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2021-03-31-accounts

British Deaf History Society Ltd

Charity No. 1110669

Company No. 05382744

Trustee's Report and Unaudited Accounts

31 March 2021

British Deaf History Society Ltd Contents

Pages
Trustees Report 2- 5
Independent Examiner's Report 6
Statement of Financial Activities 7
Summary Income and Expenditure 8
Balance Sheet 9
Statement of Cash flows 10
Notes to the Accounts 11 - 18
Detailed Statement of Financial Activities 19

Page 1

British Deaf History Society Ltd Trustees Annual Report

for the year ended 31 March 2021

British Deaf History Society Ltd Reference and Administrative Details

Trustees D M Webb
G J Eagling
P W Jackson
M N Napier
R J Goulden
I D Depledge
J Yang *resigned October 2020
C Nassimi-Green *appointed February 2021
B. Bowen *appointed February 2021
Secretary P W Jackson
Head Office Crawford House
Booth Street East
Manchester
M13 9GH
Registered Office 30 Elmwood Grove
Winsford
Cheshire
CW7 3UD
Company Registration Number 05382744
Charity Registration Number 1110669
VAT Registration Number 716560046
Bankers HSBC
6 Commercial Way
Woking
Surrey
GU21 6EZ
Independent Examiner Shires Accountants Limited
Stapley House
London Road
Nantwich
CW5 7JW

Page 2

British Deaf History Society Ltd Trustees Annual Report

for the year ended 31 March 2021

British Deaf History Society Ltd

Trustees' Report

The trustees, who are directors for the purposes of company law, present the annual report together with the financial statements of the charitable company for the year ended 31 March 2021.

Objectives and activities

Objects and aims

The objects of the charity are to promote and advance the interest in discovery, research and preservation of the histories of deaf people, their communities, culture and language.

The activities of the charity are based on three key tenets:

  1. Conservation and preservation of deaf heritage, language and culture.

  2. The research and study of all subjects concerning the history of deaf people and deafness.

  3. Education about deaf history through publications, lectures and workshops.

All activities of the charity shall be measured against these three tenets.

Special Note about the effects of the COVID-19 pandemic

It needs to be stated here that the impact of the COVID-19 pandemic on the British Deaf History Society has been devastating, forcing the closure of the Deaf Museum and Art Gallery at Empire Court, Museum Street, Warrington and relocation of its contents and assets to Manchester where it was placed in temporary storage. It remained closed through to the end of the year ended 31 March 2021, and beyond.

The administration of the Society was relocated to a new temporary registered office based in the Secretary’s home and all administrative activities continued to be carried out from that address, including the continued publication of the Deaf History Journal.

All Trustee meetings were carried out through the Zoom video conferencing facility. The Annual General Meeting scheduled for November 2020 was postponed and was eventually also carried out through the Zoom conferencing facility in February 2021.

Public benefit

Having regard to the preceding paragraph about the impact of the COVID-19 pandemic, the Society confirms that the official magazine of the BDHS, the Deaf History Journal, continues to feature news from the BDHS, developments in deaf history and articles by contributors about people and events in deaf history, whether in the UK or overseas. The pool of contributors has included the publication of research essays of an academic nature in the past twelve months. Photographs relating to historical events/people have been a most welcome inclusion in the journal.

Page 3

British Deaf History Society Ltd Trustees Annual Report

for the year ended 31 March 2021

The Deaf Museum and Art Gallery which had been run by the BDHS as a public benefit did not operate at all during the preceding financial year although the research library responded to a number of postal requests for information, charging for contributions for photocopying in compliance with the Copyright, Designs and Patent Act 1988.

The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Structure, governance, and management

Recruitment and appointment of trustees

Trustees can be elected by the existing trustees at meetings. At each annual general meeting one third of the trustees, being the longest serving, must retire, but being eligible can offer themselves for reelection. All members of the charity are entitled to vote.

Induction and training of trustees

Trustees are offered suitable training when elected and are informed of their duties and responsibilities. They are also made aware of publications and advice available from the Charity Commission. In recruiting new trustees, the charity seeks those that have the appropriate skills, knowledge and experience to develop the organisation.

Financial instruments

Objectives and policies

The charity’s activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies as approved by the Board of Trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.

Credit risk

The charity’s principle financial assets are bank balances and cash, trade and other receivables, and investments. The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event, which based on previous experience, is evidence of a reduction in the recovery of cash flows. The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.

The annual report was approved by the trustees of the charity on 31 March 21 and signed on its behalf by:

……………………………………………………………

Peter W. Jackson, Company Secretary

Page 4

British Deaf History Society Ltd Trustees Annual Report

for the year ended 31 March 2021

British Deaf History Society Ltd

Statement of Trustees' Responsibilities

The trustees (who are also the directors of British Deaf History Society Ltd for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:

• select suitable accounting policies and apply them consistently.

• observe the methods and principles in the Charities SORP (FRS102).

• make judgements and estimates that are reasonable and prudent.

• state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.

The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees of the charity on 31 March 21 and signed on its behalf by:

.........................................

P W Jackson Company Secretary

Page 5

British Deaf History Society Ltd Independent Examiners Report

for the year ended 31 March 2021

Independent Examiner's Report to the trustee of British Deaf History Society Ltd

I report to the charity trustee on my examination of the accounts of British Deaf History Society Ltd for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Summary Income and Expenditure Account, the Balance Sheet and the related notes.

Responsibilities and basis of report

As the trustee (and also a director for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Shires Accountants Limited Stapeley House London Road Nantwich CW5 7JW

31 March 2021

Page 6

British Deaf History Society Ltd Statement of Financial Activities

for the year ended 31 March 2021

Notes
Income and endowments
from:
Donations and legacies
4
Charitable activities
5
Other trading activities
6
Investments
7
Other
8
Total
Expenditure on:
Raising funds
9
Charitable activities
10
Other
11
Total
Net gains on investments
Net income
12
Transfers between funds
Net income before other
gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 Unrestricted
funds
2021
£
4,519
-
2,122
9
25,300		 Restricted
funds
2021
£
-
99,474
-
-
-		 Total funds
2021
£
4,519
99,474
2,122
9
25,300		 Total funds
2020
£
8,925
50,615
3,086
40
5,207
31,950
-
-
45,259		 99,474
-
31,438
-		 131,424
-
31,438
45,259		 67,873
5,804
27,144
34,925
45,259
-		 31,438
-		 76,697
-		 67,873
-
(13,309)
(4,427)		 68,036
-		 54,727
(4,427)		 -
-
(17,736) 68,036 50,300 -
(17,736)
135,324		 68,036
58,027		 50,300
193,351		 -
193,351
117,590 126,063 243,653 193,351

Page 7

British Deaf History Society Ltd Summary Income and Expenditure Account

for the year ended 31 March 2021

Income
Interest and investment income
Gross income for the year
Expenditure
Depreciation and charges for
impairment of fixed assets
Total expenditure for the year
Net income before tax for the year
Net income for the year		 2021
£
131,415
9
131,424
72,962
3,735
76,697
54,727
54,727		 2020
£
67,833
40
67,873
64,306
3,567
67,873
-
-

Page 8

British Deaf History Society Ltd Balance Sheet

at 31 March 2021

Company No.
05382744
Notes
2021
£
Fixed assets
Tangible assets
14
158,084
158,084
Current assets
Stocks
15
7,578
Debtors
16
1,455
Cash at bank and in hand
86,535
95,568
Creditors:Amount falling due within one year
17
Net current assets
95,567
Total assets less current liabilities
253,651
Creditors:Amounts falling due after more than one year
18
(10,000)
Net assets excluding pension asset or liability
243,651
Total net assets
243,651
The funds of the charity
Restricted funds
19
Restricted income funds
126,063
126,063
Unrestricted funds
19
General funds
117,588
117,588
Reserves
19
Total funds
243,651
-		 2020
£
157,975
157,975
7,578
1,404
66,793
75,775
-
75,775
233,750
(40,399)
193,351
193,351
58,027
58,027
135,324
135,324
193,351

These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

For the year ended 31 March 2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.

Approved by the board on 31 March 2021

And signed on its behalf by:

P.W. Jackson Trustee

Page 9

British Deaf History Society Ltd Statement of Cash flows

for the year ended 31 March 2021

Cash flows from operating activities
Net income per Statement of Financial Activities
Adjustments for:
Depreciation of property, plant and equipment
Dividends, interest and rents from investments
Increase in stocks
Increase in trade and other receivables
(Decrease)/Increase in trade and other payables
Net cash (used in)/provided by operating activities
Cash flows from investing activities
Payments for property, plant and equipment
Dividends, interest and rents from investments
Net cash from/(used in) investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents at the beginning of the year
Cash and cash equivalents at the end of the year
Components of cash and cash equivalents
Cash and bank balances		 2021
£
51,900
3,735
(25,309)
-
(51)
(30,398)
(123)
(3,844)
25,309
21,465
21,342
66,793
88,135
86,535
86,535		 2020
£
-
3,567
(5,247)
(7,578)
(1,404)
40,399
31,337
(5,630)
5,247
(383)
30,954
-
30,954
67, 873
67,873

Page 10

British Deaf History Society Ltd Notes to the Accounts

for the year ended 31 March 2021

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Income

Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/(losses) on This includes any gain or loss resulting from revaluing investments to market value revaluation of fixed at the end of the year. assets Gains/(losses) on This includes any gain or loss on the sale of investments. investment assets

Page 11

British Deaf History Society Ltd Notes to the Accounts

Expenditure

Taxation

The charity is exempt from corporation tax on its charitable activities.

Freehold investment property

Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise.

Stocks

Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash and cash equivalents

Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Page 12

British Deaf History Society Ltd Notes to the Accounts

Research and development

Expenditure on research and development is written off in the year in which it is incurred.

Foreign currencies

Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period.

Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transaction occurred.

All exchange differences are are taken into account in arriving at net income/expenditure.

Leased assets

Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease.

Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases.

Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs.

Assets held under finance leases are depreciated in the same way as owned assets.

Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

Receipt of donated goods, facilities and services

All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 13

British Deaf History Society Ltd Notes to the Accounts

3
Statement of Financial Activities - prior year
Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
Total
Expenditure on:
Raising funds
Charitable activities
Other
Total
Net income
Net income before other
gains/(losses)
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
4
Income from donations and legacies		 Unrestricted
funds
2020
£
8,925
50,615
3,086
40
5,207
67,873
5,804
25,544
36,525
67,873
133,724
135,324
Unrestricted
£
2,474
-
2,045
4,519
-		 Restricted
funds
2020
£
-
-
-
-
-
-
-
-
-
-
-
58,027
58,027
Total
2021
£
2,474
-
2,045
4,519		 Total funds
2020
£
8,925
50,615
3,086
40
5,207
67,873
5,804
25,544
36,525
67,873
-
193,351
193,351
Total
2020
£
4,279
42
4,604
8,925

Page 14

British Deaf History Society Ltd Notes to the Accounts

5 Income from charitable activities

6
Income from other trading activities
7
Income from investments
8
Other income
9
Expenditure on raising funds
Costs of generating voluntary
income		 Unrestricted
£
-
-
-
-
-
Unrestricted
£
744
-
1,378
-
2,122
Unrestricted
£
9
9
Unrestricted
£
22,300
3,000
25,300		 Total
2021
£
-
99,474
-
-
99,474
Total
2021
£
744
-
1,378
-
2,122
Total
2021
£
9
9
Total
2021
£
22,300
3,000
25,300		 Total
2020
£
555
44,640
5,000
420
50,615
Total
2020
£
1,029
24
2,017
16
3,086
Total
2020
£
40
40
Total
2020
£
1,650
3,557
5,207
Total
2021
£
-
-		 Total
2020
£
5,804
5,804

Page 15

British Deaf History Society Ltd Notes to the Accounts

10 Expenditure on charitable activities

Governance costs
11 Other expenditure
General costs
£
Motor and travel costs
-
Premises costs
17,508
Amortisation, depreciation,
impairment, profit/loss on
disposal of fixed assets
3,735
General administrative costs
21,296
Legal and professional costs
2,720
45,259
12 Net income before transfers
2021
This is stated after charging:
£
Depreciation of owned fixed assets
3,735
13 Staff costs
No employee received emoluments in excess of £60,000.
14 Tangible fixed assets
Cost or revaluation
At 1 April 2020
Additions
At 31 March 2021
Depreciation and
impairment
At 1 April 2020
Depreciation charge for the
year
At 31 March 2021
Net book values
At 31 March 2021
At 31 March 2020		 Total
2021
£
31,438
31,438
Total
2021
£
-
17,508
3,735
21,296
2,720
45,259
£
175,697
3,844
179,541
17,722
3,735
21,457
158,084
157,975		 Total
2020
£
27,144
27,144
Total
2020
£
3,145
12,000
3,567
15,880
333
34,925
2020
£
3,567
£
175,697
3,844
179,541
17,722
3,735
21,457
158,084
157,975

Page 16

British Deaf History Society Ltd Notes to the Accounts

15 Stocks

Finished goods
16 Debtors
VAT recoverable
17 Independent examiners costs :
Accountancy and examiners costs		 Finished goods
16 Debtors
VAT recoverable
17 Independent examiners costs :
Accountancy and examiners costs		 Finished goods
16 Debtors
VAT recoverable
17 Independent examiners costs :
Accountancy and examiners costs		 2021
£
7,578
7,578
2021
£
1,455
1,455
2021
£
1200
1200		 2020
£
7,578
7,578
2020
£
1,404
1,404
2020
£
340
340
18 Creditors:
amounts falling due after more than one year
Bank loans and overdrafts
Other creditors		 2021
£
10,000
-
10,000		 2020
£
10,000
30,399
40,399
19 Movement in funds At 1 April
2020
58,027
58,027
135,324
193,351		 Incoming
resources
(including
other
gains/losses)
£
99,474
99,474
31,950
131,424		 Resources
expended
£		 Gross
transfers
£
-
-
(4,427)
(4,427)		 At 31
March
2021
£
126,063
Restricted funds:
Restricted income funds:
Total
Unrestricted funds:
General funds
Revaluation Reserves:
Total funds
(31,438)
(31,438)
(45,259)
(76,697)
126,063
117,588
243,651

Page 17

British Deaf History Society Ltd Notes to the Accounts

20 Analysis of net assets between funds

Analysis of net assets between funds
Fixed assets
Net current assets
Creditors due in more than one year and
provisions
Reconciliation of net debt
Cash and cash equivalents
Bank loans
Net debt		 Unrestricted
funds
£
-
13,127
(10,000)
3,127
At 1 April
2020
£		 Restricted
funds
£
158,084
82,440
-
240,524
Cash flows
£		 Total
£
158,084
95,567
(10,000)
243,651
At 31
March
2021
£
66,793 19,742 86,535
66,793
(10,000)
(10,000)
56,793		 19,742
-
-
19,742		 86,535
(10,000)
(10,000)
76,535

21 Reconciliation of net debt

22 Related party disclosures Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 18

British Deaf History Society Ltd Detailed Statement of Financial Activities

for the year ended 31 March 2021

Income and endowments from:
Donations and legacies
Charitable activities
Other trading activities
Investments
Other
Total income and endowments
Expenditure on:
Costs of generating funds
Charitable activities
Travel and subsistence
Rent
Depreciation
Equipment expensed
Equipment leasing and hire
General insurances
Information and publications
Postage and couriers
Software and IT costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and broadband
Administration expenses
Audit/Independent examination fees
Consultancy fees
Total expenditure
Net income
Transfers between funds
Net income before other gains/(losses)		 Total funds
2021
£
4,519
99,474
2,122
9
25,300
131,424
-
31,438
-
17,508
3,735
1,852
1,840
1,773
1,431
5
1,334
2,839
218
7,589
2,415
31,438
320
2,400
45,259
76,697
54,727
(2,827)
51,900		 Total funds
2021
£
4,519
99,474
2,122
9
25,300
131,424
-
31,438
-
17,508
3,735
1,852
1,840
1,773
1,431
5
1,334
2,839
218
7,589
2,415
31,438
320
2,400
45,259
76,697
54,727
(2,827)
51,900		 Total funds
2020
£
8,925
50,615
3,086
40
5,207
67,873
5,804
27,144
3,145
12,000
3,567
1,655
1,709
1,714
464
-
222
5,924
154
1,830
2,208
32,948
333
-
34,925
67,873
-
-		 Total funds
2020
£
8,925
50,615
3,086
40
5,207
67,873
5,804
27,144
3,145
12,000
3,567
1,655
1,709
1,714
464
-
222
5,924
154
1,830
2,208
32,948
333
-
34,925
67,873
-
-		 Total funds
2020
£
8,925
50,615
3,086
40
5,207
67,873
5,804
27,144
3,145
12,000
3,567
1,655
1,709
1,714
464
-
222
5,924
154
1,830
2,208
32,948
333
-
34,925
67,873
-
-
131,424 67,873
-
31,438		 5,804
27,144
31,438 32,948
-
17,508
3,735
1,852
1,840
1,773
1,431
5
1,334
2,839
218
7,589
2,415
320
2,400
45,259
76,697
54,727
(2,827)
51,900		 3,145
12,000
3,567
1,655
1,709
1,714
464
-
222
5,924
154
1,830
2,208
333
-
34,925
67,873
-
-

Page 19