Company Number: **5364039** Charity Registration No: **1110888** **SHOTWICK LAKE SAILING (A company limited by guarantee)** **ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] DECEMBER 2020** Page 1 of 10 Company Number: **5364039** Charity Registration No: **1110888** ## **Report of the Trustees for the year ended 31[st] December 2020** ## **Administrative Details** Charity Name: Shotwick Lake Sailing Charity Registration Number: 1110888 Company Registration Number: 5364039 Company Registered Address: 16 Hallfield Close Cornist Flint Flintshire CH6 5HL Trustees/Directors: Timothy Bowden –Commodore Jeremy Cooper – Vice Commodore William Duffield - Treasurer George Anthony Forster - trustee Ronald King - trustee Mark Heaton – trustee Leslie Perry - trustee Bank: Lloyds TSB, Foregate Street, Chester ## **Structure, Governance and Management** Shotwick Lake Sailing is operated according to its memorandum and articles, as a company limited by guarantee and is a registered charity. The trustees (directors) were elected to office at an annual general meeting of the company on 18[th] February 2020. All financial, health & safety and long-term planning decisions are taken by the directors. Training of directors has been by liaison with Flintshire Local Voluntary Council and self study of literature from Companies House & the Charity Commission. Most have extensive experience of managing a sailing club, being long standing members. This has been the thirty seventh year of sailing at Shotwick Lake and the fifteenth full year operating as the independent sailing club, Shotwick Lake Sailing. ## **Objectives and Activities** The objective of the club is the promotion of community participation in healthy recreation by the provision of facilities for sailing and associated water sports. Anyone who wishes to take part in sailing or other associated water sport activity should have the opportunity to do so. Page 2 of 10 Company Number: **5364039** Charity Registration No: **1110888** The Club has been impacted significantly due to Covid 19 restrictions from March 2020 onwards, particularly since the club is located in Wales but also draws a significant number of its members from the Wirral and Cheshire that are in England. Depending upon Government Restrictions in force and the recommendations of RYA Cymru Wales (our sport governing body) activity has sometimes been suspended completely or open for recreational activity only. During 2020 competitive dinghy racing has only been held on a limited number of weekends in accordance with the regulations and guidance applicable at that time. Unfortunately, due to the restrictions we have only been able to hold one open meeting for the Solo class. We have not been able to run any RYA training sessions or Discover Sailing sessions. Activity has been limited to members only from late March 2020. The ‘Permit Groups’ including Sea Cadets and Scout Groups have not used the facilities during 2020. The Club house has not been open and the Galley has not been operational since March 2020 due to the Covid restrictions. During 2020, Tony Forster, one of our longstanding members, was awarded a National Lifetime Commitment Award by the RYA (Royal Yachting Association) for working as a volunteer for over 30 years at the club. ## **Membership** In 2020 the membership remained stable at around 133 The membership is mainly from the Flintshire, Wirral, Chester and West Cheshire areas, with some members from as far as Shropshire. Our membership has supported us through the pandemic, and we have lost very few members during 2020 (down from 140 in 2019). At the Committee meeting in December 2020 it was agreed an optional reduction in membership fees would be available to members in 2021 if they were members in 2020 when full use of the facilities was not available to them. ## **Dinghy Racing** The season started well with the Brass Monkey Open Handicap Series, the first few races of the Early Spring Series and a very successful Solo Open Meeting before all sailing was suspended due to the first lockdown at the end of March. The dinghy racing programme was then significantly curtailed with limited racing only possible during August and September. The racing that has taken place socially distanced, has involved a single Race officer, Covid Supervisor and a Safety boat helm and crew from the same household. Page 3 of 10 Company Number: **5364039** Charity Registration No: **1110888** However, whenever racing did take place it was very well supported with many members keen to get back on the water. Racing was restricted to a total of thirty people (including officials) and this was reached on more than one occasion including the Autumn Regatta that was held for club members only. **----- Start of picture text -----**
Average Annual Turn-out (excluding Regattas)
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The 2021 Racing Programme is proposed to follow a similar format to previous years. The proposed programme is published on the club web site. This may need to be modified depending on the restrictions / guidance that will be in place at that time. We have not published our dutyman system for the selection of race duties until we have a clearer understanding of the Covid 19 restrictions / guidance that will be in place at that time. ## **RYA Training** Shotwick Lake Sailing retained its RYA Recognised Training Centre status which allows us to offer RYA Level 1, Level 2, Level 3, Seamanship Skills, Use of Spinnakers, Youth Levels 1 to 4, Powerboat Level 1 & 2, Safety Boat and Start Racing together with Start Windsurfing and shore-based navigation courses. Due to the pandemic we have run no RYA training in 2020. We have decided not to publish our 2021 training programme and take bookings until the restrictions / guidance ease to the extent that our training can re-commence safely. ## **Estates** On the maintenance side, we can report that our fixed property assets continue to be maintained. We have only been able to arrange one socially distance work party, utilising volunteers from the membership. Other essential maintenance has continued to be carried out by Committee members during periods of closure to prevent deterioration of the club’s assets and so that when restrictions are lifted the delay before the club is opened is minimised. Page 4 of 10 Company Number: **5364039** Charity Registration No: **1110888** During 2020 the ‘weed’ at the lake has continued to be an issue and we had intended to take some initial actions in early 2021. Due to the current pandemic the Committee consider that financial expenditure on this during a period of uncertainty could not be justified. This will be reviewed again later in 2021. ## **Financial Review 2020** Membership fees were generally paid prior to Covid 19 restrictions in March but with a slightly lower overall membership and the income from membership fell by approximately £1500.00. There was no income from the Galley or RYA training so our income excluding grants fell by £6500.00 The capital expenditure has been restricted to only essential items and some revenue costs have fallen due to the club being closed resulting in our overall expenditure falling by £7000.00 this give a balanced budget excluding grants. We have been fortunate to receive a government grant of £10,000.00 due to the pandemic resulting in a surplus for 2020. The surplus from 2020 will be used to provide resilience over the next few years as Covid 19 restrictions are lifted and we understand the impact on our income from all sources. In the meantime, our approach will be to be prudent with future expenditure. ## **Independent Examiners Report** Due to the pandemic we have not been able to arrange the independent examination of our 2020 accounts at the time of the 2021 AGM. Our accounts do not need to be submitted to the Charities Commission or Companies House until Sept 2021 (9 months after the end of our financial year). In previous years we have submitted the accounts by March each year. We are anticipating that the Covid 19 restrictions will be eased by August 2021 allowing the independent examination to take place. If the examination is not possible, we will request an extension to the submission date. Page 5 of 10 Company Number: 5364039 Charity Registration No: 1110888 Shotwick Like Sailin Club Statement of Financial Artivities for the ear ended 315t December 2020 In¢omln8 Resources Donations Subscriptions Ibasic membership) Subscriptions Ispecific artivitylpermitsl HM customs & Revenue Igift aid refund) Training Course5 Grants Bank Interest Race entry fees Social events & ￿fre%hMents.profi￿ Miscellaneou5 income RNLI collettion by members Boat Loan note 2020 25 9,550 7,275 2.204 375 11.103 2019 9,121 9,169 1.873 3.148 791 1,092 920 52 ify) 228 Total Incomlni resources 26,344 Re￿Urre5 Expended Lake Purchase Legal Fees Training Costs Insurances Club equipment maintenance18enerall Clubhouse wardenlcleaner Safety boat fuel Safety boat maintenancelserwce Membership awards & r¥e prizes Publicity RYWA affiliation Instructor training Admin￿tratIon Bank charges Water supply & effluent removal Safety Inspections lelectricallgas and firel RNLI payment of C￿lected money Electricity costs Gas costs Fun Day Dep￿cIatIon £227.47 £2.67S.84 £3.735.08 £4.097.54 £148.41 653 2674 7426 4226 509 977 910 io £0. £399.14 £330. £0. £872.50 £81.25 £851.48 £60. £0. £788.68 £52. 320 475 97 1272 592 li 12 1060 £18.36 £924.07 3b 924 Total resour¢e5 expended 15,262 23A30 Page 6 of 10 Company Number: 5364039 Charity Registration No: 1110888 BALANCE SHEET as at 31st December 2020 notes 2020 2019 Fixed Assets: Tangible A55ets.' In¥estment5.' 3a 48.424 49.348 Current Assets: Bank (deposit I Icurrentl Commodores Alc Cash in hand Gall 9.560 38,081 4,557 26,5C 185 179 185 179 31,429 CreditoTh: amothts Liabllitie5: 193 226 Net Current Assets: 47,812 31,203 Totsl Net Assets: 96,236 1,551 General Funds: unre5trirted stricted Total: 48,136 48,100 %236 32.451 48,100 1,551 The trustee director5 are satisfied that for the year ended 31st December 2020 the charitylcompany vias entrtjed to exemption from audit under sertion 477121 of the Companies Act 2Ci)6. Members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 21￿6. The trustee director5 acknowledge their re5ponsibilrty for.. i. ensuring the company keeps 3ccountin8 ￿(OrdS which comply with sectlon 386 of the CL¥npanles Act 2C￿.. and ii. preparing accounts which give a true and fair view of the state of affair5 of the company as at the end of the financlal year, and of its profrt or loss for the financial year. In accordance with the requirements of section 393 of the Companies Act 2C#J6. and which otherwise comply wf(h the requirements of the Companies Act relating to accounts, so far a5 is applicable to the company. These accounts have been delrvered in accordance with the provisions applicable to companies subject to the small companies regime. Approved by the trustee dirertors by distribution of these accounts to the al0￿mentIoned on 30th January 2021 Accounts prepared ty: Vlilliam Duffield, Examined by: , Member Shotwick Like Sailin8 Club Company Treasurer Page 7 of 10 Company Number: 5364039 Charity Registration No: 1110888 Notes to the Accounts for Year Ended 31st December 2020 l Accountlng PolkSes Auounting Con￿ntIOn The account5 have been prePa￿d underthe historical cost convenkn"on. In weparing the accounts the chartty has been guided bythe best practice as lahj down in the Statement of Recommended Practice"kcountin8 and Rewrtin8 by Charities" ISORP 20151. 2 Taxatlon As a registered sports charlty. the company ha5 been advlsed that it is not eligible to register for VAT and is not subject to UK corporation taK_ ￿1 expenditure presented is inclusive of VAT. 3 FIMed Assets a T4nolt* ossets.. Lake and buildings lat cost,, Outtrf)ard Engines X 2 47,5Crf) 924 Total Tan8ible Assets 48,424 b Deweciotion of assets.. A linear, 7 year, depreuation has been used for all major equipment purchases. 4 fJ*dhors •nd Ll•bilitle5 Deposits totallin8 £3CK) owed by the club at the year end and a small ne8atyve balance wrth We15h Water are tarried forward as is a outstanding payment from RYA Wales. 5 Rutrlcted fvnd5 Lake and burldings Vofvo eco challenge- rainwater cdlertlon system 47,5¢X) 48,ICQ 6 5ub5cripti¢)ns Subscription income 15 split into ba51t member5hip1£73 for each adult member, £23 for juniorsl and activity costs together with any berthing costs etc. Perm￿ income Ifrom sea scout groups etcl is included in this category. 'Gift aid, can be reclaimed from Revenues & Customs on the basic Mem￿rshiP e￿rnent of the subscription5 where the rnember has indicated compliance wrth the tax rules. 7 GSft Ald Refund Claims were made to HM ReNEnues & Customs for'gift aid. on the basK membership for 2019,. A claim for 2020 member5hip5 will be made in 2021. Page 8 of 10 Company Number: 5364039 Charity Registration No: 1110888 8 Grants Grants were ￿(eIved in year forthe purchaseof stsnd-up paddle boards and a small business grant I£IO,OCQl for COVID-19 resilience. 9 Social events & relre5hments'profiV Due to COVID-19 restrictions the galley ha5 been closed. 10 Safety Boat Malntenanc• The safety boats have only been used very lightly in 2020 and the engines were not seryiced. 11 Water Suppty and Effluent Removal The cost of effluent removal reflerted the lack of use of the club. 12 Electrlcky and Gas Costs Monthly u5a8e arTrd costs were lower relecting the lack of use of the dub. 13 Reserves Pollry Due to the Seasonal nature of the income and the'out of sea50n' expenditure. the treasurer and trustee directors have agreed that a minimum fund reserye of £4.5LXI is needed at year*nd 2019 to cover the club runnin8 expense5 durin8 the winter pericd. 14 Nel Incomlryxpended resources Membership was generally paid prior to COVTD-19 re5trittions coming inro place and has been largely unaffected this year Idown £1.5LX)l. However total income excluding grants fell by £6,5￿. expenditure was restricted and fell by £7c￿ to PrO￿de a balanced budget. The surplu5 from 2020 will be used to provide r￿llen￿ over the next few years as COVID-19 restrictions are lrfted. Page 9 of 10 Company Number: **5364039** Charity Registration No: **1110888** ## **Plans for Future Periods** - Continued support for the North Wales Clubs Committee with regards to sharing and learning and development of sailing in North Wales. - Be conservative with our finances until the impacts of the current pandemic are known. - Racing programme published for 2021 season. - Powerboat refresher sessions will be delivered once mixed household crews are allowed. - Continue with the scheme which allows youngsters not owning their own dinghy to continue to sail at Shotwick Lake after completion of training. A boat loan scheme has been implemented for junior members. - Continue Friday evening ‘club night’ with supported sailing once restrictions are lifted. - We will continue to encourage members to become involved as volunteers to assist with the training and other support to the club. - Continue to monitor and implement legislation regards child/vulnerable person protection measures. - The development of sailing opportunities for sailors with a disability. - Implement ‘Discover Sailing’ sessions to give opportunities to sail to nonmembers. **(Commodore) 27 January 2021** **Signed** ## **Timothy Bowden** Page 10 of 10