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2023-03-31-accounts

The Ascendance Repertory Company Limited

Charity number 1110747

A company limited by guarantee number 05496869

Annual Report and Financial Statements

for the year ended 31 March 2023

The Ascendance Repertory Company Limited

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 5
Examiner's report 6
Statement of financial activities 7
Balance sheet 8
Notes to the accounts 9 to 13

Prepared by West Yorkshire Community Accountancy Service CIO

1

The Ascendance Repertory Company Limited

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Position Jan Petrus Maria Costima Chair Janet Mitchell Treasurer / Secretary Samantha McCormick Quentin Krang Hayley Marsden Terence Hyde Teresa Widera

Appointed 9 January 2023 Appointed 12 June 2023 Appointed 6 June 2022 Resigned 17 April 2023 Appointed 2 October 2023

Charity number 1110747 Company number 05496869 Registered and principal address Bankers 153 Bradford Road The Co-operative Bank Wakefield PO Box 101 WF1 2AP 1 Balloon St Manchester, M60 4EP

Registered in England and Wales Registered in England and Wales

Independent examiner

E J Beverley FCCA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 1 July 2005. It is governed by a memorandum and articles of association amended 6 June 2022 and 17 May 2023. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed at a duly convened meeting of the trustees.

Objectives and activities

The charity's objects

To advance the education of the public by the promotion of the Arts, in particular but not exclusively the art of dance.

The charity's main activities

The charity currently works in the local community, providing high-quality arts projects and classes, which seek to bring positive change to health and wellbeing.

Public benefit statement

In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of the arts, dance and health.

2

The Ascendance Repertory Company Limited Trustees' report (continued) for the year ended 31 March 2023

Achievements and performance

In 2022/23, Ascendance has expanded its participant reach and outreach provision, reaching new and more people who benefit from the physical, mental and social benefits that our inclusive and accessible classes and workshops provide. The company has continued face-to-face and online provision and has developed partnerships to undertake more outreach work. Ascendance has also developed its community performance company, exploring new ideas for film and performance work and showcasing the skills and talents of our participants.

Organisational Development:

Ascendance is proud to have retained its full freelance workforce, with Artistic Director Rachel Wesson, Creative Director Emma Clayton, Izzy Britain, Emma Hinton, Natalie Haslam and trainee teachers Sharon Fountain and Caroline Leung. In addition Natalie Haslam has provided fundraising, administration and marketing support. The organisation has also supported a pool of eight volunteers providing support to the outreach team.

Achievements this year include:

Participant comments

“Classes are excellent, I feel I do benefit from them”

“I Know that when I attend, I will feel more energised”

“I look forward to classes as I can see how the movements and stretches are helping. Also it makes me smile a lot and the people are all friendly.”

Regular Activity and Outreach:

This year Ascendance has undertaken important and needed outreach work with multiple partners and community groups, alongside a staggered return to face-to-face classes whilst retaining some scaled back digital provision. Ascendance has 120 regular class members and has reached nine communities with its work.

Key achievements this year include:

Providing eight dance sessions per week across hospices, care homes, community centres and at home provision via Zoom. This has consisted of 330 Face to Face Dance Sessions (across Leeds, Bradford, Halifax) and 39 Zoom Dance Sessions.

Undertaking partnership classes with Sense, Parkinson’s UK Halifax branch & New Wortley Community Centre, reaching new and diverse participants who haven’t taken part in Ascendance activity before.

Providing activity as part of the ‘Arts in Care Home Day 2022 Digital Day’ and offering workshops as part of ‘Wellbeing Wednesdays’, reaching six Care Homes / Day Centres.

Creating a series of At Home dance resources, including dance videos and tutorials, to ensure that a wider range of individuals can continue to dance and stay active wherever they are.

Being included in the Creative Ageing Treasury of Leeds - a free activity book full of creative things to do by and with older people.

Being involved in the Age Friendly Ambassador Get Together at Leeds City Museum.

3

The Ascendance Repertory Company Limited Trustees' report (continued) for the year ended 31 March 2023

Achievements and performance (continued) Film Research & Performances:

This year Ascendance has looked to expand its performance and film work, focusing on new inclusive and accessible ways to engage performers and audiences, and innovative ways of thinking about and presenting in areas local to our participants. Performances and film work Ascendance has been involved with this year include:

Nominations

Ascendance is proud to have been nominated for a Leeds Compassionate award, One Dance UK award and Bradford Sports Award, with the winners for the latter being announced later in May 2023.

Financial review

The net expenditure for the year was £11,387, including net expenditure of £10,520 on unrestricted funds and net expenditure of £867 on restricted funds.

With 3 years funding secured from The National Lottery Community Fund, Ascendance is in a stronger position in 23/24 to increase partnership funding and private income streams to reach our reserves targets.

The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £6,899.

The reserves policy is to ensure there are sufficient reserves available to finance adequately, for at least three months, the operation of the company in the event of unforeseen circumstances. This reserve may be depleted to satisfy scheduled temporary liquidity deficiencies. Currently three months trading equates to £15,000 and this is updated on a monthly basis and is calculated on a rolling annual timeline.

This is a minimum requirement to mitigate an unexpected financial emergency. The Management recognise that in times of particular funding uncertainty around our core funder, it is prudent to build reserves above this to enable the company to survive and deliver our mission in the event of loss of a major element of our grant income and it has therefore been a stated aim to rebuild company reserves over the current Arts Council funding period, to bring them to a level which would withstand such longer-term changes to our business model.

The ambition is to sustain reserves that allow the company to function for a six month period and this has been set at £30,000.

4

The Ascendance Repertory Company Limited Trustees' report (continued) for the year ended 31 March 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

approved by the board of trustees on 02/10/2023

Janet Mitchell (Trustee)

5

The Ascendance Repertory Company Limited

Independent examiner's report to the trustees of The Ascendance Repertory Company Limited

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 7 to 13.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

E J Beverley FCCA

24/10/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

6

The Ascendance Repertory Company Limited

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants
(2)
-
Earned income
9,981
Donations
4,951
Total income
14,932
Expenditure on:
Artistic programme
10,870
Administration
6,963
Other overheads
210
Marketing
714
Organisational development
3,518
Personal access
-
Minor equipment
127
Depreciation
2,152
Insurance
-
Accounts and independent examination
62
Evaluation
-
Travel
144
Venue hire
692
Total expenditure
25,452
Net movement in funds
(10,520)
Fund balances brought forward
18,966
Fund balances carried forward
(3)
8,446		 2023
Restricted
funds
£
47,775
-
-
47,775
23,749
15,328
22
1,766
352
200
225
-
256
1,141
50
1,830
3,723
48,642
(867)
35,642
34,775		 2023
Total
funds
£
47,775
9,981
4,951
62,707
34,619
22,291
232
2,480
3,870
200
352
2,152
256
1,203
50
1,974
4,415
74,094
(11,387)
54,608
43,221		 2022
Total
funds
£
67,666
5,417
1,920
75,003
30,010
15,315
1,048
5,600
9,453
988
1,844
2,167
379
600
1,950
770
4,110
74,234
769
53,839
54,608

All incoming resources and resources expended derive from continuing activities.

7

The Ascendance Repertory Company Limited

Balance sheet

as at 31 March 2023
2023
Unrestricted
£
Fixed assets
Tangible assets
(4)
1,547
Total fixed assets
1,547
Current assets
Debtors and prepayments
(5)
447
Cash at bank and in hand
(6)
7,212
Total current assets
7,659
Current liabilities:
amounts falling due within one year
Accruals
760
Total current liabilities
760
Net current assets
6,899
Net assets
8,446
Funds
Unrestricted funds
8,446
Restricted funds
-
Total funds
8,446		 2023
Restricted
£
-
-
-
35,023
35,023
248
248
34,775
34,775
-
34,775
34,775		 2023
Total
£
1,547
1,547
447
42,235
42,682
1,008
1,008
41,674
43,221
8,446
34,775
43,221		 2022
Total
£
3,699
3,699
214
51,295
51,509
600
600
50,909
54,608
18,966
35,642
54,608

For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 02/10/2023

Janet Mitchell (Trustee)

8

The Ascendance Repertory Company Limited

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £250 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: IT equipment: over 3 years

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

9

The Ascendance Repertory Company Limited

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants
Arts Council England
Leeds Older People Forum
Parkinson's UK
Versus Arthritis
Leeds City Council
National Lottery Community Fund
Sir George Martin Trust
Sport England
Wades Charity
3 Restricted funds
Balance b/f
£
Wades
1,736
Sport England
7,200
Sir George Martin
1,971
ACE 360
14,735
NL Community Fund
10,000
ACE Pillars
-
Parkinson's UK
-
Together Fund
-
LOPF
-
LCF Warm & Cosy
-
35,642		 2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
Incoming
£
-
-
-
5,157
-
34,688
2,420
4,210
300
1,000
47,775		 2023
Restricted
funds
£
39,845
1,300
2,420
4,210
-
-
-
-
-
47,775
Outgoing
£
1,736
7,200
1,971
19,892
10,000
248
2,085
4,210
300
1,000
48,642		 2023
Total
funds
£
39,845
1,300
2,420
4,210
-
-
-
-
-
47,775
Transfers
£
-
-
-
-
-
-
-
-
-
-
-		 2022
Total
funds
£
20,626
-
-
-
1,000
32,340
2,000
7,200
4,500
67,666
Balance c/f
£
-
-
-
-
-
34,440
335
-
-
-
34,775

Fund name Purpose of restriction Wades

To support a Hybrid ‘Dance with Parkinson’s’ dance class at St Chad’s Parish Centre, Headingley, Leeds.

Sport England

This project will re-establish the 'Dance Fit' programme - a specialist free dance exercise session in partnership with Marie Curie Hospice Bradford, targeting those 65 years and over, and aiming to help those hit hardest by the pandemic.

Sir George Martin

To fund two dance exercise and wellbeing sessions per week for People with Parkinson’s.

ACE 360

To support the making of five short dance films with a diverse group of Dancers with Parkinson’s (DWP) and three professional dancers, captured in 360° Virtual Reality.

NL Community Fund

A Dancing Community - To provide regular dance and wellbeing support sessions, over a period of 12 months, for an existing group of sixteen Bradford-based dancers with Parkinson’s (aged 55 – 80), and their carers. The overall aim of the project is to widen the reach of the Ascendance Repertory Company’s support to people living with long term health conditions living in West Yorkshire, benefitting both existing and new participants who are geographically or socially isolated, lack digital skills and/or who are excluded from other opportunities to take part in exercise and creative expression as a result of long term health conditions.

ACE Pillars

10

The Ascendance Repertory Company Limited

Notes to the accounts continued for the year ended 31 March 2023

Restricted funds (continued)

Fund name Purpose of restriction Parkinson's UK To support a new Neuro dance class at St Chads in Headingley. Together Fund To support the organisation in helping to reduce the long-term impact and aid recovery from the COVID-19 pandemic and the widening of the inequalities in sport and physical activity. LOPF To pay towards an event celebrating International day of Older People celebration at St Chad's Parish Centre with a Charleston dress up day, capturing stories from the group. LCF Warm & Cosy To pay for Dance Hoodies to keep class members warm over the winter months.

4
5
**6 **		 Tangible assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation
At 1 April 2022
Charge for year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
Debtors and prepayments
Debtors
Prepayments
Cash at bank and in hand
Cash at bank
Cash in hand		 £
7,871
-
7,871
4,172
2,152
6,324
1,547
3,699
2023
£
175
272
447
2023
£
42,225
10
42,235
IT
equipment		 Total
£
7,871
-
7,871
4,172
2,152
6,324
1,547
3,699
2022
£
70
144
214
2022
£
51,285
10
51,295

11

The Ascendance Repertory Company Limited

Notes to the accounts continued

for the year ended 31 March 2023

7 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other related party transactions

Other transactions with trustees or related parties
Samantha McCormick
Independent Examination fees
Independent Examination fees
Trustee
Podcast project delivery
Name of trustee
or related party
Relationship to
charity
Description of transaction		 2023
£
-
-
2023
£
660		 2022
£
450
450
2022
£
600

8 Independent Examination fees

12

The Ascendance Repertory Company Limited

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants
-
-
Earned income
9,981
5,417
Donations
4,951
1,920
Total income
14,932
7,337
Expenditure
Artistic programme
10,870
185
Administration
6,963
-
Other overheads
210
157
Marketing
714
-
Organisational development
3,518
-
Personal access
-
-
Minor equipment
127
48
Depreciation
2,152
2,167
Insurance
-
379
Accounts and independent exam.
62
600
Evaluation
-
-
Travel
144
-
Venue hire
692
-
Total expenditure
25,452
3,536
Net income / (expenditure)
(10,520)
3,801
Transfers between funds
-
3,269
Net movement in funds
(10,520)
7,070
Fund balances brought forward
18,966
11,896
Fund balances carried forward
8,446
18,966		 2023
Restricted
funds
£
47,775
-
-
47,775
23,749
15,328
22
1,766
352
200
225
-
256
1,141
50
1,830
3,723
48,642
(867)
-
(867)
35,642
34,775		 2022
Restricted
funds
£
67,666
-
-
67,666
29,825
15,315
891
5,600
9,453
988
1,796
-
-
-
1,950
770
4,110
70,698
(3,032)
(3,269)
(6,301)
41,943
35,642		 2023
Total
funds
£
47,775
9,981
4,951
62,707
34,619
22,291
232
2,480
3,870
200
352
2,152
256
1,203
50
1,974
4,415
74,094
(11,387)
-
(11,387)
54,608
43,221		 2022
Total
funds
£
67,666
5,417
1,920
75,003
30,010
15,315
1,048
5,600
9,453
988
1,844
2,167
379
600
1,950
770
4,110
74,234
769
-
769
53,839
54,608

13