# **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
REGISTERED CHARITY NUMBER 1111529
## **ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED**
**31 DECEMBER 2021**
|Contents|Page Number|
|---|---|
|General Information|1|
|Trustees Report|2-3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Reserves Policy|6|
|Independent examiners report|7|
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## **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
Registered Charity Number- 1111529
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **GENERAL INFORMATION**
Registered Charity Number 1111529 Registered Address Grassthorpe Road Sutton-on-Trent Newark Nottinghamshire NG23 6QX Trustees A Smith (Chair) D Ellis (Vice Chair) R Jackson (Treasurer) A O’Reilly (Secretary) (Resigned 7[th] Sept 21) B Blanchard G Robertshaw C Smith Co-Opted Member P Seels Bankers Santander UK PLC Bridle Road Bootle Merseyside L30 4GB
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## **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
Registered Charity Number- 1111529
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **ANNUAL REPORT**
The trustees present their report for the year ended 31 December 2021. It is the charity’s seventeenth annual report.
## **REVIEW OF PROGRESS AND FUTURE PLANS**
With continued COVID-19 restrictions in early 2021, the Charity was unable to hold any events or functions until July, which severely hindered our ability to expand fundraising activity. However, government restrictions on sport and fitness were less restrictive and thanks to the continued good work of Rebecca Jackson, we saw User Groups Lotus Yoga, HT Fitness and Sit & Be Fit continue. Unfortunately, with the risk of spreading COVID-19, the FALLS Group took the decision not to recommence their weekly sessions throughout 2021. Regrettably, the FALLS Group informed us in December, that they have decided to move to the Methodist Hall for a more central location.
As an attempt to expand what the Charity offers in terms of events, two successful Comedy Nights were held in partnership with Comedy Hotspot Ltd. We hosted UK Comedy Club circuit comedians, who put on two great shows. Our thanks must go to the Sutton-on-Trent Festival Committee for loaning us a marquee, which allowed the July Comedy Night to go ahead, despite late notice restrictions. On the lifting of restrictions in July, the number of function bookings was good, and we also welcomed Metcalf Multi Sports Ltd who delivered children’s activity days for two weeks in the Summer Holiday. Sutton-on-Trent Primary School organised their Summer Fair at the Sports Club which was very well attended.
Significant progress has been made in delivering Phase 2 Redevelopment Plan for the Sports Club Site. A full quote has been received and the plans presented to our landlord, the Parish Council, who are fully supportive. The charity has secured external financial support and are thankful to the the Barcode Warehouse Ltd for its kind donation and the BNA for pledged funding. In addition, the Trustees have voted to allocate £15k of its own funds to assist with matched funding bids. Discussions are already underway to secure the remaining funds, so the works can hopefully commence in 2022.
Several successful small funding applications have been made this year, but of note two successful bids to the Football Foundation for new FA regulation goalposts, a new storage container and defibrillator (which should be fully installed in March 22) have improved the site.
Unfortunately, the Water Redress Scheme found against the Charity in our dispute with Water Plus. However, they did order further compensation to be paid to the Charity.
The Charity have welcomed Georgina Wilkinson as new volunteer this year. She has attended meetings, organised events, helped with site maintenance as well as running a very popular Saturday morning Tuck Shop. The Tuck Shop has delivered a steady
2
income and has seen the charity gain a 5*Food Hygiene Rating from NSDC through the good work of Craig Smith.
The Charity would like to place on record its thanks to Anthony O’Reilly, for his work as Secretary and Trustee. Unfortunately, due to personal commitments he had to step down from both roles, with the Secretary role being covered by the Vice Chair until the AGM.
## **FINANCES**
In the last year the finances have been steady but show potential for the future. With the new housing development complete and the new offering in terms of the comedy nights, we have seen a new audience that is travelling from further afield. It is hoped that a sustained period without COVID restrictions will see increased revenue.
The Charity have continued with Receipts and Payment accounting as the charity believe this will show relevant information on the financial performance.
## **INDEPENDENT EXAMINATION**
As the gross income has exceeded £25,000, the Trustees have asked Mr M Harness to independently verify the accounts. The examination for these accounts and the examiner’s report is on page 7. Trustees would like to thank Mr Harness for providing the report.
On behalf of the Trustees
A Smith (Chair)
1 March 2022
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## **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
Registered Charity Number- 1111529
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **RECEIPTS AND PAYMENT ACCOUNT**
|**S AND PAYMENT ACCOUNT**|||
|---|---|---|
||**2021**|2020|
|**Receipts**|£|£|
|Hire of property|3234|1288|
|Bar sales|6218|2351|
|Sales of equipment and scrap|200|-|
|Sale of Halloween tickets|129|-|
|Donations||10245|
|P2 Donations / Grants|18691||
|Interest received|3|67|
|Total receipts|28475|13951|
|**Payments**|||
|Insurance|726|726|
|Heating oil|973|219|
|Electricity|795|814|
|Water|837|110|
|Site maintenance|225|402|
|Refuse collection|186|184|
|Cleaning and consumables|-|227|
|Licenses|197|519|
|Bar purchases|2941|1210|
|Website|102|102|
|Refunds|153||
|Event costs|220||
|Total revenue payments|7355|4513|
|Capital expenditure|||
|•
Leasehold buildings|-|2307|
|•
Fixtures, equipment|12167|823|
|Total payments|19522|7643|
|Net receipts (payments)|8953|6308|
|Cash funds 1 January|29040|22732|
|Cash funds 31 December|37993|29040|
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## **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
Registered Charity Number- 1111529
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **1. Cash Funds**
|**h Funds**|||
|---|---|---|
|Santander Current account|£ 4157||
|Santander Savings account|£ 33836||
|TOTAL|£ 37993||
|**er monetary assets**|||
|Invoice outstanding|£ 250||
|**ets retained for charity’s own use**|||
||Cost (c/f)|Current value|
|Leasehold building improvements (2019)|£ 75642|£ 64200 (20% depreciation)|
|Fixtures and equipment (2020)|£ 2068|£ 980 (20% depreciation)|
|Fixtures and equipment (2021)|£ 12167|£ 9733 (20% depreciation)|
|Stock|£ 1200|£ 1200 (£950 Bar, £250 Oil)|
## **2. Other monetary assets**
## **3. Assets retained for charity’s own use**
The charity has a lease with Sutton on Trent Parish Council for the Sports Club Site on Grassthorpe Road for 100 years from 7[th] August 2013 at a peppercorn rent.
## **4. Liabilities**
None
The accounts were approved by the Trustees on 1[st] March 2022
A Smith (Chair)
D Ellis (Vice Chair)
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## **SUTTON-ON-TRENT SPORTS AND COMMUNITY CENTRE**
Registered Charity Number- 1111529
## **ANNUAL REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 31 DECEMBER 2021**
## **RESERVES POLICY**
1. **Charity Funds.** The charity has unrestricted income funds that are freely available to spend on any of the charity’s purposes. As part of those funds, the charity holds reserves for risk mitigation and the delivery of future projects.
2. **Risk Mitigation.** The charity has assessed that a reserve should be held in case of:
- a. Unforeseen emergency, such as a large repair bill. Although the internal aspect of the building has been refurbished, with a building of that age there is still a significant risk of material failure.
- b. Loss of Income. As seen with the COVID-19 pandemic, the charity is susceptible to a loss of income, if there was a total loss of the building or a site closure. In the short term the charity may use reserves to maintain the site and charity, whilst formulating plans to scale back expenditure and seek external support.
3. **Future Projects.** The charity has a three-phase redevelopment plan which aims to secure the future of the Sports Club building and improve facilities. Funds detailed below, are held in reserve to deliver phase 2 of the Redevelopment Plan.
4. **Income Stability.** The charity has steady income streams from user groups, football teams, site hire and bar takings. The hire fees usually cover the cost running the site and the bar takings generate further funds.
5. **Strategic Plan.** It is anticipated that the introduction of a Strategic Plan in 2022, will map out how the charity will fund improvements in the short, medium and long term. The annual budget will show how the charity plans to fund in year activity, which will be closely monitored by the trustees. For the delivery of projects, the charity aims to build a reserve over several years, because annual income will not cover costs of each phase of the redevelopment plan. These reserves will be held as designated funds against specified projects.
6. **Reserves.** The charity holds the following reserves to meet risk mitigation and projects outlined above:
|Reserve Type|Value|Remarks|
|---|---|---|
|Risk Mitigation|£7,000-
10,000||
|Designated Funds-
Phase 2
Redevelopment Plan|£10,000|Donated by Barcode Warehouse Ltd specifically
for the Phase 2 works.|
||£15,000|Charity funds allocated to the project.|
7. The reserve held for risk mitigation ranges between £7,000 and £10,000. The Charity will aim to stay above the higher end of the range but if the trustees deem it necessary, they may use funds which means entering the reserve range. In the eventuality that reserve funds fall below £10,000, greater expenditure controls will be put in place by the trustees until the risk mitigation reserves recover.
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surroNQN-TRENT SPORTS AND COMMUNITY CENTRE
Registered Charity Number- 1111529
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2021
ND
EXAMINER,
REP
RTT
THE TR
STEE
I report to the Trustegs on rny gxamination of the accounts of th8 Sutton-on-Trent Sports
and Community Centre for the year ended 31° December 2021, which are sel out pages
These accounts have been prepared on a Recelpts and Payments basls.
RESPONSIBILITIES AND BASIS OF TRUSTEE8 AND EXAMINER
The charity's trustees ar8 r8sponsible for the pr8paration of th8 accounts. Tho Charity's
trustees consider that the 3udit is not r8quired foT this y8ar under section 144121 of th8
Charities Act 2011.
I report in r88P8Ct of my exarninalion of the charity's 8w)unts ¢8rried Dut und9r $9Ction 145
of the 2011 Act and in carying out my examination I have followed all the applicable
dir8Ctions giv8n by th8 charity Cornmi55ion under section 14515llbl of the Act.
INDEPENDENT EXAMINERS STATEMENT
I have cornpl8ted tny exarninatlon. I confirm that no materfal matters have comè lo my
attention in connection with the examination gi¥Ang me cause to belleve that in any matedal
respect..
111 Accounting records were not kept In Spect of the chadty as requlred by section
130 01 the act: or
121 The accounts do not accord wlth those records.
I have no ¢J)ncerns and h8V8 wrne 8¢ro8s no other matters in connedion wilh trTe
exarnination, lo which attention should be drdwn in this rep(Yt in order to enable a proper
understanding of the accounts.
Harness
2 Forge Clos6
Sutt0n-on-Tnt
Newark
Nottlnghamshlre
NG23 6PZ
Jan 2022