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2022-12-31-accounts

Company Number: 5364039 Charity Registration No: 1110888

SHOTWICK LAKE SAILING (A company limited by guarantee)

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2022

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Company Number: 5364039 Charity Registration No: 1110888

Report of the Trustees for the year ended 31[st] December 2022

Administrative Details

Charity Name: Shotwick Lake Sailing Charity Registration Number: 1110888 Company Registration Number: 5364039 Company Registered Address: 16 Hallfield Close Cornist Flint Flintshire CH6 5HL Trustees/Directors: Jeremy Cooper – Commodore William Duffield – Treasurer George Anthony Forster – trustee John Purdie – trustee Leslie Perry – trustee

Bank: Lloyds TSB, Foregate Street, Chester

Structure, Governance and Management

Shotwick Lake Sailing is operated according to its memorandum and articles, as a company limited by guarantee and is a registered charity. The trustees (directors) were elected to office at an annual general meeting of the company on 15[th] February 2023. All financial, health & safety and long-term planning decisions are taken by the directors.

Training of directors has been by liaison with Flintshire Local Voluntary Council and self study of literature from Companies House & the Charity Commission. Most have extensive experience of managing a sailing club, being long standing members.

This has been the thirty eighth year of sailing at Shotwick Lake and the sixteenth full year operating as the independent sailing club, Shotwick Lake Sailing.

Objectives and Activities

The objective of the club is the promotion of community participation in healthy recreation by the provision of facilities for sailing and associated water sports. Anyone who wishes to take part in sailing or other associated water sport activity should have the opportunity to do so.

The Club has recovered from the impact of the Covid 19 restrictions from February 2022 onwards, particularly since the club is located in Wales but also draws a significant number of its members from the Wirral and Cheshire that are in England.

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Company Number: 5364039 Charity Registration No: 1110888

We have been able to hold two open meetings for the Solo class and Lightning class, and have been able to run one RYA training session or Discover Sailing sessions.

The ‘Permit Groups’ including Sea Cadets and Scout Groups have been using the facilities during 2022 season.

The Club house has been open and the Galley has been operational since March 2022 with the Covid restrictions being lifted.

Membership

Shotwick Lake Sailing has seen another positive year in 2022, where we have welcomed another 37 members into our community. Overall, our club membership sits at a very healthy 237 individual members (inc. associates) which includes 54 "Juniors" under the age of 18 and our youngest member being 3 years old. Our reach covers mainly Sir y Ddinbych, Sir y Fflint, Wirral & Chester but reaches as far as Anglesey, Oswestry, and further reaches of Cheshire & Liverpool.

Dinghy Racing

Overall, the racing calendar has been very successful, with every series very well attended. We ran monthly regattas for the first time this year which were generally very well received by members. This allowed for more prizes to be awarded and each of the six regatta’s was won by a different club member.

We also introduced a junior series for the first time in many years, in total we had 5 juniors take part and all were racing regularly. The juniors raced in a separate series to the adults and had their own start which took place directly after the adult fleet.

The average participation is down from the previous few years (see Fig 1). I believe this is due to a decrease in the number of sailors during the Brass Monkey, which in 2020 saw 20 racers compared to this year which only had 14 and on average only 6.7 per race. This is due to awful weather at the start of the year which will have put many off.

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Company Number: 5364039 Charity Registration No: 1110888

Figure 1: Average Annual Turn-Out (exc. Regattas)

Figure 2 shows the average and total racers per series (exc. Regattas) across the calendar year. The most popular series are the summer & autumn series which is not surprising as this tends to be when the nicest weather occurs. Both afternoon series remain less popular so I intend to look at how these can be improved in the future to attract more interest.

Figure 2: Average and Total Racers per Series

The 2023 Racing Programme is proposed to remain in very similar format to previous years. With two additions:

  1. Members voiced that they enjoyed the pursuit race at the end of the year so I intend to make the afternoon race for all 6 regattas a pursuit race.

  2. Introducing a “Summer Showdown” day, Date tbc (approx. Saturday in July/Aug) which will be made of short sprint style racing in the morning and a team based long distance/timed race in the afternoon. Followed by a club BBQ and social.

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Company Number: 5364039 Charity Registration No: 1110888

RYA Training

Following our annual inspection, by the RYA, in the Autumn of 2022, Shotwick Lake Sailing retained its RYA Recognised Training Centre status with no formal actions for improvement. This allows us to continue to offer RYA Dinghy Level 1, Level 2, Level 3, Seamanship Skills, Use of Spinnakers, Start Racing Youth Levels 1 to 4, Powerboat Level 1& 2, Safety Boat together with Start Windsurfing and Shore-based Navigation courses.

In January we organised a RYA First Aid course to enable our training team members and others to update their qualification. We also held a number of powerboat refresher sessions for those who hold at least Powerboat Level 2 in order to maintain and improve their competence in using the powerboat for training courses, race safety cover and other club activities.

We took a cautious approach to organising other training for 2022 as we gradually came out of the Covid 19 Pandemic and the restrictions and guidance which were still in place early in the year.

However, once restrictions had lifted to an acceptable level, the Friday evening family sessions were re-introduced and these included informal coaching of youngsters. In addition, 12 young sailors were put through the RYA Youth Stage 1 course and all 12 received their Youth Stage 1 Certificates.

In June a Start Windsurfing course took place with 5 participants over two Saturdays. Two of the participants were successful in achieving their Start Windsurfing Certificates. The other three were offered further informal training on Friday evenings to bring them up to the required standard.

At the end of July and running into August two adult Level 1 Dinghy courses were held, each consisting of one theory evening and two days of practical. A total of 8 persons received Level 1 Certificates.

As a permit group, Chester Sea Cadets run youth courses under the supervision of their Senior Instructor, Chris Snow. This year, 4 cadets were awarded RYA Youth Stage 1 certificates and 5 were awarded Youth Stage 2.

During the Summer, the club assisted two members, who had previously been helping with training, achieve the pre-entry requirements for attending an RYA Dinghy Instructor Course. It is good to report that both successfully completed the instructor course and now hold their RYA DI Certificates. They will be a great asset to the club.

It is also good to report that a fairly recently joined member, who has powerboat instructor qualifications, has volunteered to help with powerboat courses thus further strengthening our training team.

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Company Number: 5364039 Charity Registration No: 1110888

In order to bring the future coaching of young sailors on a Friday evening onto a more formal basis, and to help with the provision of RYA Racing Courses, we were pleased that four members volunteered to attend a RYA Race Coach Level 2 Course in December. Once again, the club assisted in ensuring that all four had the necessary pre-entry requirements and all four successfully completed the course.

With regards training going forward into 2023, a Powerboat Level 2 Course is planned for January and is fully booked. This will also include training specific to the use of the powerboat for safety cover.

The rest of the programme for 2023 is currently being planned and, depending on instructor availability, is likely to include youth coaching at the Friday family sessions, RYA Youth Stage 1, RYA Start Windsurfing, RYA Adult Level 1 and RYA Adult Level 2. A RYA Powerboat course will also probably be held in December.

Youth Sailing

This year has been a great year for youth sailing at Shotwick. Friday night training sessions were well attended, with more than nine youth sailors regularly on the water. All the sailors had a great time, improved tremendously, and got pretty good at capsizing!

In the new year, we will be offering more structured training sessions on Fridays and ad hoc training sessions on Saturdays. We will communicate all of this via our youth sailing WhatsApp group (links to this can be found on the club noticeboards).

We aim to do two things with our Friday night youth training: first, we want to improve the confidence of new sailors, give them additional time on the water in a safe environment, and give them the confidence to move on to more formal club racing. As well as that, now that we have four Racing Coach L2 qualified instructors at the club, we aim to help upskill the slightly more advanced Youth sailors.

On Sundays, we ran separate junior sailing races alongside the adult races for the first time in many years. There was a good turnout, and we intend to expand this to include Wednesday night races as well. We also held a very successful CYRC youth event at the club in October with 12 boats in attendance.

Youth club members will continue to be able to borrow club boats for free on a firstcome, first-served basis, for both the Friday night sailing and club racing.

This year, we will hold at least one RYA Youth Stage 1 course and our goal is to retain attendees and integrate them into ongoing club activities.

A big congratulations goes out to Thomas Venning, who recently was selected to join the Welsh topper squad!

The committee remains committed to increasing youth participation at the club, and I am very optimistic that the youth scene will continue to thrive well into 2023.

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Company Number: 5364039 Charity Registration No: 1110888

Estates

Regarding the upkeep of our lovely clubhouse and surrounds, lots of ‘behind the scenes’ work such as emptying the septic tank, checking the quality of the stored hot water for bugs, checking fire alarms and emergency lighting, sourcing and acquiring new benches for the outside seating areas, clubhouse cleaning and endless grass cutting and strimming, safety boat and ride on mower servicing, as well as maintaining the security cameras and lights is all done by various committee members.

This has been another successful year for our well attended and hardworking work parties, with the re-stoning of the main launching area and another substantial launching area having been created in the Northwest corner of the lake (many thanks to “Digger Rick” for his massive contribution in this).

The marks were all recently lifted, cleaned and the securing ropes changed where needed, re-painting of the numbers will be done once the weather is warmer.

The club has purchased a weed cutting machine which, along with the dredging rakes fabricated by Jeremy and Doug, are proving to be very successful in our endless battle to keep our lake clear.

Many of you will remember the huge islands of floating weeds we encountered a few years ago which really affected our racing and sailing!

Over the last two years 90% of the work parties have been taken up by the fishing out and removal of weed from the lake and moving it by trailers to the Southeast corner of the shore where it is left to rot down.

This is a very physical, dirty, and wet job and the volunteers that turn out to help must go home very tired but satisfied after their mornings work. Thank you all very much!

Financial Review 2022

Membership fees and income held up well in 2022 as the club began to resume normal operations. Income from subscriptions was slightly higher that 2021 and exceeds pre-pandemic levels.

Total income was approximately £26,750 an increase on 2021 (£22,000) this increase in income was off set by an increase in expenses reflecting the increased cost of the greater activity in 2022.

As the financial position became clear some “capital” items were purchased to improve the clubs facilities. Principle amongst these were a weed cutter to carry out trials in 2023 to reduce the impact of lake weed on the sailing and VHF radios to improve safety. A laser Pico was also purchased to improve the range of club boats available for use.

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Company Number: 5364039 Charity Registration No: 1110888

Good receipts from membership and relatively conservative expenditure has resulted in a modest surplus of approximately £2,000.

The surplus from 2022 will be used to provide resilience and to continue to develop the club infrastructure for the future. Assuming continued stability, consideration will be given over the next year on how surplus fund will be utilised to increase the resilience of the club. To be considered are; the electricity supply, the provision of female and disability changing facilities, reducing the impact of weed in the lake the development of sailing instruction and the training fleet.

Independent Examiners Report to the Trustees of Shotwick Lake Sailing

See appendix 1

Plans for Future Periods

J.P.COOPER

Signed (Commodore) 14 January 2023 Jeremy Cooper

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Company Number: 5364039 Charity Registration No: 1110888

Appendix 1

Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1 Appendix 1
Shotwick Lake Sailing Club
Statement of Financial Activities for the year ended 31st December 2022
Incoming Resources note 2022 2021
Donations 20 -
Subscriptions(basic membership) 6 10,960 10,524
Subscriptions(specific activity/permits) 9,915 8,644
HM customs & Revenue(gift aid refund) 7 2,470 1,974
TrainingCourses 2,100 -
Grants 8 - 550
Bank Interest 5 0
Race entryfees 640 77
Social events & refreshments ‘profit’ 9 600 -
Miscellaneous income 75 675
RNLI collection bymembers - -
Boat Loan - -
Total Incoming resources 26,785 22,445
Resources Expended
Lake Purchase Legal Fees - -
TrainingCosts 1,088 666
Insurances 2,963 2,732
Club equipment maintenance(general) 7,710 4,752
Clubhouse warden/cleaner 4,092 2,936
Safetyboat fuel 721 201
Safetyboat maintenance/service 10 959 1,054
Membershipawards & raceprizes 738 56
Publicity - -
RYA/WYA affiliation - 330
Instructor training 1,543 75
Administration 1,396 867
Bank charges 93 101
Water supply& effluent removal 11 679 440
Safety Inspections (electrical/gas and 1,463 461
RNLIpayment of collected money - -
Electricitycosts 12 1,188 710
Gas costs 12 149 52
Fun Day - -
Depreciation 3b - 924
Total resources expended 24,782 16,358
Net incoming-expended resources 14 2,003 6,086

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Company Number: 5364039 Charity Registration No: 1110888

BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022 BALANCE SHEET as at 31st December 2022
note 2022 2021
Fixed Assets;
Tangible Assets: 3a 47,500 47,500
Investments:
Current Assets:
Bank(deposit) 9,566 9,561
(current) 47,377 45,321
Commodores A/C - -
Cash in hand - 171
Galley 179 179
57,122 55,232
Creditors: amounts falling due within one year 4 44
Liabilities: 340 409
Net Current Assets: 56,825 54,822
Total Net Assets: 104,325 102,322
General Funds:
unrestricted 56,225 54,222
restricted 5 48,100 48,100
Total: 104,325 102,322
The trustee directors are satisfied that for the year ended 31st December 2022 the
charity/company was entitled to exemption from audit under section 477(2) of the Companies Act
2006.
Members have not required the company to obtain an audit in accordance with section 476 of the
Companies Act 2006.
The trustee directors acknowledge their responsibility for:
i. ensuring the company keeps accounting records which comply with section 386 of the
Companies Act 2006; and
ii. preparing accounts which give a true and fair view of the state of affairs of the company as at
the end of the financial year, and of its profit or loss for the financial year, in accordance with the
requirements of section 393 of the Companies Act 2006, and which otherwise comply with the
requirements of the Companies Act relating to accounts, so far as is applicable to the company.
These accounts have been delivered in accordance with the provisions applicable to
companies subject to the small companies regime.
Approved by the trustee directors by distribution of these accounts to the aforementioned on XXth
January2023
Accounts prepared by: William Duffield, Company Treasurer
Examined by: Member SLSC

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Company Number: 5364039 Charity Registration No: 1110888

Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022
1 Accounting Policies
Accounting Convention
The accounts have been prepared under the historical cost convention. In preparing the
accounts the charity has been guided by the best practice as laid down in the Statement of
Recommended Practice “Accounting and Reporting by Charities” (SORP 2015).
2 Taxation
As a registered sports charity, the company has been advised that it is not eligible to register
for VAT and is not subject to UK corporation tax. All expenditure presented is inclusive of VAT.
3 Fixed Assets
a Tangible assets:
Lake and buildings(at cost) 47,500
Total Tangible Assets 47,500
b Depreciation of assets:
A linear, 7 year, depreciation has been used for all major equipment purchases. All equipment
assets are now fully depreciated.
4 Creditors and Liabilities
Deposits totalling £340 owed by the club at the year end and a small positive balance with
Welsh Water are carried forward .
5 Restricted funds
Lake and buildings 47,500
Volvo eco challenge – rainwater collection system 600
48,100
6 Subscriptions
Subscription income is split into basic membership (£78 for each adult member, £25 for
juniors) and activity costs together with any berthing costs etc. Permit income (from sea scout
groups etc) is included in this category. ‘Gift aid’ can be reclaimed from HM Revenues &
Customs on the basic membership element of the subscriptions where the member has
indicated compliance with the tax rules.
7 Gift Aid Refund
Claims were made to HM Revenues & Customs for ‘gift aid’ on the basic membership for 2021;
A claim for 2022 memberships will be made in 2023.
Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022 Notes to the Accounts for Year Ended 31st December 2022
1 Accounting Policies
Accounting Convention
The accounts have been prepared under the historical cost convention. In preparing the
accounts the charity has been guided by the best practice as laid down in the Statement of
Recommended Practice “Accounting and Reporting by Charities” (SORP 2015).
2 Taxation
As a registered sports charity, the company has been advised that it is not eligible to register
for VAT and is not subject to UK corporation tax. All expenditure presented is inclusive of VAT.
3 Fixed Assets
a Tangible assets:
Lake and buildings(at cost) 47,500
Total Tangible Assets 47,500
b Depreciation of assets:
A linear, 7 year, depreciation has been used for all major equipment purchases. All equipment
assets are now fully depreciated.
4 Creditors and Liabilities
Deposits totalling £340 owed by the club at the year end and a small positive balance with
Welsh Water are carried forward .
5 Restricted funds
Lake and buildings 47,500
Volvo eco challenge – rainwater collection system 600
48,100
6 Subscriptions
Subscription income is split into basic membership (£78 for each adult member, £25 for
juniors) and activity costs together with any berthing costs etc. Permit income (from sea scout
groups etc) is included in this category. ‘Gift aid’ can be reclaimed from HM Revenues &
Customs on the basic membership element of the subscriptions where the member has
indicated compliance with the tax rules.
7 Gift Aid Refund
Claims were made to HM Revenues & Customs for ‘gift aid’ on the basic membership for 2021;
A claim for 2022 memberships will be made in 2023.

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Company Number: 5364039 Charity Registration No: 1110888

8 Grants No grants were received in year.

As Covid restrictions have been lifted a reduced galley service has been available. 10 Safety Boat Maintenance The safety boats usage was back to normal in 2022 and the engines serviced in year. 11 Water Supply and Effluent Removal The cost of effluent removal has increased to slightly less than pre-pandemic levels 12 Electricity and Gas Costs Monthly usage and costs have increased to near pre-pandemic levels. 13 Reserves Policy Due to the seasonal nature of the income and the ‘out of season’ expenditure, the treasurer and trustee directors have agreed that a minimum fund reserve of £4,500 is needed at yearend 2022 to cover the club running expenses during the winter period.

14 Net incoming-expended resources Membership income has increased in year to slightly more than that in 2019 reflecting members ability to use the lake. Similarly other income streams e.g. training and the galley have resumed all be it at lower levels. A number of pieces equipment have been purchased in year including VHF radios and a weed cutter.

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