CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 18t January 2023 31st December 2023 Period start date Period end date Chaiity name." Parish Halls Rushmere St Andrew Charity registration number. 1111060 Objectives and Activities Summary of the purposes of the charity as set out in its goveming dccument Pwa 1.17 The Propety together with the trust fvnd and tls in(x)me shall be applied for the purposes of a village hall or halls for the use of the inhabitants of the Parish of Rushmere St Andrew Wrthout distinc1￿n of sex. sexual orientation, ￿e, disability, nalK)nality. race or ttfylitical. relTrgious or olher opinions, including use of the Property and any other land and buildirsgs of the Charty for meetings. lectures and dasses or other forns of recreation and leisure time (￿Ipation in the interests of social welfare an(J wth the object of improwng the o)ndilions of lrfe for the said inhabiiants. Summary of the main activities in relation to those Purposes for the public benefil, in parbcular, the activities, projects or seNices identified in the accounts. Para 1.17 1.19 The aftern￿th of CovKI-19 continued to impact on adNities throughout 2022. Some of our regular hirers were unable to continue due to loss of th￿"r member5 and reducbon of attendees. ApproximateW 44 regular hir￿5 used the hall in 2023. which induded art crafts, keep fft, dan￿, theatre, parent and toddle￿. Wl. (3mera club, socbal and youth groups. Following the pandemic casual hirer5 for one off events such as birthday parties, famity celebrations, continued to be lower than expected with approximatety 84 bwkn'ngs, which was an w)uease on 2022. Statement confirming whether the trustees have had regard to the guidance issued by the Chanty Commission on put￿ benefrt Pard 1.18 Trustees are aware that the Charity is a Public Benefft Entty and in accordan( wrth CharTty Gommission gui¢Jance. the Chanty has a primary obpctive to provKle Sery1￿5 and social benefrt for the (x)mmunty Equity is provKled wrth a view to supFMxbng the entity's primary objectives rather than wth a to rovKlin a financial retum to equlty provider6 or rnem￿rs. Additional Infomwllon (opllonal) You ma ehoosa to indude fvrther Statoments vAwe rekvant aboul: Policy on grant making Parn 138 Policy on socTral investment including program relatgj investment Para 1.38 Conlnbution made ty volunteers Pw¥ 1.30 Othèr Achievements and Perforniance ChainrAn's Report Summary of the main achievements oflhe chwty, identifying the differen￿ the charity's work has made to the circUmstan￿S of its beneficiaries and any wider tjenefits to swioty as a whole. This report was submitted at the Parish Halls- Rushmere St Andrew Annual General Meet￿g on 251h Juty 2024 for the Financial Year ended 31st December 2023. P¥a 120 t￿ring 2023 there wete Th) now elected group representatives, however regular hirers ¢ontinue with their attempts lo Sour￿ voluntews At the end of 2023 we had 5 Tnjstse ¥a￿n¢￿5 as Mrs Arnold had step￿ down due to ill earlier in the year. We are (xntinuing with our attempts lo recTUrt new Trustees from our regular hirers. l am thankful for the support of our Trustees as we conbnue lo recover frcK the pandemic disruptions and nav￿Jat8 the increasing costs of INing. Mike SarbLrtts remains a vital member of staff and I woukl like to thank him for his support and commilment ensunng that the halls wn smwthty day to day and are also maintained to a hwJh standard wrth th8 support of a caretaking team, which reduced to 2 in the latter part of 2023. Mr Sarbutts alg) conb'nues to share sorne of the admin duts'es wrth Emma Ruddy. Mrs Ruddy successfvlty applied for grants to refurbish Ihe toilet facilrties at Rushmere Village Hall and a grant from East Suffolk Counol to run Wlnter Cost of LNing sessions for the communty at Vlllage hall over the winter ffK)nths. vwchalm￿n, Mel Bentley's 8UPPOrt ha8 been invaluable. particulaty wrth ted)nical equipment issues and revwing our PTocedure8 and wI￿leS and I would like to thank him for bwng an advocate for the Remry from the pandemic. the IMW of the energy crisis and the cost of living crisis continued to effect both the charty's income and expendrture. The increase to our energy costs and tising core running costs left us wrth no option ¢)ther than lo increase the hire fees for our regular hirers, as lh6 increased costs were unsustainable. We enjoyed engaging with oui local commun and hirers throu hout 2023 at open day events show•casing the halls. regular adivilies and fundraising events and l am positive that, wrth the support of our Trustees and team of slaff, the increased rx)st of INing challenges which may I￿ ahead in 2024 will be overcome as lrfe post pandemic ￿nts'nUes lo stabilise. Mts Margaret Tarling Chairrnan Parish Halls- Rushmere St Andrew Addltlonal Inforniatlon loptlonal) You ma choose to include further statern￿ W￿re rethnt about.. Achievements against objectives set Para 1.41 Perfomiance of fundralsing activities against oty'ectives sel p￿1.41 Invéstment Perfomance against Ob￿CtIVeS Pw• 1.41 Other Financial Review Review of the charty's financial position at th8 end of Ihe per¥)d Para 121 Treasurets Report 1st January- 31st December 2023 Bank Balances as at 31st Decern￿r 2023 C(￿p Account Suffolk Buikling Soc £ 30,094.74 £ 15.536.88 To be noted". £874.48 National Lottery Grant Village Hall toilets and £2160 Nrter Wam) Up Grant allocated funds in &Fop Account Income Report The halls income for the year end 31* December2023 was £67,210.26 an increase on the previous year end of £63.367.20. In addition Parish Halls receiv&d grants of £20,669 from Biffa Award and £2,067 from National Lottery to repla￿ and refurb6sh the toilet facilities at RuSh￿tre Village Hall and a grant of £2.160 from East Suffolk V•lnter Cost of Llving Fund. Expenditure Rewt Expendtture for the year end 31st DeceTnbgr 2023 was £73,594.18 reduction from year erKI 2022 (£76,547.52). There was grant expendrture in 2023 of £20,669 from Brfla Award and £1,192.52 from National Lottery to rep￿ce and refurbish the toilet kn11t￿S at Rushmere VIlL3ge Hall. Summary Although income from hire fees reathed pre£ovKI levels, it was not in line with th8 in￿ease5 to the running costs and expendrture. Hcybvever. the &tion taken to reduce overheads throughout the year e.g. phone contracts, reducing postage, attering windrAv cleanwig maintenance etc. greaty helped redu￿ the year end deficit Taking into ￿nsKleratIOn the pipeline of bookings in 2024. the annual review of the hire fees and fijrther overhead reductions e.g changing electricity supplier, a ￿ntinuouS reduction of the deficat is predicted. Statement explaining the policy for holding reserves stating why they are held P*a122 Th8 Management Committee sets a budget each year in ￿spect of proje(#ed repairslreplacement costs in respect of works to be (S[T￿l out during that year. This is tem)ed General Building Maintenance under the headin Planned Maintenance. An amount of £5.000 is also induded in the budget as an Eannarked Contingency FurKI. In any year, however, a(k1itional works may need to be carried out whK* were not envwed when the budget was s8t. in some ca*s also. for Var￿US reasons, the costs allocated have to exceeded in order the WO￿ to be completed. The Management Committee havè delegated auth￿tty to the Chairman and WK￿ Chainnan to authoris8 essenlial unbudgeted repairs or replacament without their prior approval up to £5.000 per annum. the costs of such repairs or replacemenl l)eing drawn from the Eamwtk&J Contingenq Fund. cirC￿m$t8nc8S may also arise during th8 year where costs have to be incuffed in an emergenw. that is. in cases of exlreme risk to the delivery of a ftjll and safe hiring 8er4i¢e to customers and wheffj such costs are likety lo exceed £5,CN)O. If such a srtuation were to anse the authorty of ttr Management Committee woukj be required but b6cause the matter would need urgent aciion, a special meeting would be need to b8 convened in acc4ydance with the temis of the Trust Cieed, that is by the Chaimian or any two members of the Management Commrtiee gNing not less Ihan s8ven dear days noti￿ to the other members of the Manageff￿nt Cofflmittee of thè matters lo be discussed. It may nol be p0￿b￿ or practicable for the Who￿ Commthee to meet in these circumstances but as long as the meeting is quorate in aC￿rdan￿ with seCt￿n 12.5 of the Trust Deed any dècisions arrived at by the meeting would be valid. For the sake of l order those decis￿n3 must be reported to the next full meetsng of the manage￿nt Commttteo. If a quorate f￿t￿faee meeling proves impossible to hold in the timescales required by the nature of the emergency expendrture, then a ZTr)m Virtual M*ting may be wnvened, vthich again must be quorate wrth dèa'sions reported at the next full Management Cornmittee meekn'ng. Amount of reserrfes held Para 1.22 The Charity hohJ5 an eam)arked cA)ntingency reserve of £5,000. In addition £23,416.06 is herd to cover any fluctuations in irKx)me from hall renlals and cover any unforeseen buildin Maintenar￿. Reasons for holding zero reseNes Details of fund materialty in deficit EXplanat￿n of any uncertainties aboul the charty continuing as a wi concem Pas122 None Pm 123 None Addltlonal inforniation (optional) You ma choose to include further statem8nts wtrere relevant al)out". The charty's princlpal sources of funds (including any fundraising) P•rn 1.47 Investmènt policy and objectives including any social investment policy adopted P*• 1.16 A description of the princtpal risks facing the charity P*# 1.48 Other Structure, Governance and Management Description of charity's trusts-. Type of goveming d￿Ument PIR 1.25 Trust Deed How is the tharity constituted? P•¥125 Trust Trustee sekntion mèthc¥Js including details of any constitutional provisions e.g. election lo post or name of any person or body entttled to appoint one or more trustees P￿1.2$ Seven elected members elected annual atthe AGM. Seven appointgj members appointed by the Management Committee from nominees of users of the halls. Addluonal Informatlon {optlonal) You ma hoose to include further *atements W￿re relevant about.. Policies and procedure8 adopted for the induction and training of trustees P*• 1.51 The chanty's organisational structure and any wider ne￿Ork with which the charity works Parn 1.51 Relationship with any ￿lated P8rties P¥• i.si Other Referonce and Administrative detai18 Char name Other name the cha uses isteted thari number Charty's principal address Parish Halls Rushmere St Andrew Rushmere Village Hall Humber Dow Lane IpswK IP4 3PD Names of the charfty trustees who manage tl* charlty Truslee namg Offlce Dafu acted 11 forr￿1* year N•me of porson lor body) entllled int truste• Ifan Elected Mrs M Tarling Mr M Bentley Mr J Wthey Mrs J Clarke Mrs A Cooper Mrs S Abbott Chairman VI￿ Chairman Elected Elected E￿ed Elected Orwell Art Club 5111 Ip5wth Scouts Ru¥hmere St Andrew PC Order Women Freemasons Rushmere Evening Wl Mr M Colbert Miss A Cra¢knell Mrs J Treadaway Mrs K Arnold 10 11 20th ApTiI 2023 12 13 14 15 16 18 19 20 te trustee8- names of the directo[3 at the date the roved Dlr•ctor nam• Name of truslees holding tits lo property belonging to Ihe chariiy Tru*t•• namo Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objecls of the charty on whose behalf the assets are hekl and how this falls within the custodian chanty's obj'ects Details of arrangernerrts for safe custody and segregalion of such assets from the charity'$ own assets Addltlonal Infonnatlon (optlonall Name8 and addresses of advlsers Iopuonal InfomHllon) Type of Nome Address advl8er Name of chlef executlve or names of genlor staff mOm￿r$ (Optlonol Infomiatlon) Exemptlons from dlsclosure Re8son for non-dlsd08ure of k nnel detals Other o tional inforniation Declarations The trustees declare that they have approved the trustees, report above. Slgned on behalf of the charity's trustees Signaturels) M ¥*r_ Full namels) Position leg Secretary, Chalr. etc) slil PAIU5H HALLS- RUSHMERE ST AVDRE iLAGE iWE 4,645.C¥) £ s￿65.￿ Meebii85 L165fy) £ 830.rJ) C￿03rd&(al Partvwtri Dancingaub510asses YfArthGrwps L716rn ArtW5aubs 4.112.W £ 194m CTrftClubs 3￿01￿ £ 4629LQ Rdrwus(¥wp5 É(ktstk)nallllthl85 7.97&&J £ 92497 6.781.45 £ 1814SO £ 70 1.738.rxi 510fy) 534750 I,73￿￿* £ 3329m E I￿.[￿) 3,68550 1.210.fKJ 4,933.25 £ Ca9AIHlres 5.0¥J.￿ £ I.1￿.￿) Parth£￿J￿1 ExhItXt￿ns Markeis 5.019.(K) £ KeopFNCJubs 981.wj £ 949.rij Intsfit￿bs S,W50 £ Th*atr*Gff￿p5 5A59.(Y) É 5.402.f•S f 5695J t 4J)39.40 E 5.676.rii 5.ICB.C•J É 338m f 52. 147.97 331.50 ?5￿ £ 112.51 FwlrvJ8h OThU1114COME 826.18 E E 39AIth 311.44 £ 144 £ 25 02>51 .87& £ 65.367.10 67Jla26 a4,89&0D COMMON UAGE 877.IS IAJmin15tThtlon.thtkny•trl 1.30LZ9 £ 45Q(X* £ lyio) ae3￿1n1m4[¢￿ts￿￿ThJcwS £ 1393.47 É 783.49 1,13&45 £ 791.97 Gas 61&74 £ 332.22 W 1.395.20 £ 1213.10 Ihlur*rrtt £ 4S19.91 £ 1285.35 667.94 410.29 .74 £ LZW.14 £ LYJ 332.28 612.97 367.25 Posi & T*W¢J**Gth & 2.189.& £ 928M Ground rr4inten•nt* 4,111.44 £ 5.18J.70 Bulldlryn¥inienarKe 247.20 £ Mlsc 2851 £ £ W36 AssetimkYty4•W HA&H&S £ IXVIO f I,a&uJ 36.(KJ 70.14 932 £ 2,532.96 40,9X).38 1,548.64 .691A6 PAYE A NI 3J88.55 41.743. 1,734.23 199 É la.￿2￿7 7•￿14 £ 7W7.51 £ 6116138 ForYJrd S.(mAXJ &rmJrked Ccrfinyry Fund 3AW.IX) East ￿110* Er￿hlIn$Grant 3X1)j￿ EaSi>rffofk El*lJlln8Gr•trt£x4v¥Jturt NatKI￿1 LDltery Nat￿￿￿1 LOtterGrnntExr•x1ttuie KfaAward Grnnt B*faAward Gra￿E￿*￿Ule •#Wolkwntereosrof Lhlryiknrrt Ea5t&rffolk ￿n￿(ost0ft￿￿Grart EXP￿rt￿e £ 63.367.20 Genèral IrthmÈ É 76.$4752 Le55. Eeneral Ewdknre £ I8,￿￿ £ 4&99iAS t￿.(1) 1,192.52 £ ￿.￿.[#) £ 67.210. £ 73.594.18 £ 45,63L62 D•¢-I I￿re 1.459.Cn Debtors £ Cash at Cash In Hand 869.tyj £ 45.631.62 45DJ £ *M5.62 A$￿￿147ED&y.. É 20A65.Lk) Eoneral BaknrKe f 14,18lJXI 874.48 £ li￿( £ 28,416( £ 28A16.C6 C¢nIx￿Relern￿s¢3thed Ftrward IA59.Lb) Deblor5 Cash IN Ha¥¥1 45.cll Mr4 MT•thr¢ VKEended 31 December 2023|1|95.00|95.00| |Total|||95.00| Please make cheques payable to: Heelis & Lodge Terms – 14 days Bank Details: Account 02539349 Sort Code 72-00-00 Thank you. ## HEELIS _&_ LODGE 2 Contact details : 1 Hembling Terrace, Suffolk, IP13 0PP Tel: 07732 681125 Email: heather@heelis.eu Heather Heelis Dip HE Local Policy FILCM Lynne Lodge Dip HE Local Policy