moto foundation fonnerly mato COMMUNITY ANNUAL REPORT 2021
We are proud to be We are proud to be making a difference.
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57
57
local schools
local schools
adopted
adopted
£2.8m £3.1m
donated to our National donated to our National
Partner Help for HeroesPartner Help for Heroes
since 2012since 2012
138,000 170,000
books purchased books purchased
for schoolsfor schools
£6m+ £7m+
raised since raised since
450+ 550+ 2005 2005
grants given to grants given to
local causeslocal causes
38 38
communitycommunity
partnerspartners
breakfast clubs 10 10 £37,500 donated to the Costa £50,000
sponsored with the breakfast clubs donated to the Costa Foundation Schools £500k
sponsored with the Greggs Foundation Foundation Schools Project generated through carrier £500k
Greggs Foundation Project generated through carrier bag charges donated to
charity, over £400k to the bag charges donated to
Woodland Trust and over charity. £400k to the
Woodland Trust and £100k £100k to the WWT
to the WWT
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Mission
Despite the continued COVID 19 impact to the charity income our mission remains in place – moto foundation is committed to making a difference in the communities around moto service areas.
Objectives
Community Development
We were able to donate to 142 local community groups and charities across the country who requested funding to 3 help with worthwhile projects. We also continued to support the 57 adopted schools with resources. Thanks to our ongoing partnership with Oxford University Press we have now donated over 170,000 books to schools since 2006 via our annual book programme.
Charity Fundraising
Environment
Although our income continued to be impacted by the pandemic in 2021 our network of 53 locations and 5,000 colleagues continued to support the charity. All of our major fundraising events were cancelled until mid-year when our first event was Armed Forces Day with income dedicated to Help for Heroes our National Partner; we were also able to hold the Summer Fundraiser in August and the annual Bike Ride event in September raising much needed funds. The CVC Foundation supported the charity with a grant of £60,000 enabling us to reintroduce our Community Grants.
Moto hospitality donated its carrier bag income to moto foundation enabling it to continue operating and also support to its’ environmental partners. £50,000 was given to the Woodland Trust towards their Emergency Tree Fund and £25,000 to the Wildfowl and Wetland Trust as match-funding of The Times and Sunday Times Christmas Charity Appeal 2021.
Moto Benelovent Fund
Traditionally moto foundation supports colleagues with benevolent grants due to unforeseen financial hardship. In 2020/21 COVID 19 had a dramatic financial effect on the moto business and the Charity income. Moto colleagues were also affected by the virus financially, mentally and physically. Moto hospitality donated £92,624 to the charity to facilitate and manage the payment of funds to 76 colleagues.
motointhecommunity.co.ukmotofoundation.co.uk
Annual Report 2021
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Chair of Trustees’ Statement For financial year end 2021
Other pledges included a fifth donation of £12,500 to help the Costa foundation with its aim of relieving poverty in coffee-growing communities, and a £10,000 donation to Macmillan. We also continued our support of 10 Greggs Breakfast clubs with £20,000.
We have been very fortunate to have the support of moto hospitality and the CVC Foundation and are happy to report that we raised a total of £854,104 in the year. Along with most charities COVID 19 had an effect on our fundraising in 2021, the charity was unable to hold any face to face events and activities for the first half of the year. We were delighted that we could reinstate activity in June and started our fundraising on Armed Forces Day. Our moto colleagues have been 4 amazing continuing to support the charity with virtual and off site events which included walks, climbs and challenges; we are very proud of them.
We were able to donate to 142 local community groups and charities across the country who requested funding to help with worthwhile projects.
We are grateful to our committed colleagues, moto hospitality, the CVC Foundation, supportive suppliers and generous customers who have contributed time, effort, ideas and enthusiasm to enable us to help such a variety of worthwhile causes.
The CVC Foundation supported the charity with a grant of £60,000 enabling us to reintroduce our Community Grant Scheme in June, continue to deliver books to our adopted schools and continue to fund our 10 Greggs Breakfast Clubs.
In 2021 the charity reviewed its strategy, which included taking the decision to change its name. From 1st July 2022 Moto in the Community will become the moto foundation. Also in 2021, the charity consulted all Moto colleagues about who its’ national charity partner should be. Moto colleagues chose a new partner; Mind (England & Wales) and Scottish Association for Mental Health (SAMH). We will therefore say a fond farewell to Help for Heroes on 30th June 2022. We are very proud to have supported them for a decade, having donated over £3.1 million in that time.
From income raised Help for Heroes received a donation of £200,000 which brings the total raised so far for this great cause to £3.1 million, reaching our pledge of £3 million set two years ago.
Carrier bag income donated from moto hospitality enabled us to donate £50,000 to the Woodland Trust and £25,000 to the Wildfowl and Wetland Trust.
We are looking forward to 2022 and hope to be able to support many more projects this year.
Moto foundation continued to invest in our network of adopted schools around the UK working with these 57 schools on a range of activities is a core part of our community activity. Thanks to our ongoing partnership with Oxford University Press we have now donated over 170,000 books to schools since 2006 via our annual book programme.
Louise Hughes Chair of Trustees, moto foundation
Trustees
Louise Hughes Sam Peacock Chair of Trustees Trustee & Co Secretary Appointed 2021 Appointed 2021
Gene MacDonald Coral Brodie External Trustee External Trustee Appointed 2011 Appointed July 2013
Brynn Hewitt Trustee Appointed 2014
Guy Latchem Dan Horsley Steve Rac Trustee Trustee Trustee Appointed 2014 Appointed 2018 Appointed 2018
Thanks to Steve Masters, James Gunn, Julie Sturgess, and Peter Mould who resigned in 2021.
Annual Report 2021
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National Charity Partner
Since 2012, we have partnered with Help for Hereos and are very proud to have raised over £3.1 million in support of wounded veterans and their families.
Help for Heroes receives almost no funding from the Government, which means it relies on the spirit and generosity of the great British public, its partners and volunteers to keep going. It has already supported more than 26,500 people and won’t stop until every wounded veteran gets the support they deserve.
Every day, men and women have to leave their career in the Armed Forces as a result of physical or psychological wounds; their lives changed forever. In 2020/21 alone, 1,124 service personnel were medically discharged from the British Armed Forces, which equates to an average of three people every day[1] .
Help for Heroes helps them, and those still serving, to recover and get on with their lives by providing physical, psychological, financial and welfare support for as long as they need it. It also supports their families, because they too can be affected by their loved one’s wounds.
Help for Heroes Veterans & Families Survey 2021
Help for Heroes is shaping its services based on survey responses to support the needs of wounded veterans and their loved ones now and in the future. The money we raised in 2021 is supporting this and helping the charity 7 to deliver its services to more veterans in the community.
In June 2021 we asked veterans, serving personnel, families and carers to respond to a survey telling us about their health and wellbeing, ambitions and concerns for the future, and experiences when it comes to accessing support[2] .
In 2021 we were thrilled to donate a further £200,000 to Help for Heroes. Moto in the Community Trust is proud to support Help for Heroes; together we are changing lives. In 2022 we will be celebrating our 10 year partnership we have had with Help for Heroes.
Some of the key findings were:
Veterans and serving personnel with long-term health conditions[3] are facing daily struggles in managing their health and wellbeing, including with long-term pain (73%), mental health (73%) and sleep (82), and 67% struggle make meaningful connections in the community.
To find out more about Help for Heroes visit
helpforheroes.org.uk
Veterans and serving personnel with longterm health conditions believe they will need support in the future (70% for mental health, 65% for physical health), but 70% are unsure they have the tools to manage their long-term health condition.
1Figures taken from Ministry of Defence, Annual Medical Discharges in the UK Regular Armed Forces, published July 2021.
22,201 veterans and serving personnel and 339 family members, friends and carers responded to a survey conducted by Help for Heroes from 3rd-18th June 2021 sent to over 15,000 wounded, injured and sick veterans, serving personnel and family members, and open to the wider veteran community via social media channels and partner communications, to understand their support needs.
Families, friends and carers[4] battle their own challenges (45% have a long-term health condition, 77% of which struggle with sleep) while also supporting their loved one, and more than half of families, friends and carers would like support with recognising the signs that their loved one is struggling with their mental health, and in encouraging them to seek support.
3Of the 2,540 survey responses, 1,741 were from veterans and serving personnel with self-declared long-term health conditions, defined as those that create an impairment or illness that has a substantial effect on a person’s ability to do normal daily activities.
4Of the 2,540 survey responses, 339 were from family, friends and carers of veterans and serving personnel.
Annual Report 2021
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2021 Overview
Community Grant Scheme
As a Grant Making Trust the moto foundation Grant Scheme provides the focus for community support. The scheme was set up to provide the mechanic for moto sites to make a difference to their communities helping to establish and maintain relationships with community projects, charities and good causes. From March 2020 due to the COVID outbreak and the inability to fundraise the charity took the sad decision to suspend this programme until its income increased. We were delighted that we were able to reintroduce the Community Grant Scheme in May 2021 with the support of a match funding grant from the CVC Foundation; enabling the charity to support 142 local charities and community projects.
Adopted Schools
The moto foundation has over 50 adopted schools around the UK predominantly primary schools with a small number of special needs schools. Adopted schools are selected by moto sites on an individual basis, providing a partnership opportunity for both the school and our sites to develop an ongoing link. This program was supported by a match funding grant from the CVC Foundation helping to support over 15,000 children. We were able to support these schools in 2021 donating this much needed resource to each school and in total we provided 21,778 books to them.
The Poppy Appeal
The Poppy Appeal continues to be one of our favourite causes. Following the decision to withdraw from collection in 2020 due to Covid 19 we were pleased to see the British Legion back on our sites in 2021 collecting for the Appeal.
2021 Overview
2021 Reading Bug Campaign
Our annual short story competition was welcomed once again by our adopted schools and we were delighted to receive over 700 entries from 13 of these schools.
This years’ story was set by the author Elaine Wickson writer of Super Stan.
First Prize was a donation of £2,500 for outdoor equipment for the winning school and a visit from Elaine. Four runners up schools received £1,000 of Oxford University Press books and all winning authors received £50 of WHSmith Vouchers each.
All of this is achieved with the support from our wonderful book partner the Oxford University Press.
Benevolent Grants
The moto foundation relies heavily on the sheer drive an enthusiasm of moto colleagues working on the 53 locations around the UK to continually support our charity. Without the creativity of our colleagues we would not be able to promote our charity objectives to customers visiting moto sites. moto foundation continues to support moto colleagues and their immediate family through times of hardship particularly with the issues experienced with COVID 19 and the resulting furlough restrictions. In 2021 we have been able to make a significant difference to 78 colleagues dealing with a range of difficulties including bereavement, long term illness and financial hardships. Moto hospitality funded this activity donating over £92,000 to the charity to facilitate this activity.
Annual Report 2021
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2021 Hi hli hts g g
Events 2021
All of our major fundraising events were cancelled until mid-year when our first event was Armed Forces Day with income dedicated to Help for Heroes our National Partner; we were also able to hold the Summer Fundraiser in August and the annual Bike Ride event in September raising much needed funds.
Our colleagues supported us with off site events this year, including Bike Rides, 3 Peaks, long walks and many more challenges, raising over £20,000.
Moto Hospitality
Events
Moto foundation is privileged to have the continued support of so many suppliers and supporters dedicated to our objectives.
In 2021 we were delighted that the moto team held it’s Charity Shoot in September at the EJ Churchill shooting ground in Buckinghamshire raising over £70,000 for the moto foundation.
Making a Difference in 2021
Woodland Trust
WWT
Moto foundation has donated £25,000 to the Wildfowl & Wetlands Trust (WWT) to support their involvement in The Times and Sunday Times Christmas Appeal 2021.
Moto foundation are supporting the Woodland Trust with a donation of £50,000 for the ‘Emergency Tree Fund’ (ETF) to enable planting of 7,142 trees in the Trust’s 50th Anniversary year as a woodland conservation charity.
Towards the end of 2020 the Woodland Trust launched the EFT a fund specifically designed to help councils to take proactive action, overcome barriers and bridge funding gaps in order to get planting. Authorities who could demonstrate that, with the Trust’s support, could commit to significant tree planting targets on the public land that they own. 11 authorities were chosen to take part and there is now a commitment that a minimum of 505,800 trees will be planted in the next 2-3 years.
2021 also saw the completion of projects funded by moto foundation as part of WWT’s Slimbridge 2020 project – A sculpture on the roundabout entry to Slimbridge and the Living Wetland Theatre, Waterscapes Aviary and Mission Possible exhibits.
Annual Report 2021
Making a Difference in 2021
In 2020, Moto partnered with the charity Pennies to introduce a customer microdonation option at till points across Moto motorway service areas, allowing customers to donate to charity when they pay digitally. Since December 2020, these donations have been adding up to support moto foundation.
As well as working with Moto to enable this micro-giving option, to date Pennies has worked with 75+ retail and hospitality brands to enable more than 138 million micro-donations, raising millions of pounds in much-needed additional income for charities since 2010. Pennies has created a movement that encourages giving and gives the public a way to donate without cash, as part of their daily lives.
Customers visiting Moto sites are prompted to add a small ‘micro’-donation to their purchases when they pay by card or digital wallet – a simple and affordable way to support the work MITC does across the country.
12 In 2021 £87,729.25 was donated by our customers, helping support community projects, and local and national charities.
Greggs Breakfast Clubs
With the Support of match funding from the CVC Foundation we were able to continue our donation of £20,000 to 10 Greggs Breakfast clubs. Part of the donation this year went to books to support holiday activity for the schools, books were given to pupils to take home and keep.
Money donated to the Breakfast clubs support:
10 schools in locations near to 10 MOTO services
Provides access to a free nutritious breakfast to 457 pupils every school day
Engages with 14 Volunteers through the Breakfast Club Programme
2,285 breakfasts served every week
89,115 breakfasts being provided every school year
Greggs in kind donation of 183 loaves a week for toast
- 7,137 loaves of bread a year
Finances
Charity of the Year
| Date | Paid to | Reason | Amount (£) | ||
|---|---|---|---|---|---|
| February 2022 | Help for Heroes | Charity of the Year | £200,000 | ||
| Charity Donations | |||||
| February 2022 | The Woodland Trust | Donation | £50,000 | ||
| February 2022 | Wildfowl and Wetland Trust | Donation | £25,000 | ||
| May 2021 | British Asian Trust – India Oxygen Appeal | Donation | £18,644 | ||
| June 2021 | Greggs Foundation Breakfast Clubs | Donation | £20,000 | ||
| June 2021 | Costa Foundation | Donation | £12,500 | ||
| December 2021 | Macmillan | Donation | £10,000 |
Community Grants 2021
| Date | Project Name | Amount | July | Open Country | £150 | |
|---|---|---|---|---|---|---|
| June | Maggie Keswick Jencks Cancer | £250 | July | Digital Skills Training CIC | £150 | |
| Caring Centres Trust | July | Berkshire Women's Aid (BWA) | £150 | |||
| June | 451 (Stourbridge) Squadron Royal | £1,000 | July | Greatest Hits Harrogate Cash for Kids | £150 | |
| Air Force Air Cadets | July | Lincs FM Cash for Kids | £150 | |||
| June | Fairhaven Primary School | £500 | July | People Focused Group | £150 | |
| June | Dingley's Promise | £250 | July | The Chiltern Centre | £150 | |
| June | St Peter's PTFA | £250 | July | Upstart Enterprise CIC | £150 | |
| June | Bickleigh School Association (BSA) | £250 | July | Garstang Community First Responders | £150 | |
| for Bickleigh Primary School | July | Biddick Academy Trust | £150 | |||
| June | Wessex Cancer Trust | £450 | July | The Swan Song Project | £150 | |
| June | Edenthorpe Hall Academy | £400 | July | Chapeltown Community Nursery | £150 | |
| June | Friends of North Heath CP School | £500 | July | Music and Memories | £150 | |
| June | Harworth & Bircotes district council | £284 | July | Slough Fort Preservation Trust | £150 | |
| June | Sports Gateway | £300 | July | Acumen Community Buildings | £150 | |
| June | Houghton CofE Primary School | £500 | July | YMCA Thames Gateway | £150 | |
| June | Croughton all Saints primary school | £500 | July | Bibbys Farm Ltd | £150 | |
| June | Clapton Common Boys club | £250 | July | More than Grandparents | £150 | |
| June | Douglas Macmillan Hospice | £250 | July | Without Walls Christian Fellowship | £150 | |
| July | Tamworth Talking Newspaper | £150 | July | Hits Radio Cash for Kids | £150 | |
| July | Community Together CIC | £150 | July | Made a Mark | £150 | |
| July | Stepping Stones (Luton) | £150 | July | Burnrigg court carlsile | £300 | |
| July | Friends of Hardie Park | £150 | July | Keech Hospice Care | £150 | |
| July | Steps Conductive Education Centre | £150 | July | Fatfeld Academy | £150 | |
| July | Growing Well Limited | £150 | July | Holmepride - Community in Action | £150 |
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Annual Report 2021
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Finances
Finances
Community Grants 2021 continued.
Community Grants 2021 continued.
| July July July July Friends of Ashgrove Joseph Locke Primary School Grace House North East £150 £150 £150 Date Project Name Amount |
August Tamworth Literary Festival £240 August SATEDA £275 August Prevent 2 Protect £275 August Friends of Aspen Court £275 |
Date Project Name Amount |
|---|---|---|
| Treloar Trust Nov £500 |
||
| Nov The Dell PTA £525 |
||
| Nov Children's Adventure Farm Trust £500 |
||
| July The Huddersfeld Town Foundation £150 |
August Nas Thurrock £275 |
Nov King's Church Darlington £300 |
| July July July July July People First Services (People First) Cleadon Archers Foxglove Covert Local Nature Reserve Vineyard Community Centre/ Richmond Food Bank Calderdale SmartMove £150 £150 £150 £150 £150 |
North Yorkshire Hospice Care Sense Touchbase Pears Wild About Stockton Heath The SALTO Foundation Limited Friends of Dunvant Park Allithwaite Playing Fields and Community Centre YPI Counselling September £500 September £450 September £500 September £410 September £315 September £500 September £610 September Gorfenna Community Interest Company£577 September We Are Beams £500 September RAW Workshop £800 Bradninch Climate Action Group Bee Yard September £500 |
Nov WUKSART Ltd - Watersafe UK Search and Rescue £520 |
| Nov Westerhope Utd Football Club ltd £250 |
||
| Nov NewStarts £600 |
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| Nov BillyChip £750 |
||
| Nov Clipstone Brook Lower School £400 |
||
| July Just Drop-In Youth Info and Advice Ltd £150 |
Nov Crawley Community Action £750 |
|
| July July July July July Eggcup Harrow Carers St Luke's Hospice Plymouth Oasis Community Housing Spectrum Wasp £150 £150 £150 £150 £150 |
Nov Dylan Thomas Community School £500 |
|
| Nov The Coppice Spring Academy £400 |
||
| Nov Wylye Coyotes Afterschool Club CIC £500 |
||
| Nov The Gina Project CIC £322.50 |
||
| Nov New Life Wood £500 |
||
| August Kids Cancer Charity £275 |
Coton Green Community Hall Association September £500 |
Nov Orchard Meadow Primary School £300 |
| August August August Swansea Music Art Digital Buckingham Canal Society Levett School, Pupil Referral Unit £275 £275 £275 |
Secret World Wildlife Rescue St Ann's Hospice Paces Sheffeld September £500 September £500 September £412 |
Nov Cope Children's Trust £1,000 |
| Nov Castle Pool Community Partnership £259.60 |
||
| Dec Sneinton Play Centre £561.50 |
||
| August Wakefeld District Scouts £275 |
Emmaus Dover October £500 |
Dec St Gregory's RC Primary School £200 |
| August August August August August August August August August August August August August August August Turntable Furniture The Royal Fusionaires Marching Display Band Dial Wood Carriage Driving for the Disabled Friends of Avery Place Girlguiding North Yorkshire South Freedom Foundation CIC Diversify Education and Communities CIC CanDo Connect CIC Heidi Patterson’s journey Friends of Herbert Thompson Primary School Compass Disability Services Park Drive Nursery Friends of Birchwood Grange Building Heroes Education Foundation £275 £275 £275 £275 £275 £275 £275 £275 £1,500 £275 £275 £275 £275 £275 |
Oak Field Primary School Waunarlwydd Galaxy AFC CIC The Dads Lane Community Association CIO ABC to read Cherwell Theatre Company Cardiff Women's Aid Dunstable Town Youth Under 12 Tigers MacIntyre Great Communities The Five Towns Plus Hospice Fund Limited High Legh Community Association Julian House Clapgate Primary School Church Eaton Cricket Club Featherstone Rovers Foundation Handsworth Association of Schools October £1,500 October £1,000 October £700 October £800 October £1,000 October £500 October £970 Nov £568 Nov £250 Nov £458 Nov £118 Nov £240 Nov £250 Nov £500 Nov £500 |
Dec Spirit and Soul Equine Therapy £167.40 |
| Dec Under The Trees £250 |
||
| Dec St Andrews Major CIW Primary School PTA £441 |
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| Dec Windmills - Acute Bereavement Support Support for Children and Young People in Staffordshire. £500 |
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| Dec EMERGE 3RS £500 |
||
| Dec Rugby Free Secondary School £300 |
||
| £50,000.00 |
Traditionally moto foundation supports colleagues with benevolent grants due to unforeseen financial hardship. In 2020/21 COVID 19 had a dramatic financial effect on the moto business and the Charity income. Moto colleagues were also affected by the virus financially, mentally and physically. Moto hospitality kindly donated £92,624 to moto foundation to manage and enable the charity to support 76 colleagues. These grants remain confidential.
These summary financial statements are not statutory accounts but a summary of information relating to the statement of financial activities and the balance sheet. Copies of the full financial report are available on request from the foundation office.
Annual Report 2021
Contact us
moto foundation (correspondence address)
PO Box 218, Toddington Bedfordshire LU5 6QG
Telephone 01525 878500 Email motofoundation@moto-way.co.uk www.motofoundation.co.uk
Moto Hospitality Ltd Head Office PO Box 218 Toddington Bedfordshire LU5 6QG Sole Member Telephone 01525 873933 www.moto-way.co.uk
Registered Charity in England and Wales 1111147 Registered in Scotland SCO41488
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (formerly known as MOTO IN THE COMMUNITY) (A company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
Charity No: 1111147 Scottish Charity No: SC041488 Company No: 05510132
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
CONTENTS
Pages
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1 Legal and administrative information 2-5 Report of the Trustees 6-8 Independent Auditor’s Report 9 Statement of Financial Activities 10 Balance Sheet 11 Statement of Cash Flow
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12-18 Notes forming part of the Financial Statements
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Legal and administrative information
Constitution
Moto Foundation is a private company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number: 1111147. Company number: 05510132. Scottish charity number: SC041488.
Directors and Trustees
The directors of the charitable company (“the charity”) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
This is with the exception of J R Gunn who was appointed as a Trustee and as company secretary, but not as a director.
The Trustees serving during the year and since the year end were as follows:
C D Brodie B Hewitt D P Horsley L C Hughes G M Latchem G Macdonald (Resigned: 21.04.2022) S C Rac J R Gunn (Resigned: 31.01.2022) J E Sturgess (Resigned: 23.08.2021) P M Mould (Resigned: 31.12.2021) J S Masters (Resigned: 09.09.2021) S Peacock (Appointed: 01.01.2022)
Secretary
James Gunn (Resigned: 01.05.2022) S Peacock (Appointed: 01.05.2022)
Registered office
Moto Hospitality Limited Head Office Toddington Service Area Junction 11/12 M1 Motorway Toddington Bedfordshire LU5 6HR
Registered Auditor
James Wooldridge MSci FCA Mercer & Hole Chartered Accountants Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
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DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees
The Trustees present their report together with the financial statements of the charity hereinafter known as “MITC” for the year ended 31 December 2021.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and reporting for charities.
Structure, Governance and Management
The Trustees have full investment powers and authority for the company and investment decisions have been made in accordance with the Trustees wishes during the period.
The Trustees are appointed annually at the Annual General Meeting of the company by election. New Trustees are recommended by existing Trustees. Induction training is provided for all new Trustees, where appropriate, and all Trustees are encouraged to attend courses and conferences that would benefit them as Trustees.
Several of the Trustees are directors of Moto Hospitality Limited hereinafter known as “Moto”. Certain colleagues from Moto have received payments in the year from the MITC Benevolent Fund, as described below and in note 13.
The administrators of the charity are paid through a secondment arrangement with Moto. MITC reimburses Moto for salary, national insurance and pension but not for accommodation, mobile phones, laptops and other associated costs.
The Trustees have taken steps to identify the major risks to which the charity is exposed, and systems have been established to mitigate those risks.
Caroline Campbell administers MITC on a day to day basis.
Objectives and Activities
The Trustees confirm that they have referred to the guidance on public benefit contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims, objectives and future activities.
The objects of the charity are to advance all purposes charitable under the law of England and Wales in particular but not exclusively by:
providing grants to charities and organisations in the United Kingdom;
advancing the education of the public in particular in the conservation, protection and improvement of the physical and natural environment;
protecting and preserving life in particular through the promotion of, and education in, road safety;
promoting for general benefit of the local communities and their inhabitants, assistance to groups in organising and responding to identified problems and needs which affect such persons and by facilitating the provision of volunteers (drawn from the employees of Moto) to support such charitable projects for the benefit of such persons as the Trustees see fit from time to time; and through the establishment of the Moto In The Community Benevolent Fund, relieving those individuals working for Moto who are in need of relief as the Trustees determine from time to time.
The principal activity was the collection of charitable funds for the above objectives.
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MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
Achievements and Peformance
The charity is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received.
The impact of the COVID 19 pandemic in 2020/21 continued to have an impact on the ability to fundraise with all events and on site activity being suspended until June 2021. The reduced income at the start of the year affected the charities grant scheme that was suspended in March 2020, this scheme was reinstated in June 2021 with the support of a match funding grant from the CVC donation. Our site colleagues increased their virtual/online fundraising to support us this year with events such as 3 peaks, quizes, walks.
2021 also saw changes in the MITC Trustee board; our Chair Steve Masters who joined us in 2020 retired and two of our Trustees resigned - Julie Sturgess and Peter Mould. We welcomed a new Chair Louise Hughes who joined the Charity in September.
Moto continue with their commitment to our charity by allowing charity tin collection, in a safe way, to be kept next to tills. From December 2020 Moto incorporated the roll out of Pennies collections via credit card terminals, facilitating cashless donations; this income has been very welcomed and in 2021 raised £89,513 net of charges boosting site income. This year we also received a donation from Moto of £92,624 towards the benevolent fund for colleagues in need of relief and in particular those suffering financially due to COVID 19 and Furlough.
For the first time the CVC Foundation and its directors donated £60,000 to MITC as a ‘match fund’ grant, the Trustees allocated this funding to the Books to School Program (£25,000), Community Grants fund (£25,000) and the 10 Greggs Breakfast Clubs that we support (£10,000).
We can report that the 2021 year end we have raised £854,104. The Trustees and I are very proud and grateful to everyone involved in helping us to achieve this, which in turn makes it possible for us to pledge some support to our National Charity Partner, Help for Heroes.
MITC has continued its relationship with Help for Heroes as its nationwide Charity of the Year. This partnership began in January 2012 and has been our most successful Charity of the Year partnership to date. We have now completed 10 years supporting Help for Heroes and despite the restrictions in fundraising we have presented Help for Heroes with £200,000 from 2021 income. Our overall donation to Help for Heroes is now £3.1M, achieving our pledge of £3M. Having supported Help for Heroes for 10 years the Trustees made the decision to have a colleague vote on our National Partner carrying out a survey in November. 68% of our colleagues voted to support Mind and other mental health charities. Both parties have now been informed of the decision and the Trustees agreed to a six month transition period. From 1[st] January 2022 – 30[th] June 2022 all dedicated events will be for Help for Heroes with the transition to Mind on the 1[st] July and thereafter all dedicated funds will be for Mind.
In 2021 Moto donated their total carrier bag income of £222,495 to MITC. This income has supported MITC with ongoing costs and we will donate some of this income to The Woodland Trust and the Wetland and Wildfowl Trust (WWT) the charity will donate £50,000 to the Woodland Trust and £25,000 to WWT to carry out environmental projects in 2022.
Our charitable giving through financial grants has been made up of the MITC Community Grant Scheme and our donation to our national charity of the year. The aim of our grant scheme is to help our local community partners with monetary grants to support specific projects. Moto has sites across the UK from Kinross in Scotland to Exeter in the south of England. There are over 5,000 people who work at Moto sites and the Community Grant scheme was established in order to give something back to these communities, of which Moto is such a big part. Due to COVID 19 our grant program was suspended until the end of May; even with this restriction we were able to award 142 grants donating a total of £50,000.
3
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
MITC continues to invest in the network of adopted schools around the UK. Our adopted school network forms a core part of our community activity and now supports 57 schools and the many challenges of running a school. Included in our network of schools are a small number of special needs schools. Our annual book programme has been running since 2006 and has now donated over 172,000 books into our schools’ literacy resources. In addition, our schools were able to access our grant scheme from June. We actively run competitions engaging our children in writing stories and using their creative skills to win much needed resources for their schools in 2021 we received over 700 entries to our competition.
Overall, in 2021 we helped 142 local organisations. The Trustees and I are very proud to have helped so many people in our communities and to see their projects completed with help from the Moto in the Community Trust.
MITC donated another £12,500 to the Costa Foundation, the donation is part of a 5 year plan to fund three new libraries in Ethiopia in this time. We continue to fund ten Greggs Foundation breakfast clubs with £20,000, and were delighted to present Macmillan with a cheque for £10,000. Support was also given to the British Asian Oxygen Appeal with MITC donating £5,000 to the appeal led by Moto.
All this has only been possible because of the continued support of our Moto colleagues and the Friends of the Trust. I would like to thank everyone who has shown their dedication to the Trust by providing time, enthusiasm and passion for such a worthwhile cause.
As we move into 2022 as a charity, we continue our fundraising aim to achieve £10 million having achieved our milestone of £5M in 2018. We are optimistic that the effect of COVID 19 will greatly improve as 2022 progresses.
Review of activities and future developments
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received. The impact of the COVID 19 pandemic in 2021 has had an impact on the ability to fundraise with many events being cancelled until mid year and the need to suspend grant donations until June.
The charity took the opportunity of reviewing its strategy and planning for the future in 2021 employing a consultant to facilitate this. The purpose was to propose a closer alignment between MITC and Moto; a number of actions were discussed and agreed i.e. change of name to ‘Moto Foundation’ and the vote on a new National Partner. Mind has now been chosen by colleagues to support. Moto Foundation will be introduced alongside the new National Partner in July.
The income used for the period are set out on page 9.
The Trustees did not anticipate that there will be any fundamental change in the development of the charity’s operations during the coming year but will be reviewing the charity taking into account the effect of the COVID 19 pandemic, change of National Partner and new name. The Trustees also hope to recruit some new Trustees to support with their knowledge of Mental Health and Fundraising.
The principal risk to the Charity is the ability to continue raising funds, we therefore have maintained a minimum of one year’s running costs in case of this eventuality.
Reserves policy
The accumulated funds at 31 December 2021 £482,044 of which £467,519 r elated to unrestricted funds. Cash reserves are to fund future contributions to support trust objectives.
One year’s running costs are kept in reserve. At the end of the year sufficient reserves were carried forward to cover running costs for the next year.
4
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
Post balance sheet events
COVID 19 continued to have an effect on our funding with the Omicron variant affecting January income but we are hoping with the lifting of COVID restriction as the year progresses our income will increase to pre COVID levels. James Gunn the Company Secretary and Trustee resigned at the end of January 2022 as Trustee and on 1 May 2022 as Company Secretary. James has been replaced by Samantha Peacock who became a Trustee at the beginning of January and Company Secretary from the beginning of May. The charitable company changed its name to Moto Foundation from Moto in the Community on 1 July 2022.
Related Parties
Moto Hospitality Ltd is a connected company.
Trustees’ responsibilities in relation to the financial statements
The Trustees (who are also directors of MITC for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
-
There is no relevant audit information of which the charitable company’s auditor is unaware; and
-
• The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
By order of the Trustees:
Louise Hughes Chair of Trustees
Samantha Peacock Company Secretary
Date:
Date:
5
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF MOTO IN THE COMMUNITY
Opinion
We have audited the financial statements of Moto Foundation (the ‘Charitable Company’) for the year ended 31 December 2021, which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
-
give a true and fair view of the state of the charitable company’s affairs as at 31 December 2021, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-
have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the Trustees’ annual report, other than the financial statements and our auditor’s report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial
statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
6
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ report (incorporating the directors’ report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
• the directors’ report has been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 require us to report to you if, in our opinion:
-
adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of directors’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the directors’ report and from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the Trustees’ responsibilities statement set out on page 5, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below.
7
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud
We gained an understanding of the legal and regulatory framework applicable to the company and the industry in which it operates and considered the risk of acts by the company that were contrary to applicable laws and regulations, including fraud. These included, but were not limited to, the Companies Act 2006, Charities Act 2011, Charities SORP 2019 and tax legislation.
We evaluated management's incentives and opportunities for fraudulent manipulation of the financial statements and the financial report (including the risk of override of controls), and determined that the principal risks were related to posting inappropriate entries including journals to overstate revenue or understate expenditure and management bias in accounting estimates.
Audit procedures performed by the engagement team included:
-
discussions with management, including considerations of known or suspected instances of noncompliance with laws and regulations and fraud;
-
gaining an understanding of management's controls designed to prevent and detect irregularities; and
-
identifying and testing journal entries.
Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed noncompliance with laws and regulations (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. In addition, as with any audit, there remained a higher risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. We are not responsible for preventing non- compliance and cannot be expected to detect non-compliance with all laws and regulations.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
Use of our report
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s Trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members as a body, for our audit work, for this report, or for the opinions we have formed.
James Wooldridge MSci FCA Senior Statutory Auditor For and on behalf of Mercer & Hole Chartered Accountants and Statutory Auditors Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
Date: 26/7/2022
Mercer & Hole is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
8
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| Note Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations 3 Costs of projects and campaigns Other costs 4 Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 481,466 - 481,466 84,778 41,683 61,101 187,562 293,904 173,615 467,519 |
Total Designated Funds £ 142,322 - 142,322 107,322 35,000 - 142,322 - - - |
Total Restricted Funds £ 230,316 - 230,316 180,791 35,000 - 215,791 14,525 - 14,525 |
Total Funds 2021 £ 854,104 - 854,104 372,891 111,683 61,101 545,675 308,429 173,615 482,044 |
Total Funds 2020 £ 366,026 619 |
|---|---|---|---|---|---|
| 366,645 | |||||
| 361,164 102,765 62,789 526,718 |
|||||
| (160,073) | |||||
| 333,688 | |||||
| 173,615 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The split of funds in the comparative year is in note 15 of the financial statements.
9
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
BALANCE SHEET AS AT 31 DECEMBER 2021
| Note Fixed Assets Charitable equipment 7 Current Assets Debtors 8 Cash at bank and in hand 9 Creditors: amounts falling due within one year 10 Net current assets Net assets Funds: Unrestricted funds 11/12 Restricted funds 11/12 Total charity funds |
2021 £ £ - 97,471 535,443 632,914 (150,870) 482,044 482,044 467,519 14,525 482,044 |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
|---|---|---|---|
| 173,265 | |||
| 173,615 | |||
| 173,615 - |
|||
| 173,615 |
The financial statements were approved by the Trustees on 2022 and were signed on its behalf by:
Louise Hughes Chairman of Trustees Samantha Peacock Company Secretary
Company number: 05510132
The notes on pages 12 to 18 form part of these financial statements.
10
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Cash (used) / generated by operating activities 14 Cash flows from investing activities Investment income Net cash used in investing activities (Decrease) / Increase in cash and cash equivalents in the year Cash and cash equivalents at 1 January 2021 Total cash and cash equivalents at 31 December 2021 |
2021 £ 304,945 - - 304,945 230,498 535,443 |
2020 £ (495,995) |
|---|---|---|
| 619 | ||
| 619 | ||
| (495,376) 725,874 |
||
| 230,498 |
11
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS
1. Accounting policies
Basis of preparation
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice 2019 applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
Donations
Income from site collections is included in income when received.
Gift Aid
Gift Aid is accounted for on a receipts basis.
Interest receivable
Gross Interest is included when receivable by the charity.
Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds comprise funds donated for specific purposes. The aim and use of each fund is set out in the notes.
Investment income and gains are allocated to the appropriate fund.
Going Concern
The impact of the COVID 19 pandemic in 2020/21 continued to have an impact on the ability to fundraise with all events and on site activity being suspended until June 2021. The impact of pandemic was significantly less than in prior year and with additional sources of income added to cash income – Pennies and CVC donation MITC increased significantly.
The forecasts prepared covering the year ending 31 December 2022 based on expected footfall in the various Moto service stations, the Directors see no reason why the Company should not continue to operate within the financial facilities which it had at the outset of the COVID-19 outbreak. For this reason, the Directors consider it appropriate to use the going concern basis in preparing the financial statements.
12
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account
Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Charitable equipment
3 Years Straight-Line
2. Legal status of the charity
The charity is a private company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1.
3. Analysis of expenditure on charitable grants and donations
| Expenditure on charitable grants and donations Help for Heroes donation in year Help for Heroes Restricted & Designated Fund Creditor Benevolent grants Independent grants Community grants Carrier bag projects |
2021 Total £ 124,902 64,048 78,099 41,143 49,699 15,000 372,891 |
2020 Total £ 79,564 57,420 22,502 22,000 54,678 125,000 |
|---|---|---|
| 361,164 |
4. Analysis of expenditure
| Support costs General overheads Governance costs – audit Governance costs - accounts |
General £ 56,393 4,308 400 61,101 |
Restricted £ - - - - |
2021 Total £ 56,393 4,308 400 61,101 |
2020 Total £ 58,110 4,279 400 |
|---|---|---|---|---|
| 62,789 |
13
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
5. Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
6. Trustees’ renumeration and expenses
There was no Trustees’ remuneration during the financial year. Expenditure of £nil (2020: £nil) was reimbursed to Trustees during the year.
7. Tangible fixed assets
| . Debtors Amounts due from Pennies Amounts due from Moto Hospitality Cost As at 1 January 2021 Additions Disposals As at 31 December 2021 Depreciation As at 1 January 2021 Charge Disposals As at 31 December 2021 NBV As at 31 December 2021 As at 1 January 2021 |
2021 £ 27,549 69,922 97,471 Charity Equipment £ 58,498 - - 58,498 58,148 350 - 58,498 - 350 |
2020 £ - 4,927 2021 Total £ 58,498 - - 58,498 58,148 350 - 58,498 - 350 |
|---|---|---|
| 4,927 |
8. Debtors
14
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
9. Cash at bank and in hand
| Bank Amounts held on sites 0. Creditors: amounts falling due within one year Restricted & designated funds Amounts owed to Moto Hospitality Accruals |
2021 £ 535,443 - 535,443 2021 £ 146,370 - 4,500 150,870 |
2020 £ 225,995 4,503 |
|---|---|---|
| 230,498 | ||
| 2020 £ 57,420 - 4,740 |
||
| 62,160 |
10. Creditors: amounts falling due within one year
11. Reconciliation of accumulated funds
| Balance at 1 January 2021 Movement in period Transfer between funds Balance at 31 December 2021 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 173,615 - - 173,615 293,904 - 14,525 308,429 (75,000) 75,000 - - |
|---|---|
| 392,519 75,000 14,525 482,044 |
Designated funds carried forward include £50,000 to the Woodland Trust and £25,000 to the Wetland and Wildfowl Trust to carry out environmental projects in 2022.
Restricted funds caried forward relate to benevolent grants.
15
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Reconciliation of accumulated funds- previous year
| Balance at 1 January 2020 Movement in period Transfer between funds Balance at 31 December 2020 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 333,688 - - 333,688 (160,073) - - (160,073) - - - - |
|---|---|
| 173,615 - - 173,615 |
12. Analysis of net assets between funds
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ - - - - 397,019 157,322 78,573 632,914 (4,500) (82,322) (64,048) (150,870) |
|---|---|
| 392,519 75,000 14,525 482,044 |
Analysis of net assets between funds- previous year
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ 350 - - 350 178,005 34,276 23,144 235,425 (4,740) (34,276) (23,144) (62,160) |
|---|---|
| 173,615 - - 173,615 |
13. Related parties
During the year £78,099 (2020: £22,502) was paid to Moto Hospitality staff, under the establishment of the Moto In The Community Benevolent Fund. Several of the Trustees are directors of Moto, however none of them benefit from Benevolent Fund grants.
During the year, the charity paid Moto Hospitality £48,111 (2020: £51,164) for administrator services. Moto Hospitality overcharged for administrator services during the year, resulting in an amount of £69,923 due to Moto Foundation at year end (2020: £4,927). As at the year end £nil (2020: £nil) was owed to Moto Hospitality.
16
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
14. Reconciliation of net movement in funds to net cash flow from operating activities
| Net movement in funds Adjustments for: Deduct interest income classified under investing Movement in working capital: Increase in debtors (Decrease)/Increase in creditors Movement in fixed assets: Adjustment for depreciation Net cash (used in)/from operating activities |
2021 £ 308,429 - (92,544) 88,710 350 304,945 |
2020 £ (160,073) (619) (4,927) (331,776) 1,400 |
|---|---|---|
| (495,995) |
17
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
15. Prior year statement of financial activity
| Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations Costs of projects and campaigns Other costs Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 308,606 619 309,225 303,744 102,765 62,789 469,298 (160,073) 333,688 173,615 |
Total Designated Funds £ 34,276 - 34,276 34,276 - - 34,276 - - - |
Total Restricted Funds £ 23,144 - 23,144 23,144 - - 23,144 - - - |
Total Funds 2020 £ 366,026 619 |
|---|---|---|---|---|
| 366,645 | ||||
| 361,164 102,765 62,789 |
||||
| 526,718 | ||||
| (160,073) 333,688 |
||||
| 173,615 |
18
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (formerly known as MOTO IN THE COMMUNITY) (A company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021
Charity No: 1111147 Scottish Charity No: SC041488 Company No: 05510132
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
CONTENTS
Pages
-
1 Legal and administrative information 2-5 Report of the Trustees 6-8 Independent Auditor’s Report 9 Statement of Financial Activities 10 Balance Sheet 11 Statement of Cash Flow
-
12-18 Notes forming part of the Financial Statements
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Legal and administrative information
Constitution
Moto Foundation is a private company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number: 1111147. Company number: 05510132. Scottish charity number: SC041488.
Directors and Trustees
The directors of the charitable company (“the charity”) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
This is with the exception of J R Gunn who was appointed as a Trustee and as company secretary, but not as a director.
The Trustees serving during the year and since the year end were as follows:
C D Brodie B Hewitt D P Horsley L C Hughes G M Latchem G Macdonald (Resigned: 21.04.2022) S C Rac J R Gunn (Resigned: 31.01.2022) J E Sturgess (Resigned: 23.08.2021) P M Mould (Resigned: 31.12.2021) J S Masters (Resigned: 09.09.2021) S Peacock (Appointed: 01.01.2022)
Secretary
James Gunn (Resigned: 01.05.2022) S Peacock (Appointed: 01.05.2022)
Registered office
Moto Hospitality Limited Head Office Toddington Service Area Junction 11/12 M1 Motorway Toddington Bedfordshire LU5 6HR
Registered Auditor
James Wooldridge MSci FCA Mercer & Hole Chartered Accountants Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
1
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees
The Trustees present their report together with the financial statements of the charity hereinafter known as “MITC” for the year ended 31 December 2021.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and reporting for charities.
Structure, Governance and Management
The Trustees have full investment powers and authority for the company and investment decisions have been made in accordance with the Trustees wishes during the period.
The Trustees are appointed annually at the Annual General Meeting of the company by election. New Trustees are recommended by existing Trustees. Induction training is provided for all new Trustees, where appropriate, and all Trustees are encouraged to attend courses and conferences that would benefit them as Trustees.
Several of the Trustees are directors of Moto Hospitality Limited hereinafter known as “Moto”. Certain colleagues from Moto have received payments in the year from the MITC Benevolent Fund, as described below and in note 13.
The administrators of the charity are paid through a secondment arrangement with Moto. MITC reimburses Moto for salary, national insurance and pension but not for accommodation, mobile phones, laptops and other associated costs.
The Trustees have taken steps to identify the major risks to which the charity is exposed, and systems have been established to mitigate those risks.
Caroline Campbell administers MITC on a day to day basis.
Objectives and Activities
The Trustees confirm that they have referred to the guidance on public benefit contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims, objectives and future activities.
The objects of the charity are to advance all purposes charitable under the law of England and Wales in particular but not exclusively by:
providing grants to charities and organisations in the United Kingdom;
advancing the education of the public in particular in the conservation, protection and improvement of the physical and natural environment;
protecting and preserving life in particular through the promotion of, and education in, road safety;
promoting for general benefit of the local communities and their inhabitants, assistance to groups in organising and responding to identified problems and needs which affect such persons and by facilitating the provision of volunteers (drawn from the employees of Moto) to support such charitable projects for the benefit of such persons as the Trustees see fit from time to time; and through the establishment of the Moto In The Community Benevolent Fund, relieving those individuals working for Moto who are in need of relief as the Trustees determine from time to time.
The principal activity was the collection of charitable funds for the above objectives.
2
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
Achievements and Peformance
The charity is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received.
The impact of the COVID 19 pandemic in 2020/21 continued to have an impact on the ability to fundraise with all events and on site activity being suspended until June 2021. The reduced income at the start of the year affected the charities grant scheme that was suspended in March 2020, this scheme was reinstated in June 2021 with the support of a match funding grant from the CVC donation. Our site colleagues increased their virtual/online fundraising to support us this year with events such as 3 peaks, quizes, walks.
2021 also saw changes in the MITC Trustee board; our Chair Steve Masters who joined us in 2020 retired and two of our Trustees resigned - Julie Sturgess and Peter Mould. We welcomed a new Chair Louise Hughes who joined the Charity in September.
Moto continue with their commitment to our charity by allowing charity tin collection, in a safe way, to be kept next to tills. From December 2020 Moto incorporated the roll out of Pennies collections via credit card terminals, facilitating cashless donations; this income has been very welcomed and in 2021 raised £89,513 net of charges boosting site income. This year we also received a donation from Moto of £92,624 towards the benevolent fund for colleagues in need of relief and in particular those suffering financially due to COVID 19 and Furlough.
For the first time the CVC Foundation and its directors donated £60,000 to MITC as a ‘match fund’ grant, the Trustees allocated this funding to the Books to School Program (£25,000), Community Grants fund (£25,000) and the 10 Greggs Breakfast Clubs that we support (£10,000).
We can report that the 2021 year end we have raised £854,104. The Trustees and I are very proud and grateful to everyone involved in helping us to achieve this, which in turn makes it possible for us to pledge some support to our National Charity Partner, Help for Heroes.
MITC has continued its relationship with Help for Heroes as its nationwide Charity of the Year. This partnership began in January 2012 and has been our most successful Charity of the Year partnership to date. We have now completed 10 years supporting Help for Heroes and despite the restrictions in fundraising we have presented Help for Heroes with £200,000 from 2021 income. Our overall donation to Help for Heroes is now £3.1M, achieving our pledge of £3M. Having supported Help for Heroes for 10 years the Trustees made the decision to have a colleague vote on our National Partner carrying out a survey in November. 68% of our colleagues voted to support Mind and other mental health charities. Both parties have now been informed of the decision and the Trustees agreed to a six month transition period. From 1[st] January 2022 – 30[th] June 2022 all dedicated events will be for Help for Heroes with the transition to Mind on the 1[st] July and thereafter all dedicated funds will be for Mind.
In 2021 Moto donated their total carrier bag income of £222,495 to MITC. This income has supported MITC with ongoing costs and we will donate some of this income to The Woodland Trust and the Wetland and Wildfowl Trust (WWT) the charity will donate £50,000 to the Woodland Trust and £25,000 to WWT to carry out environmental projects in 2022.
Our charitable giving through financial grants has been made up of the MITC Community Grant Scheme and our donation to our national charity of the year. The aim of our grant scheme is to help our local community partners with monetary grants to support specific projects. Moto has sites across the UK from Kinross in Scotland to Exeter in the south of England. There are over 5,000 people who work at Moto sites and the Community Grant scheme was established in order to give something back to these communities, of which Moto is such a big part. Due to COVID 19 our grant program was suspended until the end of May; even with this restriction we were able to award 142 grants donating a total of £50,000.
3
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
MITC continues to invest in the network of adopted schools around the UK. Our adopted school network forms a core part of our community activity and now supports 57 schools and the many challenges of running a school. Included in our network of schools are a small number of special needs schools. Our annual book programme has been running since 2006 and has now donated over 172,000 books into our schools’ literacy resources. In addition, our schools were able to access our grant scheme from June. We actively run competitions engaging our children in writing stories and using their creative skills to win much needed resources for their schools in 2021 we received over 700 entries to our competition.
Overall, in 2021 we helped 142 local organisations. The Trustees and I are very proud to have helped so many people in our communities and to see their projects completed with help from the Moto in the Community Trust.
MITC donated another £12,500 to the Costa Foundation, the donation is part of a 5 year plan to fund three new libraries in Ethiopia in this time. We continue to fund ten Greggs Foundation breakfast clubs with £20,000, and were delighted to present Macmillan with a cheque for £10,000. Support was also given to the British Asian Oxygen Appeal with MITC donating £5,000 to the appeal led by Moto.
All this has only been possible because of the continued support of our Moto colleagues and the Friends of the Trust. I would like to thank everyone who has shown their dedication to the Trust by providing time, enthusiasm and passion for such a worthwhile cause.
As we move into 2022 as a charity, we continue our fundraising aim to achieve £10 million having achieved our milestone of £5M in 2018. We are optimistic that the effect of COVID 19 will greatly improve as 2022 progresses.
Review of activities and future developments
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received. The impact of the COVID 19 pandemic in 2021 has had an impact on the ability to fundraise with many events being cancelled until mid year and the need to suspend grant donations until June.
The charity took the opportunity of reviewing its strategy and planning for the future in 2021 employing a consultant to facilitate this. The purpose was to propose a closer alignment between MITC and Moto; a number of actions were discussed and agreed i.e. change of name to ‘Moto Foundation’ and the vote on a new National Partner. Mind has now been chosen by colleagues to support. Moto Foundation will be introduced alongside the new National Partner in July.
The income used for the period are set out on page 9.
The Trustees did not anticipate that there will be any fundamental change in the development of the charity’s operations during the coming year but will be reviewing the charity taking into account the effect of the COVID 19 pandemic, change of National Partner and new name. The Trustees also hope to recruit some new Trustees to support with their knowledge of Mental Health and Fundraising.
The principal risk to the Charity is the ability to continue raising funds, we therefore have maintained a minimum of one year’s running costs in case of this eventuality.
Reserves policy
The accumulated funds at 31 December 2021 £482,044 of which £467,519 r elated to unrestricted funds. Cash reserves are to fund future contributions to support trust objectives.
One year’s running costs are kept in reserve. At the end of the year sufficient reserves were carried forward to cover running costs for the next year.
4
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
Report of the Trustees (Cont’d)
Post balance sheet events
COVID 19 continued to have an effect on our funding with the Omicron variant affecting January income but we are hoping with the lifting of COVID restriction as the year progresses our income will increase to pre COVID levels. James Gunn the Company Secretary and Trustee resigned at the end of January 2022 as Trustee and on 1 May 2022 as Company Secretary. James has been replaced by Samantha Peacock who became a Trustee at the beginning of January and Company Secretary from the beginning of May. The charitable company changed its name to Moto Foundation from Moto in the Community on 1 July 2022.
Related Parties
Moto Hospitality Ltd is a connected company.
Trustees’ responsibilities in relation to the financial statements
The Trustees (who are also directors of MITC for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
-
There is no relevant audit information of which the charitable company’s auditor is unaware; and
-
• The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
By order of the Trustees:
Louise Hughes Chair of Trustees
Samantha Peacock Company Secretary
Date:
Date:
5
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF MOTO IN THE COMMUNITY
Opinion
We have audited the financial statements of Moto Foundation (the ‘Charitable Company’) for the year ended 31 December 2021, which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
-
give a true and fair view of the state of the charitable company’s affairs as at 31 December 2021, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-
have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the Trustees’ annual report, other than the financial statements and our auditor’s report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial
statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
6
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ report (incorporating the directors’ report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
• the directors’ report has been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 require us to report to you if, in our opinion:
-
adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of directors’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the directors’ report and from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the Trustees’ responsibilities statement set out on page 5, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below.
7
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud
We gained an understanding of the legal and regulatory framework applicable to the company and the industry in which it operates and considered the risk of acts by the company that were contrary to applicable laws and regulations, including fraud. These included, but were not limited to, the Companies Act 2006, Charities Act 2011, Charities SORP 2019 and tax legislation.
We evaluated management's incentives and opportunities for fraudulent manipulation of the financial statements and the financial report (including the risk of override of controls), and determined that the principal risks were related to posting inappropriate entries including journals to overstate revenue or understate expenditure and management bias in accounting estimates.
Audit procedures performed by the engagement team included:
-
discussions with management, including considerations of known or suspected instances of noncompliance with laws and regulations and fraud;
-
gaining an understanding of management's controls designed to prevent and detect irregularities; and
-
identifying and testing journal entries.
Owing to the inherent limitations of an audit, there is an unavoidable risk that we may not have detected some material misstatements in the financial statements, even though we have properly planned and performed our audit in accordance with auditing standards. For example, the further removed noncompliance with laws and regulations (irregularities) is from the events and transactions reflected in the financial statements, the less likely the inherently limited procedures required by auditing standards would identify it. In addition, as with any audit, there remained a higher risk of non-detection of irregularities, as these may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal controls. We are not responsible for preventing non- compliance and cannot be expected to detect non-compliance with all laws and regulations.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
Use of our report
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s Trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members as a body, for our audit work, for this report, or for the opinions we have formed.
James Wooldridge MSci FCA Senior Statutory Auditor For and on behalf of Mercer & Hole Chartered Accountants and Statutory Auditors Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
Date: 26/7/2022
Mercer & Hole is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
8
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| Note Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations 3 Costs of projects and campaigns Other costs 4 Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 481,466 - 481,466 84,778 41,683 61,101 187,562 293,904 173,615 467,519 |
Total Designated Funds £ 142,322 - 142,322 107,322 35,000 - 142,322 - - - |
Total Restricted Funds £ 230,316 - 230,316 180,791 35,000 - 215,791 14,525 - 14,525 |
Total Funds 2021 £ 854,104 - 854,104 372,891 111,683 61,101 545,675 308,429 173,615 482,044 |
Total Funds 2020 £ 366,026 619 |
|---|---|---|---|---|---|
| 366,645 | |||||
| 361,164 102,765 62,789 526,718 |
|||||
| (160,073) | |||||
| 333,688 | |||||
| 173,615 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The split of funds in the comparative year is in note 15 of the financial statements.
9
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
BALANCE SHEET AS AT 31 DECEMBER 2021
| Note Fixed Assets Charitable equipment 7 Current Assets Debtors 8 Cash at bank and in hand 9 Creditors: amounts falling due within one year 10 Net current assets Net assets Funds: Unrestricted funds 11/12 Restricted funds 11/12 Total charity funds |
2021 £ £ - 97,471 535,443 632,914 (150,870) 482,044 482,044 467,519 14,525 482,044 |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
|---|---|---|---|
| 173,265 | |||
| 173,615 | |||
| 173,615 - |
|||
| 173,615 |
The financial statements were approved by the Trustees on 2022 and were signed on its behalf by:
Louise Hughes Chairman of Trustees Samantha Peacock Company Secretary
Company number: 05510132
The notes on pages 12 to 18 form part of these financial statements.
10
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 DECEMBER 2021
| Note Cash (used) / generated by operating activities 14 Cash flows from investing activities Investment income Net cash used in investing activities (Decrease) / Increase in cash and cash equivalents in the year Cash and cash equivalents at 1 January 2021 Total cash and cash equivalents at 31 December 2021 |
2021 £ 304,945 - - 304,945 230,498 535,443 |
2020 £ (495,995) |
|---|---|---|
| 619 | ||
| 619 | ||
| (495,376) 725,874 |
||
| 230,498 |
11
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS
1. Accounting policies
Basis of preparation
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice 2019 applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
Donations
Income from site collections is included in income when received.
Gift Aid
Gift Aid is accounted for on a receipts basis.
Interest receivable
Gross Interest is included when receivable by the charity.
Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds comprise funds donated for specific purposes. The aim and use of each fund is set out in the notes.
Investment income and gains are allocated to the appropriate fund.
Going Concern
The impact of the COVID 19 pandemic in 2020/21 continued to have an impact on the ability to fundraise with all events and on site activity being suspended until June 2021. The impact of pandemic was significantly less than in prior year and with additional sources of income added to cash income – Pennies and CVC donation MITC increased significantly.
The forecasts prepared covering the year ending 31 December 2022 based on expected footfall in the various Moto service stations, the Directors see no reason why the Company should not continue to operate within the financial facilities which it had at the outset of the COVID-19 outbreak. For this reason, the Directors consider it appropriate to use the going concern basis in preparing the financial statements.
12
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account
Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Charitable equipment
3 Years Straight-Line
2. Legal status of the charity
The charity is a private company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1.
3. Analysis of expenditure on charitable grants and donations
| Expenditure on charitable grants and donations Help for Heroes donation in year Help for Heroes Restricted & Designated Fund Creditor Benevolent grants Independent grants Community grants Carrier bag projects |
2021 Total £ 124,902 64,048 78,099 41,143 49,699 15,000 372,891 |
2020 Total £ 79,564 57,420 22,502 22,000 54,678 125,000 |
|---|---|---|
| 361,164 |
4. Analysis of expenditure
| Support costs General overheads Governance costs – audit Governance costs - accounts |
General £ 56,393 4,308 400 61,101 |
Restricted £ - - - - |
2021 Total £ 56,393 4,308 400 61,101 |
2020 Total £ 58,110 4,279 400 |
|---|---|---|---|---|
| 62,789 |
13
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
5. Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
6. Trustees’ renumeration and expenses
There was no Trustees’ remuneration during the financial year. Expenditure of £nil (2020: £nil) was reimbursed to Trustees during the year.
7. Tangible fixed assets
| . Debtors Amounts due from Pennies Amounts due from Moto Hospitality Cost As at 1 January 2021 Additions Disposals As at 31 December 2021 Depreciation As at 1 January 2021 Charge Disposals As at 31 December 2021 NBV As at 31 December 2021 As at 1 January 2021 |
2021 £ 27,549 69,922 97,471 Charity Equipment £ 58,498 - - 58,498 58,148 350 - 58,498 - 350 |
2020 £ - 4,927 2021 Total £ 58,498 - - 58,498 58,148 350 - 58,498 - 350 |
|---|---|---|
| 4,927 |
8. Debtors
14
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
9. Cash at bank and in hand
| Bank Amounts held on sites 0. Creditors: amounts falling due within one year Restricted & designated funds Amounts owed to Moto Hospitality Accruals |
2021 £ 535,443 - 535,443 2021 £ 146,370 - 4,500 150,870 |
2020 £ 225,995 4,503 |
|---|---|---|
| 230,498 | ||
| 2020 £ 57,420 - 4,740 |
||
| 62,160 |
10. Creditors: amounts falling due within one year
11. Reconciliation of accumulated funds
| Balance at 1 January 2021 Movement in period Transfer between funds Balance at 31 December 2021 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 173,615 - - 173,615 293,904 - 14,525 308,429 (75,000) 75,000 - - |
|---|---|
| 392,519 75,000 14,525 482,044 |
Designated funds carried forward include £50,000 to the Woodland Trust and £25,000 to the Wetland and Wildfowl Trust to carry out environmental projects in 2022.
Restricted funds caried forward relate to benevolent grants.
15
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Reconciliation of accumulated funds- previous year
| Balance at 1 January 2020 Movement in period Transfer between funds Balance at 31 December 2020 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 333,688 - - 333,688 (160,073) - - (160,073) - - - - |
|---|---|
| 173,615 - - 173,615 |
12. Analysis of net assets between funds
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ - - - - 397,019 157,322 78,573 632,914 (4,500) (82,322) (64,048) (150,870) |
|---|---|
| 392,519 75,000 14,525 482,044 |
Analysis of net assets between funds- previous year
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ 350 - - 350 178,005 34,276 23,144 235,425 (4,740) (34,276) (23,144) (62,160) |
|---|---|
| 173,615 - - 173,615 |
13. Related parties
During the year £78,099 (2020: £22,502) was paid to Moto Hospitality staff, under the establishment of the Moto In The Community Benevolent Fund. Several of the Trustees are directors of Moto, however none of them benefit from Benevolent Fund grants.
During the year, the charity paid Moto Hospitality £48,111 (2020: £51,164) for administrator services. Moto Hospitality overcharged for administrator services during the year, resulting in an amount of £69,923 due to Moto Foundation at year end (2020: £4,927). As at the year end £nil (2020: £nil) was owed to Moto Hospitality.
16
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
14. Reconciliation of net movement in funds to net cash flow from operating activities
| Net movement in funds Adjustments for: Deduct interest income classified under investing Movement in working capital: Increase in debtors (Decrease)/Increase in creditors Movement in fixed assets: Adjustment for depreciation Net cash (used in)/from operating activities |
2021 £ 308,429 - (92,544) 88,710 350 304,945 |
2020 £ (160,073) (619) (4,927) (331,776) 1,400 |
|---|---|---|
| (495,995) |
17
DocuSign Envelope ID: 86FA63D6-46BA-4BA3-839A-9D267CAE21E6
MOTO FOUNDATION (FORMERLY KNOWN AS MOTO IN THE COMMUNITY) YEAR ENDED 31 DECEMBER 2021
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
15. Prior year statement of financial activity
| Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations Costs of projects and campaigns Other costs Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 308,606 619 309,225 303,744 102,765 62,789 469,298 (160,073) 333,688 173,615 |
Total Designated Funds £ 34,276 - 34,276 34,276 - - 34,276 - - - |
Total Restricted Funds £ 23,144 - 23,144 23,144 - - 23,144 - - - |
Total Funds 2020 £ 366,026 619 |
|---|---|---|---|---|
| 366,645 | ||||
| 361,164 102,765 62,789 |
||||
| 526,718 | ||||
| (160,073) 333,688 |
||||
| 173,615 |
18