Charity Registration No. 1110968 Company Registratlon No. 05385120 HILLSIDE RURAL ACTIVITIES PARK (A Company Limlted by Guarantee) REPORT OF THE DIRECTORS AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Swimming against the tide? Baines Jewitt We will help you find calmer waters CHAFITEAED ACCCIUNTANTS AND BLJSINESS ADVISERS & bainesjewitt.co.uk
HILLSIDE RURAL ACTIVITIES PARK IA Company Llmlted by Guarantee) REPORTS AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 CONTENTS PAGES Trustees, Annual Report (including Directors, Report) 1to3 Independent Examiner's Report Statement of Financial Activities (including Income and Expenditure Account) Balance Sheet Notes to the Financial Statements 7t012
Page 1 HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guaranteo TRUSTEES, ANNUAL REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees are pleased to present their report. together with the unaudited financial slalements of the charitable company ('the charity,) for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with ih¢ Charity's governing documents, the Charities Act 201 l and Accounting and Reponing by Charities: Siatement of Recommended Praclice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Trustees of Ihe Charity The directors of the charitable company are its trusiees for the purposes of charity law. Details of the truslees who have served during the year and since the year end can be found on page 3. OWECTIVES AND ACTIVITIES The objects of the charity are io promote, for the residenis of the Hillside Parishes, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirniity or disablemeni, financial hardship or social and ¢conomic circumstances. or for the public ai large in the interests of social welfare, and with the object of improving the condition of life of the said residents. The charity acquired an area of land which now provides a pennanent home for the annual Borrowby Show. It also includes a cricket pitch. football pitch. tennis courts. children's play area. jogginWa[king track and an open grassed area suitable for pony club rallies and shows. The irustees regularly review ihe objectives and activities of the charity and as part of this review. Ihey have considered the Charity Commission's general guidance on public benefit. ACHIEVEMENTS AND PERFORMAIYCE Since its inception in 2005, and the complelion of the cutTent facilities onsite, Ihe Hillside Rural Activities Park Continues lo be well used by the member clubs, the local community and those from further afield. The accessible location, parking facilities and size of the facility has also attracted other organisations to run a variety of successful events which have returned year on year. During the year under review in these accounts, l April 2023 to 31 March 2024, the park continued to provide an essential facility for th¢ local community, club5 and organisations who ran a number of event5. Additional grant funding was received from the Football Foundation for the ongoing pitch maintenance programme. Grants were also received from North Yorkshire County Council and the Jack Brunton Trusl and donations continued to be received for the next phase of the playground replacement. Moving forward. the committee is focussing on supporting the club and evenl activities on the site and continuing fundraising for the replacement of the remaining section of the children's playground equipment which is approaching its design 'end-of-life" The purchase of the barn and surrounding land remains as one of the medium-terni objectives.
Page 2 HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guarantee) TRUSTEES, ANNUAL REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 MARCH 2024 FIIYANCIAL REVIEW AND RESERVES A summary of our incoTne, expenditure and reserve fund balances is reflected within the Statement of Financial Aclivities on page 5. Nel outgoing resources on unrestricted funds for the year under review amounted to £15,109 (2023.. £10,430) but this was after charging non-cash depreciation of fixed assets in ihe sum of £27,260 (2023.. £22,395) and hence we generated an unrestricted cash surplus for the year. The trustees have previously considered a relevanl reserves policy going forward, having regard to ongoing annual cash expenditure across the unrestricted funds (and for the time being before any depreciation provision for replacement of fixed assets). Based on curr¢nl levels of expenditure. this is expected lo be in the region of £ l 0,000 to £12,500 per annum. The aim of the trustees is lo maintain unrestricted cash reserves at a level which will cover anticipated unrestricted expenditur¢ for the following 12 months. This was achieved at both 31 Marrh 2023 and 31 March 2024. STRUCTURE, GOVERNANCE AND MANAGEMENT Governlng Document Hi115ide Rural Activities Park is a company limiled by guarantee incorporated in England and Wales and governed by a Memorandum and Articles of Association dated 8 March 2005, as amended by Special Resolution dated 10 Augusi 2005. It is also a charity registered with the Charity Commission with effeci from 22 August 2005. Recruitment and Appointment of Trustees The initial members of the charity were the subscribers to the Memorandum and Articles of Association. New members are appointed from time to time at the discretion of the existing members. such that the number of members is not less than three. Every membei. must be at least 18 years of age and reside within the boundary of the Hillside Parishes. In relalion to the Companies Act 2006. members ar¢ also directors of the limited company. Day to Day Mgnagemenl The day to day operations of the charity are overseen by the Council of Management. The Council of Management consists of the three trustees, together with representatives from Borrowby Show, Knayton Football Club, Leake Tennis Club and the local community. In total, the Council of Management comprises 7 members. Th¢ Memordndum and Articles of Association indicate that the Council of Management should have a minimum of 7 and maximum of 14 members. REFERENCE AND ADMINISTRATIVE INFORMATION Charlty Name: Hillside Rural Activities Park Working Name: HRAP Charity Registration No: 1110968 Company Registration No: 05385120 Principal Office: Oaktree Bank Knayton Thirsk North Yorkshire Y07 4AX
Page 3 HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guarantee TRUSTEES, ANNUAL REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 MARCH 2024 REFERENCE AND ADMINISTRATIVE IIYFORMATION - Conllnued Trustees/Directors: R J Morrice Mrs J E Peckitt MrSTHogg Council of Management: R J Morrice Mrs J E Peckitt S T Hogg - representing Knayton Football Club S Dredge - representing BOowbY Show (resigned September 2024) H Jenyns - representing Leake Tennis Club (resigned June 2024) M Jarvis - representing Leake Cricket Club {resigned October 2023) P Pinder- Community Representhiive (appointed November 2023) N Whitley - Community Representalive (appointed November 2023) C Bowley - representing Borrowby Show (appointed April 2024) R Ba - representing L¢ake T¢nnis Club (appointed July 2024) Independent Examiner: Mr J Lester FCA Baines Jewitt Limited Spitfire House 19 Falcon Court Presion Fami Industrial Estate Stockton-on-Tees TS18 3TU Bankers: Barclays Bank plc 193 High Street Northallerton North Yorkshire DL7 8LJ Solieitors: Hunt & Wrigley The Old Post Office 83 High Street Northallerton North Yorkshire DL7 8PX This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. This report was approved on behalf of the Board of Trustees on 27 November 2024 and signed on it5 behalf by.. R J MORRICE Trustee
Page 4 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guarantee) I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2024 which are set out on pages 5 to 12. Responsibilities and Basis of Report As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.). Having satisfied myself thal the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for the independent examinalion, I report in respect of the examination of your company's accounts as Caled out under section 145 of the Charilies Aci 2011 ('the 201 l Act,). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5Xb) of the 201 l Act. Independent Examiner's Statement I have completed my examination. confimi Ihal no matters have come to my attention in connection with the examinalion giving me cause to believe that in any material respccl: accounting records were not kepi in respect of ihe company as required by section 386 of the 2006 Act. or the accounts do not accord with those records; or the accounts do not comply wilh the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view. which is not a matter considered as part of an independent examination: or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)). I have no concerns and have come across no other matters in connection with the examination to which attention should be drdwn in this report in order to enable a proper understanding of the accounts to be reached. J L£sttr Mr J Lester FCA Baines Jewitt Limited Charlered Aeeountants Spitfire House 19 Falcon Court Stoekton-on-Tees TS18 3TU Dgted: 27 November 2024 JiJAJW
Page 5 HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guarantee) STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account) FOR THE YEAR ENDED 31 MARCH 2024 Unrestrleted Funds 2024 Restricted Funds 2024 2023 Total Funds 2024 2023 Notes 2023 INCOME Grants and donations Charitable uctivilies Invesimeni income 5,832 17.940 536 6.584 13,393 39 8,021 42.437 13J53 17.940 536 49.021 13.393 39 TOTAL INCOME 24J08 20.016 8,021 42.437 32J29 62.453 EXPENDITURE Charitable activities 39,417 30.446 7,232 6.058 46,649 36,504 TOTAL EXPENDITURE 39,417 30.446 7.232 6.058 46,649 36,504 Net incomellexpenditure) for the year Transfer between funds 113.109) 350 {10.430} 58.600 789 (3501 36,379 158.600) (14J20 25.949 Net movement in funds {14,759 48,170 439 122,221) 114J20) 25.949 Reconciliation of fundi: Total funds brought lorward 10 3(M),673 252.503 203,142 225.363 503,815 477.866 Tot*1 Funds Carried Forward io&ii 285,914 300,673 203,$81 203,142 489,494 503.815 All income and expendilure derive from continuing activities. The Stalemenl of Financial Activities includes all gains and losses recognised during the year. The notss on pag88 7 to 12 fonn part of the financial statements
Page 6 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee) Company Registration No. 05385120 BALANCE SHEET AS AT 31 MARCH 2024 Nots8 2024 2023 FIXED ASSETS Tangibl¢ assets 424,845 451,751 CURRENT ASSETS Debior5 Cash at bank and in hand lJ55 70J16 2.002 52.889 71.671 54,891 CREDITORS: Amounts falling due within one year (7.021) (2,827) NET CURREiYT ASSETS 64,650 52,064 TOTAL NET ASSETS 489.495 503,815 FUNDS Unrestricted R¢stricted 10&11 285,914 203,581 300,673 203,142 TOTAL FUNDS 489,495 503,815 For the year ending 31 March 2024, the company was entiiled to exemption from audit under section 477 of the Companies Aci 2006 relating to small companies. Directors, responsibilities: The members have not required the company to obtain an audit of its financial 5tatem¢nts for the year in qu¢stion in accordance wilh section 476: The direclors acknowledge their responsibilities for complying with the requirements of the Act with respect to accouniing records and the preparntion of financial statements. These financial sthtements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006. Approved by the Trustees on 27 November 2024 and signed on their behalf by: R J MORIUCE Trustee The notes on pages 7 to 12 fomi part of the financial statements
Page 7 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (a) Basis of Preparation Hillside Rural Aciivities Park is a private company limited by guarantee registered in England. In the event of the charity being wound up, the liability in respect of the guarantee is limited lo £ I per member of the charity. The address of the registered office is given in the charity infonnation on page 2 of these financial statements. The nature of the ¢harity'5 operdtions and principal actlvlty is to provide facilities for recreation and leisure for the residents of the Hillside Parishes. The charity constitutes a public benefil entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Praclice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the Unit¢d Kingdom and Republic of Ireland (FRS 102). the Chariti¢s Act 201 I, the Companies Act 2006 and UK Gen¢rally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention. financial statements are presented in sterling which is the functional currency of the charity and rounded io the nearest pound. The significant a¢couniing policies applied in the preparation of these financial statements are set out below. These policies have been consi5tenily applied to all years presenled unless oih¢rwise stated. (b) Income Recognitlon All income is recognised in the Statement of Financial Activities (SOFA) once the charity has legal entitlement to income, there is sufficient certainty of receipt and it is probable that the income will be received, and the amount of income can be measured reliably. Grants and Donations Where donors specify the grant or donalion must be used in a future accounting period, the income is defe¢d until those periods. When donors impose conditions which have to be fulfilled before the charity bec0rn¢5 entitled to use such income, the income is deferred until the period in which the pre-conditions are met. When donors specify thal grants or donations are for a particular restricted purpose, which does not amount to pre-conditions regarding entitlement, the income is included in incoming reserves within restricted funds when received. {e) Resources Expended Resources expended are recognised in the Statement of Financial Activities on an accruals basi5, inclusive of VAT. Individual costs are allocaled between the various headings in the Statemenl of Financial Activities by reference to their underlying nature or reason for which those costs were incurred, on an estimated percentage basis. (d) Unrestricted and Restricted Fund5 Unrestricted funds comprise income received or generated by reference to the generdl objects of the charity without further specified purpose. Such funds may however be designated by the trustees for Specific purposes from time to time. Restricted funds are those donated for a specified purpose as laid down by the donor or &s th¢ r¢sult of a specific appeal or application. Such funds are kept separate from the unrestricted funds of th¢ charity and only related expenditure is charged against them.
Page 8 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES (Conllnued) (e) Fixed Assets and Depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at the following annual rates so as lo write off the cost, less eslimaled residual value, of fixed assets over their expected useful lives: Freehold land Improvements to freehold property - 4 % straight line Plani and machinery 200/0 Straight line Playground equipment l (P/0 Straighl line (fj Deblors Trade and other debtors are recognised at the settlement amount due after any trnde discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. {g) Cash at Bank and in Hand Cash at bank and cash in hand includes cash and short-tem highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposil or similar accounl. (h) Credltors and Provislons Creditors and provisions are recognised where the charity has a present obligalion resulting from a past event that will probably resuli in the transfer of fund5 to a third party and the amount due to settle the obligalion can b¢ measured or estimated reliably. Creditors and provisions are nomially recognised al their settlement amount after allowing for any trade discounts due. (i) Going Concern The financial stalemenls have been prepared on a going concem basis as the trustees believe that no malerial uncertainiies exisi. The trustees have considered the l¢vel of funds held and th¢ expected level of income and expenditure for 12 months from the auihorising of these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity lo be able to continue as a going concern. INCOME FROM GRANTS AND DONATIONS Unrestricted Fund8 Restricted Funds 2024 2023 Tot81 Funds 2024 2023 2024 2023 Granls Donations 7,521 500 35,769 6,668 7,521 6J32 35,769 13,252 5,832 6,584 5.832 6.584 8,021 42,437 13,853 49,021 INCOME FROM CHARITABLE ACTIVITIES Ilnrestricted Funds 2024 2023 Re$tri¢ted Funds 2024 2023 Totsl Funds 2024 2023 Rental and subscriptions Advertising revenue 17,250 690 12,850 543 17,250 690 12,850 543 17,940 13,393 17,940 13,393
Page 9 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES Unrestricted FyThds 2024 2023 Reslricted Funds 2024 2023 Total Funds 2024 2023 Rates and water Insurance Property repairs Ground mainienance Machinery repairs and expenses Caretaking and cleaning Event costs Sundry expenses Depreciation Profit on disposal of fixed asseis 874 2,437 1,044 1,065 2,962 1,200 995 2,609 175 11.521 1,193 717 1.540 874 2.437 1.044 7,123 2,962 1,200 2,609 175 4,289 1,193 717 ,540 7,232 6,058 35 22,395 (4,746) 35 22.395 (4,746) 27,260 (1,999) 27,260 (1,999) 36,897 27.266 7,232 6.058 44,129 33.324 Governance costs.. Accountancy and Independent Examination fee5 2,520 3.180 2,520 3,180 39,417 30,446 7,232 6,058 46.649 36,504 IYET IIYCOMINGI(OUTGOING) RESOURCES FOR THE YEAR 2024 2023 This is slated after charging/(crediting): Depreciation Profit on disposal of fixed assets Accountancy and Independent Examination (including under provision re prior year £Nil (2023.. £720)) 27.260 (1,999) 2,520 22.395 (4.746) 3,180 TAXATION HM Revenue & Customs Charities Division have approved the charitable statu5 of Hillside Rural Activities Park and its income is therefore exempt from tax, under Sections 505 and 506 of the Taxes Act 1988. provided that it is applied for charitable purposes only.
Page 10 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 TANGIBLE FIXED ASSETS Pl4nt 4nd Machinery and Playground Equipment Improvements Freehold Land Freehold Property Total COST Balance at beginning of year Additions Disposals 195,674 166,850 355 (558) 758,205 355 (558) Balance at end of year 195,674 395,681 166,647 758,IHI2 DEPRECIATION Balance ai beginning of year Charge for year Eliminated on disposal 206,791 15,828 99,663 11,432 (557) 306,454 27260 (557) Balance at end of year 222,619 110.538 333.157 NET BOOK VALUE At beginning of year 195.674 188.890 67,187 451,751 At end of year 195,674 173,062 56.109 424,845 DEBTORS 2024 2023 Debtors and prepayments lJ55 2.002 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Creditors and accruals 7,021 2.827 10. STATEMENT OF FUNDS Funds at 31.3.2023 Incomin8 Resources ResouTceB Expended Transfer between funds Funds at 31J.2024 2024 Unreslrlcledfun 300,673 24,308 39,417 350 285,914 Reslricledfunds.. Land purchase Football pitch maintenance Playground equipment White liner 191,000 7,105 5,037 191,000 6.529 6.052 6,656 1,015 350 7,232 (350) 203.142 8,021 7,232 (350) 203,581 Total Funds 503,815 32,329 46,649 489,495
Page11 HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 10. STATEMEIYT OF FUNDS (Continued) Transfer Between funds 2023 Funds al 31.3.2022 Infoming Resources Resources Expended Funds at 31.3.2023 Unreslrlcledfunds 252,503 20,016 30,446 58,600 300,673 Reslrlcledlunds.. Land purchase Fooiball pitch maintenance Maintenance machinery Playground equipm¢nl 191,000 5,363 25,000 4,000 191,000 7,105 7.800 6,058 (25,000) (33.600) 34,637 5,037 225,363 42.437 6.058 (58,600) 203,142 Tolal Funds 477.866 62,453 36,504 503,815 Ngme of Fund Deserlption, Nature and Purpose of the Fund Land purchase.. The iernis atthching to funds from Hambleton District Council and Evolve EB. for the purchase of land, are such that the purchase of the land did not extinguish the restriction and thus the funds remain restricted. Football pitch maintenance: In 2022 The Foolball Foundation awarded a six-year revenue grant to be used towards enhanced grass pitch maintenance work5. Fund5 for subsequent years will be released on the completion of maintenance work recommended in accordance with the PitchPower Assessment Report and the provision of PitchPower inspections of grdss Pitches at Iwo specified periods during the playing season. Work in respect of pitch improvements is ongoing. Playground equipment: The balance of fundraising donations received in the previous year for the replacement of playground equipment which had reached the end of its useful life were brought forward. Additional funding was received in the year from Borrowby PCC for playground replacement and from North Yorkshire County Council towards the upgrdding of the zipwire. There was no expenditur¢ in the year and all funds were therefore carried forward. White liner: A grant was received from Ihe Jack Brunton Trust for the purchase of a while liner. The equipment was purchased in the year and has been added to plant and machinery. The restriction has therefore been fulfilled and the fund cleared by trdnsfer to unrestricted funds. Maintenance machinery.. The Football Foundation provided 69 % of the project cost to fund the purchase of ground maintenance machinery. A new tractor and roller mower were purchased in the previous year.
Page 12 HILLSIDE RURAL ACTIVITIES PARK IA Company Limited by Guarantee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 I I. AIYALYSIS OF NET ASSETS BETWEEN FUIYDS Unrestricted Funds 2024 Restriettd Funds Total Funds 2024 2023 2024 2023 2023 Tangible fixed assets Cash at bank Other net current liabilities 233,845 57,735 (5,666) 260.751 40,747 (825) 191,000 12,581 191,000 12,142 424,845 70,316 (5,666) 451,751 52.889 (825) 285,914 300,673 203,581 203,142 489.495 503.815 12. CONTINGENT LIABILITY The following amounts remain repayable throughout the life of the pmject if the tems of the grants are no longer being met: Hambleton District Council Evolve EB 145,000 46,OIM Funding from the Football Foundation for maintenance machinery is repayable for a period of five years from I September 2021 to a maximum of £25,000 if the tems of the grant are not met. 13. TRUSTEES REMUNERATION No trustee was paid any remuneration or reimbursed any expenses during the year. 14. RELATED PARTY TRANSACTIONS Throughout the current and previous financial year. the charity was under the control of the trustees. The financial statements include the following trdnsactions with other clubslsocielies with whom certain members of the Council of Management are connected.. 2024 2023 Rent, subscriptions and other project Income receivable: Knayton Football Club Borrowby Agricultural and Horticultural Society Leake Tennis Club 250 1,050 250 250 1,050 250 At the balance sheet date £250 (2023: £250) was due from related parties.