CHARITY COMMISSION
FOR ENGLAND AND WALES
Trustees, Annual Report for the period
From 18t January 2022
3151 December 2022
Perfod start date
Period end date
Charlty name: Parish Halls Rushmero St Andrew
Charlty registratlon number. 1111060
Objectives and Actlvlties
Summary of th8 purposes of
the charity as set out in ts
goveming document
Para 1.17
The Propety together wth the lrnst fund
and its inccxne shall be applied for th8
purposes of a village hall or halls for the
use of the inhabitsnts of the Parish of
Ru3hmere St Andrew without distinction of
sex. sexual orientation. age. disability.
national¢ty. race or political. r8lvJious or
other opinions, induding use of the
Prop8ty and any other land and bullding8
of the Charity for meetirvJs. lectur85 and
dasses or other forn￿ of recreation and
leisure ts'me occupati¢)n in the interests of
sooal welfare w7th the object of
imwoving tho cmlitions of Irfe for the said
Inhabitants.
Summary of the main
ath'vities in relalion to those
purposes for the publlc
benefit. in particular, th8
aclivilies. projects or
S8rvices identtfied in the
accounts.
Para 1.11•*J
The aftamath of Cov**19 I￿ntinu9d to
impact on activities throughout 2022.
Some of our regular hirers were una￿e to
continue due to loss of tr*ir members and
redvctvjn of attendees. Approximately 41
regular hi￿rS used the hall in 2022, they
induded arL crafts. keep fft. dan￿, theatre.
parent and toddlers. Wl, camef8 club,
S(￿￿1 and ywth groups. Casual hirers for
one off events such as f￿llY celebrations,
wedding receptions etc continued to be
lower than pre Covid-19 levels with
approximatety 66 brM*ings.
Slat8ment Gonfirming
whelher the trustees have
had regard to the guida￿6
issued by the Charity
Commission on pU￿1C
benefit
Para 1.18
Tfustoes are aware that the Charity is a
Public Benefit Entity and in accordance
with Charty CommisS￿n guidance. the
Charity has a primary obieclive to provide
seNices and social benefft for the
o)mmunty. Equity is provided th a view
to SUPFQrting the entity's primary objectives
rdther than with a view to providing
a financial retum kn equity providers or
members.

Addltlonal information (optional)
You ma
choose to indude further slatemerts wl*re relevant abou
P•• 1.38
Poll¢y on grant making
1J8
Policy on social inv8stmant
including program related
inv8stm8nt
Contribution made by
volunteers
kn1a
Other
Achlevements and Perforniance
Chairnian's Report
This rEWt was sulmnitted at the Parish
Halls- Rushmere St Andr8w Annual
General Meetsng on 27th July
2023 for the FlnarKial Y8ar ended 31st
D8￿rnber 2022.
Summary of Ihe maln
achievements of the chanty,
idenlrfying the difference the
charfly's work has made to
the circumstances of its
beneficiaries and any wkler
benefils to ￿lety as a
whole.
kn120
t￿rir￿j 2022 we eleded group
representatives, Mrs Jan Treadaway from
The Order of the Women's Freemasons
and Mrs Kaye Amold from Ru$hmere
Evenlng Wl a5 new Twstees. At the end of
2022 had 4 Trustee v8canci8s as Mrs
Howell stepped down at the Annual
Meeting. We wll conb'nue with i)ur attempts
to recruii new Trustees from our regular
hirers and events suth as our open days
hekl at the hall each year. I would like
to thank all of our Trustses for their
ntinued suptKXI.
(Xjr cafetakng team continugj to be led by
Mike Sarbutts as Caretaker Supervisor
throughoui 2022 and l am grateful for his
supwt and rJJmrnrfment vthich is vital in
maintaining and running the halls.
Mike Sarbutts and Ernma Ruddy continued
to successfijll share the admin duties

follc*wKvJ the departure of Lisa Foster th&
previous year. Emma Ruddy succe55fully
applied for a grant from the Enabling
Comrnunty Budget of Cllr Newton and Gllr
Hedgl8y in June 2022 to improve the thairs
al Rushmere Village. Feedba¢k from
regular hirers has shown that the chairs
have had a positive impart on hall users
with mobility issues.
I would like to thank Mel Bentley for h
support in the role of Wice-chairman and
his help 7Aryth w11c￿s, technical issues and
maintaining the halls which is Invaluab￿.
In 2022 we dkln't s88 tha retum of casual
bookings to the pre Covid-19 levels that we
had hoped for, 85 the communty w8r8 Still
cautious of s¢xialising despite the
Govemments "Living Covid-19'
Roadmap. As we enter8d 2023 bookings
remained lower than hop8d for due lo the
energy (xisis and (a)st of liwng (￿sIS and
this has impacled our in￿rne. AS a r&suli
of thi$ and the increase to our own energy
costs and rising core running costs wg had
no cpbon but to increase the hire fees for
our regular hlrers.
We hehj our flr8t open day In February
2023 to advertise the faciliti'es available to
hire armd regular dubsl
acb'vilies held at the halls to th8 local
mmunlty. The day was very successful
ar)d we are holding a similar event in the
Autumn. We also trialled special offers to
inuease casual b(M)kings for famity
celebrati￿8 arnl we are monitoring their
I remain pogiTve that *rylh the support of
our staffing team and valued support of our
Trustees we will begin to see a steady
IrKxease of bwkings in the second half of
2023.
Mr5 Margaret Tarling
Chairman
Parish H8Rs- Rushmere St Androw
Additional Infomiatlon (optlonal)
You ma
choose to include fixlher statements kn relevant atM)Ut:
Achievements againsi
objectives set

P8rfomance of fundraising
activitl8s againsl objectives
set
P3r3 1A1
Investment perfomiance
against ol'eclives
p￿1.41
other

Financial Review
Review of th8 charity's
financial posrtion at th8 end
of the period
Pwa 121
Treasur¢r¥ Report 1" January- 31
Bank Balances as at 31•t December 2022
£ 29.268.56
Suffolk Building Society £ 19.712.50
Ineomo R•port
The halls in¢(Mne for the year end 31¥t
December 2022 was £63,367.20
Th18 compares to prevtous years 88 follows:
2021 £48,402.27 (£41,308.71 not including
fuTIou9h scheme) '
2020 £52,192.98 (£40.244.36 not indudlng
furtough scheme)
2019 £66,188.76.
2018 £64.947.03
Parish Halls receNed an Enabling
Communlty Grant of £3,000 to replace the
chairs at Rushmere Willage Hall.
Ex￿ndIture Report
Expenditure for the year end 31° Decembar
2022 was £76,547.52 (exduding the £3.C
grant ex￿ndrtufe.
Thls C￿MPareS to previous years as follows:
2021 £57.605.06 (exdudirwj the £6.000
grant expenditure)
2020 £62.004.03
2019 £65.429.41
2018 £70,856.23
There was grant expenditure in 2022 of the
Eriabling Communty Grant of £3.000
towards the repla￿ment chairs at
Rushmere Village Hall. Tho purthase was
mpleted in May 2022 from Rosehill
Fumiture.
Summary
Rlsing energy and runniTrJ costs of the halls
compared to income generaled from
iwkings is a concem and should ￿ntinue
to be monti￿ed as uncertainty with
t*)okn'ngs looks set to ￿ntinUe.
021 repNt had £569.35 Furlough income
incorrecty categorised and showed income
£47.832.92.

Statement explaining the
policy for holding reseNes
stating why they are held
Pwa 122
The Management Committee sets a budg
each year in respect of projected
repairslreFdacement costs in reSp￿t of
works to be carried oul during that year.
This is term￿ General Building
maintenan￿ urKJer the heading, Planned
Maintenan(x. An anb)unt of £5,000 is also
Induded in the budget as an Earmarked
Contingency Fund.
In any year. however. additional works may
need lo be carried out which were not
envisaged when the budget was set.. in
some cases also, for vanous reasons. th8
costs allocated have to be exce8d8d In
order for the work to be completed.
The Managemènt Committ8e have
delegated authority lo the Chairnan and
￿￿e Chaimian to authorise essentsal
unbudgeted repair5 or replacemant without
thelr prior approval up to £5,000 per
num. the costs of such r8pairs or
r8placemenl being drab*n from the
Earnarked Contsngency Fund.
Cir￿Mstarn may also aris8 during the
year where costs have to b8 In(￿rred In an
emergency. that is, in ¢ases of extreme risk
to the dellvery of a full and safe hiring
servbce to customers and where such costs
are likety to exceed £5.C1￿. If such a
situatron were to arise the authorlty of th8
Management Committ98 would be required
but because the matter would need urgent
8Ction, 8 spe(?al meeting V￿ul￿ be need to
be ￿nVened in ac￿rdanCe with the iemi8
of the Trust Deed. thal is by thè Chairman
or any iwo members of the Managemant
Committee giving rMX16ss than seven claar
days notice lo the other member5 of the
Management Committee of the matters to
dlsoJs*l.
It may not be possible or practscable for the
whole Committee to meet in Ihese
ar￿mstan￿6 bul as low as the meeting is
quorate in accordance wtth section 12.5 of
the Trust Deed any decisions arrived at by
the meeting woukl be valKI. For the sake of
g(xxl order thosa decisions must be
re￿)rted lo the ￿xI full meeting of th8
Managemerrt Commrttee.
If a quorate face-trpface meeting proves
impossible to hokl in the timescales
required by the nature of Ihe emergency
expenditure. then a ZO￿ Virtual Meeting
ma be convened. whith a
ain must be

quorate with de(asKms re[￿le￿ at the nexl
full Management Commrttee meett'ng.
Amount of reserves held
Para 122
The Charity ￿ld5 an eaM￿￿(ed
conts'ngency reseNe of £5,000. In addition
£23.416.C6 is held to cover any fluctuab'ons
in income fr(Nn hall rentals and cover any
unforeseen buihjin
maintenance.
Reasons for holding zero
reserves
Details of fund materialty in
déficit
Explanation of any
uncertainties atxjut the
charity continuing as a going
concorn
122
Pw4124
N¢)n•
Pw8123
N¢)n•
Addltlonal Inforrnallon (optlonal)
You ma choose to include further statements relevant alyyjt
The Charitys prI￿1paI
sources of funds linduding
any fundraising)
P•a1A7
Investmgnl policy and
objectives including any
soaal investment policy
adopted
Pwi 1.48
A description of the pdrripal
rksks facing the charity
Para 1A6
Other

Structure. Governance and Management
Description of charity's
trusts..
Type of gov8ming document
Para 125
Trust Deed
How is the charity
constituted?
.-poraled
Pwa f25
in
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or b¢xly entiued
to appoint one or more
trustees
Parn 125
Seven elected membgrs 01gCted annually
at thè AGM.
Seven appointed membars appointed by
the Management Committee from
minees of users of the halls.
Addltlonal Inforniatlon (Opt￿nal}
You ma
choose to include further statements w*￿e relevant about:
Polici88 and procedures
adopted for the induction
and Iralnlng of Irustees
p￿1￿1
The charity's organi88tional
structure and any wider
nelwork wlth whth the
charity works
Pwa 151
Relationship wlth any related
paitios
P¥* 1S1
Other
Reference and Administratlve details
Chari
name
Other name the cha
istered char
number
Charty's pn'ncipal addre&8
Parth Halls Rushmere St Andrew
1111060
Village Hall RuShrne￿ St Andrew
Humber Doucy Lane
Ipswch
IP4 3P0

Names of the charity trustees who nwnage the charlty
TN$tso Tham•
Olll¢• {rf any)
Ch￿￿nan
N8me of person lor body) ￿titknd
In¢ tr¢Tst
tfan
Elected
Mrs M Tarfing
Mr M Benuey
Mr J Withey
Mrs J Clarf(e
Mrs A Cooper
Mrs S Abbott
Vlce Chaimian
Elected
Elected
Elected
Elected
Orwell Art Club
51Bt Ipswich Scouts
Rushmere St Andrew PC
Order Women Freemasons
Rushmere Evening Wl
Elected
Mr M Colbert
Miss A Cracknell
Mrs J T￿adaWaY
Mrs K Amold
Mrs J Howell
10
11
111 January to 30th June 2022
12
13
14
15
16
17
18
19
20
rate truslees- nanes of the d1rect￿ at the dat8 the rè
Dlrnctor n*m•
Nam8 of trustees holding lille to Ixopety trA￿1ng to the tharity
Trust•• nam•

Funds held as custodlan trustees on behalf of others
Descripb'on of the assets
held in thi$ capacty
Name and obj'ects of the
charity on whos8 behalf the
assets are held and how this
falls wthin Ihe custodian
charity's obj8(ts
Details of arrangem￿$ for
Safe custody and
segregation of su(* assets
from the charity's own
assets
Addltlonal Informallon (optlonal)
Namos and addrums of advisors (Optional inlomiatlon)
Typo of
Namo
Addrn5S
•dvl8•r
Namo of chlef oxé¢utlve or names of senlor staff mmbors (OpUonal Inforniatlon
Exemptions from disclosure
Reason for non4isdosure of ke
rsonnel delai15
Other o
tional Infomiation

Declarations
Thè tru8tg05 doclaro that thay havo approved tho trusta•s' roport abovo.
Slgned on behalf of the charlty's trustees
Slgnature(s)
Full nam•(s)
Position {•g Secretary,
halr. etc)
irtc
271712023

PARISH HALLS. RUSHMEFIE ST ANDREW
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7.1*tyJ £
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1.44 £
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74 £
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t £
1•110
317* ¢
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2472D

HEELIS&LODGE
Local Council Services . Intemal Audit
Registered Charity No: 1111060
Income: £63,367.20
EX￿dI￿re. £76,547.52 ReS￿s. £48,981.06
Income ￿¢tht trails w¥e examined. wwe ￿]nd to be in order. A dear rethncing ts in p*e and
detailed breakdown of InCC￿ is r￿orded. rwds are kept and the expendthjre is suprorted by
appropriate pa[*￿Ik. Hiring agreements are in pla￿. Both income and exFendibJre are dearly identified for
the indiv￿ual halls. Thwe w￿e no thques Writt￿ during the year.
The 2021 knnual Re￿rn has been by the Charity Commswn on 151812022. The Pnnual Gejwal
Meding was hdd on 3010612022.
The ijarity have tsken step￿ to corn￿ wth GDPR the rebevant poli¢ies are In pla￿. It Is noted that
RegIstratic￿ wlth ICO Is In arKI the rlsk assesrnt was reA&ya1 at a I￿1￿9 hehd on 2910912022.
The bank rLroncillatron reccnalaj with the CTrop knk 1p5￿th ￿lIdIng S(Kiety the
Income and Expenditure ￿CcAJnt. Debtors and Cralitors wwe li*ed and accounted for in the year Balan
Sheet. Monthly recondliaticns a￿ Carr￿ ou
Income and expenditure for the individual halls are trac￿* thrwghout. tmiding a dear audit trall. The
SecretarylTreayJrer keeps excellent records. Fees were rekned on 061112022. a 0% nuease ag￿ for
regular h1￿￿ and an inuease agr& for casual hins. agreern￿ts are ￿ pla￿ for both regular and casual
hirers. P3yftEnts recdved are banked Fyomoty.
An asset register Is In place and aets a￿ In9Jred. The a￿11ty has satsw cover for toth halls.
dgets are wepared ((610112022} and nKmitc*e(1 gnFI)aswg the ￿l￿1 fNw¥Jal rnanag￿ sfftms In
place, Risks are assessed cn ￿ cffooiThJ basis and ￿lon tak￿ as r4ulred. The Secr&aryrrreasurer provldes
comprehensive ￿P)rts to the Committee ￿ Info￿￿j d￿l90r6 can be made. ￿dgets are rnnltor&J durfng the
year. Asset values are de￿edat￿ ￿nualty.
Payroll records were examlned and all V￿re ft￿n￿ kn order. Regular NT and Tax contriiNJtSons have iEen made.
Supporting paperwoth is In pl￿ and P60s have ieen i59Jed. As r£yiir&Y by HMRC, RTI is in operation.
Salarles were a meetlng hdd on ￿112022.
Receipts and payments were cn)ss Sup￿tIng paFeworL All wwe fwnd to be In order. The
Secrtarytrrea5urer keeps wdl organised whKh wovide a dear aKlit trail.
There were no matters whth give cause to b￿￿ve that n, matrrial re5m the Trustees have nLt met the
requlrements of the (Jadty P£t 1933 a￿1 the yew a(munts have be￿ Cl￿rte￿gned ty mysdf.
M&3ther Heelis
16 April 2023
HEELISLILODGE
Contsrt ddaits . l HeML￿r￿j Terr￿, IP13 OPP
Tel: 07TJ2 681125