## **EXETER GATEWAY CENTRE** 

# **ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 



## **LEGAL AND ADMINISTRATIVE DETAILS** 

REGISTRATION NUMBER: 1111396 PRINCIPAL/REGISTERED ADDRESS: The Exchange Mount Pleasant Road Mount Pleasant Exeter EX4 7AE LEGAL STATUS 

The charity and its operations are governed by a constitution adopted on 17 March 2005. TRUSTEES: Mrs H Foster (Chair) Mr A Morgan (Treasurer) Mrs R Leveridge Mrs E Walsh Mr C Jones Mrs A White Mr J Parke 

BANKERS: Lloyds Bank Plc 16 Highridge Road Bishopsworth Bristol BS13 8HA ACCOUNTANTS: Karen Churchward (MAAT) 



**TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2025** 

## 1. AIMS 

The aim of the Exeter Gateway Centre (registered Charity 1111396) is to provide social and recreational activities and support for people with learning disabilities and to provide a safe and welcoming environment for them to meet. 

## 2.   BACKGROUND AND FINANCING 

Following successful fundraising in 2018, a major refurbishment was completed in 2019,  modernising  the  interior, putting in a cloakroom  &  accessible  toilets,  & creating an outdoor covered space.  These improvements marked a milestone in Exeter Gateway's development as a major day-care centre and hub for adults with a learning disability living in Exeter & the surrounding areas. 

Although our long-held ambition to open five days a week was held up by the Covid pandemic, it was finally achieved in 2022.  The closures of the pandemic period together with the gradual, cautious reopening are not forgotten, but are well behind us.  The Centre returned to its happy bustling self & has grown & flourished since then. 

Our successes in terms of increased numbers gave us the confidence to seek funding to transform the covered area into a proper room with two main uses: an area with a sink for small groups to do craft, including messy activities, plus a quiet space with dedicated sensory equipment. It took a year or more to prepare for the new build and to raise the funds required for both the fabric together with a great deal of specialist equipment. Work started in September 2024, and the room began to be used in February 2025. It has had a huge impact: our members with sensory issues can withdraw from the main, noisier, activities area for a while; any member can have a quiet moment there, perhaps chatting to a friend; a support worker can lead a craft session with a few members, undisturbed! This additional space represents a fitting celebration of Exeter Gateway Centre's 20[th] anniversary. 

## 3.   STAFFING 

The staff team is led efficiently & ably by Daryl Boatman; senior support worker, activities coordinator & Daryl's deputy is Carolyn Chapman who is now working five days a week again. Following Debbie Woodley's retirement in December 2024 after 20 years' service with us, the support staff comprise  Jonathan Townhill (5 days), Sharyn Parkhouse (4 days), Karen Miles (3 days), and replacing Debbie on 3 days a week, Maria Andrews.  For the first time there are five staff 'on duty' every day, which is sufficient to cover holiday and sickness absences. 

Exeter College continues to send students to do work placements at the Centre.  We now have only one regular volunteer. 



The Centre provides a five-day service for up to 30 adults with learning difficulties per session. Activities provided include: 

- Computer usage & basic tuition 

- Baking and cooking and preparing meals 

- A very wide range of art and crafts 

- Growing plants in greenhouse and outside beds 

- Educational games 

- Walking football at a local leisure centre 

- Seasonal activities 

- An “Out and About” programme of outings 

- Woodwork and ‘upcycling’ of small items of furniture 

- Drama 

- Music including a weekly singing session led by a specialist 

- Pool & air hockey 

Through a programme of consultation with members, carers, staff and trustees, we continue to strive to enhance and expand the above range of activities. 

## 4 TRUSTEES 

Trustees are elected at the AGM held in July. The Charity’s policy formulation and general management is directed by the Executive Committee of Trustees which meets approximately every two months. We are affiliated to Royal Mencap and also accept their articles of governance and adopt their policy statements as appropriate for our Centre. No remuneration is paid to the officers of the Charity; expenses are claimed as required. 

The fees were increased during May 2025 to £33 per session, which continues to represent extremely good value for our members 

Adopted at the AGM on 17 July 2025 and signed on behalf of the Trustees by 

Alan Morgan Hon Treasurer 



## **INDEPENDENT EXAMINER’S REPORT FOR THE YEAR ENDED 31 MARCH 2025** 

I report on the accounts of the Trust for the year ended 31 March 2025 which are set out on pages 6 to 9 

## _Respective responsibilities of trustees and examiner_ 

The  charity’s  trustees  are  responsible  for  the  preparation  of  the  accounts.  The  charity’s trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. 

It is my responsibility to: 

Examine the accounts (under section 43(3)(a) of the 1993 Act); 

To follow the procedures laid down in the General Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act); and 

To state whether particular matters have come to my attention. 

## _Basis of independent examiners’ report_ 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts. 

## _Independent examiners’ statement_ 

In connection with my examination, no matter has come to my attention: 

- (1) Which  gives  me  reasonable  cause  to  believe  that,  in  any  material  respect,  the requirements: 

      - to keep accounting records in accordance with s41 of the 1993 Act; and 

      - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have been met; or 

   - (2) to  which,  in  my  opinion,  attention  should  be  drawn  in  order  to  enable  a  proper understanding of the accounts to be reached. 

Karen Churchward (MAAT) 69 Farm Hill Exeter EX4 2LW Date: 31 July 2025 



## **RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025** 

||Notes|Year Ended Year Ended|Year Ended Year Ended|Year Ended Year Ended|
|---|---|---|---|---|
||31/03/2025||31/03/2024||
|**No. 1 Account**|||||
|||£||£|
|**RECEIPTS**|||||
|**Donations, legacies and other similar receipts**|||||
|Charitable Donations - No 1 account|||0|0|
|Grants/Fundraising – No 1 account||0||0|
|Operating activities to further to Charities Objectives||135,576||126,622|
|||-----------|||
|-----------|||||
|**TOTAL RECEIPTS**||135,576|||
|126,622|||||
|**PAYMENTS**|||||
|**Direct Charitable Expenditure**|||||
|Salaries and Expenses|2|115,314||119,953|
|**Other Expenditure**|||||
|Management and Administration – Prop|R&R   3|15,440|||
|14,801|||||
|New Equipment Purchased||||0|
|0|||||
|Professional Fees, incl Fundraising|4|12,047|||
|2,150|||||
|Depreciation|5||0||
|0|||||
|||-----------|||
|----------|||||
|||27,487||16,951|
|||(142,801<br>)|||
|(136,904)<br>|||||
|Net (Payments)/Receipts/ for the year|||**(7,225)**<br>||
|**(10,282)**<br>|||||
|**NEW BUILD ACCOUNT**|||||
|**FOR THE YEAR ENDED 31 MARCH 2025**|||||
|||Year Ended Year Ended|||
|**No. 2 Account**||31/03/2025  31/03/2024|||
|||£||£|





|Fund-raising to 31 March 2024||28,058|28,058|28,058|||
|---|---|---|---|---|---|---|
|33,650|||||||
|Fund-raising 12m 31 March 2024||||0|||
|7,500       Fund-raising 12m 31 March 2025|||||||
|80,750|||||||
|Build costs 12m 31 March 2024||(86,088<br>)|||||
|(13,092<br>|||||||
|**Balance at 31 March 2025**<br>||22,720|||||
|28,058|||||||
|Professional fees relating to the New Build were expensed||through No.2|||||
|Account|||||||
|**BALANCE SHEET**|||||||
|**FOR THE YEAR ENDED 31 MARCH 2025**|||||||
||Year Ended|||||Year|
|Ended|||||||
||31/03/2025||||||
|31/03/2024|||||||
||**£**|||**£**|||
|FIXED ASSETS – Building – at cost|35,000|||35,000|||
|New Build – at cost||218,224|||||
|137,474|||||||
||253,224|||172,474|||
|CURRENT ASSETS|||||||
|Cash in Bank||38,398|||||
|40,680|||||||
|CURRENT LIABILITIES|||||||
|Creditors|||0||||
|0|||||||
|NET WORTH AT BALANCE SHEET DATE<br>|**291,622**||||||
|**213,154**|||||||
|COMPRISING:|||||||
|No 1 Bank Account Balance Bought Forward 01 April 2024||22,904|||||
|22,904 No. 1 Bank Account Net (Payments) /Receipts for the year|||(7,226)<br>||||
|(10,282)<br>|||||||
|No 1 Bank Account Balance Carried Forward 31 March 2025   15,678|||||||
|12,622|||||||





Add: Restricted Fund Balance - Building 35, 000 

35,000 

|35, 000|||
|---|---|---|
|Add:|||
|New Build – Net to date – incl Professional Fees|218,224|137,474|
|No 2 Bank Account Balance Carried Forward 31 March 202522,720|||
|28,058|||
|Balance Carried Forward 31 March 2025<br>|**291,622**||
|**213,154**|||
|**STATEMENT OF ASSETS AND LIABILITIES**|||
|**AS AT 31 MARCH 2025**|||
||**As at 31/03/2025**||
|**As at 31/03/2024**|||
||**£**||
|**£**|||
|**NET MONETARY ASSETS**|||
|Bank Current Accounts|||
|No 1 Account – Mainstream|15,678|12,622|
|No 2 Account – New Build|22,720||
|28,058|||
|||38,398|
|40,680|||
|Adopted on 17 July 2024 and signed on behalf of the Trustees by|||
|Alan Morgan|||
|Hon Treasurer|||





**NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 

## **ACCOUNTING POLICIES** 

The following accounting policies have been used consistently in dealing with items which are considered material in relation to the Charity’s accounts. 

## **Basis of accounting** 

The financial statements have been prepared on a receipts and payments basis  except  for the  statement  of  Assets  and  Liabilities  which has  been prepared on an accruals basis and in accordance with applicable accounting standards.  They have been prepared under the historical cost convention. 

## **Voluntary income** 

The value of voluntary income is recognised in the accounts when it is received 

## **Funds** 

The funds of the charity are mostly unrestricted. One donation was for the purpose of the centre new fitted kitchen but had no restrictions and so there is one Designated Fund as indicated. One donation was Restricted to the purpose of purchasing the Building. The Donator wishes to remain anonymous. 

## 1. **DONATIONS RECEIVED** 

The following donations were received during the year:- 

2025 £ 



|No 1 Account||||
|---|---|---|---|
|||||
|||||
|||||
|Building Account||80,750||
|||||
|||||
|||||
|||||
|||||
|Total||||



## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025** 

## 2. **EMPLOYEES** 

No employee received emoluments in excess of £60,000 during 2024/2025. 

The Charity employed an average of six people during the year. 

## **3.  MANAGEMENT AND ADMINISTRATION** 

|**3.  MANAGEMENT AND ADMINISTRATION**||||
|---|---|---|---|
||**2025**|||
|**2024**||||
||**£**||**£**|
|Insurance||1,614||
|1,266||||
|Miscellaneous – incl Property repairs and renewals||13,826||
|13,535||||
|||**15,440**||
|**14,801**||||



## **4. PROFESSIONAL FEES** 

**2025** 

**2024 £** 

**£** 



|HR Support<br>1,650<br>Accountancy<br>500<br>Fundraising<br>0<br> <br> <br>2,150<br>**16,951**<br>**5. FIXED ASSET REGISTER – Incl DEPRECIATION**<br>Balance brought forward<br>35,000<br>New Build<br>Additions 2018-2019<br>15,000<br>Additions 2019-2020<br> <br>116,882<br>Additions 2023-2024<br>5,592<br>Additions 2024-2025<br>Depreciation - NIL<br>0<br>  <br>Balance Carried forward<br>253,224         172,474|1,650<br>500<br>8,560<br>10,710<br>**26,150**<br>35,000<br>15,000<br>116,882<br>5,592<br>80,750<br>0|
|---|---|
|||