2023-03-31-accounts

Pavilion D	Pavilion D	ance South West Limited	ance South West Limited
Reference		and administrative details
For the	ear ended 31		March 2023
Company		number	03231304
Charity	number		1111641
Registered		office and	Westover Road
operational		address	Bournemouth
			Dorset
			BH1 2BU
Trustees			Trustees, who are also directors under				company	law, who served		during
			the year and up	to the date	ofthis report were as follows:
			JAgunbiade		appointed		20 April 2022 8 resigned 22
					November		2022
			M J Cleaver
			R Cossou		resigned	22 November			2022
			L Diallo		resigned	11August 2022
			0 Girling
			J Joy		appointed		23 March 2023
			H Malone		appointed		23 March 2023
			T Marden		Co-Chair	until 23 March			2023
			M H Nabirye		Co-Chair	until 23 March			2023
			E Nixon		Chair, appointed 23 March 2023
			N Player		appointed		6 September		2022
			ESosseh		resigned	20 April 2022
			J Ward		appointed		6 October 2022
			A M Weyman		resigned	8	February 2023
Chief executive officer			Zannah Chisholm		resigned	29 May 2022
			Victor Fung		Artistic Director and Joint CEO, appointed						19
					July 2022
			Helen Keall		Executive		Director and		Joint CEO, appointed
					30 May 2022
Bankers			Bank ofScotland
			33 Old Broad Street London		Branch
			PO Box1000
			BX2 1LB
Auditors			Godfrey Wilson	Limited
			Chartered accountants and		statutory	auditors
			5th Floor Mariner House
			62 Prince Street
			Bristol
			BS14QD

Income
Donations and legacies				181,128
Charitable activities				729,673
Other trading activities				97,495
Investments				1
Total income				1,008,297
Expenditure
Raising funds				111,615
Charitable activities				923,915
Total expenditure				1,035,530
Net income/expenditure		2022-23		(27,233)
Total funds brought	forward		from 2021-22	358,142
Total funds carried	forward		into 2023-24	330,909

irs while we recruited role in March 2023.	a new Chair - Ed	die Nixon,
Trustees' attendance	at board meetin	s 2022-23
M Nabi e		6/6
M Cleaver		6/6
T Marden		5/6
AWe man		5/6
0 Girlin		4/6
NPla er		3/3
L Diallo		2/3
J Ward		2/2
ESosseh		1/2
R Cossou		1/2
J A unbiade		0/2

For the ear ended 31 March 2023	For the ear ended 31 March 2023
All Trustees are inducted and provided		with full information on the organisation's policies,			past and
current programmes and future aspirations and plans. Trustees are able to			attend			training
programmes or professional development as appropriate.
The	Board supports the executive Leadership Team, led by the Artistic Director		and		Executive
Director as Joint CEOs. The organisation transitioned to this joint leadership model in					July		2022,
following the departure in May 2022 of		the former CEO Zannah Chisholm. Executive	Director				Helen
Keall stepped up as Joint CEO at the		beginning of June and was joined by Victor	Fung		as		Artistic
Director Joint CEO in mid-July. They		are supported by a Senior Management Team which					meets
weekly and consists of: Artistic Director, Executive Director, Marketing & Communications					Manager
and	Venue Manager. This allows collective deputising for the Joint CEOs and spreading			knowledge
and	risk. The Joint CEOs take ultimate	responsibility.
Risk management
The	trustees have a duty to identify and	review the risks to which the charity is exposed and			to	ensure
appropriate controls are in place. The		Risk Register is a standing agenda item for	Board		meetings
and	is updated in advance ofevery meeting.
	Ke risks in 2022-23	Miti ations
	Government austerity measures	Developing and articulating an innovative, quality		offer
	impact on ability to raise funds.	with evidenced outcomes and impact.
		Continuin robust financial lannin and bud	etin
	Inflation and cost of living	Increasing and diversifying income base,	including
	increases put pressure on	earned income generation, philanthropy and new grant
	overheads and salaries.	sources.
		Continuin robust financial lannin and bud	etin
	Reduction of grants from core	ACE funding secured at stand-still level for	2023-26.
	revenue funders Arts Council	BCP funding cut proposed for 23-24	reversed
	England and Bournemouth,	following lobbying by cultural orgs.
	Christchurch 8 Poole Council.
		Maintaining strong strategic relationships	with		key
		decision influencers and makers in ACE and		BCP
		council.
		Engaging actively in local strategic developments,
		demonstrating the positive impact of our	work		on
		uali of life in BCP council area.
	Lease formalising PDSW's	Lease negotiations concluded with BCP	Council
	occupancy of part of the Pavilion	(superior landlord). Discussions continuing	between
	Theatre building remains unsigned.	BCP Council and BH Live (landlord).
	Risk of staff burnout due to	Careful Business Planning to prioritise capacity
	pressures of post-Covid recovery	Clear roles and responsibilities for each post.
	and delivering programmes with
	reduced team.
	Slow return of customers post	Close monitoring of data around income	targets,
	Covid-19 and due to cost of living	enabling corrective action in a timely manner.
	ressures.

						2023	2022
				Restricted	Unrestricted	Total	Total
			Note
Income from:
Donations and		legacies	3	1,080	180,048	181,128	188,421
Charitable activities			4	53,109	676,564	729,673	722,938
Other trading	activities		5		97,495	97,495	57,195
Investments					1	1	67
Total income				54,189	954,108	1,008,297	968,621
Expenditure on:
Raising funds					111,615	111,615	83,626
Charitable activities				36,004	887,911	923,915	1,002,155
Total expenditure			7	36,004	999,526	1,035,530	1,085,781
Net income I(expenditure)				18,185	(45,418)	(27,233)	(117,160)
Transfers between		funds		3,000	(3,000)
Net movement in		funds	8	21,185	(48,418)	(27,233)	(117,160)
Reconciliation of		funds:
Total funds brought		forward		49,500	308,642	358,142	475,302
Total funds carried forward				70,685	260,224	330,909	358,142

						2023	2022
				Note
Fixed assets
Intangible assets				11		541	3,591
Tangible assets				12		19,612	38,984
						20,153	42,575
Current assets
Stock				13	691		944
Debtors				14	26,572		41,175
Cash at bank	and	in hand			387,225		380,726
					414,488		422,845
Liabilities
Creditors: amounts		falling due within	1 year	15	103,732)		(107,278)
Net current	assets					310,756	315,567
Net assets				17		330,909	358,142
Funds				18
Restricted funds						70,685	49,500
Unrestricted	funds
General	funds					260,224	308,642
Total charity	funds					330,909	358,142

For the	ear ended 31 March 2023
					2023	2022
				Note
Cash used in operating activities:
Net cash	provided by I (used in) operating		activities	19	9,056	23,155
Cash flows from investing activities:
Dividends, Purchase	interest and rents from investments oftangible fixed assets				1 ~2,558	67 ~16,092
Net cash	used in investing activities				~2552 ,	~16,025
Increase	in cash and cash equivalents	in	the year		6,499	7,130
Cash and	cash equivalents at the beginning		ofthe year		380,726	373,596
Cash and	cash equivalents at the end	of	the year		387,225	380,726

2.	Prior period com	parative	s: st	atement offinancial act	ivities
							2022
					Restricted	Unrestricted	Totalf
	Income from:
	Donations and legacies				485	187,936	188,421
	Charitable activities				17,725	705,213	722,938
	Other trading	activities				57,195	57,195
	Investments					67	67
	Total income				18,210	950,411	968,621
	Expenditure on:
	Raising funds					83,626	83,626
	Charitable activities				69,759	932,396	1,002,155
	Total expenditure				69,759	1,016,022	1,085,781
	Net income I(expenditure)				(51,549)	(65,611)	(117,160)
	Transfers between	funds			(55)	55
	Net movement in	funds			(51,604)	(65,556)	@117,160)
3.	Income from donations		and legacies
							2023
					Restricted	Unrestricted	Total
					F	E
	Donations				155	6,272	6,427
	Donated services	and facilities*			925	173,776	174,701
	Total income from donations			and legacies	1,080	180,048	181,128
	Prior period comparative:						2022
					Restricted	Unrestricted	Total
					F	E	F
	Donations				485	3,892	4,377
	Legacies					11,054	11,054
	Coronavirus Job Retention		Scheme and other support			3,150	3,150
	Donated services	and facilities*				169,840	169,840
	Total income from donations			and legacies	485	187,936	188,421

Income from charitable a	ctivi	ties
							2023
					Restricted	Unrestricted	Totalf
Artistic income —including	performances			and classes		98,139	98,139
Collaboration income - Arts University			Bournemouth			56,346	56,346
Grant income:
Arts Council NPO						393,322	393,322
Bournemouth Christchurch	Poole Council					114,000	114,000
Arts Council - National Lottery					26,249		26,249
Children in Need					10,300		10,300
Kickstart Scheme						6,437	6,437
Other grants (under E5,000)					16,560	8,320	24,880
Total income from charitable		activities			53,109	676,564	729,673
Prior period comparative:
							2022
					Restricted	Unrestricted	Total
					F	E	E
Artistic income - including	performances			and classes		78,575	78,575
Collaboration income - Arts University			Bournemouth			55,687	55,687
Grant income:
Arts Council NPO						393,322	393,322
Bournemouth Christchurch	Poole Council					114,000	114,000
Bournemouth Christchurch	Poole Council			- ARG
Strategic Cultural Business	Support (Covid-19)					35,000	35,000
Bournemouth Christchurch	Poole Council			- Arts by the
Sea						10,000	10,000
Children in Need					9,950		9,950
Other grants (under F5,000)					7,775	18,629	26,404
Total income from charitable		activities			17,725	705,213	722,938

Income from other trading activi	ties
				2023
		Restricted	Unrestricted	Totalf
Merchandise			1,222	1,222
Barsales			9,306	9,306
Corporate events			22,472	22,472
Venue hire income			64,495	64,495
Total income from other trading	activities		97,495	97,495
Prior period comparative:
				2022
		Restricted	Unrestricted	Total
			E	E
Merchandise			573	573
Barsales			6,158	6,158
Corporate events			5,111	5,111
Venue hire income			45,353	45,353
Total income from other trading	activities		57,195	57,195

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				2023	2022
				E	F
Depreciation				17,800	11,755
Amortisation				3,050	4,675
Loss on	disposal offixed assets			4,130	995
Operating	lease payments			3,026	3,350
Trustees'	remuneration			Nil	Nil
Trustees'	reimbursed	expenses		102	93
Auditors'	remuneration:
	~ Statutory	audit (excluding	VAT)	6,250	5,850

Staff costs and numbers Staff costs were as follows:
	2023	2022
		E
Salaries and wages	457,580	418,315
Social security costs	36,888	31,315
Pension costs	13,277	12,408
	507,745	462,038

Intangible fixed assets
	Website
Cost
At 1 April 2022 and at 31 March 2023	14,021
Amortisation
At 1 April 2022	10,430
Charge for the year	3,050
At 31 March 2023	13,480
Net book value
At 31 March 2023	541
At 31 March 2022	3 591

Tangible fixed assets
	Dance	Fixtures	Office	Computer
	equipment	and fittings	equipment	equipment	Total
	F	P		F
Cost
At 1 April 2022	73,198	42,010	9,158	22,088	146,454
Additions in year Disposals	603 ~34,882	~28,783	~7,448	1,955	2,558 ~71,111
At 31 March 2023	38,919	13,227	1,712	24,043	77,901
Depreciation
At 1 April 2022	49,575	34,227	7,708	15,960	107,470
Charge for the year	9,523	3,207	428	4,642	17,800
On disposals	(32,337)	(27,547)	(7,097)		(66,981)
At 31 March 2023	26,761	9,887	1,039	20,602	58,289
Net book value
At 31 March 2023	12,158	3,340	673	3,441	19,612
At 31 March 2022	23,623	7,783	1,450	6,128	38,984

13.	Stock
						2023	2022
						E	E
	Merchandise					691	944
14.	Debtors
						2023	2022
							F
	Trade debtors					11,598	23,038
	Prepayments					12,074	3,091
	Other debtors					2,900	15,046
						26,572	41,175
15.	Creditors: amounts			due within	1 year
						2023	2022
						E
	Trade creditors					34,124	30,105
	Accruals					10,343	13,635
	Deferred	income	(note 16)			45,281	44,949
	Other taxation and social security					7,097	9,114
	VAT					3,886	5,772
	Other creditors					3,001	3,703
						103,732	107,278
16.	Deferred	income
						2023	2022
						f.	E
	At 1 April	2022				44,949	32,364
	Deferred Released	during during	the year the year			45,281 ~(44,949	44,949 ~32,364
	At 31 March 2023					45,281	44,949

		Restricted	General	Total
		funds	funds	funds
Tangible	fixed assets		20,153	20,153
Current	assets	70,685	343,803	414,488
Current	liabilities		~103,732	~103,732
Net assets at 31 March 2023		70,685	260,224	330,909
		Restricted	General
Prior period comparative		funds	funds	Total funds
		E
Tangible	fixed assets		42,575	42,575
Current	assets	49,500	373,345	422,845
Current	liabilities		(107,278)	(107,278)
Net assets at 31 March 2022		49,500	308,642	358,142

Movements in	fund	s
							Transfers
			At 1 April				between	At	31 March
			2022	Income		Expenditure	funds		2023
Restricted funds
Quay School			393			(393)
Parkinson's Dance			4,073		2,389	(2,753)			3,709
Surf The Wave			4,499			(376)			4,123
RIO Challenge	Fund		30,768			(10,812)			19,956
Active Dorset			1,017			(1,017)
Children in Need			8,750		10,455	(8,798)			10,407
Le Club Social					17,519	(4,180)	3,000		16,339
Plastic Paradiso					18,826	(7,675)			11,151
Dance Along the South Coast					5,000				5,000
Total restricted	funds		49,500		54,189	36,004	3,000		70,685
Unrestricted funds
General funds			308,642	954,108		(999,526)	(3,000)		260,224
Total unrestricted		funds	308,642	954,108		(999,526)	(3,000)		260,224
Total funds									330,909
Purposes of restricted funds
Quay School			Funds raised	from	Rotary	Club and PDSW	staff challenge		event in

For	the ear ended 31 March 2023
18.	Movements in funds (continued)
	Prior period comparative				Transfers
		At 1 April			between	At 31 March
		2021	Income	Expenditure	funds	2022
				E
	Restricted funds
	Catalyst Evolve	16,506		(16,506)
	Quay School	458	(65)			393
	Parkinson's Rollout	187		(187)
	Parkinson's Dance	6,417	550	(2,894)		4,073
	Dorset Community Foundation-
	Reawakenings	20		(20)
	Surf The Wave		4,750	(196)	(55)	4,499
	National Showcasing	905		(905)
	RIO Challenge Fund	39,241		(8,473)		30,768
	Women Leaders	27,720	3,025	(30,745)
	Paul Hamlyn Foundation	6,650		(6,650)
	Active Dorset	3,000		(1,983)		1,017
	Children in Need		9,950	1,200		8,750
	Total restricted funds	101,104	18,210
	Unrestricted funds
	Designated funds:
	Repairs and maintenance	30,000			(30,000)
	Capital improvements	30,000			(30,000)
	HR contingency	30,000			(30,000)
	Cultural Recovery Fund 2	99,267		(99,267)
	Vibrotactice floor development		1,000	1,000
	Total designated funds
	General funds	184,931	949,411
	Total unrestricted funds				55	308,642
	Total funds					358,142

Reconciliation ofnet movem	ent	in funds to net cash flow f	rom operating activities
			2023f	2022f
Net movement in funds			(27,233)	(117,160)
Adjustments for:
Depreciation and amortisation	charges		20,850	16,430
Dividends, interest and rents	from	investments	(1)	(67)
Loss on the sale offixed assets			4,130	995
(Increase) / decrease in stock			253	(201)
Decrease in debtors Increase / (decrease) in creditors			14,603 ~3,546	113,926 9,232
Net cash provided by operat	ing	activities	9,056	23,155

Operating lease commit	Operating lease commit	ments
The charity had operating		leases at the year end with total future	minimum	lease payments	as follows:
				2023	2022
				f	F
Amount	falling due:
Within	1 year			471	2,793
Within	1 - 5years			431	902
				902	3,695