Charity Registration No. 1111431 Cornpany Registration No. 5349267 (England & Wales) BISHOP CORNISH EDUCATION CENTRE (A COMPANY LIMITED BY GUARANTEE) DIRECTORS, REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Charity Registration No. 1111431 Company R￿IStratIOn No. 5349267 {England & Wales} Bishop Cornish Education Centre REPORT AND FINANCIAL STATEMENTS 2021 Contents Page Reference and Admlnlstratlv¢ detai15 Dlrectors, Report Independent Examiner's Report Statement of Flnancial Activities Balance Sheet Notes to the Flnanclal Statements Chartty Registration No. 1111431 Company Registration No. 5349267 (England & Wales) Bishop Cornish Education Centre REPORT AND FINANCIAL STATEMENTS Reference and Administrative Details Dlrectors durlng thtt perlod l April 2020 - 31 March 2021: (Chairl (Company Secretary) Mrs Sarah Adkins Mrs Susan Green Mr Ryan Hill Captain Richard Blackwell Reverend Cathy Sigrist Dlrectors, interests No director had a material interest in any contract or arrangement during the year to which the Charity is or was a party. Reglstered Office: Independent Examiner: Bishop Cornish Education Centre 8ishop Cornish Church of England Voluntary Aided Primary School Lynher Drive Salta5h Cornwall PL12 4PA Stephen Richards ACMA CGMA 3 Priory Mill, Plympton, Plymouth PL71WR Bankers: Solicitors: HSBC Forder House 20 William Prance Road Plymouth Devon PL6 5WR Womble Bond Dickinson {UK) LLP Ballard House West Hoe Road Plymouth PLI 3AE Charity Registration No. l 111431 Company Registration No. 5349267 (England & Wales) Bishop Cornish Education Centre Directors, Report For theyear ended 3 1 March 2021 The Directors present their annual report together with the financial statements and independent examiner's report of the charitable company for the year ended 31 March 2021. The accounts have been prepared in accordance with the requirements of the Charities Act 2011, the Charity's Memorandum and Articles of Association and the Charities Statement of Recommended Practi¢e (SORP) for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 2019). Objectlves and Activities Objects and Alms The 8ishop Cornish Education Centre ("the Charity") wa5 incorporated on l February 2005 and is limited by guarantee. The Charity is governed by its Memorandum and Articles of Association dated 21 January 2005 a5 amended by a special resolution dated 19 September 2005. It was registered with the Charity Commission under number 1111431 on 23 September 2005. The Charity has a lesse of the land on which the Bishop Cornish Education Centre building is located until 31 December 2110. The Charity's objects (as amended) are- to provide play, social and educational opportunities for children under statutory school age., to provide play, social and educational opportunities. before and after school. for children of statutory school age. to offer education and training for parents and carers in the provision of play, social and education opportunities. to advance education in music for children at Bishop Cornish Church of England Voluntary Aided Primary School., to promote the conservation, protection and improvement of the physical and natural environment for the benefit of the pupils of Bishop Cornish Church of England Voluntary Aided Primary School and the community in the surrounding area., and to advance education in the conservation, protection and improvement of the physical and natural environment for the benefit of the pupils of Bishop Cornish Church of England Voluntary Aided Primary School and the community in the surrounding area. The Charity aims to provide the best standard of education ènd care for children of pre-school age (3 yearsl by employing, training and valuing qualified, enthusiastic and talented staff and offering an ex¢iting. creative curriculum in an inspiring building Wlth extensive access to resource5 inside and outside. The premises are made available to provide before after school provision for children of statutory school ages 5 - 11 and for children who attend the Pre-school, for music classes for Bishop Cornish Primary School during the school day, as a continuing exemplar of excellence in environmental sustainability and for opportunities for education for children. parents and carers. Prlnclpal actlvltles The extreme impacts of Covid 19 throughout the reporting period had a material impact on the Charity and its operation. Throughout the first national lockdown a number of emergency meetings were held to consider how best to support beneficiaries and staff. Early Years funding was made av3ilable from Cornwall Counci1 for the period up to the end of August 2020. However, no support was available for the before and after school lub provision. This provision was necessary for key worker parents employed at nearby hospitals who had no other options for childcare. Having undertaken a detailed assessment of options and impacts, Trustees resolved to continue to provide wrap around care at a predicted cost to the Charity of just over £ l 0,000 to end August 2020. Subsequentlyi an application made by Trustees to Cornwall Council for funding from a discretionary fund in respect of COVIC-19 costs was successful and covered most of this loss. No staff members were furloughed. Pre School and Before and After School employees were included in the staff rota Charity Registration No. 1111431 Company Registration No. 5349267 (England & Wales) with Bishop Cornish Primary School so that all children of key worker5 Could be accommodated safely and staff given appropriate support. The Pre School had capacity to offer places for tjp to 27 children in each of the morning (08.45hrs 11.45hrs) and afternoon (12.30hrs- 15.30hrs) sessions and over the lunch break. The Pre School operate9 during the 38-week school year, comprising three terms. The Charity employed four Staff to work with the pre-school children, a11 of whom hold early years qualifications. The Manager has Qualified Teacher Status and Early Years Professional Status and all other staff hold the appropriate Early Years Level 3. All staff hold a Paediatric First Aid qualificatioii. An Otsted Inspection in March 2020 found the Pre School to be °Good° in all areas. Two areas for improvement were identified.. l ) to explore ways to work in partnership with other settings children attend to further extend children's development-, and 2) to build on the supervision arrangements to Increase the support given to the manager to reflect on and further develop her own practice. Trustees were concerned to note the second recommendation as extensive support measures had been put in place Dver a twelve-month period following the change in Pre School Manager, including weekly meetings with the previous Pre School Manager. It was identified in April 2020 that the predicted numbers on the Pre-school roll for September 2020 were much lower than in previou5 years and that, for the first time, the Pre-school had no waiting list. A combination of factors was considered to account for this, including changes in competitDr facilities and marlpriate support provided. This includes some l.. I care for children with particularly complex needs. The staff work closely with other support agencies through the Early Help Hub to ensure all children and their families receive appropriate levels of support. Owing to COVID-19 c>pportunities for pre-school and primary school teacher training were significantly reduced from previous years. Similarly, it was not possible to use the Education Centre as a venue open to other schools and community groups, including the Comwall Youth Choir. Similarly, it was not possible for school children to use the digital organ at St Nichtslas and St Faith Church. Charity Registration No. 1111431 Company Reyistration No. 5349267 (England & Wales) At the end of the financial year there had been a significant improvement in numbers on roll, with some sessions full and bookings for September 2021 indicating that the Pre School would be at capacity then Ljnless additional staff were employed. At 31 March 2021 the Charity had 11 ernployees. All staff had undertaken professional development, including Safeguarding, Thrive, SEND support and Emotion Coaching, which is a particular focus. Our main activities a5 described above clearly illustrate the delivery of public benefit. The Trustees confi'rm that they have referred to the Charity Commission's general guidance on public benefit when reviewing the Chaiity's aims and objectives. STRUCTURE, GOVERNANCE AND MANAGEMENT Constltution The Charity is a company limited by guarantee and a charity. The charitable company's Memorandum and Articles of Association are the primary governing dtscument5 and the trustees of the Bishop Cornish Education Centre are also the directors of the charitable company for the purposes of company law. The charitable company is known ag the Bishop Cornish Education Centre. Details of the Trustees who served throughout the year. except as noted, are included in the list of Directors. Members, Llabillty Each member of the charitable company undertakes to contribute to the assets of the Company in the event of it being wound up while he/she is a member, or within one year after he/she ceases to be a member, such amount as may be required, not exceeding £10, for the debts and liabilities contracted before they ceased to be a member. DIRECTORS Appointment or Electlon of Dlrectors The Charity shall have the following Directors as set out in its Articles of Association: Not less than three Directors but (unless otherwise determined by ordinary resolution) shall not be subject to any maximum A director shall be a Member of the Governing 8ody of Bishop Cornish Church of England Voluntary Aided Primary School or a person appointed by them. Directors are appointed by the Governing Body of Bishop Cornish Church of England Voluntary Aided Primary School and serve for a three-year perioij, retiring by rotation Ljnless they are re-appointed or re-elected. When appointing new Trustees, consideration is given to the skills and experience mix of existing directors to ensure that the board has the skills necessary for the achievement of its objects and aims. Succession planning continues. Inductlon and Tralning of Directors The induction and training provided for new Directors depends upon their existing experience. A tour of the Bishop Cornish Education Centre is provided for all new directors, with the opportunity to meet staff and pupils. All Trustees are provided with copies of policies, procedures, minutes, accounts. budget5, plans and other documents that they will need to undertake their role. Induction is tailored specifically to each individual. Organisatlonal Structure The Board of Director5 normally meets once each term. At its meetings it monitors, evaluates and reviews policy and performance in relation to the children, financial managerNent, and compliance with reporting and regulatory requirements. It drafts and then monitors the annual budget including setting staffing levels. In addition- The Manager of the Bishop Cc>rnish Education Centre Pre School attends each meeting to provide an update on the activities of the pre-school, including curriculum, pupil progress and wellbeingi Staffing. inspections and matters arising. Directors undertake a physical inspection of the Bishop Cornish Education Centre building at least once a year. In addition. the Manager presents an annual inspectlDn and recommendations report from the Charity Registration No. 1111431 Company Registration No. 5349267 {England & Wales) appointed contractor. Directors receive a financial report at each meeting from the Charity's Finance Officer, monitoring income and expenditure against the budget. Pay related matters are considered when the annual budget is drafted and more frequently when appropriate. The Board may from time to time establish Working Groups to perform specific tasks over a limited timescale. The following decisions are reserved to the Board of Oirectors.. to consider the status and constitution of the Charity and to appoint or remove the Chair and/or Company Secretary. The Trustees are responsible for setting general policy, adopting an annual plan and budget, approving the statutory accounts. monitoring the performance of the educational provision in the Pre-school and the Before and After School Club, and making major decisions about the direction of the Charity, capital expenditure and staff appointments. The Trustees have devolved responsibility for day-to-day rnanagement of the Pre-school to the Manager, who is supported by a part-time finance officer and a part-time administrator. The Board delegates to the Manager and to Director Mrs Susan Green (Headteacher of Bishop Cornish Primary School) responsibility for the authorisation of Spending within budgets that are expressly set for identified activities. Pay and Remuneration of Key Management Personnel The Trustees consider that the Board of Directors and the Manager comprise the key management personnel of the Charity, in charge of directing, controlling, running and operating the Trust on a day to day basis. All Directors give their tim¢ freely and no Director received remuneration for this role in the year. No expenses were incurred by Directors and there were no related party transactions. The pay of the Manager, who is a qualified school teacher, is reviewed annually in line with the pay guidance included in the School Teachers. Pay and Conditions Document (STPCD}. Going Concern The Board of Dlrectors has made appropriate enquiries and has a reasonable expectation that the Chaiity has adequate resources to continue in operational existence for the foreseeable future. For this reason it continues to adopt the going concern basis in preparing the financial statements. FINANCIAL REVIEW Flnancial Review On 1 April 2020 the assets of the Charity comprised cash at the bank in the sum of £1 57,804 (including a reserves fund of £49,000) and a building, nature playground and outdoor railway playground, valued at £143,523. During the period from l April 2020 to 31 March 2021 the Charity collected fees of £149,917 and had other income of £3,263. Its expenditure on Staff costs was £105,965 and other costs and sundry expenses totalled £50,290. On 31 March 2021 the asset5 of the Charity comprised cash at the bank in the sum of £160,296 (including a reserves fund of £54.000) and a building, nature playground and outdoor railway playground valued at £139,419. Mr Stephen Richards ACMA CGMA was re-appointed as the Independent Examiner. Most of the Charity's income is obtained from fees in respect of children (aged 3 - 4 years} who attend the Bishop Cornish Pre School and from fees from children (aged 4 - 1 l years) who attend the Before and After School club5. Approximately three quarters of the fees received for the Pre School come in the form of early education funding to provide free early education places for children aged three and four years, who can get 1,140 hours of free early education or childcare per year, which amounts to up to 30 hours a week for the 38 weeks of the pre-school year. The Charity tontinued to operate a Before and After School club using the Charity's premises. The Board of Directors receives a termly update on financial management from the Finance Officer, with the budget reviewed monthly by the Chair and the Company Secretary. No matters of significance have been reported. Reserves Pollcy In accordance with their Reserves Policy, adopted in 2011, the Directors have been building up reserves of £5,000 each year to provide a source of funding for building repairs and to accommodate unexpected expenditure on staffing or other outgoings for which budget provision has not otherwise been made. The Directors review the reserve levels of the Charity annually, taking into account future plans, potential future Chaiity Registration No. I 111431 Company Registration No. 5349267 IEngland & Wales) income Streams and other key risks identified during the ris1< review. The Directors will continue to build up the Reserves fund, which at 3 1 March 2021 stood at £54,000. Princlpal Rlsks and Uneertalntles The Directors have agreed a Risk Management Policy and completed a Risk Register. These have been discussed by Directols and include financial risk5. The register and plan are reviewed in light of any new information and formally reviewed annually. The Directors have assessed the major risks to which the Charity Is exposed, in particular those relating to its finances, staffing, facilities and other operational areas. A risk register is maintained and reviewed and updated on a regular basis. The Directors continue to review and ensure that kppropriate measure5 are in place to mitigate these risks. tlirectors, report, incorporating a strategic report, approved by order of the Board of Directors, as company directors, on 3 December 2021 and signed on the board's behalf by: Sarah Adkins Director Statement of Dlrectors, Responsibilities The Directors are responsible for preparing the accounts in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Company and charity law requires the Directors to prepare account5 for each financial year which give a true and fair view of the state of aftsirs of the charity and of its incoming resources and application of resources, including its net income and expenditure for the year. In preparing these accounts the Directors are required to- select suitable accounting policies and then apply them consistently., make judgments and estimates that are reasonable and prudent., and prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The Directors are responsible for keeping proper accounting records that disclose wth reasonable accuracy at any time the financial posltion of the charity and which enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities and to provide reasonable assurance that: the Charity is operating efficiently and effectively. its assets are safeguarded against unauthDrised use or disposition- proper records are maintained and financial information used within the charity or for publication is reliable; and the Charity complie5 Wlth relevant laws and regulations. A risk management process to assess business risks and implement risk management strategies has been undertaken and is reviewed annually. Charity Registration No. l 111431 Company Registration No. 5349267 {England & Wales) Independent Examiner's Report to the Directors of the Bishop Cornish Education Centre I report on the accounts for the year ended 31 March 2021, which are set out on pages 10 - 16. Respective responsibilities of Dlrecttsrs and Examlner The Charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit 15 not required for this year under section 144 of the Charities Act 2011 ("the Charities Act") and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145{5){b) of the Charities Act, and to State whether particular matters have come to my attention. Basis of the Independent Examiner's Report My examination was carried out in accordance with general Directions given by the Charity Commission. An examinat10n includes a review of the accounting records kept by the ¢harity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertalcen do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attentlon.. which gives me reasonable cause to belleve that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply wth the accounting requirements of the Charities Act have not been met; or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Stephen Richards ACMA CGMA 3 Priory Mill, Plympton, Plymouth PL7 IWR Date 23 December 2021 Charity Registration No. 1111431 Company Registration No. 5349267 (England & Wales) Blshop Cornish Education Centre Statement of Flnanclal Activlties Yegr ended 31 March 2027 2021 2020 Income and Expendlture Notes Incomlng Resources Donation5 & Grants Interest & Investments Outings Fees EHC Fees Uniform Feed in tariff 480 225 1,243 174,667 2,645 857 2.219 90 149,917 603 2,570 Total Incomlng Resources 153,180 182,336 Resources Expended Building running costs Administration expenses Staff Costs Outings Depreciation Donations 31,965 14,181 105.965 23,633 18,542 120,436 1,338 6,661 4.104 41 Total Resources Expended 156,256 170,610 Net Income f or the Year (3,076) 11,726 Balance Brought Forward 301.411 289,685 Balance Carried Forward 298,335 301,411 There is no difference between the net incoming resource5 for the year stated above and its historical cost equivalent. All income and expenditure is derived from continuing activities. The above Statement of Financial Activities also forms the Income and Expenditure Account for Companies Act purposes. Charity Registration No. 1111431 Company Registration No. 5349267 (England & Wales) Bi$hop Cornish Education Centre Balance sheet As at 31 March 2021 2021 2020 Notes Flxed assets Tangible assets 139,419 143,523 Current assets Debtors due within one year Cash at bank and in hand 276 160,296 276 157,804 160,572 158,080 Credltors: amounts falllng due within one year 1,656 192 Net current as$¢ts 158,916 157,888 Total asS¢ts less current liabllities 298,335 301.411 Capital and reserves Income and Expenditure Account 298,335 301.411 Total Capltal and reserves 298,335 301,411 In preparing these financial statements: lal For the year ended 31 March 2021 the company was entitled to exemption from audit conferred by Section 477 of the Companies Act 2006., Ibl No notice has been deposited at the registered office of the company pursuant to Section 476 requiring that an audit be conducted for the year endirig 31 March 2021., (c) The Directors acknowledge their responsibilities for: Ensuring that the company keeps accounting records whieh comply with Section 386 of the Companie5 Act 2006, b. Preparing accounts which give a true and fair view of the State of affairs of the company as at the encj of the financial year and of its income and expenditure for the financial year in accordance with the requirements of Section 394 and 395 and which otherwise comply with the requirements of this Act relating to fi'nancial statements, so far a5 applicable to the company. Charity Registration No. 111143 1 Company Reglstration No. 5349267 (England & Wales) (dl The accounts have been prepared in accordance with the special provisions in Part 15 of the Companies Act 2006 relating to small companies and in accordance with the SORP IFRS 1021- the Statement of Recommended Practice - Accounting and Reporting by Charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20201 which was issued on 16 July 2014. These financial statements were approved by the Board of Directors on 23 December 2021 and signed on its behalf by Sarah Adkins Director Charity Registration No. 1111431 Company Registration No. 5349267 (England & Wales) Bishop Cornlsh Education Centre Notes (forming part of the financial stacements) Accounting pollcles The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the financial statements. Basis of preparatlon The accounts are prepared under the historical cost convention. Under Financial Reporting Standard I , the Charity Is exempt from the requirement to prepare a cash flow statement on the grounds that it is a small charity. r8x8tlon The company is a registered charity and is not liable to taxation. Income Donations and other sources of income, including interest on funds held, are accounted for when received. The Charity received no gifts or services in Icind. The Charity continued the provision of its pre-school activities during this period and undertook its charitable objectives. Expendlture Liabilities are recognised when the Charity is under an obligation to make 3 transfer of value to a third party. Deprecl8tion Tangible fixed assets are capitalised at cost. Depreciation of the building is at 2% per annum. Depreciation of the Nature Playground and the Model Railway are at 20% per 3nnum. Fund Aeeountlng All funds held by the Charity are to be used for its charitable objectives at the discretion of the Trustees. Donations, Grants. Fees & Courses 2021 2020 Donations Outings Fees EHC Funding Feed in tariff Interest Uniform 480 1,243 174,667 2,645 2,219 225 857 149,917 2,570 90 603 153,180 182,336 Charity Registration No. 1111431 Company Registration No. 5349267 {England & Wales) Staf f Costs 2021 2020 Salaries and wages National Insurance Pension cost Training Other costs 82,215 4951 18000 722 77 93,415 7,098 19,820 30 73 105,965 120,436 Adminlstration Expenses & Consumables 2021 2020 Telephone, insurances, general office Consumables and provisions Equipment Music lessons Ofsted fee ICT consumables & support Advertising and website Health & Safety 4,424 2,202 1,508 4,867 6,570 1,728 3,023 82 2,272 35 1,004 1,313 751 11,237 18,542 Charity Registration No. 1111431 Company Registration No. 5349267 (England & Wales) Blshop Cornlsh Education Centre Notes Continued (forming part of the financial statements) Building Runnlng Costs 2021 2020 Gas & Electricity Water Maintenance Security Refuse & Pest Contro Railway Cleaning Services & Materials Other costs 2,169 592 25,867 677 896 1,629 19,070 1,229 427 218 1 ,060 1,718 46 31,965 23,633 Tanglble f Ixed assets 2021 2020 Building & asset costs Depreciation charge for the year 143,523 (4,104) 150,184 {6,6611 Net book value 139,419 143.523 The Charity's tangible fixed assets comprised the constructed building including certain fixtures and fittings, valued at cost. The building was fully completed during 2011. The Trustees resolved to depreciate the building at 2% per annum 1£3.318) from 2011112, the nature playground at 20%1£5,472 following completion in 2015/161 from 2014115 and the railway playground at 20%1£2,034) from 2015/16. During the year a boiler was replaced at a cost of £7,861 which will be depreciated at l OQA per annum. The nature playground and miniature playground are now fully depreciated. Debtors 2021 2020 Bishop Cornish School 276 276 276 276 Charity Registration No. l 111431 Company Registration No. 5349267 (England & Wales) Bishop Cornlsh Educatlon Centre Notes Continued (ft?rming part of the financial statements) Creditor$ 2021 2020 Other accrued cost5 1,656 192 1,656 192 The Charity pays °nil° tax and had no other creditors. Employees The Charity has fourteen part-time employees. Llablllty of Members The Charity is a company limited by guarantee without share capital. The liability of the members, of which there are 6, 15 limited to £ l each in the event of the company being wound up and there being a deficiency in net assets. Directors. Emoluments and Expenses The Directors received no emoluments or expenses during the relevant period. Contingent Liabilltles There were no contingent liabilities at the balance sheet date. Reserv05 In accordance with the reserves policy adopted by the Charity a reserves fund is malntained at the Bank.