## **Trustees’ Annual Report for the period**
**From 1[st] April 2023 Period start date To Period end date 31[st] March 2024**
## **Charity name: Abbey Fields Community Centre**
## **Charity registration number: 1110668**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To provide good recreational and**
**meeting facilities for local residents and**
**other organisations that are compatible**
**with other local halls in terms of facilities,**
**quality and charge levels.**
**We remain financially independent.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We have provided three halls, kitchens,**
**toilets and a meeting room, along with**
**other facilities for a wide range of local**
**community-based organisations during**
**the year. These included:**
**Art Clubs**
**Dancing with Parkinsons**
**Winchcombe Film Society**
**Greet & Todington WI**
**Happenstance Morris Dancers**
**Patchwork Quilting**
**Pilates Classes**
**Slimming World**
**Cotswold Tango classes**
**Tea Dances**
**Exercise Classes**
**Yoga Classes**
**Winchcombe U3A**
**Winchcombe Probus**
**Winchcombe Arts & Music Festival**
**Winchcombe Community Choir**
**Winchcombe Gardening Club**
**Winchcombe History Society**
**Winchcombe Walking Festival**
**Winchcombe Town Council meetings**
**We provide an office for our local Police**
**Force, a further office for Tewkesbury**
**Borough Council who give information**
**and advice to local residents.**
**In addition, we have provided, free of**
**charge, an outdoor area at the rear of our**|
**premises to facilitate a ‘Forest School’ play area for those young children who attend the Playgroup located on our premises (but not owned or controlled by us).** Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**Other than a £10,000 donation given to**
**our Town Council in 2016 to help cover**
**the cost of major external drainage and**
**surfacing improvements at the Centre we**
**do not make any grants to other bodies.**|
|Policy on social investment
including program related
investment|Para 1.38|**The Trustees ensure that cleaning and**
**decoration of the premises is maintained**
**to a high standard and employ the**
**services of a cleaner. The Centre**
**Manager, supported by Trustees, makes**
**regular checks on the premises to inform**
**an ongoing report action list.**|
|Contribution made by
volunteers|Para 1.38|**A significant number of day to day**
**maintenance jobs are carried out on a**
**voluntary basis by the former Chair of**
**Trustees.**|
|Other|||
## **Achievements and Performance**
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We have continued to provide good**
**quality hall and meeting facilities for a**
**wide range of users throughout the year**
**including:**
**Statutory Fire Checks**
**Boiler Maintenance**
**Repairs to damaged chairs and regular**
**checks on chair and table feet.**
**Restoration and maintenance of all wood**
**block flooring areas.**
**Improvements to IT Network, Centre**
**website and embedded booking system.**
**Annual PAT testing pf all electrical**
**apparatus.**
**Maintenance of external garden areas.**
**Ongoing programme internal and**
**external redecoration of all buildings.**
**Preservation of large main front fence.**
**Provision of new kitchen items such as**
**kettles, cutlery, drinking mugs and**
**glasses.**|
|---|---|---|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We are self financing and since inception**
**in 2005 have not required financial**
**support from Winchcombe Town Council**
**(who own the premises). Our current**
**reserve funding stands in excess of**
**£60,000 and we intend to maintain this**
**level to cater for unforeseen problems**
**such as boiler replacement, solar**
**panel/inverter/battery replacement and**
**additions, major roofing and flooring**
**repairs, along with improvements to the**
**building fabric etc.**|
|Amount of reserves held|Para 1.22||
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Our funding is generated primarily by the**
**rental that we charge our users. I**
**addition, we have a valuable income (c.**
**20% of total income) from the electricity**
**generated by our 54 solar panels that**
**were installed in 2011 as part of a major**
**investment in improving the**
**sustainability of our premises. This**
**scheme involved the replacement of all**
**old windows and the installation of**
**modern energy efficient PVC double**
**glazing, and major investment to the**
**insulation of the various buildings. The**
**work cost around £75,000 and was**
**largely covered by grants received from a**
**variety of local charitable sources**
**together with some internal funding from**
**our own reserves. The solar panels have**
**generated over 137,000 Kwh of power**
**since installation. More recently we have**
**replaced our aged gas fired boiler in the**
**main building with a new highly efficient**
**modern version. Each year we ensure**
**that all of our facilities are carefully**
**maintained for the benefit of our users.**
**We have recently upgraded the quality of**
**insulation in all of our buildings to offset**
**the dramatic increase in utility charges**
**and will be looking to install additional**
**solar power generation and battery**|
|---|---|---|
|||**storage to move closer to carbon**
**neutrality. Since the centre’s opening we**
**have invested over £100,000 in**
**environmental improvements.**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**The Charity was established by**
**Winchcombe Town Council in 2005. It has**
**8 Trustees, 5 of whom are local residents**
**and 3 of whom are Town Council**
**nominees.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Election by the Trustees or appointment**
**by Winchcombe Town Council.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
**We have a Risk Assessment policy with**
**regular reviews.**
**Regular independent fire checks are**
**carried out by representatives of the local**
**Fire Authority and all smoke alarms are**
**regularly tested.**
**We review all safety notices and maintain**
**first-aid boxes in all halls and keep**
**accident report books.**
**Our booking form has full details of all**
**fire exit arrangements and we ensure that**
**these exits always conform to acceptable**
**fire prevention standards.**
**The Trustees meet on a quarterly basis**
**and review all aspects of the running and**
**control of the Centre.**
**We have a paid Manager who deals with**
**all booking arrangements and supervises**
**day to day activities.**|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
Other
## **Reference and Administrative details**
|Charity name|Abbey Fields Community Centre-Winchcombe|
|---|---|
|Other name the charity uses||
|Registered charity number|1110668|
|Charity’s principal address|Back Lane
Winchcombe
Gloucestershire
GL54 5QJ|
|||
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|---|---|---|
|||Paul Clark|Chair|||||
|||Lynne Smith|Treasurer|||||
|||Annie Brooks|Secretary|||||
|||Angela Bradburn||||||
|||Richard Sharp||||||
|||Sue Sturgeon|Vice-Chair|||||
|||Tim Petchey||||||
|||Pippa Bowyer||||||
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|||Corporate trustees–names of the directors at the date the report was approved
**Director name**||||||
|||**Director name**||||||
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Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Paul Clark
Lynne Smith (Treasurer)
**Position (eg Secretary,** Chair **Chair, etc)**
**Date**
12[th] January 2025
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
On accounts for the year
ended
31,1 2oL4
Charity no
(if anyl
Set out on pages
Iremember to include the paqe numbers of addilional sheeto
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended
Responsibilities and As the charty trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {°the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention
in connection with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs ststement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Name:
l Tyty--
Relevant professional
qualification(s) or body
{rf any):
Address:
q IKI LA
GrLL* G-Lf4 fQL
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief detalls of
any items that the
examiner wishes to
disclose.
IER
October 2018
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