Company registration number: 05263412 Charity registration number: 1111472
Reading Rotary Community Projects
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 30 June 2025
Vale & West Accountancy Services Limited Victoria House 26 Queen Victoria Street Reading Berkshire RG1 1TG
Reading Rotary Community Projects
Contents
| Trustees' Report | 1 to 4 |
|---|---|
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
Reading Rotary Community Projects
Trustees' Report
The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 30 June 2025.
Objectives and activities
Objects and aims
The charity's objects as amended by Special Resolution dated 14 February 2012 are:
To relieve financial hardship by the provision of accommodation in and around Berkshire.
To develop the capacity and skills of the members of the socially and economically disadvantaged community in and around Berkshire in such a way that they are better able to identify, and help meet, their needs and to participate more fully in society.
To advance education and to promote the mental, spiritual, moral and physical development and improvement of those undertaking community capacity building so as to develop their full capacities and so that their conditions of life may be improved.
To promote the efficiency and effectiveness of charities by the provision of accommodation for shared facilities and resources.
Public benefit
The trustee confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and performance
The Charity owns five single bedded flats at Centenary House, Reading, let under a twenty one year lease ending in 2026 to Launchpad Reading (charity number 279859).
During the year under review, the board has concentrated upon the management of existing property and awarding of grants.
Financial review
The charity has performed in line with the Trustees expectation.
Plans for future periods
Aims and key objectives for future periods
The charity's fundraising will continue so that its objectives can be met.
Page 1
Reading Rotary Community Projects
Trustees' Report
Reference and Administrative Details
| Charity Registration Number: | 1111472 |
|---|---|
| Company Registration Number: | 05263412 |
| Registered Office: | 7 South Drive |
| Sonning | |
| RG4 6GB | |
| Independent Examiner: | Vale & West Accountancy Services Limited |
| Victoria House | |
| 26 Queen Victoria Street | |
| Reading | |
| Berkshire | |
| RG1 1TG | |
| Solicitors: | Dexter Montague LLP |
| 105 Oxford Road | |
| Reading | |
| Berkshire | |
| RG1 7UD | |
| Bankers: | Handelsbanken Plc |
| Apex Plaza | |
| Forbury Road | |
| Reading | |
| RG1 1AX |
Trustees and officers
The trustees and officers serving during the year and since the year end were as follows:
Trustees: P J Webb, Chairman J R L Brunnen, Executive Dr A P Cowling, Non-Executive W H Montague, Non-Executive A M Andrews, Non-Executive T W Metcalfe, Non-Executive (appointed 1 July 2024) L E Green, Non-Executive (appointed 1 July 2024) R Butler, Non-Executive (appointed 1 July 2024)
Page 2
Reading Rotary Community Projects
Trustees' Report
Structure, governance and management
Nature of governing document
Reading Rotary Community Projects is a company limited by guarantee governed by its Memorandum and Articles of Association dated 12 October 2004 as amended 14 February 2012. It is registered as a charity with the Charity Commission.
Recruitment and appointment of trustees
The first trustees were appointed on 12 October 2004. The trustees can be appointed or removed by the governing body of the Rotary Club of Reading.
Organisational structure
The trustees meet half-yearly.
The board, which consists of unpaid volunteers with a variety of professional skills, has dealt with the setting up of the company and the project, administrative, compliance and regulatory issues. In addition it has monitored fund raising and publicity of its projects.
There are two executive directors and six non executive directors all appointed by the Rotary Club of Reading.
Major risks and management of those risks
The trustees have a risk management strategy which comprises:
-
An annual review of the risks the charity may face;
-
The establishment of systems and procedures to mitigate those risks identified in the plan;
-
The implementation of procedures designed to minimise any potential impact on the charity should those risks materialise.
Page 3
Reading Rotary Community Projects
Trustees' Report
Statement of trustees' responsibilities
The trustees (who are also the directors of Reading Rotary Community Projects for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland". The report and accounts have been prepared in accordance with the provisions in the Companies Act 2006 relating to small companies.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including its income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards, comprising FRS 102 have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
Small companies provision statement
This report has been prepared in accordance with the small companies regime under the Companies Act 2006.
The annual report was approved by the trustees of the charity on 18 November 2025 and signed on its behalf by:
Dr A P Cowling Trustee
Page 4
Reading Rotary Community Projects
Independent Examiner's Report to the trustees of Reading Rotary Community Projects ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of Reading Rotary Community Projects as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Lee Gardner FCA
Vale & West Accountancy Services Limited Victoria House 26 Queen Victoria Street Reading Berkshire RG1 1TG
18 November 2025
Page 5
Reading Rotary Community Projects
Statement of Financial Activities for the Year Ended 30 June 2025 (Including Income and Expenditure Account and Statement of Total Recognised Gains and Losses)
| Note Income and Endowments from: Investment income Total income Expenditure on: Charitable activities Other expenditure Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 8 Note Income and Endowments from: Investment income Total income Expenditure on: Charitable activities Other expenditure Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 8 |
Unrestricted funds £ 43,221 43,221 (20,600) (1,253) (21,853) 21,368 21,368 925,187 946,555 Unrestricted funds £ 40,090 40,090 (19,932) (4,346) (24,278) 15,812 15,812 909,375 925,187 |
Total 2025 £ 43,221 |
|---|---|---|
| 43,221 | ||
| (20,600) (1,253) |
||
| (21,853) | ||
| 21,368 | ||
| 21,368 925,187 |
||
| 946,555 | ||
| Total 2024 £ 40,090 |
||
| 40,090 | ||
| (19,932) (4,346) |
||
| (24,278) | ||
| 15,812 | ||
| 15,812 909,375 |
||
| 925,187 |
All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2024 is shown in note 8.
The notes on pages 8 to 12 form an integral part of these financial statements. Page 6
Reading Rotary Community Projects
(Registration number: 05263412) Balance Sheet as at 30 June 2025
| Note Fixed assets Tangible assets 5 Current assets Cash at bank and in hand 6 Creditors: Amounts falling due within one year 7 Net current assets Net assets Funds of the charity: Unrestricted income funds Unrestricted funds Total funds 8 |
2025 £ 635,000 322,076 (10,521) 311,555 946,555 946,555 946,555 |
2024 £ 635,000 300,708 (10,521) |
|---|---|---|
| 290,187 | ||
| 925,187 | ||
| 925,187 | ||
| 925,187 |
For the financial year ending 30 June 2025 the charity was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
-
The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with section 476; and
-
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.
The financial statements on pages 6 to 12 were approved by the trustees, and authorised for issue on 18 November 2025 and signed on their behalf by:
J R L Brunnen Trustee
The notes on pages 8 to 12 form an integral part of these financial statements. Page 7
Reading Rotary Community Projects
Notes to the Financial Statements for the Year Ended 30 June 2025
1 Charity status
The address of its registered office is: 7 South Drive Sonning RG4 6GB
2 Accounting policies
Summary of significant accounting policies and key accounting estimates
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Basis of preparation
Reading Rotary Community Projects meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
Income and endowments
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources.
Grant provisions
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
Page 8
Reading Rotary Community Projects
Notes to the Financial Statements for the Year Ended 30 June 2025
Investment properties
The investment property held within Land and Buildings is initially recognised at cost and subsequently revised to fair value at each balance sheet date. This represents a departure from the requirements of the Companies Act 2006. The trustees are of the opinion that it does not prejudice the true and fair view of the financial statements.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees discretion in furtherance of the objectives of the charity.
Page 9
Reading Rotary Community Projects
Notes to the Financial Statements for the Year Ended 30 June 2025
3 Grant-making
Below are details of material grants made to institutions
| Name of institution Benevolent Fund of the Rotary Club of Reading Laurel Park Football Club Reading Mencap Citizens Advice Step by Step Faith Christian Group Reading Refugee Support Greyfriars Church Greenways Mustard Tree Foundation 84th Reading Scout Group Dee Caf Community Cafe Adventure Dolphin Reading Street Pastors Friends of Redlands CIRDIC Reading Library of Things Launchpad Reading Reading Civic Society Parents and Children Together Building for the Future 3rd Reading Boys Brigade Hope Counselling Service Activity Club for Children ABC to Read |
2025 £ 6,600 - - 1,000 - 1,000 1,000 1,000 1,000 1,000 - 1,000 1,000 - - - - - 1,000 1,000 1,000 500 500 1,000 1,000 20,600 |
2024 £ 6,101 450 1,000 - 1,000 - - 1,000 - - (700) - - 1,000 500 1,000 500 5,000 - - - - - - - |
|---|---|---|
| 16,851 |
4 Trustees remuneration and expenses
No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.
No trustees have received any reimbursed expenses or any other benefits from the charity during the year.
Page 10
Reading Rotary Community Projects
Notes to the Financial Statements for the Year Ended 30 June 2025
5 Tangible fixed assets
| Cost At 1 July 2024 At 30 June 2025 Depreciation At 30 June 2025 Net book value At 30 June 2025 At 30 June 2024 |
Land and buildings £ 635,000 635,000 - 635,000 635,000 |
Total £ 635,000 |
|---|---|---|
| 635,000 - |
||
| 635,000 | ||
| 635,000 |
The investment property held as land and buildings, Centenary House, was valued on an open market basis by the Trustees. It was originally recorded at historic cost of £550,000 and was revalued to £635,000 at 30 June 2023.
6 Cash and cash equivalents
| Cash at bank Short-term deposits 7 Creditors: amounts falling due within one year Accruals and deferred income |
2025 £ 272,076 50,000 322,076 2025 £ 10,521 |
2024 £ 250,708 50,000 |
|---|---|---|
| 300,708 | ||
| 2024 £ 10,521 |
Page 11
Reading Rotary Community Projects
Notes to the Financial Statements for the Year Ended 30 June 2025
| 8 Funds Balance at 1 July 2024 £ Unrestricted funds General 925,187 Balance at 1 July 2023 £ Unrestricted funds General 909,375 9 Analysis of net assets between funds Tangible fixed assets Current assets Current liabilities Total net assets Tangible fixed assets Current assets Current liabilities Total net assets |
Incoming resources £ 43,221 Incoming resources £ 40,090 |
Resources expended £ (21,853) Resources expended £ (24,278) Unrestricted funds General £ 635,000 322,076 (10,521) 946,555 Unrestricted funds General £ 635,000 300,708 (10,521) 925,187 |
Balance at 30 June 2025 £ 946,555 |
|---|---|---|---|
| Balance at 30 June 2024 £ 925,187 |
|||
| Total funds at 30 June 2025 £ 635,000 322,076 (10,521) |
|||
| 946,555 | |||
| Total funds at 30 June 2024 £ 635,000 300,708 (10,521) |
|||
| 925,187 |
10 Related party transactions
There were no related party transactions in the year.
Page 12
Reading Rotary Community Projects
Detailed Statement of Financial Activities for the Year Ended 30 June 2025
| Income and Endowments from: Investment income (analysed below) Total income Expenditure on: Charitable activities (analysed below) Other expenditure (analysed below) Total expenditure Net income Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Total 2025 £ 43,221 43,221 (20,600) (1,253) (21,853) 21,368 21,368 925,187 946,555 |
Total 2024 £ 40,090 |
|---|---|---|
| 40,090 | ||
| (19,932) (4,346) |
||
| (24,278) | ||
| 15,812 | ||
| 15,812 909,375 |
||
| 925,187 |
This page does not form part of the statutory financial statements. Page 13
Reading Rotary Community Projects
Detailed Statement of Financial Activities for the Year Ended 30 June 2025
| Investment income Rental income Interest on cash deposits Charitable activities Sundry expenses Grants payable - institutions Loan interest Other expenditure Insurance Accountancy fees Tax on gain from investment |
Total 2025 £ 40,393 2,828 43,221 - (20,600) - (20,600) (67) (1,186) - (1,253) |
Total 2024 £ 36,142 3,948 |
|---|---|---|
| 40,090 | ||
| (148) (16,851) (2,933) |
||
| (19,932) | ||
| (67) (3,611) (668) |
||
| (4,346) |
This page does not form part of the statutory financial statements. Page 14