Weeke Primary School Association Registered charity no. 1110977 Trustees’ Annual Report for the year ended 31 March 2022
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Contents
| Page | |
|---|---|
| Legal and administratve informaton | 3 |
| Trustees’ report | 4 |
| Examiner’s report | 7 |
| Statement of Financial Actvites | 9 |
| Balance sheet | 10 |
| Notes | 11 |
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Legal and administrative information
Status
Weeke Primary School Association (WPSA) is a registered charity (no. 1110977). The charity was established through a constitution on 9[th] June 2005.
The trustees of the charity are volunteers recruited from the parents and staff of Weeke Primary School. Upon appointment, trustees with management responsibility can serve for a maximum term of three years. The trustees with management responsibility are appointed annually at the Annual General Meeting.
Trustees
The following trustees managed the charity during the year:
Rachel Bailey (chair) Huw Anthony (chair) Steve Reynolds (vice chair) Sarah Durston (treasurer)
Charity’s principal address
Stoney Lane, Weeke, Winchester, SO22 6DR
Bankers
Barclays Bank plc Edgbaston Servicing Centre Business Centre 3[rd] Floor Westgrove House 38-40 Hagley Road Edgbaston, Birmingham B16 8PE
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Trustees’ Report
Key Objectives of the Weeke Primary School Association (WPSA)
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Raising funds to support Weeke Primary School in providing the equipment and facilities necessary to help create the best environment for our children’s development through learning and play.
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Through our events embrace the community feel of Weeke Primary School and bring together all those associated with the School.
Fundraising and donations
Despite another challenging year due to the Covid pandemic, the WPSA has had a tremendously successful year of fundraising again after deploying a host of innovative ideas and falling back on some of the in person events that we have not been able to participate in over the last couple of years to raise cash. We end the 2021/22 financial year with closing funds of £11,526.17 (2019/20: £12,081.17), have raised £15,955.69 (2019/20: £19,902.56) and have made donations through the year of £16,510.69 (2019/20: £23,657.42) to the school.
The main donations to the school in the year to 31 March 2022 were:
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£11,000 towards the cost of Astroturf for year R play area, Year 1 new covered play area and new school Ipads
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£2,500 for Listen2Me (the Hampshire Music Service) to provide lessons
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£1,054 to cover the cost of Leavers Hoodies for year 6 pupils.
Risk management
The key financial risk to the Charity is that expenditure will need to be incurred on activity which does not result in raising funds for the school. For example, should an event be cancelled due to poor weather, WPSA may still incur costs without being able to raise funds. The team considers and manages the risks on an event by event basis, ensuring that demand for an event is sufficient before expenditure is committed. Appropriate insurance cover is also maintained.
The key operational risk is that volunteers will not be recruited to the management team in order to maintain momentum for the WPSA, generating support from the school community for events.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Volunteers are recruited through whole school communication, such as parent emails as well as informal networking in the school community. Some of our key events of 2021/2022 were cancelled due to the pandemic risks were mitigated on an event by event basis.
A further risk for 2022/23 is that the WPSA will not be able to carry out fundraising activities due to the Coronavirus pandemic although this seems unlikely. The Trustees prioritise the safety of pupils, teachers and volunteers in suspending, cancelling or rearranging events as the lockdown rules evolve. Looking ahead to the 2022/23 financial year, it looks to be more business as usual although the fundraising climate looks tough with the squeeze on family finances. We will look to see how we can support those families over the coming year. We also hope to resume all our face to face big events and continue to readjust to life and fundraising post pandemic.
Future targets
The school has requested for this financial year that, as well as supporting the usual activities, we aim to provide funds to help the roll out of a new reading scheme throughout the school and we have asked the school to look at the cost of resurfacing the playground, although this will be a long term commitment. The Trustees have decided to provide support for these from general funds, rather than setting aside or raising designated funds towards these objectives.
Reserves policy
Since the objective of the charity is to raise funds for the school, there is no need to retain reserves in excess of ongoing commitments. The charity does not have any ongoing commitments. The treasurer generally aims to retain a minimum of £1,500 in the bank account to cover short term cash flows and avoid the account becoming overdrawn. Where funds are raised at an event solely for a specific project, these are set aside from general funds as designated funds.
Public benefit
The trustees have considered the Charity Commission’s guidance on public benefit and are comfortable that the fundraising efforts for our school are consistent with the guidance, given that the fundraising enhances the education of the children of our local community, thus meeting both the “public” and “benefit” elements of the guidance.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Review and thanks
This has been another successful year for the WPSA and I would like to thank you for your continued support in my role as Chair.
Thank you for your time, help and support!
H Anthony
R Bailey
Rachel Bailey, Huw Anthony
Chair
please date here
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Independent examination
I report on the financial statements of the charity for the year ended 31 March 2022 which are set out on pages 9 to 14.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is the examiner’s responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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To follow the procedures laid down in the general Directions given by the charity Commission under section 145(5)(b) of the 2011 Act; and
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To state whether particular matters have come to my attention.
Basis of independent examiner’s report
The examination was carried out in accordance with the general Directions given by the charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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1) which gives me reasonable cause to believe that in any material respect the requirements:
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To keep accounting records in accordance with section 130 of the 2011 Act; and
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To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Graham De’ath
Graham
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16 Lynford Way, Winchester SO22 6BW
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8 January 2023
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Weeke Primary School Association
Registered charity no. 1110977
Statement of Financial Activities
| Unrestricted Funds Income from: Events and fundraising Sponsorship Total income Expenditure on: Costs of actvites for generatng funds Charitable actvites – donatons to Weeke primary school Total expenditure Net income for the year Total funds brought forward at 1 April Total funds carried forward at 31 March |
2021/22 2020/21 £ £ £ 26,046.10 22,870.49 722.38 3,153.74 |
|---|---|
| £ 26,768.488 26,024.23 |
|
| (10,812.79) (6,121.67) (16,510.69) (23,657.42) |
|
| (27,323.48) (29,779.09) |
|
| (555.00) (3,754.86) 12,081.17 15,836.03 11,526.17 12,081.17 |
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
The statement of financial activities includes all gains and losses recognised in the year. All the above results are derived from continuing activities. The notes on pages 11 to 14 form part of these accounts.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Weeke Primary School Association
Registered charity no. 1110977
Balance sheet
| Current assets Cash at bank and in hand Trade creditors Net current assets Net assets Funds of the charity Unrestricted funds Total charity funds |
31 March 2022 31 March 2021 £ £ 11,526.17 12,081.17 - - |
|---|---|
| 11,526.17 12,081.17 |
|
| 11,526.17 12,081.17 |
|
| 11,526.17 12,081.17 |
|
| 11,526.17 12,081.17 |
The financial statements were approved and signed on behalf of the Trustees by:
R Bailey
date here please
Rachel Bailey, Huw Anthony
Chair
The notes on pages 11 to 13 form part of these accounts.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Notes to the financial statements
1. Accounting policies
Basis of accounting
The financial statements have been prepared under the historic cost convention and in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities (the FRSSE) (effective 1 January 2015), the Charities Act 2011, and other applicable accounting standards. A summary of the accounting policies, which have been consistently applied, is set out below.
Fund accounting
The charity maintains only unrestricted general funds, which are available for use at the discretion of the Trustees in furtherance of the general objectives.
Income
All income is included in the statement of financial activities when the charity is legally entitled to the income, and the amount can be quantified with reasonable accuracy. Specifically, policies for certain types of income are as follows:
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Event fundraising is the total of all fundraising income from events such as the Summer Fete, cake sales and the summer party. It includes the sale of donated goods at events.
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Goods donated for resale are included as income when they are sold and the cash has been received.
Expenditure
All expenditure is accounted for on an accruals basis and has been listed under headings that aggregate all costs relating to that category. Liabilities are accounted for when a constructive obligation arises.
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Costs of generating funds are those costs incurred in organising, promoting and running events for the charity.
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Charitable activities are all costs incurred in meeting the core objectives of the charity.
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
Taxation
Weeke Primary School Association is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable trust for UK income tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Part 10 Income Tax Act 2007 or the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
2 Resources expended
The charity does not have any employees nor does it make payments to Trustees, except for the reimbursement of expenditure incurred on behalf of the charity.
| 3 Creditors Trade creditors Creditors falling due within one year |
Balance at 31 March 2022 £ Balance at 31 March 2021 £ - - |
|---|---|
| - - |
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Weeke Primary School Association (registered charity no. 1110977)
Annual Report for the year ended 31 March 2022
4 Statement of funds
Balance at 1 Incoming Expenditure Balance at 31 April 2021 resources March 2022 £ £ £ £ General unrestricted funds 12,081.17 £ 26,768.48 (27,323.48) 11,526.17 - - - Designated funds Total funds 12,081.17 £ 26,768.48 (27,323.48) 11,526.17
The general funds represent the funds of the charity which are not designated for particular purposes by the Trustees.
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