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2021-03-31-accounts

Accessible Transport West Somerset (A Charitable Company Limited by Guarantee)

Annual Report and Unaudited Financial Statements

For the Year Ended 31 March 2021

Charity Registered in England and Wales Number: 1111116 Company registration number: 05398337

Accessible Transport West Somerset Contents For the Year Ended 31 March 2021

Page
Reference and Administrative Details 1
Trustees’ Report 2 – 5
Independent Examiner’s Report to the Trustees 6
Statement of Financial Activities 7
Balance Sheet 8
Notes to Financial Statements 9 – 20

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Accessible Transport West Somerset Reference and Administrative Details For the Year Ended 31 March 2021

Charity Name Accessible Transport West Somerset
Other Names ATWEST
Trustees Mr M Ali
Mr D Bates
Mr R Bryant
Mr M Dewdney
Mrs A M Foxhuntley
Mrs C Magill
Major R C McDonald (Chair)
Ms J Parbrook
Company Secretary & General Manager Mr B Worrall
Company Registration Number 05398337
Charity Number 1111116
Principal Address and Registered Office Acorn Park
Brunel Way
Minehead
Somerset
TA24 5BY
Independent Examiner Michelle Ferris BSc (Hons) FCA DChA
Albert Goodman LLP
Goodwood House
Blackbrook Park Avenue
Taunton
Somerset
TA1 2PX

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Page 1

Accessible Transport West Somerset Trustees’ Report For the Year Ended 31 March 2021

The Trustees’ present their report and accounts for the year ended 31 March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements, comply with the Charity’s governing document, applicable law and the requirement of the Statement of Recommended Practice, “Accounting and Reporting by Charities” (SORP FRS 102) (implemented 1 January 2019).

Trustees

The Trustees serving during the period and since the period end are as follows:

STRUCTURE, GOVENANCE AND MANAGEMENT

Nature of governing document

Accessible Transport West Somerset (“Atwest”) is a company limited by guarantee which was incorporated on 18 March 2005. The company was incorporated as a company limited by guarantee and has no share capital. The guarantee to the company is £1 per member on winding up of the company. Its governing document is the memorandum and articles of association dated 18 March 2005. It is registered as a charity with the Charity Commission.

Recruitment and appointment of trustees

Anyone may become a member subject to approval by the Trustees who are also directors for the purpose of company law.

OBJECTIVES AND ACTIVITIES

The objective of the company is for the relief of those in need by reason of youth, age, ill health, disability, financial hardship, rural isolation or other disadvantage, in particular, but not exclusively, by providing transport for all community groups and individuals whose needs are not met by conventional transport.

Public benefit

The company provides community transport. The requirement for community transport has been highlighted by central government, which has provided funding to local authorities to identify areas of need within local communities and provide funding as appropriate. This means that the residents of West Somerset and the surrounding area who are unable to use more conventional methods of transport and meet the criteria of the company’s objectives benefit substantially by enabling them to access transportation in a manner and at a cost which would otherwise be unavailable to them.

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

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Page 2

Accessible Transport West Somerset Trustees’ Report For the Year Ended 31 March 2021

ACHIEVEMENTS AND PERFORMANCE

The main activities undertaken include, provision of community transport, providing transport for schoolchildren, operation of scheduled bus services around West Somerset and provision for a dial a ride service (Slinky) under contract with the Local Authority.

The charity aims to provide access to transport services in West Somerset to improve the health and well being of the residents of the area where needed. There is a lack of affordable transport in the area and by a program of communication and awareness we hope to improve the lives of residents we aim to serve. It is hoped by adopting a vigorous policy our legal aims can be achieved.

We carry out regular reviews with our customers and receive their feedback which enables us to assess our success and make improvements where necessary.

Our activities are aimed at providing transport to areas where there is no provision available to people. The services we provide contribute to the stated aims and objectives.

We are constantly reviewing our charitable activities with the aim of how they can be improved for the benefit of our customers. Due to the issues of lockdowns etc caused by the coronavirus pandemic it has been difficult to achieve our objectives particularly in the area of Community Transport. However, since the year end we have restarted some of our Community Work to retain our stated aims.

CHAIRMANS REPORT

This has been a difficult period on which to report. We have managed to keep the majority of our staff and drivers at work. Some spent a period of time on furlough, but they are back fully employed. We were able to support the school runs for the children of key workers, whilst fully protected when required. We were not able to maintain the community transport at the time of the pandemic, but I am pleased to say that we are able to bring it back into service and we hope you will continue to support it. We have managed to retain all of our funding to run the company. Also, during the pandemic, when we were able to, we took the opportunity to renovate the building and the vehicle yard to improve the working conditions and service. We have also made an addition to our vehicle fleet, improving the service to our customers.

Finally, I have to thank all of the office staff and drivers for the work that they managed to perform in what can only be described as very difficult conditions and circumstances. Some of the staff worked from home, but there was always a presence in the office that kept the vehicles on the road.

We wish all of our customers continued good health and look forward to transporting you in the coming year.

Robert McDonald Chairman

FINANCIAL REVIEW

The total income of the charity for the year was £494,368 (2020: £389,009). The charity’s principal funding sources are transport service contracts with the Local Authority, as well as grants and donations. In addition, the charity has also received extraordinary income during the year of £118,999, which is the refund and associated interest on fraudulent transactions which occurred in 2018.

The charity’s total expenditure was £354,556 (2020: £354,284); all expenditure is in line with the key objectives of the charity.

This leaves a surplus of £258,811 to be added to reserves (2020: £34,725), leaving reserves at the end of the year of £494,434 (2020: £235,623), of which £36,000 is restricted (2020: £nil).

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Page 3

Accessible Transport West Somerset Trustees’ Report For the Year Ended 31 March 2021

Repayment of fraudulent transactions

The Financial Ombudsman Service investigation into the recovery of funds from our bank resulted in the funds being returned to us with a considerable amount of interest. This together with the financial grants and support from the government and Somerset County Council has improved our financial position considerably. This allows us to undertake various projects, such as the consideration land purchase to ensure the continuity of our business.

With regards to the fraudulent transactions on our TSB account some years ago and our subsequent complaint to the Financial Ombudsman Service a thorough investigation was carried out by them and they concluded that a serious number of failures arose at the time of the fraud and in the manner in which our complaint was dealt with subsequently. The ombudsman dealing with the matter ordered TSB to refund all funds in full. Following an appeal by TSB which was rejected and a further delay on paying the funds, and more involvement with the ombudsman our money was finally repaid.

Policy on reserves

It is the objective to maintain free reserves of five to six month’s gross expenditure (estimated £142,000) in order that unexpected revenue requirements, renewals and minor improvements may be met. Free reserves at the year end amounted to £357,733, of which £235,000 has been designated.

The designated funds held of £235,000 are for the provision of the following:

Investment policy and objectives

The trustees have the power to invest any monies not required for the immediate provision of a charitable activity, in any investment authorised by law for the investment of Trust Funds.

PLANS FOR FUTURE PERIODS

Following the Coronavirus Pandemic we are hopeful of recommencing Community Transport including Shopper Services and Day Trips. We are also investigating purchase of the land we currently occupy from Somerset West and Taunton Council. It is also our plan to purchase a further motor vehicle and are looking at Electric Vehicles and funding available. We are aware of the age situation regarding some of our staff and plan on recruiting further employees.

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Page 4

Accessible Transport West Somerset Trustees’ Report For the Year Ended 31 March 2021

Statement of Trustees’ Responsibilities

The trustees (who are also directors of Accessible Transport West Somerset for the purposes of company law) are responsible for preparing the Trustees' Report (incorporating the directors’ report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure, of the charitable company for that period. In preparing these financial statements, the trustees are required to:

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

By order of the Trustees.

Major R C McDonald Chairman

Date: 24 November 2021

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Page 5

Accessible Transport West Somerset Independent Examiner’s Report to the Trustees For the Year Ended 31 March 2021

Independent examiners report to the Trustees of Accessible Transport West Somerset

I report to the trustees on my examination of the accounts of Accessible Transport West Somerset (“the Company”) for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not comply with these records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a “true and fair view” which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michelle Ferris BSc (Hons) FCA DChAGoodwood House
for and on behalf of Blackbrook Park Avenue
Albert Goodman LLP Taunton
Chartered Accountants Somerset
TA1 2PX

Date: 26 November 2021

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Page 6

Accessible Transport West Somerset Statement of Financial Activities (including the Income and Expenditure Account) For the Year Ended 31 March 2021

Unres-
tricted
£
Income:
Donations and legacies
3
48,239
Charitable activities
4
368,726
Investments
8
Note		 Unres-
tricted
£
Income:
Donations and legacies
3
48,239
Charitable activities
4
368,726
Investments
8
Note		 Res-
tricted
£
76,836
-
-		 Total
2021
£
125,075
368,726
8		 Unres-
tricted
£
3,839
373,164
7		 Res-
tricted
£
11,549
-
-		 Total
2020
£
15,388
373,164
7
Other
5
Total income
Expenditure on:		 558 - 558 450 - 450
417,532 76,836 494,368 377,460 11,549 389,009
Charitable activities
6		 328,720 25,836 354,556 354,284 - 354,284
Total expenditure
Net income/(expenditure)
before other recognised
gains/(losses)
Transfers between funds
13
Net (expenditure)/income
before extraordinary items
328,720 25,836 354,556 354,284 - 354,284
88,812 51,000 139,812 23,176 11,549 34,725
15,000 (15,000) - 11,549 (11,549) -
103,812 36,000 139,812 34,725 - 34,725
Extraordinary items
7		 118,999 - 118,999 - - -
Net movement in funds
Reconciliation of funds
Total funds brought forward
13
Total funds carried forward		 222,811 36,000 258,811
235,623		 34,725 - 34,725
200,898
235,623 - 200,898 -
458,434 36,000 494,434 235,623 - 235,623

The statement of financial activities has been prepared on the basis that all operations are continuing operations. There were no gains or losses arising in the period that are not shown above.

The statement of financial activities incorporates the income and expenditure account.

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Page 7

Accessible Transport West Somerset- Company Registration Number: 05398337 Balance Sheet As at 31 March 2021

Note 2021
2020
£
£
Fixed assets
Tangible fixed assets
10		 100,701
129,943
Current assets
Debtors
11
Cash at bank and in hand		 80,161
339,992		 53,120
76,865
Liabilities
Creditors falling due within one year
12		 420,153
(26,420)		 129,985
(24,305)
Net current assets 393,733
105,680
Total net assets 494,434
235,623
The funds of the charity:
Restricted funds
13		 36,000
-
Unrestricted funds
General
13		 223,434 210,623
Designated
Total unrestricted funds		 235,000 25,000
458,434
235,623
Total charity funds 494,434
235,623

These accounts have been prepared and delivered in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006 and the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

For the year in question, the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Act.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of the accounts.

Approved by the Board for issue on 24 November 2021 and signed on their behalf by:

Mr D Bates Major R C McDonald Trustee Chairman

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Page 8

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

1 Accounting policies

The principle accounting policies adopted in the preparation of the financial statements are:

1.1

General information and basis of accounting

Accessible Transport West Somerset is a company limited by guarantee, incorporated in the United Kingdom under the Companies Act. The maximum liability of each member is £1. The address of the registered office is given on page 1. The nature of the charity’s operations and its principal activities are set out in the Trustees report on pages 2-5.

The financial statements have been prepared in £ sterling on the historical cost basis and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) – (Charities SORP FRS 102) and the Companies Act 2006.

The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2

Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations and legacies are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants, including government grants, are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Charitable activities income is recognised when the service has been delivered.

1.3 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.

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Page 9

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

1.4 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:

Leasehold Land & Buildings 14yr straight line (over life of lease) Furniture and equipment 25% reducing balance Motor vehicles 25% reducing balance Office Equipment 25% reducing balance

Individual fixed assets costing £200 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

1.5 Debtors

Trade debtors and accrued income are recognised at the settlement amount due after any trade discount offered and any impairment necessary. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.6 Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

1.7 Creditors

Creditors are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors are normally recognised at their settlement amount after allowing for any trade discounts due.

1.8

Pension contributions

The charity operates a defined contribution pension scheme. The scheme and its assets are held by independent managers. Contributions are recognised in the Statement of Financial Activities in the period in which they become payable in accordance with the rules of the scheme.

1.9 Fund accounting

Funds held by the charitable company are one of the following types:-

1.10 Taxation

As a registered charity, the company is exempt from corporation tax and capital gains tax to the extent that income and gains are applied to charitable purposes, but not Value Added Tax.

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Page 10

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

1.11 Covid-19

The Trustees have considered the implication of the Covid-19 pandemic on the operations of the charity. Funding has continued to be received for the majority of the charity’s services, whether delivered or not, which has provided a high degree of confidence regarding the charity’s ability to continue. Taking into account all reasonable circumstances, the Trustees believe that the charity remains a going concern and no adjustments to the accounts are necessary.

1.12 Financial instruments

The charity only holds basic financial instruments as defined in FRS 102. The financial assets and liabilities of the charity and their measurements are as follows:

Financial assets – trade and other debtors are basic financial instruments and are debt instruments measured at amortised cost, as detailed in note 16. Prepayments are not financial instruments.

Cash at bank – is a basic financial instrument and is measured at face value.

Financial liabilities – trade creditors, accruals and other creditors are financial instruments, and are measured at amortised cost as detailed in note 16. Taxation and social security are not included in the financial instruments disclosure definition. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is an obligation to deliver services rather than cash or another financial liability.

2 Net (expenditure)/income before transfers

----- Start of picture text -----
2021 2020
£ £
Net expenditure for the period is stated after charging
Pension costs 2,931 2,318
Depreciation 29,967 32,068
Loss on disposal of fixed assets - 320
Accountants' fees
Independent examination fees 785 785
Other services 1,065 1,545
----- End of picture text -----

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Page 11

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

3 Income from donations and legacies

Donations and legacies
Donations
Co-operative Community Fund
Somerset Community Foundation
Florence Cohen Charitable Trust
West Somerset Lottery
Garfield Weston
Norman Family Trust
Sir Jules Thron Charity Trust
Improving Lives
Watchet Town Council
The National Lottery
Community Fund
Parish Councils
Exceptional government funding
Coronavirus Job Retention Scheme
Grant
Other Government Grants*		 Unres-
tricted
£
1,235
-
-
1,500
104
-
500
1,000
-
-
-
321
27,079
16,500
48,239		 Res-
tricted
£
-
-
38,880
-
-
-
-
-
-
-
37,956
-
-
-
76,836		 2021
Total
£
1,235
-
38,880
1,500
104
-
500
1,000
-
-
37,956
321
27,079
16,500
125,075		 Unres-
tricted
£
2,087
-
-
-
142
-
1,000
-
500
60
-
50
-
-
3,839		 Res-
tricted
2020
Total
£
£
-
2,087
4,049
4,049
-
-
-
-
-
142
7,500
7,500
-
1,000
-
-
-
500
-
60
-
-
-
50
-
-
-
-
11,549
15,388

*denotes government funding

The charity has been eligible to claim additional funding in year from government support schemes in response to the coronavirus outbreak. The funding received is shown above under “exceptional government funding”. The charity furloughed some of its staff under the governments CJRS. The funding received of £27,079 relates to staff costs which are included within note 9 as appropriate. Staff entered into the furlough scheme were those directly involved with non-government funded income streams.

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Page 12

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

4 Income from charitable activities

----- Start of picture text -----
Unres- Res- 2021 Unres- Res- 2020
tricted tricted Total tricted tricted Total
£ £ £ £ £ £
Income from charitable activities
Car Scheme Administration - - - 3,900 - 3,900
- -
Transport Income 136,398 136,398 130,547 130,547
Financial claim - - - 75 - 75
School Bus Driver Contract 85,779 - 85,779 88,021 - 88,021
- - - -
Travel club trips 2,991 2,991
Slinky Contract 96,594 96,594 90,584 90,584
Exmoor School Routes 47,118 - 47,118 46,694 - 46,694
- - - -
Shopper Bus 7,962 7,962
- -
Bus Service Operators Grant 2,837 2,837 2,390 2,390
- -
368,726 368,726 373,164 373,164
----- End of picture text -----

5 Other income

----- Start of picture text -----
Unres- Res- 2021 Unres- Res- 2020
tricted tricted Total tricted tricted Total
£ £ £ £ £ £
Other income
Hire 16 - 16 30 - 30
Registration Fee - - - 345 - 345
Other miscellaneous income 543 - 543 75 - 75
558 - 558 450 - 450
----- End of picture text -----

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Page 13

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

6 Expenditure on charitable activities

Unres-
tricted
£		 Res-
tricted
£		 2021
Total
£		 Unres-
tricted
£		 Res-
tricted
2020
Total
£
£
Direct costs
Driver wages
Driver admin costs
Motor expenses
Sub contracted drivers
Loss on disposal of assets		 134,713
720
46,079
25,835
-		 -
-
-
-
-		 134,713
720
46,079
25,835
-		 127,001
1,427
50,656
31,542
320		 -
127,001
-
1,427
50,656
-
31,542
-
320
Total direct costs
Support costs
Administrative costs		 207,347 - 207,347 210,946 -
210,946
Wages
77,785
Travel and subsistence
80
Room hire
-
Subscriptions
8,227
Public liability and trustees insuranc
1,659
Advertising
55
Office expenses
4,539
Sundry expenses
10,231		 9,024
-
-
-
-
-
4,386
-		 86,809
80
-
8,227
1,659
55
8,925
10,231		 91,283
1,027
40
7,156
1,584
192
9,231
3,005		 -
91,283
-
1,027
-
40
-
7,156
-
1,584
-
192
-
9,231
-
3,005
102,575
Land, building and property costs
Rent
4,179
Rates
632
Insurance
711
Establishment costs
4,009
Equipment hire & repairs
5,292
14,823
Legal costs
Legal & professional fees
-
Accountancy and bookkeeping
3,975
3,975
Total support costs
121,373
Total costs
328,720		 13,410
1,553
-
-
10,873
-
12,426
-
-
-
25,836
25,836		 115,985
5,732
632
711
14,882
5,292
27,249
-
3,975
3,975
147,209
354,556		 113,518
5,200
1,059
687
13,457
4,893
25,296
201
4,323
4,524
143,338
354,284		 -
113,518
-
5,200
-
1,059
-
687
-
13,457
-
4,893
-
25,296
-
201
-
4,323
-
4,524
-
143,338
-
354,284

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Page 14

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

7 Extraordinary items

Refund from external fraud
Interest received on refund
of external fraud		 Unres-
tricted
£
96,500
22,499
118,999		 Res-
tricted
£
-
-
-		 2021
Total
£
96,500
22,499
118,999		 Unres-
tricted
£
-
-
-		 Res-
tricted
2020
Total
£
£
-
-
-
-
-
-

For further detail, refer to Trustees Report page 4.

8 Trustee Expenses

No trustees have received any remuneration, reimbursed expenses or any other benefits from the charity during the year (2020: none).

Please see note 15 for related party transactions.

9 Employee costs

----- Start of picture text -----
2021 2020
£ £
Wages and salaries 211,702 208,326
Social security costs 6,889 7,640
Pension costs 2,931 2,318
221,522 218,284
----- End of picture text -----

The average monthly head count was 20 staff (2020: 19 staff).

No employee received remuneration of more than £60,000 in the period (2020: none).

The charity operates a defined benefit pension scheme. The pension cost charge for the year represents contributions payable by the charity to the scheme and amounted to £2,931 (2020: £2,318).

No contributions were payable to the scheme at the end of the year (2020: none).

Key management personnel

The key management personnel of the charity is considered to be the general manager. The total costs to the charity of employee benefits for the key management personnel were £33,387 (2020: £32,584).

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Page 15

Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

10 Tangible fixed assets

----- Start of picture text -----
Leasehold Furniture
Land and and Motor Office
buildings equipment Vehicles equipment Total
£ £ £ £ £
Cost
At 1 April 2020 137,427 5,767 178,630 3,633 325,457
Additions - - - 725 725
At 31 March 2021 137,427 5,767 178,630 4,358 326,182
Depreciation
At 1 April 2020 87,164 5,277 101,870 1,203 195,514
Charge for the year 10,052 120 19,190 605 29,967
At 31 March 2021 97,216 5,397 121,060 1,808 225,481
Net book value
At 31 March 2021 40,211 370 57,570 2,550 100,701
At 31 March 2020 50,263 490 76,760 2,430 129,943
----- End of picture text -----

11
Debtors
Trade debtors
Prepayments
Other debtors
2021
2020
£
£
35,500
40,822
34,848
9,197
9,813
3,101
80,161
53,120

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Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

12 Creditors: Amounts falling due within one year

----- Start of picture text -----
2021 2020
£ £
Trade creditors 4,887 3,620
Other creditors 17,540 16,154
Director's loan account - -
Accruals 3,993 4,531
26,420 24,305
----- End of picture text -----

13 Summary of movement in funds

Opening
Balance
1 Apr 2020
£		 Opening
Balance
1 Apr 2020
£		 Income
£		 Expenditure
£		 Closing
Balance
Transfers 31 Mar 2021
£
£
Restricted funds
Somerset Community Foundation
-
The National Lottery
-		 38,880
37,956		 (2,880)
(22,956)		 -
36,000
(15,000)
-
Total restricted funds
Unrestricted funds		 - 76,836 (25,836) (15,000)
36,000
General fund
Vehicle replacement fund
Designated funding reserve		 210,623
20,000
5,000		 536,531
-
-		 (328,720)
-
-		 (195,000)
223,434
(20,000)
-
230,000
235,000
Total unrestricted funds 235,623 536,531 (328,720) 15,000
458,434
Total funds 235,623 613,367 (354,556) -
494,434

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Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

13 Summary of movement in funds – prior year

----- Start of picture text -----
Opening Closing
Balance Balance
1 Apr 2019 Income Expenditure Transfers 31 Mar 2020
£ £ £ £ £
Restricted funds
- - -
Co-operative fund 4,049 (4,049)
Garfield Weston - 7,500 - (7,500) -
Total restricted funds - 11,549 - (11,549) -
Unrestricted funds
General fund 195,898 377,460 (354,284) (8,451) 210,623
- - -
Vehicle replacement fund 20,000 20,000
- - -
Designated funding reserve 5,000 5,000
Total unrestricted funds 200,898 377,460 (354,284) 11,549 235,623
Total funds 200,898 389,009 (354,284) - 235,623
----- End of picture text -----

The specific purposes for which the funds are to be applied are as follows:

General funds represent ‘free’ reserves after allowing for all designated funds.

Designated Funding Reserves comprise a provision for committed expenditure and future expenditure such as redundancy liability.

Vehicle replacement fund is a designated fund towards the cost of a vehicle ordered in 2020/21.

The Co-operative fund and the Garfield Weston fund have been received towards the purchase of capital items. Funds have been transferred in accordance with the SORP following the acquisition of capital items.

Somerset Community Foundation- The amount of £36,000 was received towards the costs of a new vehicle. The vehicle was ordered in August 2020 and there was a considerable delay in delivery to us, due to the coronavirus pandemic. We received the vehicle during August 2021.

National Lottery- This was a grant received from HM government in partnership with The National Lottery Community Fund to assist us to recommence Community Transport following the various lockdowns.

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Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

14 Analysis of assets between funds

Tangible assets
Current assets
Current liabilities
Prior year		 Unrestricted
funds
£
100,701
149,153
(26,420)
223,434		 Designated
funds
£
-
235,000
-
235,000		 Restricted
funds
£
-
36,000
-
36,000		 2021
Total
funds
£
100,701
420,153
(26,420)
494,434
Tangible assets
Current assets
Current liabilities		 Unrestricted
funds
£
129,943
104,985
(24,305)
210,623		 Designated
funds
£
-
25,000
-
25,000		 Restricted
funds
£
-
-
-
-		 2020
Total
funds
£
129,943
129,985
(24,305)
235,623

15 Related Party Transactions

During the year the company made the following related party transaction:

During the year Mrs J Bates, wife of a trustee, provided the charity with bookkeeping services for £2,125 (2020 - £1,980).

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Accessible Transport West Somerset Notes to the Financial Statements For the Year Ended 31 March 2021

16 Financial instruments

2021
2020
£
£
Financial assets that are debt instruments measured at
amortised cost		 378,914
119,145
378,914
119,145
Financial liabilities measured at amortised cost 21,584
20,265
21,584
20,265

There are no items of income, expense, gains or losses to report (2020 – none).

17 Company limited by guarantee

The company was incorporated as a company limited by guarantee and has no share capital. The guarantee to the company is £1 per member on winding up of the company. At 31 March 2021 the company had 8 members and the total amount guaranteed is therefore £8.

18 Capital commitment

Prior to the year end, the charity had committed to purchase a new vehicle for £55,871 (excl VAT), which has subsequently been delivered post year end.

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