Charity Registration No. 1110968
Company Registration No. 05385120
HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee)
REPORT OF THE DIRECTORS AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
REPORTS AND UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
| CONTENTS | PAGES |
|---|---|
| Trustees’ Annual Report (including Directors’ Report) | 1 to 3 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| (including Income and Expenditure Account) | |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 to 12 |
Page 1
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
TRUSTEES’ ANNUAL REPORT (INCLUDING DIRECTORS’ REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
The trustees are pleased to present their report, together with the unaudited financial statements of the charitable company (‘the charity’) for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s governing documents, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Trustees of the Charity
The directors of the charitable company are its trustees for the purposes of charity law. Details of the trustees who have served during the year and since the year end can be found on page 3.
OBJECTIVES AND ACTIVITIES
The objects of the charity are to promote, for the residents of the Hillside Parishes, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances, or for the public at large in the interests of social welfare, and with the object of improving the condition of life of the said residents.
The charity acquired an area of land which now provides a permanent home for the annual Borrowby Show. It also includes a cricket pitch, football pitch, tennis courts, children’s play area, jogging/walking track and an open grassed area suitable for pony club rallies and shows.
The trustees regularly review the objectives and activities of the charity and as part of this review, they have considered the Charity Commission’s general guidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE
Since its inception in 2005, and the completion of the current facilities onsite, the Hillside Rural Activities Park continues to be well used by the member clubs and people from the local community and those from further afield. The geographical location, parking facilities and size of the facility has also attracted other organisations to run a variety of successful events which have returned year on year.
The year under review in these accounts, 1 April 2022 to 31 March 2023, represents the first full year clear of any Covid19 restrictions. Normal club activities resumed, and the park continued to provide an essential facility for the local community, together with providing a facility for a number of events run by external organisations.
Additional grant funding was received from the Football Foundation for the ongoing pitch maintenance programme and the machinery grant received in October 2021 was expended on new ground maintenance machinery which will enable the standard of all the pitch areas to be improved. Grants were also received from the National Lottery, Jack Brunton Trust and the Hambleton District Council Making a Difference to contribute towards the replacement of playground equipment.
Moving forward, the committee is focussing on developing the club activity on the site and continuing fundraising for the replacement of the remaining section of the children’s playground equipment which is approaching its design “end-of-life”. The purchase of the barn remains as one of the main objectives, together with offering as much support as possible to member clubs and potential hirers of the site. Event bookings are back to a level similar to that of pre-Covid years and balancing the needs of all that use the facility remain a high priority.
Page 2
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
TRUSTEES’ ANNUAL REPORT (INCLUDING DIRECTORS’ REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
FINANCIAL REVIEW AND RESERVES
A summary of our income, expenditure and reserve fund balances is reflected within the Statement of Financial Activities on page 5. Net outgoing resources on unrestricted funds for the year under review amounted to £10,430 (2022: £5,600) but this was after charging non-cash depreciation of fixed assets in the sum of £22,395 (2022: £16,543) and hence we generated an unrestricted cash surplus for the year of £11,965 (2022: £10,943).
The trustees have previously considered a relevant reserves policy going forward, having regard to ongoing annual cash expenditure (i.e. before depreciation provision for replacement of fixed assets) which is expected to be in the region of £7,500 to £10,000. The aim of the trustees is to maintain unrestricted cash reserves at a level which will cover anticipated unrestricted expenditure for the following 12 months. At both 31 March 2023 and 31 March 2022 this was achieved.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
Hillside Rural Activities Park is a company limited by guarantee incorporated in England and Wales and governed by a Memorandum and Articles of Association dated 8 March 2005, as amended by Special Resolution dated 10 August 2005. It is also a charity registered with the Charity Commission with effect from 22 August 2005.
Recruitment and Appointment of Trustees
The initial members of the charity were the subscribers to the Memorandum and Articles of Association. New members are appointed from time to time at the discretion of the existing members, such that the number of members is not less than three. Every member must be at least 18 years of age and reside within the boundary of the Hillside Parishes.
In relation to the Companies Act 2006, members are also directors of the limited company.
Day to Day Management
The day to day operations of the charity are overseen by the Council of Management. The Council of Management consists of the three trustees, together with representatives from Borrowby Show, Knayton Football Club, Leake Tennis Club and Leake Cricket Club. In total, the Council of Management comprises 7 members. The Memorandum and Articles of Association indicate that the Council of Management should have a minimum of 7 and maximum of 14 members.
REFERENCE AND ADMINISTRATIVE INFORMATION
| Charity Name: | Hillside Rural Activities Park |
|---|---|
| Working Name: | HRAP |
| Charity Registration No: | 1110968 |
| Company Registration No: | 05385120 |
| Principal Office: | Oaktree Bank |
| Knayton | |
| Thirsk | |
| North Yorkshire | |
| YO7 4AX |
Page 3
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
TRUSTEES’ ANNUAL REPORT (INCLUDING DIRECTORS’ REPORT)
FOR THE YEAR ENDED 31 MARCH 2023
REFERENCE AND ADMINISTRATIVE INFORMATION - Continued
Trustees/Directors: R J Morrice Mrs J E Peckitt Mr S T Hogg Council of Management: R J Morrice Mrs J E Peckitt S Dredge - representing Borrowby Show S T Hogg - representing Knayton Football Club H Jenyns - representing Leake Tennis Club M Jarvis - representing Leake Cricket Club D Richardson - representing Leake Cricket Club (retired March 2023) Independent Examiner: Mr J Lester FCA Baines Jewitt Limited Spitfire House 19 Falcon Court Preston Farm Industrial Estate Stockton-on-Tees TS18 3TU Bankers: Barclays Bank plc 193 High Street Northallerton North Yorkshire DL7 8LJ Solicitors: Hunt & Wrigley The Old Post Office 83 High Street Northallerton North Yorkshire DL7 8PX
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
This report was approved on behalf of the Board of Trustees on 22 November 2023 and signed on its behalf by:
R J MORRICE Trustee
Page 4
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF HILLSIDE RURAL ACTIVITIES PARK (A Company Limited by Guarantee)
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on pages 5 to 12.
Responsibilities and Basis of Report
As the charity trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of the examination of your company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mr J Lester FCA Baines Jewitt Limited Chartered Accountants Spitfire House 19 Falcon Court Stockton-on-Tees TS18 3TU
Dated: 22 November 2023
JL/AJW
Page 5
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (including Income and Expenditure Account)
FOR THE YEAR ENDED 31 MARCH 2023
| Unrestricted Funds | Unrestricted Funds | Restricted Funds | Restricted Funds | Total | Funds | ||
|---|---|---|---|---|---|---|---|
| Notes | 2023 | 2022 | 2023 | 2022 | 2023 | 2022 | |
| £ | £ | £ | £ | £ | £ | ||
| INCOME | |||||||
| Grants and donations | 2 | 6,584 | 10,816 | 42,437 | 36,800 | 49,021 | 47,616 |
| Charitable activities | 3 | 13,393 | 7,455 | - | - | 13,393 | 7,455 |
| Investment income | 39 | 1 | - | - | 39 | 1 | |
| ___ | ___ | ___ | _ | ___ | ___ | ||
| TOTAL INCOME | 20,016 | 18,272 | 42,437 | 36,800 | 62,453 | 55,072 | |
| ======== | ======== | ======== | ====== | ======== | ======== | ||
| EXPENDITURE | |||||||
| Charitable activities | 4 | 30,446 | 23,872 | 6,058 | 2,651 | 36,504 | 26,523 |
| ___ | ___ | _ | _ | ___ | ___ | ||
| TOTAL EXPENDITURE | 30,446 | 23,872 | 6,058 | 2,651 | 36,504 | 26,523 | |
| ======== | ======== | ====== | ====== | ======== | ======== | ||
| Net income/(expenditure) for the | |||||||
| year | (10,430) | (5,600) | 36,379 | 34,149 | 25,949 | 28,549 | |
| Transfer between funds | 58,600 | - | (58,600) | - | - | - | |
| ___ | __ | ___ | __ | __ | __ | ||
| Net movement in funds | 5 | 48,170 | (5,600) | (22,221) | 34,149 | 25,949 | 28,549 |
| Reconciliation of funds: | |||||||
| Total funds brought forward | 10 | 252,503 | 258,103 | 225,363 | 191,214 | 477,866 | 449,317 |
| ____ | ____ | ____ | ____ | ____ | ____ | ||
| Total Funds Carried Forward | 10&11 | 300,673 | 252,503 | 203,142 | 225,363 | 503,815 | 477,866 |
| ========= | ========= | ========= | ========= | ========= | ========= |
All income and expenditure derive from continuing activities.
The Statement of Financial Activities includes all gains and losses recognised during the year.
The notes on pages 7 to 12 form part of the financial statements
Page 6
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee) Company Registration No. 05385120
BALANCE SHEET
AS AT 31 MARCH 2023
| Notes | 2023 | 2022 | |||
|---|---|---|---|---|---|
| £ | £ | £ | £ | ||
| FIXED ASSETS | |||||
| Tangible assets | 7 | 451,751 | 400,680 | ||
| CURRENT ASSETS | |||||
| Debtors | 8 | 2,002 | 940 | ||
| Cash at bank and in hand | 52,889 | 77,966 | |||
| ___ | ___ | ||||
| 54,891 | 78,906 | ||||
| CREDITORS: Amounts falling due | |||||
| within one year | 9 | (2,827) | (1,720) | ||
| ___ | ___ | ||||
| NET CURRENT ASSETS | 52,064 | 77,186 | |||
| _____ | _____ | ||||
| TOTAL NET ASSETS | 503,815 | 477,866 | |||
| ========== | ========== | ||||
| FUNDS | 10&11 | ||||
| Unrestricted | 300,673 | 252,503 | |||
| Restricted | 203,142 | 225,363 | |||
| _____ | _____ | ||||
| TOTAL FUNDS | 503,815 | 477,866 | |||
| ========== | ========== |
The trustees are satisfied that the charitable company is entitled to exemption from audit under section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for:
-
(i) ensuring that the charitable company keeps accounting records which comply with sections 386 and 387 of the Companies Act 2006, and
-
(ii) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of the financial year and of its surplus or deficit for the financial year in accordance with the requirements of sections 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as they are applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006.
Approved by the Trustees on 22 November 2023 and signed on their behalf by:
R J MORRICE Trustee
The notes on pages 7 to 12 form part of the financial statements
Page 7
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES
(a) Basis of Preparation
Hillside Rural Activities Park is a private company limited by guarantee registered in England. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the charity. The address of the registered office is given in the charity information on page 2 of these financial statements. The nature of the charity’s operations and principal activity is to provide facilities for recreation and leisure for the residents of the Hillside Parishes.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
(b) Income Recognition
All income is recognised in the Statement of Financial Activities (SOFA) once the charity has legal entitlement to income, there is sufficient certainty of receipt and it is probable that the income will be received, and the amount of income can be measured reliably.
Grants and Donations
-
Where donors specify the grant or donation must be used in a future accounting period, the income is deferred until those periods;
-
When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred until the period in which the pre-conditions are met.
When donors specify that grants or donations are for a particular restricted purpose, which does not amount to pre-conditions regarding entitlement, the income is included in incoming reserves within restricted funds when received.
(c) Resources Expended
Resources expended are recognised in the Statement of Financial Activities on an accruals basis, inclusive of VAT. Individual costs are allocated between the various headings in the Statement of Financial Activities by reference to their underlying nature or reason for which those costs were incurred, on an estimated percentage basis.
(d) Unrestricted and Restricted Funds
Unrestricted funds comprise income received or generated by reference to the general objects of the charity without further specified purpose. Such funds may however be designated by the trustees for specific purposes from time to time.
Restricted funds are those donated for a specified purpose as laid down by the donor or as the result of a specific appeal or application. Such funds are kept separate from the unrestricted funds of the charity and only related expenditure is charged against them.
Page 8
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
1. ACCOUNTING POLICIES (Continued)
(e) Fixed Assets and Depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at the following annual rates so as to write off the cost, less estimated residual value, of fixed assets over their expected useful lives:
Freehold land - nil Improvements to freehold property - 4% straight line Plant and machinery - 20% straight line Playground equipment - 10% straight line
(f) Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
(g) Cash at Bank and in Hand
Cash at bank and cash in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
(h) Creditors and Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
(i) Going Concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from the authorising of these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
2. INCOME FROM GRANTS AND DONATIONS
| Unrestricted Funds | Unrestricted Funds | Restricted Funds | Restricted Funds | Total | Funds | |
|---|---|---|---|---|---|---|
| 2023 | 2022 | 2023 | 2022 | 2023 | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Grants | - | 10,096 | 35,769 | 36,800 | 35,769 | 46,896 |
| Donations | 6,584 | 720 | 6,668 | - | 13,252 | 720 |
| ___ | ___ | ___ | ___ | ___ | ___ | |
| 6,584 | 10,816 | 42,437 | 36,800 | 49,021 | 47,616 | |
| ======== | ======== | ======== | ======== | ======== | ======== |
3. INCOME FROM CHARITABLE ACTIVITIES
| Unrestricted | Funds | Restricted | Funds | Total | Funds | |
|---|---|---|---|---|---|---|
| 2023 | 2022 | 2023 | 2022 | 2023 | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Rental and subscriptions | 12,850 | 6,420 | - | - | 12,850 | 6,420 |
| Advertising revenue | 543 | 1,035 | - | - | 543 | 1,035 |
| ___ | _ | _ | _ | ___ | _ | |
| 13,393 | 7,455 | - | - | 13,393 | 7,455 | |
| ======== | ====== | ====== | ====== | ======== | ====== |
Page 9
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
4. ANALYSIS OF EXPENDITURE ON CHARITABLE ACTIVITIES
| Unrestricted Funds | Unrestricted Funds | Restricted | Funds | Total | Funds | |
|---|---|---|---|---|---|---|
| 2023 | 2022 | 2023 | 2022 | 2023 | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Rates and water | 874 | 556 | - | - | 874 | 556 |
| Insurance | 2,437 | 1,470 | - | - | 2,437 | 1,470 |
| Property repairs | 1,044 | 558 | - | - | 1,044 | 558 |
| Ground maintenance | 1,065 | 275 | 6,058 | 2,437 | 7,123 | 2,712 |
| Machinery repairs and expenses | 2,962 | 2,146 | - | 214 | 2,962 | 2,360 |
| Caretaking | 1,200 | 1,200 | - | - | 1,200 | 1,200 |
| Sundry expenses | 35 | 273 | - | - | 35 | 273 |
| Depreciation | 22,395 | 16,543 | - | - | 22,395 | 16,543 |
| Profit on disposal of fixed assets | (4,746) | (829) | - | - | (4,746) | (829) |
| ___ | ___ | _ | _ | ___ | ___ | |
| 27,266 | 22,192 | 6,058 | 2,651 | 33,324 | 24,843 | |
| Governance costs: | ||||||
| Accountancy and Independent | ||||||
| Examination fees | 3,180 | 1,680 | - | - | 3,180 | 1,680 |
| ___ | ___ | _ | _ | ___ | ___ | |
| 30,446 | 23,872 | 6,058 | 2,651 | 36,504 | 26,523 | |
| ======== | ======== | ====== | ====== | ======== | ======== |
5. NET INCOMING/(OUTGOING) RESOURCES FOR THE YEAR
| NET INCOMING/(OUTGOING) RESOURCES FOR THE YEAR | ||
|---|---|---|
| 2023 | 2022 | |
| This is stated after charging: | £ | £ |
| Depreciation | 22,395 | 16,543 |
| Accountancy and Independent Examination (including under provision re | 3,180 | 1,680 |
| prior year £720 (2022: £60)) | ======== | ======== |
6. TAXATION
HM Revenue & Customs Charities Division have approved the charitable status of Hillside Rural Activities Park and its income is therefore exempt from tax, under Sections 505 and 506 of the Taxes Act 1988, provided that it is applied for charitable purposes only.
Page 10
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
| 7. | TANGIBLE FIXED ASSETS | Plant and | ||||
|---|---|---|---|---|---|---|
| Improve- | Machinery | |||||
| ments to | and | |||||
| Freehold | Freehold | Playground | ||||
| Land | Property | Equipment | Total | |||
| COST | ||||||
| Balance at beginning of year | 195,674 | 395,681 | 116,982 | 708,337 | ||
| Additions | - | - | 73,470 | 73,470 | ||
| Disposals | - | - | (23,602) | (23,602) | ||
| _____ | _____ | _____ | _____ | |||
| Balance at end of year | 195,674 | 395,681 | 166,850 | 758,205 | ||
| ---------------- | ---------------- | ---------------- | ---------------- | |||
| DEPRECIATION | ||||||
| Balance at beginning of year | - | 190,963 | 116,694 | 307,657 | ||
| Charge for year | - | 15,828 | 6,567 | 22,395 | ||
| Eliminated on disposal | - | - | (23,598) | (23,598) | ||
| _____ | ____ | ____ | _____ | |||
| Balance at end of year | - | 206,791 | 99,663 | 306,454 | ||
| -------- | ---------------- | ---------------- | ---------------- | |||
| NET BOOK VALUE | ||||||
| At beginning of year | 195,674 | 204,718 | 288 | 400,680 | ||
| ========== | ========== | ====== | ========== | |||
| At end of year | 195,674 | 188,890 | 67,187 | 451,751 | ||
| ========== | ========== | ========= | ========== | |||
| 8. | DEBTORS | |||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Debtors and prepayments | 2,002 | 940 | ||||
| ====== | ====== | |||||
| 9. | CREDITORS: AMOUNTS FALLING | DUE WITHIN | ONE YEAR | |||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Creditors and accruals | 2,827 | 1,720 | ||||
| ======= | ======= | |||||
| 10. | STATEMENT OF FUNDS | |||||
| Funds at | Incoming | Resources | Transfer | Funds at | ||
| 2023 | 31.3.2022 | Resources | Expended | between funds | 31.3.2023 | |
| £ | £ | £ | £ | £ | ||
| Unrestricted funds | 252,503 | 20,016 | 30,446 | 58,600 | 300,673 | |
| ---------------- | -------------- | -------------- | -------------- | ---------------- | ||
| Restricted funds: | ||||||
| Land purchase | 191,000 | - | - | - | 191,000 | |
| Football pitch maintenance | 5,363 | 7,800 | 6,058 | - | 7,105 | |
| Maintenance machinery | 25,000 | - | - | (25,000) | - | |
| Playground equipment | 4,000 | 34,637 | - | (33,600) | 5,037 | |
| _____ | ___ | __ | ___ | _____ | ||
| 225,363 | 42,437 | 6,058 | (58,600) | 203,142 | ||
| ---------------- | -------------- | ----------- | ------------- | ---------------- | ||
| Total Funds | 477,866 | 62,453 | 36,504 | - | 503,815 | |
| ========== | ======== | ======== | ======== | ========== |
Page 11
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
10. STATEMENT OF FUNDS (Continued)
| STATEMENT OF FUNDS (Continued) | ||||
|---|---|---|---|---|
| Funds at | Incoming | Resources | Funds at | |
| 2022 | 31.3.2021 | Resources | Expended | 31.3.2022 |
| £ | £ | £ | £ | |
| Unrestricted funds | 258,103 | 18,272 | 23,872 | 252,503 |
| ---------------- | -------------- | -------------- | ---------------- | |
| Restricted funds: | ||||
| Land purchase | 191,000 | - | - | 191,000 |
| Training | 214 | - | 214 | - |
| Football pitch maintenance | - | 7,800 | 2,437 | 5,363 |
| Maintenance machinery | - | 25,000 | - | 25,000 |
| Playground equipment | - | 4,000 | - | 4,000 |
| _____ | __ | __ | _____ | |
| 191,214 | 36,800 | 2,651 | 225,363 | |
| ---------------- | ------------ | ----------- | ---------------- | |
| Total Funds | 449,317 | 55,072 | 26,523 | 477,866 |
| ========== | ======== | ======== | ========== |
Name of Fund Description, Nature and Purpose of the Fund
Land purchase: The terms attaching to funds from Hambleton District Council and Evolve EB, for the purchase of land, are such that the purchase of the land did not extinguish the restriction and thus the funds remain restricted.
Training: Previously, the Two Ridings Community Foundation, through their Grassroots Endowment Fund, gave a grant of £1,500 for the provision of training to the groundsman and coaches. Initial training, first aid training and coaching for junior cricket all took place in previous years. The funder has subsequently agreed that the remaining balance can be used towards the costs of future school sports events, including white lining and mower fuel and was fully expended in 2022.
Football pitch In 2022 The Football Foundation awarded a six year revenue grant to be used towards maintenance: enhanced grass pitch maintenance works. Funds for subsequent years will be released on the completion of maintenance work recommended in accordance with the PitchPower Assessment Report and the provision of PitchPower inspections of grass pitches at two specified periods during the playing season. Work in respect of pitch improvements is ongoing.
Maintenance The Football Foundation have provided 69% of the project cost to fund the purchase of machinery: ground maintenance machinery. A new tractor and roller mower were purchased in the year.
Playground Grants from North Yorkshire County Council, the National Lottery, Jack Brunton Trust equipment: and Hambleton District Council together with fundraising donations were raised towards the replacement of playground equipment which had reached the end of its economic useful life.
Various items of new equipment were purchased in the year. The balance of funds which remained unspent are to be carried forward towards future costs.
Page 12
HILLSIDE RURAL ACTIVITIES PARK
(A Company Limited by Guarantee)
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
11. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| Unrestricted Funds | Unrestricted Funds | Restricted Funds | Restricted Funds | Total | Funds | |
|---|---|---|---|---|---|---|
| 2023 | 2022 | 2023 | 2022 | 2023 | 2022 | |
| £ | £ | £ | £ | £ | £ | |
| Tangible fixed assets | 260,751 | 209,680 | 191,000 | 191,000 | 451,751 | 400,680 |
| Cash at bank | 40,747 | 43,603 | 12,142 | 34,363 | 52,889 | 77,966 |
| Other net current assets/(liabilities) | (825) | (780) | - | - | (825) | (780) |
| _____ | _____ | _____ | _____ | _____ | _____ | |
| 300,673 | 252,503 | 203,142 | 225,363 | 503,815 | 477,866 | |
| ========== | ========== | ========== | ========== | ========== | ========== |
12. CONTINGENT LIABILITY
The following amounts remain repayable throughout the life of the project if the terms of the grants are no longer being met:
Hambleton District Council 145,000 Evolve EB 46,000
Funding from the Football Foundation for maintenance machinery is repayable for a period of five years from 1 September 2021 to a maximum of £25,000 if the terms of the grant are not met.
13. TRUSTEES REMUNERATION
No trustee was paid any remuneration or reimbursed any expenses during the year.
14. RELATED PARTY TRANSACTIONS
Throughout the current and previous financial year, the charity was under the control of the trustees.
The financial statements include the following transactions with other clubs/societies with whom certain members of the Council of Management are connected:
the Council of Management are connected: |
||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Rent, subscriptions and other project income receivable: | ||
| Knayton Football Club | 250 | 250 |
| Borrowby Agricultural and Horticultural Society | 1,050 | - |
| Leake Cricket Club | - | - |
| Leake Tennis Club | 250 | - |
| ====== | ====== |
At the balance sheet date £250 (2022: £250) was due from related parties.