COMMUN us 50 COMMUNITY ANNUAL REPORT 2020
We are proud to be We are proud to be making a difference. making a difference.
57 57 local schools local schools adopted adopted
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£2.8m£2.9m
donated to our National donated to our National
Partner Help for HeroesPartner Help for Heroes
since 2012since 2012
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£6m+ £7m+ raised since raised since 450+450+ 20052005 grants given to grants given to local causeslocal causes
138,00050,000 books purchased books purchased for schoolsfor schools
3838 communitycommunity partnerspartners
breakfast clubs 1010 £37,500£37,500 donated to the Costa breakfast clubs sponsored with the donated to the Costa Foundation Schools £500k sponsored with the Greggs Foundation Foundation Schools Project generated through carrier £500k Greggs Foundation Project generated through carrier bag charges donated to
generated through carrier generated through carrier bag charges donated to charity, over £400k to the bag charges donated to Woodland Trust and over charity. £400k to the Woodland Trust and £100k £100k to the WWT to the WWT
motointhecommunity.co.uk motointhecommunity.co.uk
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Mission
Despite the COVID 19 impact to the charity income our mission remains in place – Moto in the Community is committed to making a different in the communities around moto service areas.
Objectives
Community Development
In the first three months of 2020 we continued to grant donations to local community projects and charities donating £25,775 to 48 requests. We also donated books through our adopted schools programme.
Environment t
Moto Hospitality donated it’s carrier bag income to MITC enabling it to give £10,000 to the Woodland Trust and £5,000 to the Wildfowl and Wetland Trust.
Charity Fundraising
Although our income was impacted by the pandemic in 2020 our network of 53 locations and 5,000 colleagues continued to support the charity. £166,837 was raised by sites, most of it in the first quarter before the first lock down. All of our major fundraising events were cancelled. With the support of Moto Hospitality and their brand partners we were delighted to launch Pennies onto credit card terminals at WHSmiths, Burger King and Costa which has given the charity much needed income; this activity started in December.
Moto Benelovent Fund
The Trust has its own benevolent fund in order to support moto people and their families through times of hardship. During 2020 seventeen grants were awarded to help moto people facing short-term hardship or illness. Moto Hospitality donated £20,000 to MITC to facilitate this activity.
Annual Report 2020
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Chairman’s Statement For financial year end 2020
Along with most charities COVID 19 had a dramatic effect on our fundraising total for 2020, the charity was unable to hold any face to face events and activities reducing our income by sixty percent. We have been very fortunate to have the support of moto hospitality and we are happy to report that we raised a total of £366,026 in the year.
From that income raised Help for Heroes received a donation of £100,000 which brings the total raised so far for this great cause to £2.9 million, very near out pledge of £3 million set two years ago.
Carrier bag income donated from Moto Hospitality enabled us to donate £10,000 to the Woodland Trust and £5,000 to the Wildfowl and Wetland Trust.
Before the pandemic took hold we were able to donate to forty eight local community groups and charities across the country who requested funding to help with worthwhile projects. To protect the charity income we made the sad decision to suspend grant applications at the end of March, we were unable to reintroduce them in 2020 but hope this will change in the first half of 2021.
As always we are grateful to our committed colleagues, Moto Hospitality, supportive suppliers and generous customers who have contributed time, effort, ideas in enthusiasm to enable us to help such a variety of worthwhile causes.
We are looking forward to post COVID activity and hope to be able to support many more projects in 2021.
Moto in the Community continued to invest in our network of adopted schools around the UK working with these 57 schools on a range of activities is a core part of our community activity. Thanks to our ongoing partnership with Oxford University Press we have now donated over 150,000 books to schools since 2006 via our annual book programme.
Steve Masters
Other pledges included a fourth donation of £12,500 to help the Costa foundation with its aim or relieving poverty in coffee-growing communities, a £2,000 donation to Macmillan and £15,900 to the National Literacy Trust - a charity dedicated to improving the reading, writing, speaking and listening skills of those who need it most, giving them the best possible chance of success in school, work and life. We also continued our support of 10 Greggs Breakfast clubs with £20,000.
Chair of Trustees, Moto in the Community Trust
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Trustees
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Steve Masters James Gunn
Chair of Trustees Trustee & Co Secretary
Appointed 2020 Appointed 2020
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Gene MacDonald Coral Brodie Julie Sturgess
External Trustee External Trustee Trustee
Appointed 2011 Appointed July 2013 Appointed 2014
Brynn Hewitt Guy Latchem Louise Hughes
Trustee Trustee Trustee
Appointed 2014 Appointed 2014 Appointed September 2015
Dan Horsley Peter Mould Steve Rac
Trustee Trustee Trustee
Appointed 2018 Appointed 2018 Appointed 2018
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Thanks to Brian Larkin, Ashleigh Lewis, Jon Shore, Fiona Stevenson, Tim Grittins, and Lyn Parslow who resigned in 2020.
Annual Report 2020
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National Charity Partner
Since 2012, we have partnered with Help for Heroes and are very proud to have raised over £2.9 million in support of wounded veterans and their families.
Every day, men and women have to leave their career in the Armed Forces as a result of physical or psychological wounds; their lives changed forever. In 2019/20 alone, 1,587 service personnel were medically discharged from the British Armed Forces, which equates to an average of four people every day*.
Help for Heroes helps them, and those still serving, to recover and get on with their lives. The Charity gives them physical, psychological, financial and welfare support for as long as they need it. Support is also offered to their families, because they too can be affected by a loved one’s wounds.
The impact of the Covid-19 crisis
In 2020, the coronavirus pandemic caused a surge in demand for Help for Heroes’ services; with a 33 per cent increase in those coming forward for mental health support and a 30 per cent increase in referrals to veterans’ clinical services.
This was coupled with a drop in public donations due to the cancelation or postponement of all planned face-to-face fundraising events and activities. The financial impact has been devasting for the Charity, making our support even more vital.
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How Help for Heroes responded and adapted over the past year
Covid restrictions meant that wounded veterans had a greater need for support to be available closer to home, in their communities and online.
The Charity has continued all its recovery services throughout the pandemic, swiftly adapting their delivery in response to the environment and demand, including:
Help for Heroes’ Recovery College:
the first of its kind for wounded veterans and their families, the Recovery College was set to roll out across our recovery centres in early 2020. Due to pandemic restrictions, a series of courses were adapted to an online offering. Released in September 2020, each module can be accessed online, with certain courses also holding digital sessions via Microsoft Teams.
Veterans Community Nurses:
who work with wounded veterans in need of support to find solutions to their healthcare challenges (like pain management, mobility, and clinical equipment). Before the pandemic, Nurses met veterans in their homes, in the local area and at outreach events, helping them navigate the complicated healthcare system and advocating on their behalf to ensure the best possible care for their individual situation. Since the pandemic, Nurses have worked case-bycase to provide the best and most appropriate care for each veteran, following Covid-secure guidelines.
Fellowship:
to combat isolation, virtual get togethers were organised to boost morale and nurture mental health and wellbeing. 68 virtual gatherings and Q&A sessions were held, for 343 members of Help for Heroes’ Fellowship networks.
We support Help for Heroes in its commitment to support the wounded and their families; who won’t stop until every veteran gets the support they deserve for life.To find out more about Help for Heroes please visit helpforheroes.org.uk
*Figures taken from Ministry of Defence, Annual Medical Discharges in the UK Regular Armed Forces, published August 2020.
Annual Report 2020
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2020 Overview
Community Grant Scheme
As a Grant Making Trust the Moto in the Community Trust Grant Scheme provides the focus for community support. The scheme was set up to provide the mechanic for Moto sites to make a difference to their communities helping to establish and maintain relationships with community projects, charities and good causes. From March 2020 due to the COVID outbreak and the inability to fundraise the charity took the sad decision to suspend this programme until its income increased.
Adopted Schools
We were delighted that in the first quarter of the year we donated £25,775 enabling us to support 48 local charities and community projects.
The Moto in the Community Trust has over 50 adopted schools around the UK predominantly primary schools with a small number of special needs schools. Adopted schools are selected by moto sites on an individual basis, providing a partnership opportunity for both the school and our sites to develop an ongoing link. Our adopted school network supports over 15,000 children. We were able to support these schools in 2020 donating this much needed resource to each school and in total we provided 16,574 books to them.
Benevolent Grants
The Moto in the Community Trust relies heavily on the sheer drive and enthusiasm of moto colleagues working on the 53 locations around the UK to continually support our charity. Without the creativity of our colleagues we would not be able to promote our charity objectives to customers visiting Moto sites. MITC continues to support
Moto and their immediate family through times of hardship. In 2020 we have been able to make a significant difference to 17 members of staff dealing with a range of difficulties including bereavement, long term illness and financial hardships. Moto Hospitality donated £20,000 to the benevolent fund to facilitate this activity.
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2020 Hi hli hts g g
The Poppy Appeal
The Poppy Appeal continues to be one of our favourite causes. Due to the COVID outbreak this year the British Legion took the decision to withdraw from fundraising, acting on Government guidelines. We look forward to seeing them back collecting on our sites for the 2021 Poppy Appeal.
Events 2020
All face to face events were cancelled in 2020 in line with the COVID restrictions of the time. This was not a problem for the Moto maintenance team who held a ‘virtual’ balloon race in November The event was supported by colleagues from Moto and it’s amazing suppliers and partners raising over £20,000. The winner of the event TSG said
“All of us at TSG were delighted to be asked to participate in this event and we were delighted to be able to support Moto In the Community. TSG have been proud to provide sponsorship across a number of events for Moto in the Community over the last few years and it is always inspiring to see and hear about the amounts raised and the incredible work that Moto in the Community does to support its charity partners. In the current climate this support will become even more valuable and TSG are delighted to continue to provide any help and support we can”
2020 Reading Bug Campaign
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TIM ALLMAN
In this difficult year This year’s children’s author is waiting to read your stories about...
the annual short story
competition was
welcomed adopted schools and we to receive over 700 were delighted by our To enter the competition write a story 1. I’d been worrying about the planet for ages, 2. When I got home after a long day at school, 3. It had taken a while, but my placard was starting with one of the following: but now I had an idea for a new invention that might make a difference. I needed to persuade my friends to help…there was a parcel with my name on it beside the door. I opened it eagerly, gasping with surprise when I saw what was inside…finally finished. I was ready to start my new campaign – but would people join in, or just laugh at me? Time to find out…
entries from 16 of
these schools. This
years’ story was set by
the author Tim Allman writer of Max Takes a Stand. First Prize was REGISTERED IN SCOTLAND SCO41488REGISTERED CHARITY NO. 1111147 A selection of entries may be included in a printed booklet (to celebrate the competition). All proceeds will go Moto in the Community Trust. www.motointhecommunity.co.uk Information provided on your application will be treated as highly confidential and will be managed and stored in accordance with the Data Protection guidelines drawn up by the Moto in the Community Trust in accordance with the Data Protection Act and General Data Protection Regulation. A copy of which can be provided on request. PO Box 218, Toddington, Beds LU5 6QG or email motocharity@moto-way.co.ukSend your stories to Moto in the Community Trust, Illustrations by Nick Shepherd
will receive a VISIT to their school from The winning story Tim Allman
£2,500 for your Head school playground!on fun stuff or your Teacher to spend
The Winner
Plus...
4 Runners Up Prizes Books of your choiceof £1,000 of Oxford University Press
Runners Up
PRIZES
TO BE
WON!
Competition 27 November Deadline2020
Make your story no less than 200 words!
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a donation of £2,500 for outdoor equipment for the winning school and a visit from Tim; Tim will be going out to visit the school post COVID restrictions. Four runners up schools received £1,000 of Oxford University Press books and all winning authors received £50 of WHSmith Vouchers each.
Moto Hospitality were proud to support this event - Jo Petford, Maintenance Support Manager said ‘This is the first virtual event that we have held and the results have been amazing, thank you to all our loyal supporters. We are looking forward to a great event in 2021’
All of this is achieved with the support from our wonderful book partner the Oxford University Press.
Annual Report 2020
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Making a Difference in 2020
In 2020, Moto partnered with the charity Pennies to introduce a customer micro-donation option at till points across Moto motorway service areas, allowing customers to donate to charity when they pay digitally. Since December 2020, these donations have been adding up to support Moto in the Community Trust.
Customers visiting Moto sites are prompted to add a small ‘micro’-donation to their purchases when they pay by card or digital wallet – a simple and affordable way to support the work MITC does across the country.
In just three weeks in December 2020, almost £3,000 was raised for MITC from more than 12,000 donations – with each donation just 25p. In 2021, there is the potential for hundreds of thousands
more micro-donations to be made, helping support community projects, and local and national charities.
As well as working with Moto to enable this microgiving option, to date Pennies has worked with 65+ retail and hospitality brands to enable more than 100 million micro-donations, raising millions of pounds in much-needed additional income for charities since 2010. Pennies has created a movement that encourages giving and gives the public a way to donate without cash, as part of their daily lives.
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Finances
Charity of the Year
| Charity | of the Year | ||
|---|---|---|---|
| Date | Paid to | Reason | Amount (£) |
| February 2021 | Help for Heroes | Charity of the Year | £100,000 |
| Charity | Donations | ||
| February 2021 February 2021 February 2020 June 2020 June 2020 |
The Woodland Trust Wildfowl and Wetland Trust The National Literacy Trust Greggs Foundation Breakfast Clubs Costa Foundation |
Donation Donation Donation Donation Donation |
£10,000 £5,000 £15,900 £20,000 £12,500 |
| July 2020 | Macmillan | Donation | £2,000 |
Community Grants 2020
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Date Project Name Amount February Barton le Clay Preschool £800
January Express & Star Bowls Club £500 February Whitley Amateur Boxing Club £750
January St John’s Hospice £800 February Beaston Preschool £500
January St John's Hospice £950 February Loscoe CE Primary School £569
January The Forest School £450 February St Lawrence CE Primary School £563
January Music24 £250 March Extraordinary Links £200
January Citizens Advise Bureau Tiverton £800 March Grange Pavillion £200
January Holy Trinity Primary School £1,000 March Glascote Academy £733
January Church of Ascension pre school £500 March Handcross Primary £720
January Westbrook Primary School £700 March Pontefract & District Live at Home £200
January Friends of St Luke’s £750 March The Haven Wolverhampton £200
January MHA Wincheter Live at Home Scheme £532 March Westbrook Primary £700
January Pettteril Bank Community School £1,000 March Manchester Secondary Pupil Referral £350
January Long Marston CE Primary School £635 March Avonmouth CE School £100
January Coniston Primary School £500 March Hedworthfield Communiyt Assocation £200
January Ultra White Collar Boxing £400 March Vision of Adventure £213
February Birmingham St Marys Hospice £500 March Children’s Bereavment Centre £200
February Medway Adult Educations £700 March All Saints Church Chalgrave £100
February 5th Lancaster Guides £200 March Thonhill Primary £200
February Aspire £250 March Biomation Productions £210
February Long Eaton School £500 March 2nd Brewood Scout Group £600
February Clapgate Community Fund £1,525 March Somewhere House £200
February Grief Encounter £525 £25,775.00
February The Children’s Hospital School £1,000 In 2020 seventeen Benevolent Fund grants were awarded to members
of Moto staff and their families dealing with times of hardship. These
February Crafty Kids £1,000 grants remain confidential. These summary financial statements are
February Richmond Methodist Primary £500 not statutory accounts but a summary of information relating to the statement of financial activities and the balance sheet. Copies of the
February Treloars £800 full financial report are available on request from the Trust Office.
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Annual Report 2020
Contact us
Moto in the Community Trust (correspondence address) Moto Head Office PO Box 218, Toddington Bedfordshire LU5 6QG
Telephone 01525 878500
Email motocharity@moto-way.com www.motointhecommunity.co.uk
Moto Hospitality Ltd Head Office PO Box 218 Toddington Bedfordshire LU5 6QG Sole Member Telephone 01525 873933 www.moto-way.co.uk
Registered Charity in England and Wales 1111147 Registered in Scotland SCO41488
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY (A company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
Charity No: 1111147 Scottish Charity No: SC041488 Company No: 05510132
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
CONTENTS
Pages
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1 Legal and administrative information
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2-5 Report of the Trustees
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6-9 Independent Auditor’s Report
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10 Statement of Financial Activities
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11 Balance Sheet
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12 Statement of Cash Flow
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13-18 Notes forming part of the Financial Statements
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Legal and administrative information
Constitution
Moto in the Community is a private company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number: 1111147. Company number: 05510132. Scottish charity number: SC041488.
Directors and Trustees
The directors of the charitable company (“the charity”) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
This is with the exception of J R Gunn who was appointed as a Trustee and as company secretary, but not as a director.
The Trustees serving during the year and since the year end were as follows:
B F Larkin (resigned 06.10.20) J R Gunn (appointed 21.12.20) C D Brodie G M Latchem F Stevenson (resigned 30.04.20) J E Sturgess A G Lewis (resigned 25.11.20) L M Parslow (resigned 31.08.20) G Macdonald S C Rac J Shore (resigned 22.01.20) P M Mould L C Hughes T J Gittins (resigned 01.07.20) B Hewitt D P Horsley J S Masters (appointed 06.10.20)
Secretary
James Gunn (appointed 21.12.20) Ashleigh Lewis (appointed 30.04.20, resigned 25.11.20) Fiona Stevenson (resigned 30.04.20)
Registered office
Moto Hospitality Limited Head Office Toddington Service Area Junction 11/12 M1 Motorway Toddington Bedfordshire LU5 6HR
Registered Auditor
James Wooldridge MSci FCA Mercer & Hole Chartered Accountants Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
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DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees
The Trustees present their report together with the financial statements of the charity for the year ended 31 December 2020.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and reporting for charities.
Structure, Governance and Management
The Trustees have full investment powers and authority for the company and investment decisions have been made in accordance with the Trustees wishes during the period.
The Trustees are appointed annually at the Annual General Meeting of the company by election. New Trustees are recommended by existing Trustees. Induction training is provided for all new Trustees, where appropriate, and all Trustees are encouraged to attend courses and conferences that would benefit them as Trustees.
Several of the Trustees are directors of Moto Hospitality Limited hereinafter known as “Moto”. Certain members of staff from Moto have received payments in the year from the Moto In The Community Benevolent Fund, as described below and in note 12.
The Trustees have taken steps to identify the major risks to which the charity is exposed and systems have been established to mitigate those risks.
Caroline Campbell administers the Charity on a day to day basis.
Objectives and Activities
The Trustees confirm that they have referred to the guidance on public benefit contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims, objectives and future activities.
The objects of the charity are to advance all purposes charitable under the law of England and Wales in particular but not exclusively by:
providing grants to charities and organisations in the United Kingdom;
advancing the education of the public in particular in the conservation, protection and improvement of the physical and natural environment;
protecting and preserving life in particular through the promotion of, and education in, road safety;
promoting for general benefit of the local communities and their inhabitants, assistance to groups in organising and responding to identified problems and needs which affect such persons and by facilitating the provision of volunteers (drawn from the employees of Moto) to support such charitable projects for the benefit of such persons as the Trustees see fit from time to time; and
through the establishment of the Moto In The Community Benevolent Fund, relieving those individuals working for Moto who are in need of relief as the Trustees determine from time to time.
The principal activity was the collection of charitable funds for the above objectives.
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DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Achievements and Peformance
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received.
The impact of the Covid 19 pandemic in 2020 has had an impact on the ability to fundraise with all events and on site activity being cancelled. The lack of income also facilitated the need to suspend grant donations from the end of March. Another result of the pandemic will be that our donations to our National and local charities will be reduced in line with the income raised this year and may have an impact on 2021 donations.
2020 also saw changes in the MITC Trustee board; our Chair of 6 years, Brian Larkin, resigned along with several of our Trustees and Company Secretary - Fiona Stevenson, Ashleigh Lewis, Jon Shore, Tim Gittins and Lyn Parslow; and we welcomed a new Chair, Steve Masters, who joined the Charity in October and a new company Secretary James Gunn who joined in December.
Moto Hospitality continue with their commitment to our charity by allowing charity tin collections, in a safe way, to be kept next to tills. From December 2020 moto incorporated the roll out of Pennies collections via credit card terminals, facilitating cashless donations. This year we also received a donation from Moto of £20,000 towards the benevolent fund for colleagues in need of relief and in particular those suffering financially due to COVID 19.
We can report that the 2020 year end we have raised £366,026. The Trustees and I are very proud and grateful to everyone involved in helping us to achieve this, which in turn makes it possible for us to pledge some support to our National Charity Partner, Help for Heroes
Moto in the Community has continued its relationship with Help for Heroes as its nationwide Charity of the Year. This partnership began in January 2012 and has been our most successful Charity of the Year partnership to date. Our national partnership with Help for Heroes continues to go from strength to strength. We have now completed 9 years supporting Help for Heroes. Moto in the Community and depite the restrictions in fundraising we have presented Help for Heroes with £100,000 from 2020 income, growing our overall donation to Help for Heroes to £2.9M, almost at our pledge of £3M.
In 2020 Moto Hospitality donated their total carrier bag income of £138,752 to MITC. This income has supported MITC with ongoing costs and we will donate some of this income to The Woodland Trust and the Wetland and Wildfowl Trust (WWT) the charity will donate £10,000 to the Woodland Trust and £5,000 to WWT to carry out environmental projects in 2021.
Our charitable giving through financial grants has been made up of the MITC Community Grant Scheme and our donation to our national charity of the year. The aim of our grant scheme is to help our local community partners with monetary grants to support specific projects. Moto has sites across the UK from Kinross in Scotland to Exeter in the south of England. There are over 5,000 people who work at Moto sites and the Community Grant scheme was established in order to give something back to these communities, of which Moto is such a big part. Due to COVID 19 our grant program was suspended at the end of March; up to that point we had supported 48 local community groups with £25,775.
Moto in the Community continues to invest in the network of adopted schools around the UK. Our adopted school network forms a core part of our community activity and now supports 57 schools and the many challenges of running a school. Included in our network of schools are a number of special needs schools. Our annual book programme has been running since 2006 and has now donated over 154,000 books into our schools’ literacy resources. In addition our schools were able to access our grant scheme until the end of March. We actively run competitions engaging our children in writing stories and using their creative skills to win much needed resources for their schools. In 2020, we received over 700 entries to our competition.
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MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Overall in 2020 we helped 48 local organisations. The Trustees and I are very proud to have helped so many people in our communities and to see their projects completed with help from the Moto in the Community Trust.
MITC donated another £12,500 to the Costa Foundation, the donation is part of a 5 year plan to fund three new libraries in Ethiopia in this time. We continue to fund ten Greggs Foundation breakfast clubs with £20,000, and were delighted to present Macmillan with a cheque for £2,000. Support was also given to the National Literacy Trust, with £15,900 awarded to promote literacy in schools.
All this has only been possible because of the continued support of our Moto colleagues and the Friends of the Trust. I would like to thank everyone who has shown their dedication to the Trust by providing time, enthusiasm and passion for such a worthwhile cause.
As we move into 2021 as a charity, we continue our fundraising aim to achieve £10million having achieved our milestone of £5million in 2018. We are optimistic that the affect of COVID 19 will retreat as 2021 progresses.
Review of activities and future developments
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received. The impact of the Covid 19 pandemic in 2020 has had an impact on the ability to fundraise with many events being cancelled and the need to suspend grant donations from the end of March. One of the results of this will be that our donations to our National and local charities will be reduced in line with the income raised this year and may impact on 2021 donations.
The incoming resources used for the period are set out on page 10. The decrease in funds for the period amounted to £160,073 and reduces reserves carried forward.
The Trustees did not anticipate that there will be any fundamental change in the development of the charity’s operations during the coming year but will be reviewing the charity taking into account the effect of the Covid 19 pandemic.
The principal risk to the Charity is the ability to continue raising funds, we therefore have maintained a minimum of one year’s running costs in case of this eventuality.
Reserves policy
The accumulated funds at 31 December 2020 were £173,615, all of which related to unrestricted funds. Cash reserves are to fund future contributions to support trust objectives.
One year’s running costs are kept in reserve.
Impact of COVID 19
COVID 19 has had a significant affect on the charity, the result of which is the reduction in grant giving and donations to our charity partners Help for Heroes, the Woodland Trust and the Wildfowl and Wetlands Trust. The effect has also been an opportunity for Moto to facilitate the use of cashless giving with introduction of Pennies. There may be an impact on donations in 2021 particularly in Q1 and until fundraising activities can be reintroduced.
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DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Related Parties
Moto Hospitality Ltd is a connected company.
Trustees’ responsibilities in relation to the financial statements
The Trustees (who are also directors of Moto in the Community for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
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Select suitable accounting policies and then apply them consistently;
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Observe the methods and principles in the Charities SORP 2019 (FRS 102);
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
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There is no relevant audit information of which the charitable company’s auditor is unaware; and
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The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
By order of the Trustees:
Steve Masters
Chairman of Trustees
James Gunn Company Secretary
Date: 16 August 2021
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DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF MOTO IN THE COMMUNITY
Opinion
We have audited the financial statements of Moto in the Community (the ‘Charitable Company’) for the year ended 31 December 2020, which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the charitable company’s affairs as at 31 December 2020, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-
have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial
statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the trustees annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
6
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ report (incorporating the directors’ report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
the directors’ report has been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 require us to report to you if, in our opinion:
-
adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of directors’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the directors’ report and from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the Trustees’ responsibilities statement set out on page 5, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below:
-
Reviewing manual journals for material or unusual transactions
-
Reviewing charity policies for authorisation of bank payment processes
-
Reviewing accounting records for related party transactions outside the course of business
-
Considering if the charitable company has complied with all applicable laws and regulations
7
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also:
-
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
-
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the charitable company’s internal control.
-
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Trustees.
-
Conclude on the appropriateness of the Trustees’ use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the charitable company’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the charitable company to cease to continue as a going concern.
-
Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
8
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Use of our report
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s Trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members as a body, for our audit work, for this report, or for the opinions we have formed.
James Wooldridge MSci FCA Senior Statutory Auditor For and on behalf of Mercer & Hole Chartered Accountants and Statutory Auditors Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
Date: 17/8/2021
Mercer & Hole is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
9
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| Note Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations 3 Costs of projects and campaigns Other costs 4 Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 308,606 619 309,225 303,744 102,765 62,789 469,298 (160,073) 333,688 173,615 |
Total Designated Funds £ 34,276 - 34,276 34,276 - - 34,276 - - - |
Total Restricted Funds £ 23,144 - 23,144 23,144 - - 23,144 - - - |
Total Funds 2020 £ 366,026 619 366,645 361,164 102,765 62,789 526,718 (160,073) 333,688 173,615 |
Total Funds 2019 £ 1,025,943 2,593 |
|---|---|---|---|---|---|
| 1,028,536 | |||||
| 812,126 154,799 72,821 |
|||||
| 1,039,746 | |||||
| (11,210) | |||||
| 344,898 | |||||
| 333,688 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The split of funds in the comparative year is in note 15 of the financial statements.
10
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
BALANCE SHEET AS AT 31 DECEMBER 2020
| Note Fixed Assets Charitable equipment 7 Current Assets Debtors 8 Cash at bank and in hand 9 Creditors: amounts falling due within one year 10 Net current assets Net assets Funds: Unrestricted funds 11/12 Restricted funds 11/12 Total charity funds |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
2019 £ £ 1,750 - 725,874 725,874 (393,936) 331,938 333,688 333,688 - 333,688 |
2019 £ £ 1,750 - 725,874 725,874 (393,936) 331,938 333,688 333,688 - 333,688 |
|---|---|---|---|
| 331,938 | |||
| 333,688 | |||
| 333,688 - |
|||
| 333,688 |
The financial statements were approved by the Trustees on 2021 and were signed on its 16 August behalf by:
Steve Masters
Chairman of Trustees
James Gunn Company Secretary
Company number: 05510132
The notes on pages 13 to 18 form part of these financial statements.
11
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 DECEMBER 2020
| Note Cash (used) / generated by operating activities 14 Cash flows from investing activities Investment income Net cash used in investing activities (Decrease) / Increase in cash and cash equivalents in the year Cash and cash equivalents at 1 January 2020 Total cash and cash equivalents at 31 December 2020 |
2020 £ (495,995) 619 619 (495,376) 725,874 230,498 |
2019 £ 115,863 |
|---|---|---|
| 2,593 | ||
| 2,593 | ||
| 118,456 607,418 |
||
| 725,874 |
12
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS
1. Accounting policies
Basis of preparation
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice 2019 applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
Donations
Income from site collections are included in income when received.
Gift Aid
Gift Aid is accounted for on a receipts basis.
Interest receivable
Gross Interest is included when receivable by the charity.
Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds comprise funds donated for specific purposes. The aim and use of each fund is set out in the notes.
Investment income and gains are allocated to the appropriate fund.
Going Concern
The COVID-19 pandemic has continued to dominate the world social and economic climate and has impacted the ability to fundraise, with many events being cancelled and the need to suspend grant donations from the end of March. One of the consequences of this has been that donations to National and local charities have been reduced in line with the reduced income raised in 2020 and may impact on 2021 donations.
Having had the situation under close review for many months now, and having prepared forecasts covering the year ending 31 December 2021 based on expected footfall in the various Moto service stations, the Directors see no reason why the Company should not continue to operate within the financial facilities which it had at the outset of the COVID-19 outbreak. For this reason the Directors consider it appropriate to use the going concern basis in preparing the financial statements.
13
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account
Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Charitable equipment
3 Years Straight-Line
2. Legal status of the charity
The charity is a private company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1.
3. Analysis of expenditure on charitable grants and donations
| Expenditure on charitable grants and donations Help for Heroes donation in year Help for Heroes Restricted & Designated Fund Creditor Benevolent grants Independent grants Community grants Carrier bag projects |
2020 Total £ 79,564 57,420 22,502 22,000 54,678 125,000 361,164 |
2019 Total £ 140,991 390,436 19,800 24,000 101,899 135,000 |
|---|---|---|
| 812,126 |
4. Analysis of expenditure
| Support costs General overheads Governance costs – audit Governance costs - accounts |
General £ 58,110 4,279 400 62,789 |
Restricted £ - - - - |
2020 Total £ 58,110 4,279 400 62,789 |
2019 Total £ 68,251 4,170 400 |
|---|---|---|---|---|
| 72,821 |
14
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
5. Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
6. Trustees’ renumeration and expenses
There was no Trustees’ remuneration during the financial year. Expenditure of £nil (2019: £nil) was reimbursed to Trustees during the year.
7. Tangible fixed assets
| 8. Debtors Amounts due from Moto Hospitality Cost As at 1 January 2020 Additions Disposals As at 31 December 2020 Depreciation As at 1 January 2020 Charge Disposals As at 31 December 2020 NBV As at 31 December 2020 As at 1 January 2020 |
2020 £ 4,927 4,927 Charity Equipment £ 58,498 - - 58,498 56,748 1,400 - 58,148 350 1,750 |
2019 £ - 2020 Total £ 58,498 - - 58,498 56,748 1,400 - 58,148 350 1,750 |
|---|---|---|
| - |
15
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
9. Cash at bank and in hand
| Bank Amounts held on sites 10. Creditors: amounts falling due within one year Restricted & designated funds Amounts owed to Moto Hospitality Accruals |
2020 £ 225,995 4,503 230,498 2020 £ 57,420 - 4,740 62,160 |
2019 £ 717,074 8,800 |
|---|---|---|
| 725,874 | ||
| 2019 £ 390,436 - 3,500 393,936 |
11. Reconciliation of accumulated funds
| Balance at 1 January 2020 Movement in period Transfer between funds Balance at 31 December 2020 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 333,688 - - 333,688 (160,073) - - (160,073) - - - - |
|---|---|
| 173,615 - - 173,615 |
Designated funds are set aside for the Charity of the Year: Help for Heroes charity.
12. Analysis of net assets between funds
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ 350 - - 350 178,005 34,276 23,144 235,425 (4,740) (34,276) (23,144) (62,160) |
|---|---|
| 173,615 - - 173,615 |
16
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
13. Related parties
During the year £22,502 (2019: £19,800) was paid to Moto staff, under the establishment of the Moto In The Community Benevolent Fund. Several of the Trustees are directors of Moto, however none of them benefit from Benevolent Fund grants.
During the year, the charity paid Moto Hospitality £51,164 (2019: £58,602) for administrator services. Moto Hospitality overcharged for administrator services during the year, resulting in an amount of £4,927 due to Moto in the Community at year end (2019: £nil). As at the year end £nil (2019: £nil) was owed to Moto Hospitality.
14. Reconciliation of net movement in funds to net cash flow from operating activities
| Net movement in funds Adjustments for: Deduct interest income classified under investing Depreciation Movement in working capital: Increase in debtors (Decrease)/Increase in creditors Net cash (used in)/from operating activities |
2020 £ (160,073) (619) 1,400 (4,927) (331,776) (495,995) |
2019 £ (11,210) (2,593) 5,923 - 123,743 |
|---|---|---|
| 115,863 |
17
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
15. Prior year statement of financial activity
| Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations Costs of projects and campaigns Other costs Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 635,507 2,593 638,100 421,690 154,799 72,821 649,310 (11,210) 344,898 333,688 |
Total Designated Funds £ 122,303 - 122,303 122,303 - - 122,303 - - - |
Total Restricted Funds £ 268,133 - 268,133 268,133 - - 266,133 - - - |
Total Funds 2019 £ 1,025,943 2,593 |
|---|---|---|---|---|
| 1,028,536 | ||||
| 812,126 154,799 72,821 |
||||
| 1,039,746 | ||||
| (11,210) | ||||
| 344,898 | ||||
| 333,688 |
18
Certificate Of Completion
Envelope Id: CE6B8CC7C25342F2ACF73D5D35DD313B Subject: Please DocuSign: MITC final accounts.pdf Source Envelope: Document Pages: 20 Signatures: 1 Certificate Pages: 2 Initials: 0 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London
Status: Completed
Envelope Originator: Jamie Wooldridge 72 London Road St Albans, Hertfordshire AL1 1NS jamie.wooldridge@mercerhole.co.uk IP Address: 167.98.120.65
Record Tracking
Status: Original Holder: Jamie Wooldridge 17/8/2021 | 15:16 jamie.wooldridge@mercerhole.co.uk
Location: DocuSign
Signer Events Signature Timestamp Jamie Wooldridge Sent: 17/8/2021 | 15:27 jamie.wooldridge@mercerhole.co.uk Viewed: 17/8/2021 | 15:28 Director Signed: 17/8/2021 | 15:28 Mercer & Hole Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 167.98.120.65
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
| In Person Signer Events | Signature | Timestamp |
|---|---|---|
| Editor Delivery Events | Status | Timestamp |
| Agent Delivery Events | Status | Timestamp |
| Intermediary Delivery Events | Status | Timestamp |
| Certified Delivery Events | Status | Timestamp |
| Carbon Copy Events | Status | Timestamp |
| Wendy Bambrick | Sent: 17/8/2021 | |
| wendy.bambrick@mercerhole.co.uk | Viewed: 17/8/2021 | |
| Senior Manager | ||
| Mercer & Hole | ||
| Security Level: Email, Account Authentication | ||
| (None) |
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
| Witness Events | Signature | Timestamp |
|---|---|---|
| Notary Events | Signature | Timestamp |
| Envelope Summary Events | Status | Timestamps |
| Envelope Sent | Hashed/Encrypted | 17/8/2021 |
| Certified Delivered | Security Checked | 17/8/2021 |
| Signing Complete | Security Checked | 17/8/2021 |
| Completed | Security Checked | 17/8/2021 |
Payment Events ststus Tlmestamps
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY (A company limited by guarantee)
REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020
Charity No: 1111147 Scottish Charity No: SC041488 Company No: 05510132
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
CONTENTS
Pages
-
1 Legal and administrative information
-
2-5 Report of the Trustees
-
6-9 Independent Auditor’s Report
-
10 Statement of Financial Activities
-
11 Balance Sheet
-
12 Statement of Cash Flow
-
13-18 Notes forming part of the Financial Statements
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Legal and administrative information
Constitution
Moto in the Community is a private company limited by guarantee and a registered charity governed by its memorandum and articles of association. Charity number: 1111147. Company number: 05510132. Scottish charity number: SC041488.
Directors and Trustees
The directors of the charitable company (“the charity”) are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees.
This is with the exception of J R Gunn who was appointed as a Trustee and as company secretary, but not as a director.
The Trustees serving during the year and since the year end were as follows:
B F Larkin (resigned 06.10.20) J R Gunn (appointed 21.12.20) C D Brodie G M Latchem F Stevenson (resigned 30.04.20) J E Sturgess A G Lewis (resigned 25.11.20) L M Parslow (resigned 31.08.20) G Macdonald S C Rac J Shore (resigned 22.01.20) P M Mould L C Hughes T J Gittins (resigned 01.07.20) B Hewitt D P Horsley J S Masters (appointed 06.10.20)
Secretary
James Gunn (appointed 21.12.20) Ashleigh Lewis (appointed 30.04.20, resigned 25.11.20) Fiona Stevenson (resigned 30.04.20)
Registered office
Moto Hospitality Limited Head Office Toddington Service Area Junction 11/12 M1 Motorway Toddington Bedfordshire LU5 6HR
Registered Auditor
James Wooldridge MSci FCA Mercer & Hole Chartered Accountants Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
1
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees
The Trustees present their report together with the financial statements of the charity for the year ended 31 December 2020.
Legal and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the memorandum and articles of association and the Statement of Recommended Practice – Accounting and reporting for charities.
Structure, Governance and Management
The Trustees have full investment powers and authority for the company and investment decisions have been made in accordance with the Trustees wishes during the period.
The Trustees are appointed annually at the Annual General Meeting of the company by election. New Trustees are recommended by existing Trustees. Induction training is provided for all new Trustees, where appropriate, and all Trustees are encouraged to attend courses and conferences that would benefit them as Trustees.
Several of the Trustees are directors of Moto Hospitality Limited hereinafter known as “Moto”. Certain members of staff from Moto have received payments in the year from the Moto In The Community Benevolent Fund, as described below and in note 12.
The Trustees have taken steps to identify the major risks to which the charity is exposed and systems have been established to mitigate those risks.
Caroline Campbell administers the Charity on a day to day basis.
Objectives and Activities
The Trustees confirm that they have referred to the guidance on public benefit contained in the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims, objectives and future activities.
The objects of the charity are to advance all purposes charitable under the law of England and Wales in particular but not exclusively by:
providing grants to charities and organisations in the United Kingdom;
advancing the education of the public in particular in the conservation, protection and improvement of the physical and natural environment;
protecting and preserving life in particular through the promotion of, and education in, road safety;
promoting for general benefit of the local communities and their inhabitants, assistance to groups in organising and responding to identified problems and needs which affect such persons and by facilitating the provision of volunteers (drawn from the employees of Moto) to support such charitable projects for the benefit of such persons as the Trustees see fit from time to time; and
through the establishment of the Moto In The Community Benevolent Fund, relieving those individuals working for Moto who are in need of relief as the Trustees determine from time to time.
The principal activity was the collection of charitable funds for the above objectives.
2
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Achievements and Peformance
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received.
The impact of the Covid 19 pandemic in 2020 has had an impact on the ability to fundraise with all events and on site activity being cancelled. The lack of income also facilitated the need to suspend grant donations from the end of March. Another result of the pandemic will be that our donations to our National and local charities will be reduced in line with the income raised this year and may have an impact on 2021 donations.
2020 also saw changes in the MITC Trustee board; our Chair of 6 years, Brian Larkin, resigned along with several of our Trustees and Company Secretary - Fiona Stevenson, Ashleigh Lewis, Jon Shore, Tim Gittins and Lyn Parslow; and we welcomed a new Chair, Steve Masters, who joined the Charity in October and a new company Secretary James Gunn who joined in December.
Moto Hospitality continue with their commitment to our charity by allowing charity tin collections, in a safe way, to be kept next to tills. From December 2020 moto incorporated the roll out of Pennies collections via credit card terminals, facilitating cashless donations. This year we also received a donation from Moto of £20,000 towards the benevolent fund for colleagues in need of relief and in particular those suffering financially due to COVID 19.
We can report that the 2020 year end we have raised £366,026. The Trustees and I are very proud and grateful to everyone involved in helping us to achieve this, which in turn makes it possible for us to pledge some support to our National Charity Partner, Help for Heroes
Moto in the Community has continued its relationship with Help for Heroes as its nationwide Charity of the Year. This partnership began in January 2012 and has been our most successful Charity of the Year partnership to date. Our national partnership with Help for Heroes continues to go from strength to strength. We have now completed 9 years supporting Help for Heroes. Moto in the Community and depite the restrictions in fundraising we have presented Help for Heroes with £100,000 from 2020 income, growing our overall donation to Help for Heroes to £2.9M, almost at our pledge of £3M.
In 2020 Moto Hospitality donated their total carrier bag income of £138,752 to MITC. This income has supported MITC with ongoing costs and we will donate some of this income to The Woodland Trust and the Wetland and Wildfowl Trust (WWT) the charity will donate £10,000 to the Woodland Trust and £5,000 to WWT to carry out environmental projects in 2021.
Our charitable giving through financial grants has been made up of the MITC Community Grant Scheme and our donation to our national charity of the year. The aim of our grant scheme is to help our local community partners with monetary grants to support specific projects. Moto has sites across the UK from Kinross in Scotland to Exeter in the south of England. There are over 5,000 people who work at Moto sites and the Community Grant scheme was established in order to give something back to these communities, of which Moto is such a big part. Due to COVID 19 our grant program was suspended at the end of March; up to that point we had supported 48 local community groups with £25,775.
Moto in the Community continues to invest in the network of adopted schools around the UK. Our adopted school network forms a core part of our community activity and now supports 57 schools and the many challenges of running a school. Included in our network of schools are a number of special needs schools. Our annual book programme has been running since 2006 and has now donated over 154,000 books into our schools’ literacy resources. In addition our schools were able to access our grant scheme until the end of March. We actively run competitions engaging our children in writing stories and using their creative skills to win much needed resources for their schools. In 2020, we received over 700 entries to our competition.
3
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Overall in 2020 we helped 48 local organisations. The Trustees and I are very proud to have helped so many people in our communities and to see their projects completed with help from the Moto in the Community Trust.
MITC donated another £12,500 to the Costa Foundation, the donation is part of a 5 year plan to fund three new libraries in Ethiopia in this time. We continue to fund ten Greggs Foundation breakfast clubs with £20,000, and were delighted to present Macmillan with a cheque for £2,000. Support was also given to the National Literacy Trust, with £15,900 awarded to promote literacy in schools.
All this has only been possible because of the continued support of our Moto colleagues and the Friends of the Trust. I would like to thank everyone who has shown their dedication to the Trust by providing time, enthusiasm and passion for such a worthwhile cause.
As we move into 2021 as a charity, we continue our fundraising aim to achieve £10million having achieved our milestone of £5million in 2018. We are optimistic that the affect of COVID 19 will retreat as 2021 progresses.
Review of activities and future developments
The company is reliant on donations collected at different Moto service stations, centrally organised events by the member Moto and strategic income generators co-ordinated by the Trust e.g. lotteries and customer facing environmental initiatives. Donations are reflected in the accounts in the year they are received. The impact of the Covid 19 pandemic in 2020 has had an impact on the ability to fundraise with many events being cancelled and the need to suspend grant donations from the end of March. One of the results of this will be that our donations to our National and local charities will be reduced in line with the income raised this year and may impact on 2021 donations.
The incoming resources used for the period are set out on page 10. The decrease in funds for the period amounted to £160,073 and reduces reserves carried forward.
The Trustees did not anticipate that there will be any fundamental change in the development of the charity’s operations during the coming year but will be reviewing the charity taking into account the effect of the Covid 19 pandemic.
The principal risk to the Charity is the ability to continue raising funds, we therefore have maintained a minimum of one year’s running costs in case of this eventuality.
Reserves policy
The accumulated funds at 31 December 2020 were £173,615, all of which related to unrestricted funds. Cash reserves are to fund future contributions to support trust objectives.
One year’s running costs are kept in reserve.
Impact of COVID 19
COVID 19 has had a significant affect on the charity, the result of which is the reduction in grant giving and donations to our charity partners Help for Heroes, the Woodland Trust and the Wildfowl and Wetlands Trust. The effect has also been an opportunity for Moto to facilitate the use of cashless giving with introduction of Pennies. There may be an impact on donations in 2021 particularly in Q1 and until fundraising activities can be reintroduced.
4
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
Report of the Trustees (Cont’d)
Related Parties
Moto Hospitality Ltd is a connected company.
Trustees’ responsibilities in relation to the financial statements
The Trustees (who are also directors of Moto in the Community for the purposes of company law) are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing these financial statements, the Trustees are required to:
-
Select suitable accounting policies and then apply them consistently;
-
Observe the methods and principles in the Charities SORP 2019 (FRS 102);
-
Make judgements and estimates that are reasonable and prudent;
-
State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006, the Charities Act 2011, the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the Trustees are aware:
-
There is no relevant audit information of which the charitable company’s auditor is unaware; and
-
The Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditor is aware of that information.
By order of the Trustees:
Steve Masters
Chairman of Trustees
James Gunn Company Secretary
Date: 16 August 2021
5
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR'S REPORT TO THE MEMBERS OF MOTO IN THE COMMUNITY
Opinion
We have audited the financial statements of Moto in the Community (the ‘Charitable Company’) for the year ended 31 December 2020, which comprise the Statement of Financial Activities, the Balance Sheet, the Statement of Cash Flows and notes to the financial statements including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
-
give a true and fair view of the state of the charitable company’s affairs as at 31 December 2020, and of its incoming resources and application of resources, including its income and expenditure, for the year then ended;
-
have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
-
have been prepared in accordance with the requirements of the Companies Act 2006.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company's ability to continue as a going concern for a period of at least twelve months from when the financial
statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the trustees annual report, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
6
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Opinions on other matters prescribed by the Companies Act 2006
In our opinion, based on the work undertaken in the course of the audit:
-
the information given in the Trustees’ report (incorporating the directors’ report) for the financial year for which the financial statements are prepared is consistent with the financial statements; and
-
the directors’ report has been prepared in accordance with applicable legal requirements.
Matters on which we are required to report by exception
In the light of our knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the directors’ report.
We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 and the Charities Accounts (Scotland) Regulations 2006 require us to report to you if, in our opinion:
-
adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
-
the financial statements are not in agreement with the accounting records and returns; or
-
certain disclosures of directors’ remuneration specified by law are not made; or
-
we have not received all the information and explanations we require for our audit; or
-
the Trustees were not entitled to prepare the financial statements in accordance with the small companies’ regime and take advantage of the small companies’ exemptions in preparing the directors’ report and from the requirement to prepare a strategic report.
Responsibilities of Trustees
As explained more fully in the Trustees’ responsibilities statement set out on page 5, the Trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
Auditor’s responsibilities for the audit of the financial statements
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud is detailed below:
-
Reviewing manual journals for material or unusual transactions
-
Reviewing charity policies for authorisation of bank payment processes
-
Reviewing accounting records for related party transactions outside the course of business
-
Considering if the charitable company has complied with all applicable laws and regulations
7
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
As part of an audit in accordance with ISAs (UK), we exercise professional judgment and maintain professional scepticism throughout the audit. We also:
-
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
-
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the charitable company’s internal control.
-
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by the Trustees.
-
Conclude on the appropriateness of the Trustees’ use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the charitable company’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the charitable company to cease to continue as a going concern.
-
Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit.
8
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
INDEPENDENT AUDITOR’S REPORT (CONTINUED)
Use of our report
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006, and to the charitable company’s Trustees, as a body, in accordance with Regulation 10 of the Charities Accounts (Scotland) Regulations 2006. Our audit work has been undertaken so that we might state to the charitable company’s members and Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and its members as a body, for our audit work, for this report, or for the opinions we have formed.
James Wooldridge MSci FCA Senior Statutory Auditor For and on behalf of Mercer & Hole Chartered Accountants and Statutory Auditors Silbury Court 420 Silbury Boulevard Central Milton Keynes MK9 2AF
Date: 17/8/2021
Mercer & Hole is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
9
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 (INCLUDING INCOME AND EXPENDITURE ACCOUNT)
| Note Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations 3 Costs of projects and campaigns Other costs 4 Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 308,606 619 309,225 303,744 102,765 62,789 469,298 (160,073) 333,688 173,615 |
Total Designated Funds £ 34,276 - 34,276 34,276 - - 34,276 - - - |
Total Restricted Funds £ 23,144 - 23,144 23,144 - - 23,144 - - - |
Total Funds 2020 £ 366,026 619 366,645 361,164 102,765 62,789 526,718 (160,073) 333,688 173,615 |
Total Funds 2019 £ 1,025,943 2,593 |
|---|---|---|---|---|---|
| 1,028,536 | |||||
| 812,126 154,799 72,821 |
|||||
| 1,039,746 | |||||
| (11,210) | |||||
| 344,898 | |||||
| 333,688 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The split of funds in the comparative year is in note 15 of the financial statements.
10
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
BALANCE SHEET AS AT 31 DECEMBER 2020
| Note Fixed Assets Charitable equipment 7 Current Assets Debtors 8 Cash at bank and in hand 9 Creditors: amounts falling due within one year 10 Net current assets Net assets Funds: Unrestricted funds 11/12 Restricted funds 11/12 Total charity funds |
2020 £ £ 350 4,927 230,498 235,425 (62,160) 173,265 173,615 173,615 - 173,615 |
2019 £ £ 1,750 - 725,874 725,874 (393,936) 331,938 333,688 333,688 - 333,688 |
2019 £ £ 1,750 - 725,874 725,874 (393,936) 331,938 333,688 333,688 - 333,688 |
|---|---|---|---|
| 331,938 | |||
| 333,688 | |||
| 333,688 - |
|||
| 333,688 |
The financial statements were approved by the Trustees on 2021 and were signed on its 16 August behalf by:
Steve Masters
Chairman of Trustees
James Gunn Company Secretary
Company number: 05510132
The notes on pages 13 to 18 form part of these financial statements.
11
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
STATEMENT OF CASH FLOW FOR THE YEAR ENDED 31 DECEMBER 2020
| Note Cash (used) / generated by operating activities 14 Cash flows from investing activities Investment income Net cash used in investing activities (Decrease) / Increase in cash and cash equivalents in the year Cash and cash equivalents at 1 January 2020 Total cash and cash equivalents at 31 December 2020 |
2020 £ (495,995) 619 619 (495,376) 725,874 230,498 |
2019 £ 115,863 |
|---|---|---|
| 2,593 | ||
| 2,593 | ||
| 118,456 607,418 |
||
| 725,874 |
12
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS
1. Accounting policies
Basis of preparation
The charity constitutes a public benefit entity as defined by FRS102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice 2019 applicable to charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102), the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
Donations
Income from site collections are included in income when received.
Gift Aid
Gift Aid is accounted for on a receipts basis.
Interest receivable
Gross Interest is included when receivable by the charity.
Expenditure
Expenditure is included in the Statement of Financial Activities on an accruals basis, inclusive of any VAT which cannot be recovered.
Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds comprise funds donated for specific purposes. The aim and use of each fund is set out in the notes.
Investment income and gains are allocated to the appropriate fund.
Going Concern
The COVID-19 pandemic has continued to dominate the world social and economic climate and has impacted the ability to fundraise, with many events being cancelled and the need to suspend grant donations from the end of March. One of the consequences of this has been that donations to National and local charities have been reduced in line with the reduced income raised in 2020 and may impact on 2021 donations.
Having had the situation under close review for many months now, and having prepared forecasts covering the year ending 31 December 2021 based on expected footfall in the various Moto service stations, the Directors see no reason why the Company should not continue to operate within the financial facilities which it had at the outset of the COVID-19 outbreak. For this reason the Directors consider it appropriate to use the going concern basis in preparing the financial statements.
13
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
Cash at bank and in hand
Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account
Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Tangible fixed assets are stated at cost or valuation less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Charitable equipment
3 Years Straight-Line
2. Legal status of the charity
The charity is a private company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1.
3. Analysis of expenditure on charitable grants and donations
| Expenditure on charitable grants and donations Help for Heroes donation in year Help for Heroes Restricted & Designated Fund Creditor Benevolent grants Independent grants Community grants Carrier bag projects |
2020 Total £ 79,564 57,420 22,502 22,000 54,678 125,000 361,164 |
2019 Total £ 140,991 390,436 19,800 24,000 101,899 135,000 |
|---|---|---|
| 812,126 |
4. Analysis of expenditure
| Support costs General overheads Governance costs – audit Governance costs - accounts |
General £ 58,110 4,279 400 62,789 |
Restricted £ - - - - |
2020 Total £ 58,110 4,279 400 62,789 |
2019 Total £ 68,251 4,170 400 |
|---|---|---|---|---|
| 72,821 |
14
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
5. Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
6. Trustees’ renumeration and expenses
There was no Trustees’ remuneration during the financial year. Expenditure of £nil (2019: £nil) was reimbursed to Trustees during the year.
7. Tangible fixed assets
| 8. Debtors Amounts due from Moto Hospitality Cost As at 1 January 2020 Additions Disposals As at 31 December 2020 Depreciation As at 1 January 2020 Charge Disposals As at 31 December 2020 NBV As at 31 December 2020 As at 1 January 2020 |
2020 £ 4,927 4,927 Charity Equipment £ 58,498 - - 58,498 56,748 1,400 - 58,148 350 1,750 |
2019 £ - 2020 Total £ 58,498 - - 58,498 56,748 1,400 - 58,148 350 1,750 |
|---|---|---|
| - |
15
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
9. Cash at bank and in hand
| Bank Amounts held on sites 10. Creditors: amounts falling due within one year Restricted & designated funds Amounts owed to Moto Hospitality Accruals |
2020 £ 225,995 4,503 230,498 2020 £ 57,420 - 4,740 62,160 |
2019 £ 717,074 8,800 |
|---|---|---|
| 725,874 | ||
| 2019 £ 390,436 - 3,500 393,936 |
11. Reconciliation of accumulated funds
| Balance at 1 January 2020 Movement in period Transfer between funds Balance at 31 December 2020 |
Unrestricted General Funds Unrestricted Designated Funds Restricted Funds Total Funds £ £ £ £ 333,688 - - 333,688 (160,073) - - (160,073) - - - - |
|---|---|
| 173,615 - - 173,615 |
Designated funds are set aside for the Charity of the Year: Help for Heroes charity.
12. Analysis of net assets between funds
| Fixed assets Current assets Creditors due within one year |
Unrestricted Funds Restricted Total General Designated Funds £ £ £ £ 350 - - 350 178,005 34,276 23,144 235,425 (4,740) (34,276) (23,144) (62,160) |
|---|---|
| 173,615 - - 173,615 |
16
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
13. Related parties
During the year £22,502 (2019: £19,800) was paid to Moto staff, under the establishment of the Moto In The Community Benevolent Fund. Several of the Trustees are directors of Moto, however none of them benefit from Benevolent Fund grants.
During the year, the charity paid Moto Hospitality £51,164 (2019: £58,602) for administrator services. Moto Hospitality overcharged for administrator services during the year, resulting in an amount of £4,927 due to Moto in the Community at year end (2019: £nil). As at the year end £nil (2019: £nil) was owed to Moto Hospitality.
14. Reconciliation of net movement in funds to net cash flow from operating activities
| Net movement in funds Adjustments for: Deduct interest income classified under investing Depreciation Movement in working capital: Increase in debtors (Decrease)/Increase in creditors Net cash (used in)/from operating activities |
2020 £ (160,073) (619) 1,400 (4,927) (331,776) (495,995) |
2019 £ (11,210) (2,593) 5,923 - 123,743 |
|---|---|---|
| 115,863 |
17
DocuSign Envelope ID: CE6B8CC7-C253-42F2-ACF7-3D5D35DD313B
MOTO IN THE COMMUNITY YEAR ENDED 31 DECEMBER 2020
NOTES TO THE FINANCIAL STATEMENTS (Cont’d)
15. Prior year statement of financial activity
| Income Donations and legacies Investment income Total income Expenditure Expenditure on charitable activities: Charitable grants and donations Costs of projects and campaigns Other costs Total expenditure Net expenditure and net movement in funds Total funds brought forward Total funds carried forward |
Total Unrestricted Funds £ 635,507 2,593 638,100 421,690 154,799 72,821 649,310 (11,210) 344,898 333,688 |
Total Designated Funds £ 122,303 - 122,303 122,303 - - 122,303 - - - |
Total Restricted Funds £ 268,133 - 268,133 268,133 - - 266,133 - - - |
Total Funds 2019 £ 1,025,943 2,593 |
|---|---|---|---|---|
| 1,028,536 | ||||
| 812,126 154,799 72,821 |
||||
| 1,039,746 | ||||
| (11,210) | ||||
| 344,898 | ||||
| 333,688 |
18
Certificate Of Completion
Envelope Id: CE6B8CC7C25342F2ACF73D5D35DD313B Subject: Please DocuSign: MITC final accounts.pdf Source Envelope: Document Pages: 20 Signatures: 1 Certificate Pages: 2 Initials: 0 AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC) Dublin, Edinburgh, Lisbon, London
Status: Completed
Envelope Originator: Jamie Wooldridge 72 London Road St Albans, Hertfordshire AL1 1NS jamie.wooldridge@mercerhole.co.uk IP Address: 167.98.120.65
Record Tracking
Status: Original Holder: Jamie Wooldridge 17/8/2021 | 15:16 jamie.wooldridge@mercerhole.co.uk
Location: DocuSign
Signer Events Signature Timestamp Jamie Wooldridge Sent: 17/8/2021 | 15:27 jamie.wooldridge@mercerhole.co.uk Viewed: 17/8/2021 | 15:28 Director Signed: 17/8/2021 | 15:28 Mercer & Hole Signature Adoption: Pre-selected Style Security Level: Email, Account Authentication (None) Using IP Address: 167.98.120.65
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
| In Person Signer Events | Signature | Timestamp |
|---|---|---|
| Editor Delivery Events | Status | Timestamp |
| Agent Delivery Events | Status | Timestamp |
| Intermediary Delivery Events | Status | Timestamp |
| Certified Delivery Events | Status | Timestamp |
| Carbon Copy Events | Status | Timestamp |
| Wendy Bambrick | Sent: 17/8/2021 | |
| wendy.bambrick@mercerhole.co.uk | Viewed: 17/8/2021 | |
| Senior Manager | ||
| Mercer & Hole | ||
| Security Level: Email, Account Authentication | ||
| (None) |
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
| Witness Events | Signature | Timestamp |
|---|---|---|
| Notary Events | Signature | Timestamp |
| Envelope Summary Events | Status | Timestamps |
| Envelope Sent | Hashed/Encrypted | 17/8/2021 |
| Certified Delivered | Security Checked | 17/8/2021 |
| Signing Complete | Security Checked | 17/8/2021 |
| Completed | Security Checked | 17/8/2021 |
Payment Events ststus Tlmestamps