which dance can be a social experience that catalyses community-building and placemaking. It contributed to the growth of our audience numbers for our performance programme by almost 50% compared to the previous year.

After a five-year hiatus, we started presenting work by international artists once again. No Dragon No Lion by TS Crew from Hong Kong performed to a sold-out audience in our theatre with their unique blend of lion dance, martial arts, and acrobatics. Anglo-Belgian collective Reckless Sleepers was in residence for two weeks and co-created Binary Opposition with a local cast of young people. These international artistic voices brought diverse lived experiences to our audience, enriching the cultural offering in our conurbation.

4

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Aside from presenting work at our venue, we took dance to people in various settings. We took our commissioned work Plastic Paradiso on tour and presented 13 performances of this environmentalthemed work across the UK. Our Break Down Walls flashmob co-commissioned and copresented with Arts by the Sea Festival took over Bournemouth Lower Gardens and Pier Approach. We presented 2Faced Dance production Lungs of our City to over 800 students in their school playground. Building on the achievements this year, we will continue to explore ways in which dance can be presented to fulfil our Business Plan commitment to allowing dance to permeate

Artist development

In order to better support artists in developing their creative practice at all stages of their careers, we rolled out our new artist development programme, offering tailored support opportunities for artists in the South West and across the UK. We appointed Bournemouth-based company Lila Dance as our Associate Artist for 2023-25, supporting the development of their artistic practice and creations as well as presenting their work Fault Lines at Aarhus Festival in Denmark as part of the International Touring and Environmental Responsibility (ITER) programme in 2024-25. We appointed four Visiting Artists including SW dance artists Sean Moss and Julia Pond as well as dance artists from other regions Linden Dance and Meera Patel this year. They each conducted week-long residencies at Pavilion Dance that incorporated peer-exchange, work-in-progress sharing, and open studio sessions. We continued to work with New Forest-based Joli Vyann as our Base Camp Artist, supporting their continuing creative career development while also benefiting from their expertise as they sat on our selection panels for artist call outs.

As part of the Dance Along the South Coast partnership with Lighthouse Poole and Mayflower Theatre in Southampton, we hosted a SW artist listening event to inform the creation of artist development opportunities that best meet their needs. We supported an artist-led initiative by DorsetBorn to organise an early career networking event for artists from various artistic disciplines in the region. These in person gatherings provided opportunities for artists to connect in ways that were not possible during the pandemic years.

Children and young people

As laid out in our Business Plan, we aimed to nurture children and young artistic talent and interest in dance. Through our youth dance company Coast, we provided weekly training and performance opportunities for 14 young people aged 14-19. For our annual Young Choreographers cohort. We hosted our youth dance platform Origins and collaborated with Wells on their new Making Moves platform to showcase young dance talents in the South West. The two platforms gave 300 young dancers the opportunity to take our stage to share their passion for dance.

In order to bring dance to young people in areas underserved in arts and cultural activities, we collaborated with local community organisations such as Henry Brown Youth Centre and Fernheath Play to deliver our Free programme supported by funding from Children in Need. These weekly hip hop and breakdance sessions allowed children in BCP Priority Neighbourhoods to access dance at their local community centres and reached 340 attendances this year.

5

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

We worked closely with BCP Cultural Hub and schools including our eight Learning Associate Schools to deliver dance experiences to students in educational settings across BCP. Tailored to learning outcomes, activities ranged from dance workshops to creating performances for school events and reached approximately 3,600 attendances. Moreover, we hosted The Inspired Teacher Dance CPD Day in order to upskill teachers to deliver dance in school settings.

Participation

Our participation programme saw significant growth this year, reaching 20,000 attendances including over 10,300 attendances for adult classes and over 1,300 attendances for youth classes, a year-onyear increase of 31% from 2022-23. Two end-of-term revues gave participants the opportunity to take our stage and celebrate their passion with their friends and family. Our newly introduced workshop series allowed us to diversify our participation offering and acted as a low-risk way to test demand for new class styles.

Our plans to cultivate a thriving dancing culture locally are clearly evidenced in our participatory work. During the summer, we successfully delivered another edition of Dancing Terraces, four weekends of free-to-participate dance classes open for all at our doorstep. We were joined by over 1,000 participants and 1,200 viewers for sessions ranging from African Dance to Ceilidh and Bollywood to Latin. Our annual Open Doors event was curated with contributions from our Community Focus Group and included workshops as well as dance performances by a range of community groups.

Health and wellbeing

Advocating for the physical and mental benefits of dance is an area of focus in our Business Plan. Our weekly Dance classes were in high demand and were often operating at capacity, reaching over 1,000 attendances across the year. The classes proved to be an invaluable service for people living with and their carers; the physical as well as social benefits of which were recognised by our participants. We hosted our annual Awareness Day a celebration of our Dance community and an introductory day for those who would like to learn more about it. Aside from people living with we delivered two pilot dance workshops for 38 participants living with dementia at Care South Residential Home in Hamworthy and will be exploring more activities for participants with dementia in the coming year.

In collaboration with Dorset Mind, we conceived and delivered a tailored dance programme in school setting that aimed to make a positive impact on the mental health of young people. SHIFT (formerly Dance Chat) is a unique programme where dance sessions are co-delivered by a dance artist and a mental health practitioner. We delivered the project at Cornerstone Academy this year and will be expanding the project to a second school in the coming year.

Events

Our annual fundraiser Business Come Dancing was held at the Bournemouth Highcliff Marriot Hotel in November. Contestants from the #WillDoes charity took home this trophy with their highenergy Grease number. We were joined by Paul Kinvig (COO of Bournemouth Town Centre BID), Councillor Andy Martin (Portfolio Holder for Customer, Communications and Culture), our young trustee Olivia Girling, and last winner Kerry Houston-Kypta on the judging panel. The event not only provided an opportunity for us to connect with businesses in the area as set out in our Business Plan, but it also raised a total of £16,000 for our organisation. Building on connections from the event last year, we successfully delivered two Team Away Days for corporate clients including Savills Estate Agents who brought in 98 of their employees from across the UK.

6

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Our social dance events were well attended this year; with three of five Ceilidh events completely sold out, we reached a total of 350 attendances. Our Ceilidhs have built a strong reputation of being inclusive spaces where all are welcomed and often attract an intergenerational crowd from children and young people to older adults above the age of 65.

Financial review

During 2023-24 we reforecast our budget regularly as we continued to build out of the pandemic and through the cost-of-living crisis. The pressure of increasing costs continued, particularly affecting our salaries budget as a Real Living Wage employer. Cost-saving decisions taken in-year by a key hirer, the Performing Arts Department at Arts University Bournemouth, had a significant impact on our hires income which proved impossible to make up at short notice however advance bookings are looking strong so we anticipate a full recovery in 2024-25. We also saw a steady recovery of numbers for our weekly dance classes and performance programme, rewarding careful programming and a concerted marketing effort by the team. We were pleased and relieved to receive confirmation from BCP Council of continued funding for 2024-25 and the following 2 years, albeit at a 10% reduction, and delighted to secure Public Health revenue funding for the first time to replace that reduction. This gave Trustees a firm basis from which to approve the Real Living Wage increase to relevant staff and a 4% increase for the rest of the team.

Summarised Income and Expenditure Account for the year:

Income
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
Expenditure
Raising funds
Charitable activities
Total expenditure
Net expenditure 2023-24
Total funds brought forward from 2022-23
Total funds carried forward into 2024-25		 £
182,864
734,056
80,001
2,452
999,373
124,905
880,347
1,005,252
(5,879)
330,909
325,030

We made a small in-year deficit of £5,879 due to the spending down of restricted grants received in previous years. The accounts show a carry forward figure into 2024-25 of £325,030 (made up of £305,755 unrestricted funds, and £19,275 restricted). Trustees have approved the investment of up to £50,000 in a replacement to the organisation's website in 2024-25.

7

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Through prudence and careful financial management during 2023-24, monitored and supported in the regular Board meetings through the year, we have a retained a financial buffer to help us weather the impact of the ongoing pressures of inflation and rising costs as we enter 2024-25.

Senior Leadership Team salaries are set by the Board and benchmarked against organisations of a similar size and remit in the cultural sector.

Reserves policy

Pavilion Dance South cash reserve should be sufficient to cover three months total operational costs (less marketing and contingency). The Board of Trustees examines the level of reserves each year when setting the following budget, and this reserves policy is reviewed every three years.

For the year 2023-24 the operational costs (less marketing and gift in-kind premises costs) were £788,568, leading to a required unrestricted reserves value of £197,142 based on the current reserves policy. Through prudent financial management and support from our funders, our free reserves at the end of 2023-24 are £281,724, therefore exceeding the target figure.

The trustees are confident that the charity is able to continue as a going concern given the current unrestricted reserves, and the proposed budget and business plan for 2024-25.

Fundraising

Pavilion Dance has been registered with the Fundraising Regulator, as a small charity, since 2017. We currently contract any professional fundraisers. An annual fundraiser, Business Come Dancing, is held in November each year. This popular 'Strictly' style competition invites local businesses to compete for a glitterball trophy whilst raising funds for our community projects, and raised £7,400 after costs this year. Applications are made to trusts and foundations where we meet the criteria of that foundation and the signposting to these can come from contacts, networks or newsletters. We were successful in securing a number of grants from local Trusts this year, bringing a total of £22,100 towards project delivery and core costs. Donate buttons are used on our website and on social media to encourage donations and we have also run campaigns with Givey.com and Give as You Live as donation platforms. In addition we have individuals contacting us to make personal contributions usually for a specific programme of work. We adhere to data protection protocols including in keeping information linked to fundraising. Over the course of the year, Pavilion Dance received 0 complaints (2023: 0) about its fundraising practices.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governance

The charity is controlled by its governing documents and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006. It was incorporated on 30 July 1996 with amendments by special resolution on 8 August 2002, 21 April 2005 and 29 November 2021.

It was registered as a charity with the Charity Commission on 11 October 2005 under the name Dance South West.

The name of the company was amended to Pavilion Dance South West with Companies House on 21 October 2013 and this was confirmed by Charities Commission on 25 October 2013.

8

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Trustees and organisational structure/management

The board of directors who are also the charity trustees, establish policies and procedures which are implemented by the leadership team led by the Joint CEOs. The following were reviewed or introduced in 2023-24:

Reviewed & updated: Health & Safety Policy & Procedures Finance Protocols Flexible Working Policy Sickness & Absence Policy Special Leave Policy Home Working Policy Recruitment Policy DBS Policy Performance & Development Review process (replaced Staff Appraisals)

New:

Business Continuity Procedure HR Committee Terms of Reference Finance & Ops Committee Terms of Reference

The Board met 4 times during the year for official business, with 3 meetings conducted online and 1 as a blend of in person and online. A Board Away Day was held in September 2023 and gave Trustees the opportunity to explore the Arts Dynamism Investment Principle and do some horizon scanning and visioning for the future post-2026 (when the current Business Plan concludes).

At 31 March 2024 we had 10 trustees who have been recruited through a mixture of open call and long-term relationship building, including 2 young trustees (under the age of 25). No trustees left during the year and 1 new trustee joined.

M Nabirye
3/4		 M Nabirye
3/4
M Cleaver 3/4
T Marden 4/4
O Girling 2/4
N Player 4/4
J Ward 3/4
E Nixon 4/4
J Joy 1/4
H Malone 4/4
P Preselo 1/2

The Chair and Joint CEOs met monthly through the year to discuss key operational decisions and Board actions and meetings. The Chair also carried out Performance Development Reviews with each of the Joint CEOs and reported back to the full Board in a closed session. From April 2024 we are moving to a Co-Chair model, mirroring the joint leadership at Executive Leadership level, with Natasha Player joining Eddie Nixon as joint Chair. This allows us to bring diverse perspectives and lived experience to the leadership of the organisation, strengthening our governance and decisionmaking.

9

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

All trustees are inducted and provided with full information on the policies, past and current programmes and future aspirations and plans. Trustees are able to attend training programmes or professional development as appropriate: new trustees were signed up to the local Voluntary a course, Natasha Player attended the Emerging Chairs Trustee Leadership Programme run by Cause4 and Toby Marden is enrolled on Julie's Board Environmental Champions Programme.

The Board supports the executive Leadership Team, led by the Artistic Director and Executive Director as Joint CEOs. They in turn are supported by a Senior Management Team which meets weekly and consists of: Artistic Director, Executive Director, Marketing & Communications Manager and Venue Manager. This allows collective deputising for the Joint CEOs and spreading knowledge and risk. The Joint CEOs take ultimate responsibility.

Risk management

The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place. The Risk Register is a standing agenda item for Board meetings and is updated in advance of every meeting.

Key risks in 2023-24 Mitigations
Government
austerity
measures
impact on ability to raise funds.		 Developing and articulating an innovative, quality offer
with evidenced outcomes and impact.
Continuing robust financial planning and budgeting.
Inflation
and
cost
of
living
increases
put
pressure
on
overheads and salaries.		 Increasing and diversifying income base, including
earned income generation, philanthropy and new grant
sources.
Continuing robust financial planning and budgeting.
Arts
University
Bournemouth
decision to withdraw their Dance
Degree
and
current
students over 2 years from 2024-
25 resulting in a significant loss of
regular earned income.		 Develop Venue Hires Strategy with aim to develop
new sources of hire income, capitalising on the newly
available weekday space in the building.
Lease
formalising
occupancy of part of the Pavilion
Theatre building remains unsigned.		 Continue
to
engage
in
and
support
discussions
between BCP Council and BH Live (landlord) to
resolve outstanding fixtures & fittings issues.
Slow
return
of
customers
post
Covid-19 and due to cost of living
pressures.		 Close monitoring of data around income targets,
enabling corrective action in a timely manner.
Classes & performances income stabilised and now
building steadily, with capacity in studios & theatre
meaning there is good potential to increase income
further.

10

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Equality, diversity and inclusion

We firmly believe in being an organisation where differences are respected and considered, and where varying views and ideas are listened to. This informs how we commission and programme dance, and also in how we look after our artists, staff, volunteers and members of the public who come to experience dance.

In recognising the value of diversity in enriching our arts and cultural offer as well as ensuring that all artists have access to the opportunities and resources to create truly excellent work, our approach is underpinned by the principle of ensuring that we reflect the communities in our conurbation in the work that we do.

At Pavilion Dance,

Our equality, diversity and inclusion objectives are:

Progress achieved in 2023-24 included:

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Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Our Joint CEOs are diverse in gender, age, race, sexuality & socio-economic background. We have a gender-split of 72:28 female:male across the staff team. 17% of the staff team identify as LGBTQIA+ (BCP population = 4% in 2021 Census), 6% as from the Global Majority (BCP: 9%), 28% have a disability (BCP: 19%) and 17% are from a lower socio economic background. 20% of our Trustees are of Global Majority ethnicity, ages range from 20-65, with representation from neurodivergent, queer, & lower socio-economic backgrounds.

Environmental responsibility

We recognise the power of the arts to inspire and imagine a positive future and to help people transition to a low carbon world, and we recognise our responsibility to reduce our negative environmental impact on the world that generation will inherit.

Our Environmental Policy and Action Plan was rewritten in 2021, and in recognition of the urgency of the climate issue we joined with others in the Cultural Sector to declare a Climate Emergency.

Our strategic goals to improve our environmental sustainability 2022-27 are:

Progress achieved in 2023-24 included:

We began measuring our carbon emissions in 2012 and by 2023-24 figures provided by our landlord showed that our energy use had reduced by 66% from a peak of 118 tonnes CO2e in 2015-16 to 40 tonnes CO2e.

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

12

Pavilion Dance South West Limited

Report of the trustees

For the year ended 31 March 2024

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

select suitable accounting policies and then apply them consistently;

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as the trustees are aware:

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £10 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Auditors

Godfrey Wilson Limited were re-appointed as auditors to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 31 October 2024 and signed on their behalf by

Eddie Nixon

Co-Chair of the Board

13

Independent auditors' report

To the members of

Pavilion Dance South West Limited

Opinion

We have audited the financial statements of Pavilion Dance South West (the 'charity') for the year ended 31 March 2024 which comprise the statement of financial activities, balance sheet, statement of cash flows and the related notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the Ethical Standard, and the provisions available for small entities, in the circumstances set out in note 8 to the financial statements, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

14

Independent auditors' report

To the members of

Pavilion Dance South West Limited

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Opinion on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of the audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the company and its environment obtained in the course of the audit, we have not identified material misstatements in the report included within the report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

the financial statements are not in agreement with the accounting records and returns; or

Responsibilities of the trustees

As explained more fully in the responsibilities statement set out in the report, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the trustees are responsible for assessing the ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

15

Independent auditors' report

To the members of

Pavilion Dance South West Limited

Our responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The procedures we carried out and the extent to which they are capable of detecting irregularities, including fraud, are detailed below:

(1) We obtained an understanding of the legal and regulatory framework that the charity operates in, and assessed the risk of non-compliance with applicable laws and regulations. Throughout the audit, we remained alert to possible indications of non-compliance.

Identifying, evaluating and complying with laws and regulations, and whether they were aware of any instances of non-compliance;

(3) We inspected the minutes of trustee meetings.

(4) We enquired about any non-routine communication with regulators and reviewed any reports made to them.

(5) We reviewed the financial statement disclosures and assessed their compliance with applicable laws and regulations.

(6) We performed analytical procedures to identify any unusual or unexpected transactions or balances that may indicate a risk of material fraud or error.

(7) We assessed the risk of fraud through management override of controls and carried out procedures to address this risk. Our procedures included:

Testing transactions that are unusual or outside the normal course of business.

Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. Irregularities that arise due to fraud can be even harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

16

Independent auditors' report

To the members of

Pavilion Dance South West Limited

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting website at: www.frc.org.uk/auditorsresponsibilities. This description

Use of our report

This report is made solely to the members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the members those matters we are required to state to them in an report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the members as a body, for our audit work, for this report, or for the opinions we have formed.

Date: 31 October 2024

William Guy Blake ACA (Senior Statutory Auditor)

For and on behalf of:

GODFREY WILSON LIMITED

Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

17

Pavilion Dance South West Limited

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2024

Restricted Unrestricted
Note
£
£
Income from:
Donations and legacies
3
1,890
180,974
Charitable activities
4
10,396
723,660
Other trading activities
5
-
80,001
Investments
-
2,452
Total income
12,286
987,087
Expenditure on:
Raising funds
-
124,905
Charitable activities
63,169
817,178
Total expenditure
7
63,169
942,083
Net income / (expenditure)
(50,883)
45,004
Transfers between funds
(527)
527
Net movement in funds
8
(51,410)
45,531
Reconciliation of funds:
Total funds brought forward
70,685
260,224
Total funds carried forward
19,275
305,755		 2024
Total
£
182,864
734,056
80,001
2,452
999,373
124,905
880,347
1,005,252
(5,879)
-
(5,879)
330,909
325,030		 2023
Total
£
181,128
729,673
97,495
1
1,008,297
111,615
923,915
1,035,530
(27,233)
-
(27,233)
358,142
330,909

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 19 to the accounts.

18

Pavilion Dance South West Limited

Balance sheet

As at 31 March 2024

2024 2023
Note £ £ £
Fixed assets
Intangible assets 11 - 541
Tangible assets 12 24,031 19,612
24,031 20,153
Current assets
Stock 13 691 691
Debtors 14 24,236 26,572
Current asset investments 15 85,834 -
Cash at bank and in hand 347,603 387,225
458,364 414,488
Liabilities
Creditors: amounts falling due within 1 year 16 (157,365) (103,732)
Net current assets 300,999 310,756
Net assets 18 325,030 330,909
Funds 19
Restricted funds 19,275 70,685
Unrestricted funds
General funds 305,755 260,224
Total charity funds 325,030 330,909

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 31 October 2024 and signed on their behalf by

Eddie Nixon Co-Chair of the Board

19

Pavilion Dance South West Limited

Statement of cash flows

For the year ended 31 March 2024

Cash used in operating activities:
Net movement in funds
Adjustments for:
Depreciation and amortisation charges
Dividends, interest and rents from investments
Loss on the sale of fixed assets
Decrease in stock
Decrease in debtors
Increase / (decrease) in creditors
Net cash provided by operating activities
Cash flows from investing activities:
Dividends, interest and rents from investments
Purchase of tangible fixed assets
Net cash used in investing activities
Increase in cash and cash equivalents in the year
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Analysed as:
Cash at bank in hand
Current asset investments		 2024
£
(5,879)
12,728
(2,452)
-
-
2,336
53,633
60,366
2,452
(16,606)
(14,154)
46,212
387,225
433,437
347,603
85,834
433,437		 2023
£
(27,233)
20,850
(1)
4,130
253
14,603
(3,546)
9,056
1
(2,558)
(2,557)
6,499
380,726
387,225
387,225
-
387,225

The charity has not provided an analysis of changes in net debt as it does not have any long term financing arrangements.

20

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies

a) Basis of preparation and general information

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Pavilion Dance South West Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

Pavilion Dance South West is a charitable company registered in England and Wales, with it's registered address at: Pavilion Dance South West, Westover Road, Bournemouth, Dorset, BH1 2BU.

b) Going concern basis of accounting

The accounts have been prepared on the assumption that the charity is able to continue as a going concern, which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern.

c) Income

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item of income have been met, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of provision of room hire and ticketed events is deferred until criteria for income recognition are met.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

21

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies (continued)

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure and irrecoverable VAT

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

h) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities on the following basis:

ities on the following basis:
2024 2023
Raising funds 20.1% 18.1%
Charitable activities 79.9% 81.9%

i) Intangible fixed assets

Intangible assets relate to the charity's website and are measured at cost less amortisation. Amortisation is provided on a straight line basis over 3 years.

j) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Dance equipment 25% straight line Fixtures and fittings 25% straight line Office equipment 25% straight line Computer equipment 33% straight line

Items of equipment are capitalised where the purchase price exceeds £500.

22

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies (continued)

k) Stock

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

l) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

m) Current asset investments

Current asset investments consist of cash held on deposit in interest bearing accounts. Such investments are measured at their fair value.

n) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

o) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

p) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

q) Pension costs

The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.

r) Redundancy costs

Where an employee receives a redundancy payment, the cost is recognised at the date that the employee is notified.

s) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

23

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

1. Accounting policies (continued)

s) Accounting estimates and key judgements (continued)

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements are described below.

As described in notes 1i and 1j to the financial statements, depreciation and amortisation are provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life.

Gift in kind

The charity recognises donated facilities as part of its lease arrangements with BCP Council and BH Live. These are recognised on the basis of the value deemed by the landlord of the maintainance and provision of services at the premises.

2. Prior period comparatives: statement of financial activities

Income from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income / (expenditure)
Transfers between funds
Net movement in funds		 Restricted
£
£
1,080
180,048
53,109
676,564
-
97,495
-
1
54,189
954,108
-
111,615
36,004
887,911
36,004
999,526
18,185
(45,418)
3,000
(3,000)
21,185
(48,418)
Unrestricted		 2023
Total
£
181,128
729,673
97,495
1
1,008,297
111,615
923,915
1,035,530
(27,233)
-
(27,233)

24

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

3. Income from donations and legacies

Income from donations and legacies
Donations
Donated services and facilities
Total income from donations and legacies
Prior period comparative:
Donations
Donated services and facilities
Total income from donations and legacies		 Restricted
£
£
1,890
3,579
-
177,395
1,890
180,974
Restricted
£
£
155
6,272
925
173,776
1,080
180,048
Unrestricted
Unrestricted		 2024
Total
£
5,469
177,395
182,864
2023
Total
£
6,427
174,701
181,128

4. Income from charitable activities

Income from charitable activities
Artistic income - including performances and classes
Collaboration income - Arts University Bournemouth
Grant income:
Arts Council NPO
Bournemouth Christchurch Poole Council
Arts Council - Other
The Valentine Charitable Trust
Alice Cooper Dean Charitable Trust
Other grants (under £5,000)
Total income from charitable activities		 Restricted
£
£
10,396
127,138
-
58,081
-
393,322
-
114,897
-
8,122
-
10,000
-
5,000
-
7,100
10,396
723,660
Unrestricted		 2024
Total
£
137,534
58,081
393,322
114,897
8,122
10,000
5,000
7,100
734,056

25

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

4. Income from charitable activities (continued) Prior period comparative:

Artistic income - including performances and classes
Collaboration income - Arts University Bournemouth
Grant income:
Arts Council NPO
Bournemouth Christchurch Poole Council
Children in Need
Kickstart Scheme
Other grants (under £5,000)
Total income from charitable activities
Arts Council - National Lottery		 Restricted
£
£
-
98,139
-
56,346
-
393,322
-
114,000
26,249
-
10,300
-
-
6,437
16,560
8,320
53,109
676,564
Unrestricted		 2023
Total
£
98,139
56,346
393,322
114,000
26,249
10,300
6,437
24,880
729,673

5. Income from other trading activities

Merchandise
Bar sales
Corporate events
Venue hire income
Total income from other trading activities		 2024
Total
£
122
9,788
17,909
52,182
80,001		 2023
Total
£
1,222
9,306
22,472
64,495
97,495

All income from other trading activities in the current and prior period was unrestricted.

6. Government grants

The charitable company receives government grants, defined as funding from Arts Council England and Wales (ACE) and Bournemouth Christchurch Poole Council (BCP) (2023: ACE, BCP and the Kickstart Scheme) to fund charitable activities. The total value of such grants in the period ending 31 March 2024 was £516,314 (2023: £714,709). There are no unfulfilled conditions or contingencies attaching to these grants in either period.

26

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

7. Total expenditure

Artistic activity
Merchandise and hire expenses
Staff wages (note 9)
Other staff costs and expenses
Marketing and development
Premises cost
Communications
IT systems
General expenses
Insurance
Legal and professional costs
Sundry
Depreciation and amortisation
Loss on disposal of fixed assets
Sub-total
Allocation of support and
governance costs
Total expenditure		 Raising
funds
£
4,470
6,615
82,850
-
-
-
-
-
-
-
-
-
-
-
93,935
30,970
124,905		 Charitable
activities
£
184,384
-
329,877
15,997
39,289
177,395
-
10,291
-
-
-
-
-
-
757,233
123,114
880,347		 £
-
-
71,578
1,157
-
-
3,616
19,551
12,135
3,947
6,820
22,552
12,728
-
154,084
(154,084)
-
Support and
governance
costs		 2024 Total
£
188,854
6,615
484,305
17,154
39,289
177,395
3,616
29,842
12,135
3,947
6,820
22,552
12,728
-
1,005,252
-
1,005,252		 Raising
funds
£
-
5,397
79,558
-
-
-
-
-
-
-
-
-
-
-
84,955
26,660
111,615		 Charitable
activities
£
204,178
-
360,726
19,806
34,130
173,576
-
10,863
-
-
-
-
-
-
803,279
120,636
923,915		 £
-
-
67,461
824
-
-
4,474
17,224
10,626
1,378
5,715
14,614
20,850
4,130
147,296
(147,296)
-
Support and
governance
costs		 2023 Total
£
204,178
5,397
507,745
20,630
34,130
173,576
4,474
28,087
10,626
1,378
5,715
14,614
20,850
4,130
1,035,530
-
1,035,530

Total governance costs were £7,920 (2023: £7,500).

27

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

8. Net movement in funds This is stated after charging:

Depreciation
Amortisation
Loss on disposal of fixed assets
Operating lease payments
Trustees' remuneration
Trustees' reimbursed expenses
Auditors' remuneration:
Statutory audit (excluding VAT)		 2024
£
12,187
541
-
5,834
2,065
352
6,600		 2023
£
17,800
3,050
4,130
3,026
Nil
102
6,250

Trustees reimbursed for travel expenses total £352 (2023: £102) in respect of 5 trustees (2023: 3 trustees).

In common with other charities of our size and nature we use our auditors to assist with the preparation of the financial statements.

9. Staff costs and numbers Staff costs were as follows:

Salaries and wages
Social security costs
Pension costs		 2024
£
438,553
33,252
12,500
484,305		 2023
£
457,580
36,888
13,277
507,745

No employee earned more than £60,000 during the current or prior year.

There were no redundancies in the current year. In the prior year salaries and wages include redundancy costs totalling £1,331, comprising of statutory redundancy payments.

The key management personnel of the charitable company comprise the Trustees, Artistic Director & Joint CEO, Executive Director & Joint CEO, Venue Manager and Marketing & Communications Manager. The total employee benefits of the key management personnel were £182,467 (2023: £171,423).

Average head count 2024
No.
19		 2023
No.
20

28

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

10. Taxation

The charity is exempt from corporation tax as all its income is charitable and is applied for charitable purposes.

11. Intangible fixed assets

Cost
At 1 April 2023 and at 31 March 2024
Amortisation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023		 Website
£
14,021
13,480
541
14,021
-
541

12. Tangible fixed assets

Cost
At 1 April 2023
Additions in year
At 31 March 2024
Depreciation
At 1 April 2023
Charge for the year
At 31 March 2024
Net book value
At 31 March 2024
At 31 March 2023		 Dance
equipment
£
38,919
12,530
51,449
26,761
7,850
34,611
16,838
12,158		 Fixtures
and fittings
£
13,227
-
13,227
9,887
1,924
11,811
1,416
3,340		 Office
equipment
£
1,712
-
1,712
1,039
340
1,379
333
673		 Computer
equipment
£
24,043
4,076
28,119
20,602
2,073
22,675
5,444
3,441		 Total
£
77,901
16,606
94,507
58,289
12,187
70,476
24,031
19,612

29

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

13. Stock
Merchandise
14. Debtors
Trade debtors
Prepayments
Other debtors
15. Current asset investments
Current asset investments
16. Creditors : amounts due within 1 year
Trade creditors
Accruals
Deferred income (note 17)
Other taxation and social security
VAT
Other creditors
17. Deferred income
At 1 April 2023
Deferred during the year
Released during the year
At 31 March 2024		 2024
£
691
2024
£
12,966
7,718
3,552
24,236
2024
£
85,834
2024
£
29,871
23,729
87,694
8,869
4,154
3,048
157,365
2024
£
45,281
87,694
(45,281)
87,694		 2023
£
691
2023
£
11,598
12,074
2,900
26,572
2023
£
-
2023
£
34,124
10,343
45,281
7,097
3,886
3,001
103,732
2023
£
44,949
45,281
(44,949)
45,281

Deferred income relates to ticket sales and room hire invoiced in advance.

30

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

18. Analysis of net assets between funds

Fixed assets
Current assets
Current liabilities
Net assets at 31 March 2024
Prior period comparative
Fixed assets
Current assets
Current liabilities
Net assets at 31 March 2023		 £
-
19,275
-
19,275
£
-
70,685
-
70,685
Restricted
funds
Restricted
funds		 £
24,031
439,089
(157,365)
305,755
£
20,153
343,803
(103,732)
260,224
General
funds
General
funds		 Total
funds
£
24,031
458,364
(157,365)
325,030
Total funds
£
20,153
414,488
(103,732)
330,909

31

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

19. Movements in funds

Restricted funds
Parkinson's Dance
Surf The Wave
RIO Challenge Fund
Children in Need
Le Club Social
Plastic Paradiso
Dance Along the South Coast
Total restricted funds
General funds
Total unrestricted funds
Total funds
Unrestricted funds		 At 1 April
2023
£
3,709
4,123
19,956
10,407
16,339
11,151
5,000
70,685
260,224
260,224
330,909		 Income
£
1,823
-
-
67
670
9,726
-
12,286
987,087
987,087
999,373		 £
-
(424)
(11,964)
(5,682)
(21,208)
(18,891)
(5,000)
(63,169)
(942,083)
(942,083)
(1,005,252)
Expenditure		 £
£
(1,693)
3,839
3,699
-
7,992
4,792
3,152
(1,047)
(1,986)
-
-
-
(527)
19,275
527
305,755
527
305,755
-
325,030
Transfers
between
funds
At 31 March
2024		 £
£
(1,693)
3,839
3,699
-
7,992
4,792
3,152
(1,047)
(1,986)
-
-
-
(527)
19,275
527
305,755
527
305,755
-
325,030
Transfers
between
funds
At 31 March
2024
19,275
305,755
305,755
325,030

Purposes of restricted funds Parkinson's Dance

Funds raised by individual giving and the participants of the PDSW Parkinson's Dance class in Bournemouth to ensure the longevity of the class alongside extra curricular activities for the participants and training opportunities for the teachers.

Surf The Wave

A fund supported by Arts Council "Ambitions for Excellence" programme, Esmee Fairbairn Foundation, Jerwood Foundation, Arts Council Wales and Creative Scotland (plus sponsorship from Arts University Bournemouth and Mayflower Theatre Southampton). Surf the Wave was a three year project created to provoke a change in how dance is toured in the UK. Remaining funds are being used to maintain the STW & SW Dancing websites as a legacy of the project.

RIO Challenge Fund

A multi strand project which includes a new dance programme, in conjunction with Dorset Mind, to work with children aged 13-16 who have disengaged with school as a result of the impact their mental health has had on their daily lives.

32

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

19. Movements in funds (continued) Purposes of restricted funds (continued)

Children in Need

Funding to deliver weekly street and hip hop performance workshops to children and young people from low income families.

Le Club Social

Funding to deliver a community dance project celebrating the clubs and dance halls of Bournemouth, Christchurch & Poole from the 1950s onwards.

Plastic Paradiso

Funding to restage Claire Plastic Paradiso, an environmentally-themed show for primary school aged-children, and take it on tour to venues across England.

Dance Along the South Coast

A contribution from The Mayflower Theatre to pay for freelance support to develop this partnership between PDSW, The Mayflower and Lighthouse Poole.

Transfers between funds

Transfers between funds represent the topping up of restricted funds in deficit and the transfer of surpluses to general funds as agreed with funders.

Funds in deficit

Funds in deficit will be topped up by income in future periods.

Prior period comparative

Restricted funds
Quay School
Parkinson's Dance
Surf The Wave
RIO Challenge Fund
Active Dorset
Children in Need
Le Club Social
Plastic Paradiso
Dance Along the
Total restricted funds
General funds
Total unrestricted funds
Total funds		 At 1 April
2022
£
393
4,073
4,499
30,768
1017
8,750
-
-
-
49,500
308,642
308,642
358,142		 Income
£
-
2,389
-
-
-
10,455
17,519
18,826
5,000
54,189
954,108
954,108
1,008,297		 £
(393)
(2,753)
(376)
(10,812)
(1,017)
(8,798)
(4,180)
(7,675)
-
(36,004)
(999,526)
(999,526)
(1,035,530)
Expenditure		 £
£
-
-
-
3,709
-
4,123
-
19,956
-
-
-
10,407
3,000
16,339
-
11,151
-
5,000
3,000
70,685
(3,000)
260,224
(3,000)
260,224
-
330,909
Transfers
between
funds
At 31 March
2023		 £
£
-
-
-
3,709
-
4,123
-
19,956
-
-
-
10,407
3,000
16,339
-
11,151
-
5,000
3,000
70,685
(3,000)
260,224
(3,000)
260,224
-
330,909
Transfers
between
funds
At 31 March
2023
70,685
260,224
260,224
330,909

33

Pavilion Dance South West Limited

Notes to the financial statements

For the year ended 31 March 2024

20. Operating lease commitments

The charity had operating leases at the year end with total future minimum lease payments as follows:

Amount falling due:
Within 1 year
Within 1 - 5 years		 2024
£
3,279
8,855
12,134		 2023
£
471
431
902

21. Related party transactions

The aggregate of trustee donations during the year were £70 (2023: £70).

Trustee Natasha Player received remuneration for her role as a Facilitator. This amounted to £1,700 in the current year (2023: £nil). Rates of pay were at market rate and agreed with other trustees.

Trustee Hannah Malone received remuneration for running workshops. This amounted to £365 in the current year (2023: £nil). Rates of pay were at market rate and agreed with other trustees.

34