CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1#t January 2024 31¥1 Dec8mb•r 2024 Period start date Period end date Charlty name: Parish Halls Rushmere St Andrew Charlty reglstration number: 1111060 Objectlves and Actlvitles SORP f•fthwce P*a 1.17 Summary of the purposes of the charity as set out in its governing document The Property together with the trust fund and its income shall be applied for the purposes of a village hall or halls for the use of the inhabitants of the Parlsh of Rushmere St Andrew without dists'nction of sex. sexual orlentation, age, disabillty, nationality, racé or political, religious or other opinions, including use of the Property and any other land and buildings of the Charity for meetings. lectures and classes or other forms of recreation and leisure time occupation in the Interests of social welfare and with the objert of improving the conditi'ons of life for the said inhabitants. Summary of the maln activities in relation to those purposes for the public benefit, in particular, the activities. projects or services identified in the accounts. Par4 1.17* 1.19 Approximately 40 regular hlrers used the hall in 2024, which included art, crafts, keep fic dan￿, theatre. Wl. camera dub. social and youth groups. Casual hirers for one off events such as birthday parties, family celebrations, continued to be lower than pre Covid-19 levels wrth approximately 84 bookings, which was the same as the 2023. Statement confirming whether the trustees have had reg8rd to the guidan( issued by the Charity Commission on public beneflt Pwa 1.18 Trustees are aware that the Chan'ty is a Public Benefft Entity and in accordance with Charity Commission guidance, the Charity has a primary objective to provide seniices and social benefit for the communty. Equity is provided wÉth a view to supporting the entitys primary objectives rather than with a view to providing a financial retum to equity providers or members. Additional information (optional) You ma choose to indude further statements where relevant about: SORP refer Policy on grant making Para 1.38 Policy on social inv8Stment including program related investment Para 1.38 Contribution made by volunteers Parn 1.38 other Achievements and Perforn7ance Chairman's Report Summary of thè main achievements of the charity. identifying the drfferenTr the harity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. This report was submitted at the Parish Halls - Rushmere St Andrew Annua General Meeling on Thursday 10 July 2025 for the Financial Year ended 31st December 2024. Para 120 DU￿n9 2024 we welcomed three new elected group representatives which left the end of 2024 we had 4 Trustee vacancies. We plan to continue with our attempts to recruit new volunteers. particularly for our weekty tree lunch sessions, and Trustees to support the Charity. I would like to pla on record my thanks to all our Trustees and volunteers who have provided their time arKI support throughout a challenging year as we conts'nue to recover from the lasting impact of Covid-19 and as we naV￿ate the Cost of Living crisis. Our team of admin and caretaking staff remained unchanged in 2024 and I would like to thank all four of them for their hard work and dedication which is fundamental in maintsining and running the halls. The successful application from our secretaryltreasurer for grants from. the National Lottery to help with completing the switth over to LED lighting at both halls. Suffolk Community Foundation & East of England C(Fop's Community Cares Fund and One Stop Groundworks UK to fund our free lunch sessions enabled our Charity to proceed with these projects for the benefit of the local communty. I would also like to record my appreciation to Mel Bentley for his role of Vice-chairman and for his invaluable help and knowledge wtth the array of building and technical problems we encountered across both halls throughout the year. Despite anolher challengin9 year post Covid. l am hopefijl that with the continued support of our trustees and staff we will successfvlly navigate the hurdles of the increasing costs of the day to day running of the halls and that we will continue to see an increase in both. engagement from the local commun at our events and income generated from both halls being hired for regular activities and one off ￿lebratIOnS. Mrs Margaret Tarling Chainnan Parish Halls - Rushmere St Andrew Addltlonal Inforniatlon (optlonal) You ma choose to include further ststements where relevant about: Achievements against objectives set Para 1.41 Perfomance of fundraising activiti6s against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other Flnancial Review Review of the charity's financial position at the end of the period Para 1.21 Treasurers Report 1st January- 31st December 2024 Bank Balances as at 31st December 2024 c(￿0P Account Suffolk Building Society £23.969.53 £36,939.06 £1.671.52 of allocated funds in CO-OP account to be noted as follows" £180.49 National Lottery Grant for Village Hall toilets; £1,000 One Stop Groundworks UK for free lunch sessions; £29.74 Suffolk Community Foundation & East of England C￿p,S Communty Cares Fund and £461.29 Fundraising for free lunches. Income Report The halls income for the year end 31 Jt December 2024 was £75,828.15 an increase on the previous year end of £67,210.26. In addition Parish Halls received grants of. £3,290 from National Lottery to complet8 the LED lighting project across the halls; £1.481.96 from Suffolk Community Foundation & East of England Co￿P.S ComTnunty Cares Fund and £1,000 from One Stop Groundworks UK to enable us to provide free community lunch sessions. Expendlture Report Expenditure for the year end 31 * December 2024 was £84,756.46, an increase of £11,162.28 from year end 2023 {£73,594.18). Summary As the Charity's only source of regular income, hire fees had to be increased after the annual review in order to reduce the annual deficit pattem of recenl years. There continued to be increases in the running costs acrr)ss both halls induding utilities, maintenance and staffing costs and despite continuous actions throughout the year to reduce overheads wherever possible, essential building maintenance and HR services lead to an increase in income not being sufficient to reduce the deficit. Taking into consideration the pipeline of bookings in 2025. the annual review of the hire fees and monitoring opportunities for fvrther runnin cost reductions, a ear end defiot is predicted for 31st December 2025 and expenditure will require inteThogation throughout the year. Statement explaining the policy for holding reserves stating why they are held P*a 1.22 The Management Committee sets a budget each year in respect of projected repairslreplacement costs in respect of works to be carried out during that year. This is termed General Building maintenan￿ under the heading, Planned Maintenance. An amount of £5,000 is also induded in the budget as an Eannarked Contingency Fund. In any year. however. additional works may need to be carried out which were not envisaged when Ihe budget was set: in some cases also. for various reasons, the costs allocated have to be exceeded in order for the work to be completed. The Management Committee have delegated authority to thè Chaiman and Vice Chairman to authorise essential unbudgeted repairs or replacement without their prior approval up to £5,000 per annum, the costs of such repairs or replacement being dra￿fft from the Earmarked Contingency Fund. Circumstances may also arise durlng the year where costs have to be incurred in an emergency, that is, in cases of extreme risk to the delivery of a full and safe hiring service to customers and where such costs are likely to exceed £5.000. If such a situation were to arise the authority of the Management Committee would be required but because the matter would need urgent action. a special meeting would be need to be convened in accordance wth the tenn8 of the Trust Deed. that is by the Chaimian or any Iwo members of the Management Committee giving not le&s than seven dear days notice to the other members of the Management Committee of the matters to be discussed. It may not be possible or practicable for the whole Committee to meet in these circumstances but as long as the meeting is quorate in accordan￿ with section 12.5 of the Trust Deed any decisions arrived at by the meeting would be valid. For the sake of good order those decisions must be reported to the next full meeting of the Management Committee. If a quorate faCe-t￿fac8 meeting proves impossible to hold in the timescales uired b the nature of the eme en expenditure, then a Zoom Virtual Meeting may be convened, which again must be quorate with dacisions reported at the next full Management Committee meeting. Amount of reserves held Para 122 The Charity holds an eanmarked contingency reserrfe of £5.000. In addtts'on £23,969.53 is held to cover any fluctuations in income from hall rentals and cover any unforeseen buildin maintenance. Reasons for holding 2ero reserv8S Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concem Para 122 124 None Parn 123 None Addltlonal Inforniatlon (optlonal) You ma choose to indude further statements where relevant about: The charit￿$ principal SoUr￿S of funds (including any fundraising) Para 1A7 Investment policy and objectives including any social inv8￿ment policy adopted Para 1.46 A description of the principal risks facing the charity 1.48 Other Structure. Gov8mance and Management Description of charity's trusts: Type of goveming document Para 125 Trust Deed How is the charity constituted? .Il iifiinLorporatpcl P*a 125 Trust Trust88 selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees P¥a125 Seven elected mernbers elected annualty at the AGM. Seven appointed members appointed by the fvlanagement Committee from nominees of users of the halls. Addltional Informatlon (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Pwa 1.51 The charFty's organlsational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Pwa 1.51 Other Reference and Administrative details Chari name Other name the cha ' uses istered chari number Charity's principal address Parish Halls Rushmere St Andrew 1111060 Rushmere Willage Hall Humber DOU￿ Lane Ipswich IP4 3PD Names of the charity trustees who manage the charity Tru$to8 namè Offieo (rf any) Chaimian Vice Chairman Nam• of ￿l￿on (or body) èntitled loa int trustee Ifan Elected Mr8 M Tarling Mr M Bentley Mr J Withey Mrs J Clarke Mrs A Cooper Mrs S Abbott Mr M Colbert Miss A Cracknell Mrs J Treadaway Ms S Parker Mrs K Last Mr J Wright Elected Elected E5e¢ted Elected Orwell Art Club 51 ¥t Ipswich Scouts Rushmere St Andrew PC Order Women Freemasons Foxhall Foxes Rushmere Evening Wl Rushmere St Andrew PC 18t Jan - 2￿ July 2024 1S1 Jan _ 18th April 2024 10 11 12 25th July- 31st Dec 2024 25° Juty- 31Sf Dec 2024 251h July- 31 $1 Dec 2024 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Dlrectgr nam• wasa roved Name of trustees holding title to propety belonging to the charity Trustae ngmo Datss act￿ 11 not for who Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objects of the charity on whose behalf the assets are held and how this fa115 within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charty's own assets Addltlonal Inforn￿tIOn (optlonal) Namos and addresses of advlsers (Opllonal Inforniatlon) Type of Nama Addrnss advlser Nam• of chlef ex•cutI￿ or nam•8 of ￿nIOr staff mombors {Optlonal Infomiation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel detalls Other o tlonal Inforniation Declarations The trustees declare that they have approv￿ the trustees, report above. Signed on behalf of the charitys trustees Signature(s) Full name(s) Position {eg Secretary. Chair. etc) CL PARISH HALLS - RUSHMERE ST ANDREW V￿E 7,978.60 £ 6.781.45 924.97 £ 89&26 Meeti Ojptoard &Cw R&*al DaMn8 auWOas5e5 YoLrth Gro Artists Qutys Crnft aubs Remwous (knips £ £ 874.98 £ 20.0) £ £ 177Lg) £ 10,750.XS 615.76 ZJ59.m £ 1.738.C Ln&(w É 510.iKI 3,329.CQ £ S.347￿• 22S&ta) £ 3.38&￿ £ &935 540.tsj £ 4.172.69 £ £ fy683.17 £ 5.459.0) £ 3￿5.50 5.40166 £ 1.210.c Casu41 Par￿h Cour 2.364.( 677.xl 569.W £ 4.039.40 £ 5.67&00 I,t￿￿￿ £ I44.(￿) 5,1(8.(K) £ 52.L¥J 33&87 £ 147.97 50 £ ts150 M•rkets Keep Fit ￿b$ 410.Tr) 5,748.16 s￿¢2.(￿) £ 7.83 £ 5266.rxi £ 32Ln 826.18 £ £ 39￿1&90 8*5llc httwest 874.79 £ 81&79 £ 67.21th £ 7SJ2&15 %77 COMMON 2023 InLL16E Ath￿rat￿. st1¥ty￿et¢l £ U49.11 AthYrtislN8 c*•n￿lE￿￿Mert ContrKt 411.35 ¥642.56 666.40 £ £ 460.C(+ 4519.94 £ L285.95 £ U81.82 667.94 866.74 £ 410.23 £ i2￿.14 £ IU4.52 IfA2.$6 iXIL85 £ 29)m £ £ IfQJ.35 £ £ L109.22 £ S￿79 £ £ L3n53 £ 865.34 £ 2￿.C(j 2.158.67 fknrk#y L211.07 86S. 317.95 L077. 1.418.27 332.28 Post&Tdephone Gen & Vll WWI £ £ ￿Th59 £ 999.99 GrOw￿rnI*￿er￿ 2207.20 £ ￿2￿￿) 315.81 £ L117.20 £ ZIO.97 E 3.6a2.31 £ 143.42 £ I￿.42 50.92 HR&H&S Tr*nm8 PAYE & NI W•8es Milv46¢ 594L49 3A88.95 41743.80 1.734.23 518YJIO 48J26.42 2.358.41 771S7 lJ.341J4 £ £ 48981.06 Bm#rtF¢)nvard É 45.63L62 £ S,(￿￿ East Suffolk Et)ablin8Grafft Eastsuffolk Enabli￿￿ Grnnt EwthLure £ ￿￿7.￿ Wational LottuyToth Grnnt £ 1192.52 14¥bonal LottuyTothtGTrrbt EX￿n￿l￿re £ 20,669.LK) Btlla Award Gts £ 20.￿9.￿ BffiaAwardGraot EyThJwre 2.160.(Q Ejst S¥FfoJkWThterC05t of iMnB Grjnt E4#SuFf(AklWirrterC05tofiMngGrdnt E¥t5￿￿￿k￿nteT(tst DfipAn8 6rarrtVerK* Costs £ East 5ulfolk Wmiter CO￿ of Livln8Grnni Retw Natthal Lottery kn#rtw￿Grarrt 874.48 693.99 27&30 92L70 £ 3,U>.i £ 3.2￿.(￿1 £ LW.((S Grounoknrks UK Comrnunlty ICFI £ L48L96 352.22 É LI(￿. 8. £ 84,756.46 Cornmunty Found•tkn IfJiven* HirtC¢&ts £ 67,210.26 G¢neral Income £ 73,594.18 Less. General EKpth)thture £ 45￿￿.62 5f4Xts) £ 4939.( £ 45.631fft Cath 45.￿? Cash In £ 37A99J6 CJedh(Ys £ 37459A6 f I4,18L￿ Generyl Fund Oalance Cartd Forward £ IL29&01 £ 28,416.Cfj 8ylbJlw SothtylK ¢thttyrKy R￿•1*¥£5￿<11 £ 23269.53 E*m•thed Fundr*4r*Fr¢t L 461.29 29.74 869m Debt0￿ fJethtws 4S.(Q C¥sh ITh H)nd £ 37A99J* CHAIRPAAJI MtsMT•th VKe