(HARITY COMMISSION
. FOR EN￿LAND AND WALES
Trustees, Annual Report for the perlod
From 1st January 2021
To 31•t December 2021
Perlod start date
Period end date
Charlty namo: Parlsh Halls - Rushm•re St Andrew
Charlty reglstration numb•r: 1111060
Objectlves and Actlvities
Summary of the purposes of
the charity as set out in its
goveming document
The Property together with the trust fund and
its incorne shall be applied for the purposes
of a village hall or halls for the use of the
inhabitants of the Parish of Rushmere St
Andrew without distinction of s8x, sexual
orientation, age. disability. nationality, race
or political. raligious or other opIn￿n5.
including use of thè Propety and any other
land and ￿l￿dIng5 of the Charty for
meetings. lectures and classes or other
foms of recreation and leisure time
occupation in the interests of social v￿lfare
and with the objecl of improving the
conditions of Srfe for the said inhabilants.
Summary olthe maln
activities in relation to those
purposes for th8 public
benefit, in particular, the
activities, projecls or servic
identrfied in the accounts.
Para 7.17
Covid-19 continued to Impact on actlvitles
throughout 2021. Some of our regular hirers
were una
e to continue due to loss of
. Despite this approximaleFy 35
regular hirers were still able to use th8
halts in 2021. they included art. crafts. keep
fft, dance. tKeatre. parent and toddlers.
churches, Wl, camera club, socbal and youth
groups. Casual hirers for one off events such
as family celebratk)ns, wedding receptions
etc continu￿8 to be lower than pre Covid-19
levels with approximately 32 tK)okings.
Statement confirming
whether the trustees have
had regard to the guidance
Issued by the Charity
Commission on public
benefit
Pwa 1.18
Trustees are aware thal the Charity is a
Public Benefft Entity and in accordance with
Charity Commission guKtance. the Charity
has a primary objective to prc>vide services
and social benefft for the community. Equity
1$ provided a view to supporting the
enthls primary obj'ectrves rather than with a
view to providing a financial rebjm to equty
provKlers or members.

Addltional infonnalion loptional)
You ma
choose to include further stsI￿￿nts ￿re relevant abouL'
Pwa 1.38
Pollcy on grant making
Pwa 1.38
Policy on social investment
including program related
investment
kn1.38
Contribution made by
volunteers
Other
Achievements and Perfonnance
Chalrman'• R•port 2022
Thls re￿rt was sulynltted 8t the P8righ Halls
Rushmere St Andrew 16th Annual G8nèral
Meeting on 30th June 2022 for th8 Flnanclal
Year ended 31st December 2021.
Summary of the main
achievements of the charity,
identifying the dtfference the
charity's work has mad& lo
the circumslances of its
benefici8ries and 8ny wider
benefits to society as 8
whol8.
Prn 1.20
During 2021 Mr Burton resigned as a trustee
representing Mission 1k)sw￿h East Church
and Mr Colbert representing 51s1 Ipswi¢h
At th8 end of 2021 w8 ￿trO five Trustees
short. Opwtunities to recruit new trustees
remained limrted dLN8 lo the Covid-19
pandemic however we continued our
efforts'.and elec*ed new Trustees in
March 2022. Mrs Jan Treadaway from The
Order ol the Women's Freemasons and Mrs
Kaye Amold from Rushrnere Evoning Wl. I
woukl lik8 to thank all of wr Trustees for
their continued support particulady during
the continued impa(X and disruptions caused
by Cowd-19.
2021 remained a thallenge due to CovKI-19.
National lockdowns, vthich resulted in the
dosure of the halls and Government
gu￿an(* on rw)ening had an enormous
art ￿ the halls. This was due to the

reduc*d numbers of people that the haus
coukl safely a￿)MMOdate affecting our
Our ￿retakIng team renkiined unchanged in
2021. They continue to be lead by Mike
Sarbutts and I woukj like to thank him for his
continued support and help which has been
instrumentsl in maintaining and njnning the
hal￿.
In Nov8mber, ￿sa Foster resigned from the
job shared role of SeCretary￿￿8$urer. It
was agreed that Mike S8rbulis and Emma
RIKldy would share the V￿ated role
be￿een them and thls ha$ worked well.
Emma Ruddy successfully applied for grants
to help wth: the cost of replacing the lights
at both Village Hall and Tower Hall in July
2021 and the cost cl r8placing the chairs at
Vllage Hall in June 2022. We are grateful for
the support of the grants which have allowéd
us to make n8c8ssary improvements to the
hall and I would like to thank Cllr Hedgley,
Cllr Nowton, Cllr Lawson and Cllr Mccallum
for their support with the light project from
their Enabling Communlty Budgets and for
Cllr Newton and Cllr Hedgley's support for
the replacement chairs at Village Hall.
I would like to roth thanks to Mel Bentley
for his rose, of Vir&Chaimian with the
conlinued extra responsibllllles durhg Covid-
19 8rHJ fot his invaluable help
with the
vari￿8 t
nlcal Kffoblems an
solutions
and policy u
8tes this year.
Alihough we have some upcoming cost
repairs to windows. roofing, car parks and
redecoration acTh both halls in 2022, 1 am
hopeful that we V•ryll see an in￿aSe with
IT￿me from casual bookings from the
communty n¢)w we are at the phase of
"Living with Covid-19° in the Govemment's
Roadmap. We continue to be a in a good
m)Si￿n with valued SUFP)rt of our Twstees
and a strcmg staffing team.
Mrs Margaret Tarlir
Chaimian
Parish HaHs- Rushmer8 Sl Andrew
Additional infomiation (optional)
You ma
choose to include fijrther statements vknere rdevant abouL'

Achievements against
objectives set
Pwa 1.41
Perfomance of fundraising
activities against objectives
set
Pw#1A1
Investrnent perfomanc
against objectiv8s
Pwa 1.41
Other

Financial Review
Review of the charity's
financial posits'on at the end
of the period
Para 1.21
TroasworJ Report 1•1 January- 31"
£ 29,179.26
Buldk¥J S(x*ty £ 32.982.12
The halls incAyne fc¥ the year end 31"
Docember 2021 was £47,832.92
(£41.308.71 Th)t induding fvdough scheme).
This compares to previous years as follows:
2020 £52.1*2.981£40.244.36 induding
fUrI￿h sthem8)
2019 £66.188.76.
2018 £64.947.03
P•ish Hams were a*JIb￿ for the
C4)rcYwrus Job Retention Grant
against salaries fcy the Caretaking Stsff and
(Th m8mber of the AAmin staff frorn
January to Sept￿. A total amount of
In addttM)n to the hals income for1he year
Parish Hats received Cov*3 Grants from
East SLrffolk Council lotaling £32.880
(£16.440 f￿ each hall) a C(Mnmui¥ty
Enabung Grant of £6,(XXI towards tho cost of
the r*¢ement1&3hting prqed at V
erxliture for the year end 31•t December
2021 was £57.605.06 (exduding the £6.OiXI
art exp&>Jiture).
2020 £62,004.03
2019 £65.429.41
2018 £70.856.23
There was grant exp￿KIl￿re rf2021 dthe
Comnmmty Enabling Grant
£6,0(Xl
ng F>roiect at
Augusl 2021 by Martin Gilbwt.
Summary
In light of the continued disruptions
thrwgh(xrt 2021 due to the Covid.19
pandemic, Partsh Halls ended the financial

Statement explaining the
policy for holding reserves
staling why they are held
P*a 122
The MaTkagement Committee sets a budget
each year in respect of projected
repairslreplacernent costs in respect of
works to be carried oul during that year. Thi5
is temied General Building Maintenance
under the heading. Planned Maintenance.
An amount of £5,000 is also inclLKled in the
budget as an Eamiarked Conts'ngency Fund.
In any year. however. addrt￿al works may
need to be carried out which were not
envisaged when the bl￿01 was set: in
some cases also, for various reasons. the
costs allc¢aled have to b8 exceéded in order
for the WO￿ to be completed.
The Managemerrt Committee hav8
delegated auth¢yity to the Chairman and
Vlce Chainnan to authorise essential
unbudgeted repairs or rep￿(￿ment without
their prlor approval up to £5.000 per annum.
the costs of su(* repairs or replacem8nt
b8ing drawn from tha Eamiarked
Contingency Fund.
Circumstan(¥5 may also arise during the
year where costs have lo be incurred In an
emergency. that is, in cases of extrem8 risk
to the delivery of a full and safe hiring
seNice to (xjslomers and where such costs
are likety to excaed £5.000. If such a
Sttualion vme to arise the authority of the
Management Committee would be required
but because the matter woukl need urgent
action, a special meeting would be need to
be convened in accordance wrth the t
the Trusl Deed. that is by the Chai
an
any Iwo members of the Management
Committee giving not18SS than s8ven Clear
days notice to the other members of the
Management Committee of the matters lo be
di$￿Ssed.
It may not be possible or practicable for th8
V4thole Committee to meet in these
circumstances but as long as the meeling is
quorale in accordance ¥￿th section 12.5 of
the Tnjst Deed any decisions arrived al by
the meeting woukl be valid. For the sake of
good order those decisions must be reported
to the next fum meeting of the Managem8nt
Commrtiee.
If a quorate face-tfrfrdce meeling prove8
imrM)&8ible to hold in the timescales required
by the nature of the emergency expenditure,
then a Zoom Wirtual Meeting may be
convened, which again must be quorate with
decisions r6 rted at the next full

Management C(*mmittee meeting.
Amount of reserves held
122
The Charity holds an earnarked contingency
reserve of £5,000. In addth'on £23.416.06 is
held to cover any flucluations in income from
hall renta￿ and cover any unforeseen
buildin
maintenance.
Reasons for holdirKJ zero
res6rves
Details of fund materialty in
deficit
Explanation of any
uncertaints'es about th8
charity continuing as a going
concern
122
Parn 1.24
Nono
P8r8 1.23
None
Addltlonal Information (optional)
You ma
choose to includ8 lurther statements vh￿e relevant ab(￿t
The ¢harity'$ principal
sources of funds {includlng
any fundraising)
Para 1.47
Investment pollcy and
objectives including any
social investm8nl pollcy
adopted
Pwa 1A0
A description of the principal
8k8 faclng the charity
1.46
Other

Structure. Governance and Management
Description of charit￿$
trusts..
Type of goveming document
1.25
Trust Deed
How is the charity
constituted?
Pw8 125
T￿st
)ra18d
Trustee $eled￿n meth¢)Js
including details of any
cx)nstitutional p￿￿lS￿onS e.g.
8E8ction to rM)St or name of
any person or body entitled
to appoint one or mora
truslees
P•0 1.25
Seven eleoted memb8rs elèct8d annualty at
the AGM.
Seven appolnted members appointed by thè
Management Committee from nominees of
users of the halls.
Addhlonal Infomiatlon (opllonal)
You ma
choose to include further statements vthere re18vant ab(HJL"
Policias and procedures
adopted for the inductlon and
training of trustees
Para 1.51
The charity's organisational
structure and any wider
network with which the
charity works
Pwa 1.51
Relationship y￿th any related
parties
ther
Reference and Administrative details
Charit
name
Other name the d
Re
islered char
number
Charity's prinapal addwess
Par￿h Hals- Rushmere St Andrew
1111060
Village Hall Rushmere St Andrew
Humber Doucy Lane
Rushmere St Andrew
Ipswith
IP4 3PD

Names of the charity truste•s who manage the eharlty
Dat•s act•d11 nOtfOrT•l￿l8
ar
Tru$ts• nam•
Office {W*ny)
N•m• of por8on (or body) •ntitl•d
olnl trustse
ected
Elected
Elected
Mrs M TarEing
Mr M Bentley
Mr J Wilhey
Mrs J Clarke
Chaimian
Victrchainnan
Elected
Mrs A Cooper
Mrs J Howell
ected
ected
Orwell Art Club
Mr S Abbott
Mr M Colbert
Miss A Cracknell
2012121- 31112121
51" Ipswich Scout Group
Rushmere Sl Andrew PC
Mission Ipswich East Church
10
Mr A Burton
111121- 617121
12
13
14
15
16
17
18
19
20
Cor
orate trustees- names of the dlreclors al Ihe dats the re
DSr•ctOf nam•
roved
Name ￿ trustees ￿klIng title to property belonging to ￿ d￿ritY
Trustee name

Funds held as custodian trustees on behalf of others
Description of the assets
held in this capacity
Name and objects of the
Charity on whose behalf the
assets are held and how Ihis
falls within the custodian
charity's 0￿.e￿$
Delails of arrangements for
safe custcrtly and
segregation of such assets
from the ¢hartty's own assets
Addftlonal Inforniatlon (optlonal)
Nam￿ and addr888•s of advisèrs (Optlonal Inforniatlon)
Type of
Namo
advlsor
Namo of chlof oxKutlvo or names d senlor staff mombors {Optlonal Inforniatlon)
Exemptions from disclosure
Reason for non-di8dosure of ke
rsonnel details
Other o
tional Inforniation

Declarations
Tho trusto0s doclare that they havo approved the Irusts¢s' rnport above.
Slgned on behall of tho charlty's truslees
Signaturels)
Full namels)
Posltlon (eg Secretary,
Chair. etc
c.knLf
30.6. 2n2Z

PARISH HALLS- RUSHMERE ST ANDREW
3.085￿ £ 1126
975tyI £ 1,oeo Lbj
3.759.9) £
BI5.￿ £
329m £
2.ts3W £
l￿ £
3.1W.CrfJ
1.885fO E
331 W £ 1.1Llj￿
326.CIJ £ 31fjt)) CAAACkts
£ 1147.IYJ £ 2.￿•) Fi¥Ywtyr¥ty
2Q7.rpJ
e 1181W E
3.479fy)
75.tXI
I.114.￿ E 4.1SIO)
£ I1￿￿] E
1.996.W E
9720D
3,Y1QOD
3.4W.IXI £ 1A95C47 K•ep￿Cl￿
J.W.OD E
j￿ £
0.3ou¥J £
IwJf¥J
1&12 E
E 11*1862 Fw
In.81 E
£ 31
725
12
>)21
0,125.58
1,842.06
7•X4J £ E
1.164.CLI £
8>).06 £
I￿.07 £
1.31325 £
lJl.70 E
120&(￿) £ 1,172.(￿ 8•*k*
553.85
282.16
1.146.
42&71 £ na 76 W•w
1305.C• £ 2.W.1• trw•x•
275.U
333.19
1,059X £
2,32721
12j4.tyj
PAVE &
I￿19
29.qe501
31.131
11.03
A1 E •7W4
£ £
£ 19879.16 8•lwrK4 W Ftr••
£ 13.461 17
5,Q)J PJ
t 2441t.
6.Cfj).i¥J
£ 48402.27
£ 67005

370m
E 28.484 17 C4th4tBts&iIH¥•1
t.187•6
41&0 TQTK Li•4Lir
£ U745.31
£ 28.416.t)5

£ 32.8BO
709351
£ 6CWOO
£ 3• 973.60
£ 5.lY)J.fy)
£ 23.41é.
3S) 17
360.17
370.rK)
t 32178.20

HEELIS&LODGE
Local Council Serrfices . Internal Audit
Registered Charfty No: 1111060
ITh))me: £47.832.92
[￿KIlture. £57,605.06 £62,161.38
Income audit trails We￿ examir&. All ft)und to LE In order. A dear r*renciThJ $￿eM Is In pr￿ and
detailed breakdown of income is r￿d￿J. records are kerrt arKI the eX￿￿[ture ￿ sUPFrX￿ by
appropriate pap￿th. Hiring agreanents are in pl￿. Bcrth ir¥)Jre ar￿ exFeMJiture are dearty identifled for
the individual halls. There were no Ch￿UeS vmtten during the year. The imp*c crf the pand￿1C has b*n
offset through the r￿elpt of grnnts arKI QKw￿nrnent furknuh s(t￿.
The 2020 Annual Return has been recelved b/ the Charty Ccwnmission on tln*. The Annual Gawal Meeting
was hekl on 0610712021 at which the 2020 x£ounts were duly approv&l.
The Charity have tsken steps to c￿pIY wlth GDPR and the rdevant wlicies are in *e. It ts nrted that
R6Jistratron wlth ICO is in ptace and the risk a￿Sment was at a meeting held 2311112021.
The bank rerondllatlon reconciknl with the Ctrop bank Kcount, IpswKh &Jilding knety acccNJnt and the
Ino)me and Wenditure account. Debtors and Creditors ￿e listal and ac£ounted for In the year ernl Balan
Sheet. Monthly reconallations are orriaj OUL
Income and expenditure fv the indlvKlual halls are tr￿k￿l thrwgtrThL krovkjlng a dear a￿lIt trBiI. The
Secretaryrrreasurer keeps excellent records. Fees were r￿eW￿j on 061712021 arKI a increase agr*J due
to the Impact on groups due to the pandern￿. Hlre agreements are in ￿ for Ix)th ￿jular a￿1 casual hirers.
Payments received are banked prcKnth.
An asset rejlster Is Sn pla￿ and assets are Insur&1. TrE Charity has sat￿ insurarKe o)ver for halls.
Budgets are prepared (02102R021) and monitored emI*￿S￿l￿j the gcAxI finandal management s￿$ In
plao. Risks are asses￿ on an ongoing basis arKI action tsken as wulr￿. The Sffttsryrrreasurer provides
comprehenslve reFQrts to the Committee so inf￿￿￿1 can be m*. BW are monitoral during the
year. Asset values are depreciat6J annually.
Payroll rec(Kds were examined and all were in trder. R8Jukir Nl arKI Tax c￿tri￿tiOnS have been made.
Supwrtrng is in platr arKd Pfy)s have tr*n issued. Ps rquirad by HMRQ RTI 15 in or8ation.
Cu￿ent stsff do not qualfy for automatic pension enrolmenL
Recdpts aThJ payments (TOSS refwerthj &Jainst supp(xtlNJ parevAyk. All were found to be In cts. The
Secretsryrfreasurer keeps ttwh a￿1 v￿1 cyganistsj reo)rds vthith rmwje a dear audit trail.
There were no mattets which give cause to t￿lIeVe that in, any materlal rest*rt, the Trust* have not met the
rquirements of the Charity Act 1993 and the year aKI ￿COUnts o￿n￿[gnal by myself.
Heather Heelis, 25 July 2022
HEELIS&¥LODGE
detalb . l Hanbling Terr￿e, SufftAK IP13 OPP
Tef: 07732 681125
Email: