## **Trustees’ Annual Report for the period** **From 01.04.2024 Period start date To 31.03.2025 Period end date** ## **Charity name: Gap Ministries** ## **Charity registration number: 1111373** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Gap Ministries (also known as Gap Kenya)
exists to relieve poverty, advance
education, and promote the welfare of
vulnerable children and young people
primarily in Mombasa, Kenya. The charity
achieves this by providing and supporting
foster care, two community centres
providing support programmes,
educational opportunities, practical
assistance, and pastoral care. In doing so,
the charity seeks to promote the holistic
wellbeing, safety, and development of
those in need, irrespective of background,
faith,or circumstance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During the year, Gap Ministries continued
its work to relieve poverty, advance
education and promote the welfare of
vulnerable children, young people and
families in Mombasa, Kenya. The charity
supported its residential centres and foster
homes, ensuring that children in need
received safe accommodation, appropriate
care, education, nutrition, and emotional
support. In addition, the charity provided
practical assistance such as school fees,
uniforms, food and welfare support to
children and families within the local
community who were experiencing
hardship.
The Stepping Stones Day Centre provides a
safe place for vulnerable children and
young people (boys) living on the streets to
receive practical care and support. The
centre offers nutritious meals, showers| |||and laundry facilities, basic medical care,
teaching, recreational activities and
counselling. Alongside this practical
provision, the charity seeks to share the
love of Jesus by affirming each child’s value
in God’s eyes and showing consistent love,
dignity and care. Through this combined
approach, the centre aims to support the
physical, emotional, social and spiritual
wellbeing of the children who attend.
The Joseph Centre, located beside
Mombasa’s main garbage dump, provides a
safe and nurturing environment for
vulnerable children aged 2–16 (girls and
boys) whose mothers live or scavenge on
the dump. The centre offers crèche care
and early learning for children aged 3–5,
while older children who are not in school
receive basic literacy and numeracy
teaching to help prepare them for formal
education. Children also benefit from play,
creative activities and pastoral support, as
well as medical care for injuries sustained
while scavenging. The charity currently
funds school fees and uniforms for around
40 children and provides them with
breakfast and lunch. Two former pupils are
now in their second year at boarding high
school.
The foster home provides a stable and
caring family environment for 13 boys who
live with foster parents. Five of the boys
are now over 18 but continue to be
supported while they complete their
education. During the year, one young man
successfully graduated from college as a
teacher and is now employed and
preparing for independent living. All of the
boys are in education, including one who is
deaf and attends a specialist boarding
school, and each receives consistent care,
encouragement and support.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had
regard to the Charity Commission’s
guidance on public benefit when planning
the activities of the charity, and are
satisfied that the work undertaken during| the year continued to provide clear public benefit. ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|N/A| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Volunteers make a valuable contribution to
the work of Gap Ministries. The charity is
supported by several long-term Kenyan
volunteers who assist staff in the two
centres and play an important role in daily
activities. All volunteers are engaged in line
with the charity’s Volunteer Policy. The
charity also welcomes short-term
volunteers from overseas who offer their
time and skills to support the work when
appropriate.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Stepping Stones Centre continues to
provide a safe and welcoming place for
street-connected children to receive meals,
showers, laundry facilities, teaching,
recreation and consistent care. Several
children attending the centre were
successfully repatriated with their families
during the year. A key aim of the centre is
to help children adapt to routine and
positive discipline in preparation for
leaving street life should they wish to do
so. Medical care was provided where
needed, ranging from basic first aid to
hospital treatment for more serious
injuries. In addition, a number of older
boys were supported with skills training in
areas such as tailoring, photography and
computer skills.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The Joseph Centre supported 40 vulnerable
children aged 2–16 during the year, and
enabled a further 40 children to attend the
local primary school by providing school
fees, uniforms and learning materials. The
centre welcomed two children with
disabilities, both of whom made
remarkable progress through the safe,
nurturing environment provided. One child
with learning difficulties, who had
previously never attended school and
struggled to communicate, is now engaging
in class activities and beginning to interact
confidently. A second child with physical
disability, previously assumed to have
learning difficulties, has flourished
academically and is thriving. Two former
pupils successfully completed their first
year at boarding high school and have now
progressed to their second year. The centre
continues to maintain strong relationships
with parents and the local school, ensuring
joined-up support for the children.
The foster home continues to provide a
loving, stable family environment where
the boys receive consistent care, guidance
and educational support. Three boys are
now in their finalyear of high school and a| |---|---|---| |||further four are in their penultimate year.
The boy who is deaf is progressing
extremely well at his specialist school and
currently serves as Head Boy. One young
man with a gift for acting has joined a
theatre company for further training, while
another successfully completed college and
is now a qualified primary school teacher. A
further student will begin university in
2025 and is currently volunteering at a
local school. Beyond education, the boys
have shown significant personal growth,
maturing into polite, caring and well-
adjusted young men who are trusted and
valued within their communities.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising remains challenging; however,
during the year the charity achieved
several small but encouraging successes,
particularly through applications to
charitable trusts. This was the first year the
charity has actively engaged in trust
fundraising, and the trustees are
encouraged by the positive initial response
and the potential for further development
in this area.
The charity raised £76,116 against an
expenditure of £70, 725.| |Investment performance
against objectives|Para 1.41|The charity does not currently hold
investments, as available funds are applied
directly to its charitable activities. Cash
balances are held in standard bank
accounts only. The trustees continue to
plan carefully to ensure that all financial
commitments can be met and that income
is managed prudently to support the
ongoingwork of the charity.| |Other||N/A| ## **Financial Review** |Review of the charity’s
financial position at the end
jof the period|Para 1.21|At the end of the financial year, the charity
remained in a stable financial position, with
income carefully managed to ensure that
all core commitments to the projects were
met. The trustees continue to monitor
expenditure closely to ensure the charity
remains sustainable. Full details of the
charity’s income,expenditure,assets and| |---|---|---| |||liabilities are set out in the submitted
accounts accompanyingthis report.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have agreed a policy of
maintaining unrestricted reserves in order
to ensure the continuity and stability of the
charity’s activities in the event of
unexpected fluctuations in income or
unforeseen expenditure. At the year end,
the charity held reserves of
approximately**£10,000**, which represents
around**two months of average**
**expenditure**. The trustees consider this
level of reserves to be appropriate to
support the ongoing operation of the
charity and to provide a prudent financial
buffer.| |Amount of reserves held|Para 1.22|**£10,000**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|We have no financial deficit.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees have considered the financial
position of the charity and its projected
income and expenditure for the
forthcoming year. At the time of approving
this report, the trustees are satisfied that
there are no material uncertainties
regarding the charity’s ability to continue
as agoingconcern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s income is derived from a
range of sources. A number of churches
and small businesses provide financial
support, some on a regular basis and
others on an ad hoc basis. The charity is
also supported by individual donors,
several of whom give regularly through
monthly donations. In addition, the charity
received income from a number of
charitable trust funds during the year.
This year we have also applied to several
trusts with some small successes. The
charity does not receive any statutory or
government funding. These combined
sources of income enable the charity to
continue its work in support of vulnerable
children and families.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|The charity does not currently operate a
formal investment policy, as available
funds are applied directly to its charitable
activities and cash balances are held in
standard bank accounts only. The trustees
therefore have not adopted a social
investment policy at this time. Should the
financial position of the charity change in
the future, the trustees will review the
need to develop an appropriate investment
policy.| |---|---|---| |A description of the principal
risks facing the charity.|Para 1.46|The trustees regularly review the principal
risks and uncertainties facing the charity.
The main risks identified relate to the
ongoing challenge of maintaining sufficient
income to meet the charity’s financial
commitments to its projects, particularly as
the charity is dependent on voluntary
donations. There is also a risk associated
with fluctuations in exchange rates and the
rising cost of living in Kenya, which may
increase project expenditure. In addition,
the trustees recognise the operational risks
linked to working overseas through local
partners, including safeguarding,
governance and compliance risks.
The trustees seek to manage these risks
through careful financial planning and
monitoring, maintaining appropriate
reserves, close communication with project
leaders in Kenya, and ensuring that
appropriate policies and procedures are in
place. Both the founders spend 11 months
in Kenya overseeing and managing the
projects.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Gap Ministries operates as a charitable
trust established for the public benefit,
with its purposes focused on the relief of
poverty, the advancement of education
and the promotion of the welfare of
vulnerable children and families in
Mombasa, Kenya. The charity is governed
by its trust deed, under which the trustees
are responsible for the stewardship of all
funds received and for ensuring that these
are applied solely in furtherance of the
charity’s stated purposes. The trustees
receive and distribute funds to support the
charity’s projects and associated activities
in accordance with the governing
document and relevant charitylaw.| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Trust deed| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Gap Ministries is an Unincorporated Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed in accordance with
the provisions of the charity’s governing
document. New trustees may be appointed
by the existing trustees when a vacancy
arises or when it is considered that
additional skills or experience would
benefit the charity. All prospective trustees
are provided with information about the
charity’s activities and responsibilities of
trusteeship and are required to confirm
their eligibility to serve. The trustees seek
to ensure that, collectively, the board has
the range of skills, experience and
commitment necessary to oversee the
charity’s work effectively. The charity
currently has 5 trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New trustees receive an induction pack
which includes the charity’s governing
document, recent Trustees’ Annual Reports
and Accounts, key policies, and an
overview of the charity’s activities and
structures. Trustees are briefed on their
legal duties and responsibilities under
charitylaw and are encouraged to|| |---|---|---|---|---| |||familiarise themselves with the Charity
Commission’s guidance on “The Essential
Trustee.” Ongoing training needs are
considered as required, and trustees are
encouraged to attend relevant training
events or access online resources to help
them carryout their role effectively.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Gap Ministries is governed by a Board of
Trustees who are responsible for setting
the strategic direction of the charity,
ensuring good governance and overseeing
the proper use of funds. The trustees meet
regularly to review activities, finances and
safeguarding matters and to support the
operational leadership of the projects in
Kenya.
The day-to-day delivery of services in
Mombasa is carried out by locally-based
staff and volunteers. The two founders of
the charity currently live in Kenya and are
responsible for the management and
oversight of all the projects on the ground,
working closely with the trustees in the UK
through regular communication and
reporting.
The charity also works in partnership with
local churches, community groups and
schools, as well as other organisations
where appropriate, to ensure that support
for children and families is well
coordinated and effective.| |Relationship with any
related parties|Para 1.51|The trustees confirm that there are no
related party relationships that require
disclosure other than those already noted
in the accounts. The charity works closely
with its founders, who currently reside in
Kenya and oversee the day-to-day
management of the projects. Any
transactions or financial support involving
trustees, founders or their immediate
families are conducted in accordance with
the charity’s conflict of interest policy and
are fully disclosed in the financial
statements where required. The trustees
are satisfied that all such relationships are
managed transparently and in the best
interests of the charity and its
beneficiaries.| The charity works closely with the Children’s Department, and Education Department in Mombasa. Other ## **Reference and Administrative details** |Charity name|Gap Ministries| |---|---| |Other name the charity uses|Gap Kenya| |Registered charity number|1111373| |Charity’s principal address|4 Manor Farm Close
Ashton-u-Lyne
Gtr Manchester
OL7 9LS| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Paul Woods|Chairman||| ||Gayle Woods|Secretary||| ||Gill Barber|||| ||Grace Thompson||30/12/24|| ||Moroluwa Adejuwon||5/1/25|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**
**Name**|**Type of**
**adviser**
**Name**|**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** ~~eS pit Wht | 2 P~~ Gayle Woods **Full name(s)** Paul Woods **Position (eg Secretary, Chair, etc) Date** ||**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|**GAP MINISTRIES(Gap Kenya). 2024/2025 Summary.**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||||||| |**Month**||**Apr-24**|**May-24**|**Jun-24**|**Jul-24**|**Aug-24**|**Sep-24**|**Oct-24**|**Nov-24**|**Dec-24**|**Jan-25**|**Feb-25**|**Mar-25**||**TOTAL**|| |**Income/ Donations**||£7,157.43|£7,544.43|£7,709.10|£14,307.39|£2,876.98|£2,034.13|£5,484.64|£7,894.38|£2,384.40|£4,358.61|£9,670.13|£4,695.25||**£76,116.87**|| |**Expenditure**||£5,673.53|£5,569.45|£5,443.40|£5,087.13|£5,192.73|£5,768.98|£5,332.79|£4,833.24|£9,669.23|£6,444.05|£5,977.65|£5,733.29||**£70,725.47**|| |**Surplus/ (Deficit)**||**£1,483.90**|**£1,974.98**|**£2,265.70**|**£9,220.26**|**-£2,315.75**|**-£3,734.85**|**£151.85**|**£3,061.14**|**-£7,284.83**|**-£2,085.44**|**£3,692.48**|**-£1,038.04**|||| |||||||||||||||||| |**Opening Balances**||||||||||||||||| |**RBS GAP Kenya Account**||**£6,918.16**|**£8,941.59**|**£10,486.02**|**£12,195.12**|**£20,880.05 **|**£18,757.03 **|**£15,291.16 **|**£15,155.39 **|**£17,549.77**|**£5,434.17**|**£9,666.81**|**£13,136.94**||**£6,918.16**|| |**G&P Woods/ GAP Kenya Current Account**||**-£454.12**|**-£1,127.65**|**-£697.10**|**-£140.50**|**£272.37**|**£79.64**|**-£189.34**|**-£22.13**|**£644.63**|**£5,475.40**|**-£968.65**|**-£746.30**||**-£454.12**|| |**GAP Kenya Savings Account**||**£8,937.42**|**£9,071.42**|**£9,071.42**|**£9,071.42**|**£9,193.88**|**£9,193.88**|**£9,193.88**|**£9,314.29**|**£9,314.29**|**£9,314.29**|**£9,440.26**|**£9,440.26**||**£8,937.42**|| |**Opening Balance Total**||**£15,401.46**|**£16,885.36**|**£18,860.34**|**£21,126.04**|**£30,346.30 **|**£28,030.55 **|**£24,295.70 **|**£24,447.55 **|**£27,508.69 **|**£20,223.86 **|**£18,138.42 **|**£21,830.90**||**£15,401.46**|| |||||||||||||||||| |**Closing Balances**||||||||||||||||| |**RBS GAP Kenya Account**||**£8,941.59**|**£10,486.02**|**£12,195.12**|**£20,880.05**|**£18,757.03 **|**£15,291.16 **|**£15,155.39 **|**£17,549.77**|**£5,434.17**|**£9,666.81**|**£13,136.94 **|**£11,218.14**||**£11,218.14**|| |**G&P Woods/ GAP Kenya Current Account**||**-£1,127.65**|**-£697.10**|**-£140.50**|**£272.37**|**£79.64**|**-£189.34**|**-£22.13**|**£644.63**|**£5,475.40**|**-£968.65**|**-£746.30**|**-£479.59**||**-£479.59**|| |**GAP Kenya Savings Account**||**£9,071.42**|**£9,071.42**|**£9,071.42**|**£9,193.88**|**£9,193.88**|**£9,193.88**|**9,314.29**|**9,314.29**|**9,314.29**|**£9,440.26**|**£9,440.26**|**£10,054.31**||**£10,054.31**|| ||**(Ksh)**|**1,577,579**|**1,577,579**|**1,577,579**|**1,596,982**|**1,596,982**|**1,596,982**|**1,616,839**|**1,616,839**|**1,616,839**|**1,636,942**|**1,636,942**|**1,636,942**||**1,636,942**|| |**Closing Balance Total**||**£16,885.36**|**£18,860.34**|**£21,126.04**|**£30,346.30**|**£28,030.55 **|**£24,295.70 **|**£24,447.55 **|**£27,508.69 **|**£20,223.86 **|**£18,138.42 **|**£21,830.90 **|**£20,792.86**||**£20,792.86**|| ||**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**
**OK**|||||||||||||||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charity Gap Ministries On accounts for the year ended 01104124 -31103125 Charlty no (if any) 1111373 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended Responsibilities and basis of report As the charity's trustees, you ar8 responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under pAction 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commlsslon under section 145{5)(b) of the Acl. Independent trhe charity's gr0&8 income exceeded £250,000 ar￿ l am qualrfied to examinerfs statement undertake the examination by being a qualrfied mem ber of [insert name of applicable listed body]]. Delete [ ] if not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed bek)w ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance wlth saction 130 of the Charities Act., or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Rep￿ts) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is nol a matter considered as part of an independent examination. I have no concems and have come acropA no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of tha accounts to be reached. ' Please delete the words in the brackets rfth8y do not apply. Slgned: Date: Name: John Grantham Relevant professional qualificatlon(s) or body IER Oct 2018 (if any): Address: ISST Section B Disclosure Only complete if the examiner needs to highlight material matters of concem {s8e CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief details of any Items that the examlner wishes to dlsclosa. IER Oct 2018